FY25 OLYMPUS OER PRO PWS W81K0025QA0055 SAM.pdf

Performance Work Statement (PWS) Maintenance and Services Contract for the

OLYMPUS OER PRO Flexible Endoscopes Disinfecting Systems Q3 (April or May 1st), 2025

PART 1 GENERAL INFORMATION

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Contractor/Vendor must prove certification to provide services for Olympus equipment if not employed by Olympus Corporation, Olympus America Inc., and/or their affiliates.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide on-site maintenance, services, calibration, and prevention maintenances (PM) for the Olympus OER Pro Flexible Endoscope Disinfecting Systems located at William Beaumont Army Medical Center (WBAMC) Fort Bliss, Texas 79918. The Contractor shall provide all resources, labor, travel, transportation, parts, materials, equipment, and management necessary to keep the medical equipment and instruments in good operating condition and to perform all scheduled/unscheduled maintenance of the Olympus equipment listed in Table 1. Contractor/Vendor must prove certification to provide services for Olympus equipment if not employed by Olympus Corporation, Olympus America Inc., and/or their affiliates.

1.2 Background: This is a full-service on-site maintenance and services contract to include but not limited to preventative maintenances (PM), Calibration/Verification/ Certifications (CVC) and repair services that are both scheduled and unscheduled. Contractor shall provide maintenance and services (upkeep and repairs) for the OER-PRO Disinfector Endoscopes Equipment as listed in Table 1.

1.3 Scope: The Contractor shall provide non-personal service(s). Contractor shall provide all labor, supplies, tools, material, transportation, parts, and equipment to perform Preventive Maintenance (PM), Calibration/Verification/ Certification (CVC) and repairs, to maintain the Government-Owned, endoscopes for the Olympus OER Pro Flexible Endoscope Disinfecting Systems. Contractor/Vendor must prove certification to provide services for Olympus equipment if not employed by Olympus Corporation, Olympus America Inc., and/or their affiliates. This includes unlimited telephonic assistance and unlimited on-site maintenance repairs. This is a requirement for Maintenance Service and Repairs, at William Beaumont Army Medical Center (WBAMC) Fort Bliss, TX, 18511, located in Medical Maintenance room number HB1246.

1.4 Objectives: Preventive maintenance (PM) inspections, scheduled services, unscheduled services, maintenance, calibration verification checks (CVC) electrical safety current leakage test during any/all services, and scheduled parts replacement (SPR) furnished, cost replacement and installation for the OER- PRO Disinfector Endoscopes Equipment as listed in Table 1.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The acquisition is for commercial services and will be performed using

FAR Part 12. The contractor’s existing quality assurance system shall be utilized in accordance with FAR

12.208. The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor's QCP is how it assures that the work provided complies with the requirements of the contract. The Contractor’s Proposed QCP shall be submitted to the Contracting Officer

(KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10 days). If the Government has provided comments, the Contractor shall then have ten (10 days) to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than ten

(10) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc.

timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including

Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items (Paragraph 1.7 Key

Control);

(f) How the Contractor will inventory and track maintenance of all Government Provided Equipment /

Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 Addendum to the QCP: An Analysis of Quality Control and Timeliness of Submittals (i.e.

deliverables) shall be provided to the COR within thirty (30 days) upon completion of each option period or Task Order.

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within four (4) hours of identifying those issues. Verbal reports shall be followed up by written reports within two (2) days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

Table 1 OER- PRO Disinfector Endoscopes Equipment List

Contractor/Vendor must provide certification to provide services for Olympus equipment if not employed by Olympus Corporation, Olympus America Inc., and/or their affiliates.

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

See Table 2 for scheduled Government Holidays.

