Redacted Limiting-Competition-under-SAT Vet Analyzer Maintenance.pdf

CUI

Veterinary Urine Analyzers Control No: 25-MRCO-WEST-256

CUI Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Fort Hood Health Contracting Branch, (HdHCB), Fort Hood, Texas, 76544-4752.

2. Description of Action:

The Oklahoma Branch (OKB), Veterinary Readiness Activity, Fort Hood Public Health Command, West, Fort Sill, Oklahoma 73505-1702, has a need for the supply purchase of a two

(2) Veterinary Urine Analyzer. The analyzer will become property of the United States Government.

Nature: ☒ New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☒ Purchase Request Number PR 0012303360

Pricing/Contract Type: ☒ Fixed

Funds: ☒ Other Funds: __DHP_X____ FY: ____FY25___

Name of Proposed Contractor(s) and Address:

Idexx Laboratories. Inc 1 Idexx Drive Westbrook, Maine, 04092-2041 Cage Code: 0USV5 ATTN: Russell Lawrence, 816-509-9959, Russell-Lawrence@idexx.com

3. Description of Services or Supplies:

The current veterinary urine analyzer is sedimentary. The urine analyzers are sedimentary or chemistry or both. This requirement is for sedimentary only. Veterinary urine analyzers are for animals only. Urine analyzers for humans test differently and cannot be used for veterinary purposes.

There is no record of the current analyzer purchase. It was more than five years ago and was a credit card purchase. This analyzer has met its life expectancy, and the quality of results can be in question.

This analyzer is a stand-alone system and does not need to be part of the Government network. This analyzer should be replaced. This can be considered a new requirement since the previous purchase was more than five years ago.

The requested delivery date is 30 September 2025. The estimated price is $58,833.02.

Item Quantity Delivery Date Estimated Unit Price

Estimated Value

Idexx SediVue

DX

Two (2) each

30 September 2025 $29,416.51 $58,833.03 mailto:Russell-Lawrence@idexx.com

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

The current veterinary urine analyzer is sedimentary. This requirement is for sedimentary only.

Veterinary urine analyzers are for animals only. Urine analyzers for humans test differently and cannot be used for veterinary purposes. There is no record of the current analyzer purchase. It was more than five years ago and was a credit card purchase. This analyzer has met its life expectancy, and the quality of results can be in question.

This analyzer is a stand-alone system and does not need to be part of the Government network.

Online research shows another company, Zoetis, Inc. can provide a veterinary sediment urine analyzer, however, it requires access through the Government network. The Idexx system can be used as both a stand-alone system and it can be connected to the Government network. The customer requires the paper copy test results only and does not need the capability to connect to the Government network, which is a length process to accomplish.

A sources sought was posted from 5 June 2025 to 12 June 2025. There were no responses and no companies on the Interested Vendor List (IVL).

If not approved, the veterinary laboratory will be unable to provide animal urine testing and provide timely identification results.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☐ do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at 5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

☒ Action is NOT a brand name restriction and is under $250K, no posting required.

7. Market Research: Market research revealed the recommended analyzer is not available on the Government Services Administration (GSA) under the Federal Supply Schedule (FSS). A search on GSA with the keywords “veterinary analyzer” and “veterinary urine” showed no companies providing this analyzer.

A veterinary urine analyzer is not a common item. A sources sought was posted from 5 June 2025 to 12 June 2025. There were no responses and no companies on the Interested Vendor List

(IVL).

Online research shows another company, Zoetis, Inc. can provide a veterinary sediment urine analyzer, however, it requires access through the Government network. The Idexx system can be used as both a stand-alone system and it can be connected to the Government network. The customer requires the paper copy test results only and does not need the capability to connect to the Government network, which is a length process to accomplish.

A search for “vet” in the Paperless Contract Files (PCF) system showed veterinary purchases for but none were for a veterinary urine analyzer.

This is considered a new requirement. The current veterinary urine analyzer has met its life expectancy. It was purchased more than five years ago on the Government purchase card. Market research showed it is not available on GSA, not available on SBA, no previous acquisitions in PCF and no interested vendors to the sources sought. After conducting the market research, the contracting officer determined the recommended sole source award in accordance with FAR § 13.106-1(b)(1), for purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

8. Other Facts:

Procurement History: The contract specialist did not find a previous contract for this device.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

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10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis and historical prices paid for same or similar services.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government.

Additionally, I approve this justification to limit competition, FY25 funds have been provided and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: FREDICINDA D. JONES Title: Contracting Officer Signature: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

Contracting Officer Reviewed and Approved 23 July 2025, Fredicinda D. Jones

Controlled by: Army Controlled By: ODASA(P) CUI Category(ies): General Procurement and Acquisition Distribution/Dissemination Control: FED ONLY POC: Clarence C Cude, Jr., 254-553-8440