W81K00-23-R-0011-Amendment 01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the amendment is the follow ing:

1) Update Solicitation; 2) Update Attachment A - SOW; 3) Update Attachment C1 - RMF Requirements; 4) Update Attachment D - Pricing; 5) Add Attachment F - Solicitation Question & Answ ers.

The proposal due date is extended from 18 May 2023, 12 pm CDT, to 25 May 2023, 12 pm CDT.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K0023R0011

X 9B. DATED (SEE ITEM 11)

19-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-May-2023

CODE

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

2539 GARDEN AVENUE

FT SAM HOUSTON TX 78234-0000

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K0023R0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-May-2023 12:00 PM to 25-May-2023 12:00 PM.

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1

Instruction, Conditions, and Notices to Offerors

1. Award will be made using the lowest price technically acceptable (LPTA) source selection process.

Award will be made to a responsible offeror on the basis of the lowest price of proposals meeting or exceeding the acceptability standards for non-cost factors. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, each offer should contain the offeror’s best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary.

2. Offerors are required to submit their proposal documents to the Contracting Officer and Contract Specialist at the following email addresses: Salameya.paulouskaya2.civ@health.mil and Karina.s.haddix.civ@health.mil.

3. The point of contact responsible for providing additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. All questions or concerns regarding this solicitation shall be submitted in writing to the Contracting Officer and Contract Specialist at the following email addresses:

Salameya.paulouskaya2.civ@health.mil and Karina.s.haddix.civ@health.mil. All Technical Questions are due no later than (NLT) 5 May 2023, 12:00 PM Central Daylight Time. The Government will answer questions received by the due date and time listed and provide responses to interested parties via System for Award Management (SAM) website.

4. Site Visit. A site visit is scheduled for 3 May 2023, 10:00 AM CDT. Attendance is not mandatory but highly encouraged. Offeror attendance shall be at no cost to the government. No more than 2 representatives per offeror will be allowed to attend the site visit. Please submit anticipated attendees full name and point of contact information to the contract specialist at karina.s.haddix.civ@health.mil. Any and all technical questions or clarifications will need to be submitted in writing to the Contracting Officer and Contract Specialist specified in the instructions above.

Site visit attendees not in possession of military IDs, Department of Defense civilian or contractor IDs, or previously issued and active base access passes must submit the attendee full name, email address, date of birth, driver’s license number/state to the contract specialist at karina.s.haddix.civ@health.mil for further processing by 21 April 2023, 10:00 AM CDT. All offerors will meet at the Brooke Army Medical Center, Main Entrance (Flag Pole Entrance).

5. Offerors shall submit their proposals in separate volumes consisting of Volumes I - IV. Volume I – Administrative, Volume II - Technical, Volume III – Subcontracting Plan, and Volume IV - Price. No pricing data shall be included in Volume I or II. Each subfactor under Volume II shall be separately tabbed and addressed in sufficient detail so that the government may evaluate each subfactor independently.

Instructions to complete each volume are provided below. Page limitations are as follows:

VOLUME TITLE NO. OF DIGITAL &

ELECTRONIC COPIES

PAGE LIMIT

I Administrative 1 Each - MS Word or PDF N/A II Technical 1 Each – MS Word or PDF 50 III Subcontracting Plan 1 Each - MS Word, PDF, or

Excel

IV Price 1 Each – MS Word or Excel N/A

The proposal shall not exceed the limits stated at the table above. If the page limits are exceeded, the pages in excess of the limit shall be removed and unread. The Government will not accept any changes to the offeror’s proposal after the closing date of the solicitation.

Page limit includes all charts, graphs, diagrams, tables, photographs, or drawings. Page limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, section dividers/tables if they are inserted solely to provide ease to the reading in locating parts/sections, and Appendix for Assay Listing only. Pages will be counted if they contain any other information, i.e., diagrams or extraneous data. Pages marked “this page intentionally left blank” will not be counts.

What counts as a Page. A page shall be an 8 ½ x 11 sheet of papter. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable.

