Vendor_Questions-RFIs_W81K0419Q0010_USMEPCOM_AED_Lease_Agreement.pdf

Government Responses to Vendor Questions - W81K0419Q0010

Philips HeartStart OnSite Defibrillators (brand name or equal) for the U.S. Military Entrance Processing Command (USMEPCOM)

Q# Vendor Question Government Response

1. Can quoters offer remote monitoring for inspections in place of human inspectors? 1. While some tasks related to inspections may be monitored remotely, please see the related evaluation factors and subfactors related to Addendum to FAR 52.212-2. The Government describes how quotes will be determined

"acceptable or not acceptable" in meeting this requirement in accordance to the Statement of Work (SOW) .

1. It appears that this is an IDIQ contract, with the option to renew each year at the same quantity.

2. Will MEDCOM want a refresh of the equipment at each renewal?

3. If so, will MEDCOM allow a bid based on today’s prices and add an economic adjustment clause should the cost of the replacement items change?

4. If so, will MEDCOM allow a change of equipment make, model and features in the event that replacements are not available and newer technology is available?

5. If no refresh, will MEDCOM accept the same equipment for the entire full duration with maintenance support, under a firm fixed price contract?

6. What does MEDCOM want to do with the equipment after the end of the final option year?

1. This contract is considered an IDIQ with ordering periods, not option years (see Ordering and CLIN

INFORMATION, page 3 of 76 of the solicitation and the SOW, Section 5.3 - Description of Work).

2. Refresh is required at the manufacturer's recommended expiration shelf life of the equipment or if a system becomes defective or unusable and requires replacement.

3. The purpose of this lease agreement is to ensure that all equipment installed is new and in working condition and the contractor assumes responsibility for replacement systems, parts, and consumables in the instance of expiration, defects, and for replacement of use during operation of the equipment. The Government will not include an economic price adjustment clause; this requirement does not meet the prescription for use of economic prices IAW FAR 16.203-

4. This is a firm-fixed price contract; you may price your quote accordingly to include any necessary adjustments you might foresee for future increases and/or decreases. The 12 month ordering periods provide the contractor with the ability to account for anticipated changes in price over the life of the contract.

4. Any replacement equipment must meet the minimum specifications (brand name or equal) of the equipment and lease agreement required in the SOW.

5. As mentioned in response no. 2, refresh will be required at the expiration of the shelf life of the equipment or if a system becomes unusable and requires replacement. Refresh is separate from the replacement of a "loaner" system in the instance that the equipment requires repairs that cannot be performed on-site.

6. The resultant contract will not include options. Upon the expiration of each order for a 12 month lease the contractor is responsible for retrieving the leased equipment. In the event that a follow-on delivery order is issued for the same product the contractor may satisfy the follow on requirement by utilizing the equipment that is already in place. Upon expiration of the contract the contractor is responsible for the removal of all equipment.

Changes to the solicitation has been identified in red font. In addition, those changes have also been outlined in yellow in the attached solicitation.

Government Responses to Vendor Questions - W81K0419Q0010

Philips HeartStart OnSite Defibrillators (brand name or equal) for the U.S. Military Entrance Processing Command (USMEPCOM)

1. What is the requirement for lead times for any new AED model being purchased to be delivered? If a device is currently on back-order, what is the maximum amount of time the product can be delayed for consideration on the Contract?

2. Will USMEPCOM allow for any device currently under FDA recall or DOJ consent decree to be offered on the Contract?

3. AED manufacturers have different makes and models of products. Some products have been on the market for ten to fifteen years. Will USMEPCOM accept submissions of products that are of this age? Or, will USMEPCOM only accept submissions of products with technology more in line with the date of this opportunity?

1. Please see page Description of Requirement , page 1 of 76 of the solicitation. The required date for delivery and installation of the equipment at each identified site is 30 September 2019.

2. In accordance with Section 1.2 of the SOW the provide products must be new.

3. In accordance with Section 1.2 of the SOW the provide products must be new.