JA Sole Source FAR Part 13.5 Sterilizer Maintenance_Redacted.pdf

CUI//SP-SSEL

Control Number: 24-RHCO-C-250

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

SEP 2021

describes the requirement outcomes and quality standards. The PWS outcomes to be satisfied include the contractor providing Dental Sterilizer Preventive Maintenance Services for Steris Dental Sterilizers for Reynolds Army Health Clinic, Fort Sill, Oklahoma 73503. Total estimated value is $382,329.94 including all options and extensions in accordance with FAR 52.217-8.

4. Authority Cited: The statutory authority permitting other than full and open competition is 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Reason for Authority Cited: The Government has a current need to provide Dental Sterilizer Preventive Maintenance Services for Steris Dental Sterilizers located in various DENTAC-(Dental Health Activity) clinics for Reynolds Army Health Clinic, Fort Sill, Oklahoma 73503. The Original Equipment Manufacturer Steris Corporation has authorized Sustainment Technologies to provide all maintenance for their equipment.

Steris Corporation has deferred to Sustainment Technologies as their maintenance provider for sterilizers across all platforms.

6. Efforts to Obtain Competition: A sources sought notice for Steris Dental Sterilizers and Washers Equipment Maintenance were posted with the minimum requirements to https://SAM.gov from 23 April 2024 through 30 April 2024. There were two responses to the sources sought.

Sustainment Technologies an SDVOSB and authorized by the OEM Steris Corporation for maintenance of Steris equipment-Steris letter of authorization and email from Steris was presented.

Van Dahl Engineering an SDVOSB showed an interest in the requirement however they did not provide the OEM documentation from the OEM on OEM letterhead that they were authorized to provide the requested services for the requirement.

Further research after conversations with Steris, Steris noted that Van Dahl is not an authorized vendor for maintenance services.

Steris Corporation has deferred to Sustainment Technologies as their maintenance provider for sterilizers across all platforms.

7. Actions to Increase Competition: Based on market research, acquisition history, and the results of the Sources Sought Notice, competition is not anticipated for this requirement.

The Medical Readiness Contracting Officer-West will continue to evaluate the capabilities of other vendor’s products and re-procure the products that provides the best value to the Government.

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

SEP 2021

8. Market Research: A sources sought notice for Steris Dental Sterilizers and Washers Equipment Maintenance were posted with the minimum requirements to https://SAM.gov from 23 April 2024 through 30 April 2024. There were two responses to the sources sought.

Sustainment Technologies an SDVOSB and authorized by the OEM Steris Corporation for maintenance of Steris equipment-Steris letter of authorization and email from Steris was presented.

The OEM Steris Corporation has authorized Sustainment Technologies to provide all maintenance for their equipment.

The following techniques/determinations were used/made: Contact with the requester and other knowledgeable people in the Government and industry regarding the commercial nature of this requirement and standard industry practices in this area of service.

DLA ECAT and Medical Master Catalog were researched and found no results for dental sterilizer maintenance.

The current time and materials contract was searched, and RACH has Steris Corporation equipment listed on the T&M contract for maintenance, however they do not have a current T&M task order as the T&M contract has shifted to emergency services only.

An SBA Dynamic small business search and Quick Market search was conducted using key words “Dental Sterilizer Maintenance” and NAICS code “811210” that resulted in no small businesses found.

9. Interested Sources: To date, Sustainment Technologies has written to express an interest in this requirement. As stated in paragraph 6 above, the notices required by FAR 5.201 have been published, and there are none other than the OEM authorized vendor Sustainment Technologies that could provide the entirety of the Government’s requested requirement at this current time.

10. Other Facts:

a. Procurement history.

Reynolds Army Health Clinic had an emergency and immediate need for the maintenance; therefore, the decision was made to go directly to the original equipment manufacturer.

Contract number, awarded Contractor: W81K0024P0013 Steris Corporation Description of requirement: Sterilizer Maintenance Services

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

SEP 2021

Method of procurement: Sole Source for the original equipment manufacturer due to an emergency and immediate need for the requirement Contract type: Firm fixed Price Period of performance: 1 November 2023-30 September 2024 Total awarded amount: $59,147.00 Number of option periods: N/A Number of Offerors: One-Large Business Source Selection Method: Sole Source Basis for fair and reasonable pricing: Only one vendor complies with the terms of the solicitation

11. Technical/ Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature:

12. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. A price analysis shall be conducted to compare the proposed prices to competitive contracts within MRCO-W for the same or similar requirements. Certified cost or pricing data is not required, in accordance with FAR 15.403-1(b)(3).

Typed Name:

13. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

SEP 2021

Approval

Based on the foregoing justification, I hereby approve the procurement of $382,329.94 including all options and extensions in accordance with FAR 52.217-8 on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.