Table 2

U.S Holidays

New Year’s Day January 1st Presidents’ Day 3rd Monday in February

Juneteenth June 19th Labor Day 1st Monday in September

Veteran’s Day November 11th Christmas Day December 25th

M. L. King 3rd Monday in January Memorial Day Memorial Day last Monday in May

Independence Day July 4th Columbus Day 2nd Monday in October

Thanksgiving Day 4th Thursday in November

ECN NOMENCLATURE MANUFACTURER NAMEPLATE MODEL SERIAL NUMBER

086212 DISINFECTOR, LIQUID GERMICIDE,

FLEXIBLE ENDOSCOPE

OLYMPUS MEDICAL

SYSTEMS CORP

OER-PRO 2934793

086214 DISINFECTOR, LIQUID GERMICIDE,

FLEXIBLE ENDOSCOPE

OLYMPUS MEDICAL

SYSTEMS CORP

OER-PRO 2934777

086215 DISINFECTOR, LIQUID GERMICIDE,

FLEXIBLE ENDOSCOPE

OLYMPUS MEDICAL

SYSTEMS CORP

OER-PRO 2934783

060992 DISINFECTOR, LIQUID GERMICIDE,

FLEXIBLE ENDOSCOPE

OLYMPUS MEDICAL

SYSTEMS CORP

OER-PRO 2733620

060993 DISINFECTOR, LIQUID GERMICIDE,

FLEXIBLE ENDOSCOPE

OLYMPUS MEDICAL

SYSTEMS CORP

OER-PRO 2733632

060994 DISINFECTOR, LIQUID GERMICIDE,

FLEXIBLE ENDOSCOPE

OLYMPUS MEDICAL

SYSTEMS CORP

OER-PRO 2633617

1.5.3.2 Host Nation Holidays: [RESERVED]

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 08:00 to 17:00, Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 06:00 to 18:00, days Monday through Sunday. The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.6.3.1 above. The Government facility may or may not close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 08:00 to 17:00, Monday through Friday except if the facility is open or closed due to a local or national emergency, administrative closing, or similar Government directed facility closing. The Contractor shall always maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan IAW the CORS direction. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) If the need for overtime is anticipated, the Contractor must receive approval from the Contracting Officer at a minimum seven (7) calendar days prior to execution. The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within seven (7) days after date of contract award. The Government will review and either accept or return their comments to the Contractor within ten (10) days. The Contractor shall then have three (3) days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: Historically certain government entities have granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules).

Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas.

The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at William Beaumont Army Medical Center (WBAMC) Fort Bliss, TX, Department of Pathology Area Laboratory services (DPALs) located at 18511 Highlander Medics St, Fort Bliss, TX 79918.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: As applicable Contractor personnel performing work under this contract must have Anti-Terrorism (AT) Level I Training at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW with the DoD Contract Security Classification Specification (DD Form 254), which is currently accessible at the following link:

http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf

1.6.2 Personnel Security Clearance Requirements: [RESERVED]

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country.

Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements. The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log. Contractor shall have a proper Facility Clearance (FCL). The Contractor's employee shall report to the workplace with a favorable National Agency Check with Law and Credit/T3/T3R and a Secret or Interim Secret clearance in order to gain access to the workplace. DD254 shall be processed at no added cost to the contract.

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within seven (7) days.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within seven (7) days.

1.6.3.4 Common Access Cards (CAC) and CAC Log: If required for performance of services and as applicable. The Contractor shall provide the following information: Last, First and Middle Names, government issued personal identifier (e.g. Social Security Number, Federal Identification Number, or Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) and any other necessary information required to obtain a CAC or installation access card, to the COR within thirty (30) days after award (unless circumstances require otherwise and as directed by the Contracting Officer). The Contractor shall ensure safeguarding of Personally Identifiable Information (PII) and comply with requirements under 1.22.5.

The Contractor shall provide a CAC log within the first thirty (30) calendar days after contract award and within five (5) days after changes have been made (unless circumstances require otherwise and as directed by the Contracting Officer). The COR will provide format and content for the log during the post award meeting. Note - CACs are Government property and must be accounted for.

http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf

1.6.4 Background Checks: The RA shall consult with the responsible Security Office and Activity Manager applicable to location(s) associated with this PWS and identify the level of background check, supported by the applicable regulation(s).

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to U.S background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within thirty

(30) days of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within fifteen (15) days of receipt by the Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: [RESERVED]

1.6.5 PHYSICAL Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.6.7 Removal of Contract Employee. The government reserves the right to require immediate temporary or permanent removal of any individual whose actions raise reasonable suspicion that patient care or services may be compromised in any way or that pose a threat of harm to other contractor/government personnel or self. The employee may be required to submit to drug/alcohol testing. The government reserves the right to require temporary or permanent removal of any individual who refuses testing. Notification of all removals will be made by the Contracting Officer Representative (COR). Removal of any individual does not relieve the contractor of any performance requirement.

1.6.8 Contractor will complete Training requirements for iWatch, Threat Awareness Reporting Program. (TARP) and AT level I as required by the MTF.

1.6.9 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

• The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

• The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting

Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor.

• The Contractor shall prohibit the use of Government issued keys by any persons other than the

Contractor’s employees.

• The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons.

• The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Quality Control Plan as applicable.

1.6.10 Freedom of Information Act Program (FOIA & PRIVACY ACT). The contractor shall comply with DOD Regulation 5400.7-R, DOD Freedom of Information Act Program requirements. The Freedom of Information Act sets policy and procedures for the disclosure of records to the public and for marking handling transmitting and safeguarding For Official Use Only materials.

