A.02.04_JA__Memo_Signed.pdf

Control Number: 17-RHCO-P-325 Limited Sources Justification or

Sole Source Justification for Acquisitions under the Simplified Acquisition Threshold

(Simplified Acquisition Threshold is $150K)

1. Contracting Activity: The Department of Obstetrics and Gynecology, Madigan Army Medical Center, (MAMC), JBLM, Tacoma, WA. is requesting approval of a sole source contract to Foundation for Health Care Quality for Maintenance Service for Surgical Care Outcomes Assessment Program (SCOAP). Period of Performance: 1 April 2017 thru 31 Mar 2018 with three option years..

2. Description of Action:

Requirement: x New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: _________ Total Dollar Value: $ 83,000.00

Name of Intended Contractor: Foundation for Healthcare Quality Street Address: 705 Second Avenue City, State, Zip: Seattle, WA 98104

Phone: 206-682-2811

3. Description of Supplies/Services: Research has been conducted by searching the Dynamic Small Business (SBA) Search at www.sba.gov under NIAC Code 611710 which identified no other vendors under “SCOAP Online Database”. Results from this search did not identify two or more small businesses that could provide the same of equal products. The Department of Obstetrics and Gynecology, Madigan Army Medical Center requires quality tools that allow for evidence based, comparative surgical outcomes data that allows for surgical surveillance and outcomes benchmarking within the State of Washington. The Surgical Care and Outcomes Assessment Program (SCOAP) provide such a service. Benchmarking of surgical outcomes within the State of Washington allows a retrospective review of surgical care and provides the information required that surgeons utilize to improve surgical practice. This program provides a state-wide surgical database in which Madigan Surgical outcomes data is abstracted and placed into the SCOAP database. This data is then compared against like-type data of other civilian hospitals in Washington State, which then allows for comparative analysis and benchmarking for the purpose of providing improved surgical care at Madigan. A market survey was conducted on-line for a Washington State Surgical Outcomes Database. The only database that could be located was the SCOAP Database. There are other National, Hospital specific or surgical databases from other states, but only SCOAP could be located in Washington. http://www.ncbi.nlm.nih.gov/pubmed/24364925; http://www.scoap.org/. A Special Notice/J&A will be posted to AFSI.

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: The Foundation for Health Care Quality (FHCQ) is the only entity within the State of Washington that provides this service

6. Actions to Increase Competition: N/A - As noted above the FHCQ is the only organization within the State of Washington that provides this service.

This will be posted on ASFI to increase competition.

7. Market Survey: A market survey was conducted on-line for a Washington State Surgical Outcomes Database. The only database that could be located was the SCOAP Database. There are other National, Hospital specific or surgical databases from other states, but only SCOAP could be located in Washington. http://www.ncbi.nlm.nih.gov/pubmed/24364925;

http://www.scoap.org

8. Procurement History:

Previous Contract or Purchase Order Number: W81K02-16-P-0067, W91YU0-13-P-0603 and

W91YU0-11-P-0305

Previously competed? N/A No Yes Previous authority for less than Full & Open Competition:

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief.

Submitted By: Enedina Brawley Position Title : COR, Dept of OBGYN

Email address: enedina.brawley.civ@mail.mil Date: 7 March 2018

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name:

Position Title: Contracting Officer

Email address:

Date: