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QUESTION AND ANSWER TEMPLATE
Offerors who determine that the technical requirements of this RFP require clarifications in order to permit submittal of a responsive proposal are requested to submit all questions in writing to the maximum extent possible within 7 calendar days prior to proposal submission date (Block 8, SF 1449). These questions shall be directed to the KO. The Government will issue RFP Questions and answers on www.fbo.gov and acquisition.army.mil, and amend the RFP if necessary to clarify RFP requirements.
| Page and Paragraph |
| Offeror’s Questions |
| Governments Response |
| How are these services currently being performed? Under Contract? In-house? |
| Under Contract W81K04-12-D-0001. |
| Who is the current contractor? |
| AJ Services JV |
| When does the contract expire? |
| Contract W81K04-12-D-0001, Task Order OXM3 for Fort Jackson expired on 31 March 2017, expires 30 March 2018. |
| What is the current contract value? |
| The current contract value is $18,278,956.57. |
| What is the pay schedule for this contract? |
| The task orders indicate monthly invoicing. |
| Are the current services provided for all sites listed in the solicitation notice? |
| Yes. |
| How many cleaning personnel (cleaning crew, side manager, supervisor, etc.) are working at the present time? How long each personnel been working at the present contract? |
| Please contact the current contractor, AJ Services JV, to request this information. |
| Who handles the bio hazard waste? Contractor? Government? Or outside personnel? If contractor is responsible can they hire outside services? |
| Please see PWS 5.13. for the specific tasks and standards for collecting and processing Regulated Medical Waste. |
| How often does the bio hazard waste have to be picked up? Per week? |
| Please see Exhibit H, Regulated Medical Waste Collection Rooms and Schedule. |
| Exhibit J Union Agreement cover page |
| When is the union renewal? According to solicitation information stated the union contract will end December 31, 2018, will the union be no longer after this date? |
| Please see Exhibit J, CBA, Article XXX – Duration, Section A. |
| Is the present contract 3yrs or 5yrs? |
| Contract W81K04-12-D-0001 is a 5 year Indefinite Delivery Indefinite Quantity contract. |
| What are the base year and contract year dollar amounts? |
| The base year was $2,455,264.59, year 2 was $3,040,873.60, year 3 was $2,864,159.13, year 4 was $3,030,792.78, year 5 was $4,609,424.65, and task order OXM3 is $2,278,441.82. |
| How many amendment changes were made during present contract term? |
| None. Contracts are not amended. |
| What is the length of service of present service contractor? |
| Five years 10 months. |
| Is present contract an 8(a) set aside program? |
| Yes. |
| What is the length of employment of existing personnel? (vacation purposes) |
| Please contact the current contractor, AJ Services JV, to request this information. |
| Exhibit J Union Agreement cover page |
| Will December 31, 2018 be the termination date of the agreement if so, will there be a renewal date? |
| Please see Exhibit J, CBA, Article XXX – Duration, Section A. |
| Pg. 14 Para. 1 |
| Does the maximum order value of $12,500,000 include the materials, labor, equipment and all other expenses? |
| Yes. |
| Page 145 Staffing Chart |
| What do the letters FTE and SCA stand for? |
| FTE stands for Full Time Equivalent. SCA stands for Service Contract Act. |
| Page 145 Staffing Chart |
| 1822 productive hours = 1FTE (SCA), are these hourly, weekly, monthly, or annually, etc.? |
| Annually. |
| Page 145 Staffing Chart |
| Can you please describe what 1920 productive hours = 1FTE (non SCA) mean? |
| The productive hours of 1920 for 1 FTE (Non-SCA) are the hours that the contractor proposes for a non-Service Contract Act covered employee. |
| Page 22, Paragraph 4, (52.208-9) |
| Currently do you receive supplies or services from National Industries for the Blind? If so, what type of supplies and what services are being provided? |
| Please contact the current contractor, AJ Services JV, to request this information. |
| Exhibit J, CBA, page 4 (section A), paragraph 1 |
| Does AJ Services only provide the managers and supervisors and all general janitorial staff employees of the Union? |
| Please contact the current contractor, AJ Services JV, to request this information. |
| Page 112, paragraph 4 (e. Personnel Roster) |
| Can you please provide a current personnel roster? |
| Please contact the current contractor, AJ Services JV, for a personnel roster. |
| Page 147 of 190 [Attachment 5, Question and Answer Template] and Page 150 of 190 [52.212-1; 1.h.], PWS |
| Page 147 of the PWS indicates questions regarding the proposal are due within 7 calendars days of release of the RFP (i.e. 9/27/2017), while page 150 (1.h.) indicates that questions may be submitted up to 7 calendar days prior to proposal submission (i.e. October 13, 2017). Will the Government please confirm that questions may be submitted through October 13, 2017 to allow follow-up inquiries on information presented at the October 12th pre-proposal conference and site visit? |
| The Government will issue an amendment correcting Attachment 5 to state “within 7 calendar days prior to proposal submission date”. With the proposal submission date of 20 October 2017, questions are allowed through 14 October 2017. |
[Exhibit B - Deliverables], PWS
| Exhibit B – Deliverables shows 1.a and 1.g. listed as “reserved.” Will the Government provide additional details as to what will need to be provided for these items and the associated timelines for each (Ex: Quality Control Plan, Phase-In Plan, etc.)? |
| The Government listed Exhibit B 1.g. as “reserved” due to a removal of a deliverable. The Quality Control Plan and Phase-in Plan are no longer deliverables but a proposal submission requirement as stated in the Addendum to 52.212-1. |
Point 1a of ‘Factor 1 – Technical Approach’ in the Instructions to Offerors--Commercial Items section, it is stated that: “A team member or major subcontractor’s ISSA CIMS-GB certification may not be used to satisfy the ISSA CIMS-GB certification for a prospective prime contractor.
We would like to confirm whether or not this also applies to an approved joint venture under the All Small Mentor-Protégé Program in which the mentoring partner possesses ISSA CIMS-GB certification, but the protégé does not?
If you have an approved joint venture by SBA and considered one entity, then the mentor can possess the ISSA CIMS-GB certification and the protégé does not have to.
| Section 5.5.1.6 Type VI Services and 5.7.1- Steadfast Policing, Pages 82-83 |
| Do hours for Steadfast Policing specifically need to be documented anywhere on the Attachment 4 Staffing Charts document? |
The Government is unable to answer this broad of a question. Please restate your question with more specificity.
| Attachment 4 Staffing Charts, Page 145 |
| Will an Excel format be provided for the Attachment 4 Staffing Charts document? |
| No. |
| Instruction to Offerors, Page 153-154 |
| Please confirm if the Offeror can provide sample procedures, representing each service type applicable for this solicitation, versus our full Healthcare Housekeeping Procedures Manual to meet the Volume II, Factor 1 - Technical Approach, Supplement C-1 requirement. If this is allowable, is there a minimum number of sample procedures per service type to be provided in order to be eligible for technical acceptability? |
| Yes. Please see the Addendum to 52.212-1 D.2.b.(5)(3)(a) for Sample Healthcare Housekeeping Procedures Manual requirements. |
Department of the Army Medical Command