1.6.11 Reporting Requirements. The contractor shall comply with DoD 5200.2-R, January 1987, Personnel Security Program and AR 380-67, 9 September 1988, Department of the Army Personnel Security Program Regulation. Contractor shall report to the EACH Security Manager any information or circumstances which may pose a threat to DOD or contractor personnel, resources, or DOD information.

1.6.11.1 Documentation: upon completion of schedule services to the equipment, the contractor will provide service report documentation along with a detailed list of all Test, Measurement, and Diagnostic Equipment (TMDE) used to complete the service. The local bio med technician shall update the affixed DD Form 2163, Medical Equipment Calibration Verification/Certification Sticker according to TB 38-750-2 when the service report documentation has been received.

1.6.11.2 Report Structure Contractor shall indicate which service was performed with parts used on a service report and provide all documentation to the Medical Maintenance department prior to the contractor technician’s departure. In the event a service report is not available when services are completed, the contractor shall produce the completed service report no later than 48 hours after service completion. The service report is generated by the Contractor with each repair and at the minimum will include:

1) Contractor’s name.

2) Contract number.

3) Name of technician performing the repair or maintenance (full printed and signed name).

4) Number of hours expended on each and associated Contractor’s hourly rate. Hours are in tenths and rounded up to the nearest tenth of an hour. For example email assigned COR post award announcement.

5) Part number and listed cost of each repair part used.

6) Equipment Control Number and serial number of equipment being repaired.

7) Manufacturer, model number, serial number and calibration date of all TMDE used.

8) Detailed information regarding the equipment malfunction and corrective action taken and preventive maintenance and calibrations standards checked.

9) Digital copies of completed field service reports shall be emailed to: TBD at the time of Award.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8.2 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR.

As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates.

1.8.2.3 The COR is not authorized to change any of the terms and conditions of the resulting order.

1.8.2.4 The COR monitors all technical aspects of the contract and assists in contract administration.

1.8.2.5 The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

1.8.2.6 The COR is authorized to perform the following functions:

1.8.2.6.1 Assures that the Contractor performs the technical requirements of the contract.

1.8.2.6.2 Perform inspections necessary in connection with contract performance.

1.8.2.6.3 Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

1.8.2.6.4 Issue written interpretations of technical requirements.

1.8.2.6.5 Including Government drawings, designs, and specifications.

1.8.2.6.6 Monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies.

1.8.2.6.7 Coordinates availability of Government property if only authorized in the requirement.

1.8.2.6.8 Coordinates site entry of Contractor personnel.

1.9 [RESERVED]

Key Personnel: The following Government are the only personnel considered key personnel by authorized in this contract on behalf of the Government: Chief, Medical Maintenance Branch (TBD at AWARD) COR-Contract Service (TBD at AWARD).

The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than no later than five (5) days after contract award.

The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. Qualifications for all key personnel are listed below:

a. Contract Manager and Alternate Contract Manager [RESERVED]

b. Technicians Performing Testing: Vendor must verify that the technician(s) performing testing is certified and trained during solicitation via response (YES/NO) -OR- proof by providing Certification.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials.

The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 [RESERVED]

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.) The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes.

1.13 Contractor Travel: [RESERVED]

1.14 Other Direct Costs (ODCs): [RESERVED]

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.)

Section 552a.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: [RESERVED]

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: To minimize decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the sixty

(60) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.20.1 Currently no contractor is in place for this service since end of January 2025.

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention will be discloser by the contracting officer (COR).

1.21.1 (Host Nation)Safety Laws and Regulations: [RESERVED]

1.21.1.1 [RESERVED]

1.21.1.2 [RESERVED]

1.21.1.3 [RESERVED]

http://www.dimoc.mil/resources/limitations/

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program:

Current Environmental Policy (Garrison policy Number 22) is available at the Garrison website:

http://www.wiesbaden.army.mil/policies/22EnvironmentalManagementSystem.pdf

Current Prohibited Refuse Disposal Practices Policy (Garrison policy Number 27) is available at the Garrison website:

http://www.wiesbaden.army.mil/policies/27Prohibited_Refuse_Disposal_Practices.pdf

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) days as required on the AT/OPSEC Cover Sheet after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion to the contract officers representative (COR) for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within thirty (30) days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within thirty (30) after completion of the training.

1.23.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) days of employment under this contract. Verification of the training shall be provided to the COR within thirty (30) days after completion of the training OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within thirty

(30) days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within thirty (30) days after completion of the training.

1.23.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) days after the contract is awarded and within thirty (30) days after new employees commence contract http://www.wiesbaden.army.mil/policies/22EnvironmentalManagementSystem.pdf http://www.wiesbaden.army.mil/policies/27Prohibited_Refuse_Disposal_Practices.pdf https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html performance, with the results reported to the COR within thirty (30) days after the contract is awarded and within thirty (30) days after new employees commence contract performance. Verification of the training shall be provided to the COR within thirty (30) days after completion of the training. Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

1.23.4 Information Assurance (IA) Training

1.23.4.1 All Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DoD IA Cyber Awareness Training within thirty (30) days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty

(30) days after employment of new personnel. Verification of the training shall be provided to the COR within thirty (30) days after completion of the training.

1.23.4.2 All Contractor employees, including subcontractors, working information technology (IT)/IA functions shall comply with DoD and Army training requirements per Information Assurance Training Certification and Workforce Management DoD Directive (DoDD) 8570.01, Information Assurance Workforce Improvement Program DoD 8570.01-M, and Information Assurance AR 25-2 within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp .

1.23.4.3 All Contractor employees, including subcontractors, performing services under this contract with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address is p (requires CAC to access. Verification of registration shall be provided to the COR within thirty (30) days after registration. Contractor personnel must complete refresher training every twelve (12) months. Verification of the training shall be provided to the COR within thirty

(30) days after completion of the training.

1.23.5 Personally Identifiable Information (PII): Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment. Contractor personnel shall complete refresher training every twelve (12) months from initial completion. The Contractor shall provide the COR a copy of the training certificates for its employees no later than five (5) days after completion. Training is available at http://iatraining.disa.mil/eta/piiv2/launchPage.html

1.24 Authorization to Perform Services in Germany [RESERVED]

1.25 Notice to Proceed: The notice to proceed will be provided as indicated below.

☒The effective date of contract will constitute the date of notice to proceed

☐A notice to proceed letter will be issued

☐The date of the letter transmitting the contract will constitute the date of the notice to proceed

1.26 Electromagnetic Compatibility Directive: RESERVED

1.27 Government Property and Services: RESERVED

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: RESERVED http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx https://ia.signal.army.mil/DoDIAA/default.asp https://atc.us.army.mil/iastar/index.php http://iatraining.disa.mil/eta/piiv2/launchPage.html

PART 2 DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field. (List definitions used in the PWS and what they represent. At a minimum, insert the definitions provided below.)

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field. (Edit to include any additional acronyms used in the PWS and what they represent. At a minimum, suggest inserting the acronyms provided below.)

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security

PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit UOM Unit of Measure

PART 3 [RESERVED] GOVERNMENT PROPERTY (GP) AND SERVICES

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: See Part 1.

4.3 Materials: [RESERVED]

4.4 Vehicles and Equipment: [RESERVED]

4.5 Background Checks): The Contractor shall provide Background Checks in accordance with this PWS and as (if) determined by the Government.

PART 5 SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide non-personal service(s). Contractor shall provide all labor, supplies, tools, material, transportation, parts, and equipment to perform Preventive Maintenance (PM), Calibration/Verification/ Certification (CVC) and repairs, to maintain the Government-Owned, endoscopes for the Olympus OER Pro Flexible Endoscope Disinfecting Systems. This includes unlimited telephonic assistance and unlimited on-site maintenance repairs.

5.2 Tasks: Tasks consist of the following:

**DATES ARE SUBJECT TO CHANGE Start Date 01 APRIL 2025 or 01 MAY 2025 or 01 JUNE 2025 (AWARD IS IN Q3 FY25 OVERALL). This changes Period of

Performance therefore below by twelve months.**

5.2.1 BASE YEAR CLIN 0001 - 0006, the Contractor shall perform the schedule Preventive Maintenance Inspection (PMI/PM) within ninety (90) Calander days of award 01 May 2025 and second within 6 (six months) NLT end of August 2025.

5.2.2 Contractor shall provide for all replacements of worn and/or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM within ninety (90) Calander days of award.

5.2.3 The Contractor shall provide a total of SIX (6) PREVENTIVE MAINTENANCE(S) (PM) twice per contract period (Contract Period = Base) SERVICES throughout the contract as follows:

BASE YEAR: August 2025 (or as instructed by COR) OPTION YEAR 1 (one) "OY1" 01 May 2026 to 30 April 2027.

OPTION YEAR 2 (two) "OY2" 01 May 2027 to 30 April 2028.

5.2.4 The Contractor shall perform SIX (6) CALIBRATION VERIFICATION CHECKS (CVC) twice per contract period (Contract Period = OY1) in conjunction with the preventive maintenance (PM) services within in the base or option years as follows:

BASE YEAR: August 2025 (or as instructed by COR) OY1 (CLIN 1001 - 1008) 01 May 2026 to 30 April 2027.

OY2 (CLIN 2001- 2008) 01 May 2027 to 30 April 2028.

5.2.5 The Contractor shall perform preventive maintenance (PM) services in conjunction with CVC. One

(1) annual preventive maintenance (PM) services twice per contract period (Contract Period…