Margins shall be at least 1 inch on the top and bottom and ¾ inch on the side. The offeror shall number each page in order to eliminate any confusion. In the event an offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

Volume I - Administrative

Administrative: Within the Administrative volume, offerors shall ensure that the original solicitation SF 1449, Blocks 12, 17A (with offeror's name, address, and telephone number), and 30A – C, are completed in their entirety. Offerors shall also acknowledge each amendment by completing each SF 30, Blocks 8 and 15A - C, if any are issued. The proposal shall also have a title page identifying the Offeror; offeror's CAGE code and Unique Entity Identifier (UEI) number; the full address, and phone numbers of the Offeror; points of contact (POCs) authorized to negotiate with the Government on the offeror's behalf; the solicitation number; a statement confirming the Offeror is willing to hold its prices firm for at least 120 days from the date specified for receipt of offers; and the proposal contents (which may be included on a second page, if necessary).

Registrations and Certifications: Offeror shall be registered in the System for Award Management (SAM) with the appropriate NAICS Code and shall not have any Active Exclusions listed within SAM. If the Offeror is currently registered in SAM with completed representations and certifications, an affirmation on the title page (or second page) that these representations and certificates are current, complete, and accurate as of the date proposals are due shall suffice. Otherwise, the Offeror shall include one (1) copy of the following provisions located within this solicitation shall be completed and included with the proposal: FAR Provision 52.212-3 (Dev), Offeror Representations and Certifications (DEC 2022) Deviation 2023-O0002; (2) FAR Provision 52.209-7, Information Regarding Responsibility Matters (JUL 2013); and any other applicable provisions herein.

Proposal Submission: Proposal must be received by the date and time listed on page 1, block 8 of this solicitation. Proposal received after this time will be considered late and shall not be evaluated.

Volume II - Technical Capability

Factor 1 - Technical Capability: The technical proposal shall be addressed in sufficient written detail for the Government to determine if the Offeror understands the technical aspects of the Government’s requirement.

Offerors shall demonstrate how their proposed items comply with the Government’s Statement of Work via the submission of a written capability statement, product literature, or other materials.

Each of the following must be addressed:

Subfactor 1A: Instruments/Equipment and Reagents/Consumables Subfactor 1B: Service and Maintenance Subfactor 1C: Training Subfactor 1D: Delivery/Installation

Factor 2 – Risk Management Framework (RMF) Compliance: The Defense Health Agency’s Cybersecurity Risk Management Framework Requirements at Attachment C1, outlines the requirements that must be met in order for a contractor’s equipment to be connected to the Government network. In order to ascertain security compliance that is in agreement with Federal, DoD, and Defense Health Agency (DHA) directives and policies, Offerors must complete the questionnaire at Attachment C3 – RMF Cybersecurity Assessment Questionnaire and include as part of the proposal. Offerors shall certify that they are able to meet the timelines listed at Attachment C2 – RMF Timelines and include as part of the proposal.

Factor 3 – Military Health System (MHS) Capability: The system must be capable of interfacing capability with the military hospital computer system, Military Health System Genesis. The contractor shall identify contractor specific equipment or third-party vendor’s equipment able to connect via driver to IT (Middleware) interface. Offerors shall demonstrate how their proposed items comply with the Government’s Statement of Work via the submission of a written capability statement, product literature, or other materials.

Volume III – Subcontracting Plan

Factor 4 – Subcontracting Plan: The offeror shall submit a Subcontracting Plan with their proposal. If the offeror already has a current Commercial Subcontracting Plan approved by a Government Contracting Officer, that plan (along with corresponding approval) is sufficient for submission. If the offeror does not believe any subcontracting opportunities exist, an explanation with supporting documentation shall be submitted.

Volume IV – Price

Factor 5 – Price: Offerors shall submit proposed pricing for all contract line item numbers identified in the Solicitation Schedule, unless otherwise noted. Include the price per unit of measure, and total extended price for each contract line item number. Offerors shall also complete the pricing matrix contained at Attachment D - Pricing Matrix in Excel format and shall provide a price for each CLIN/SubCLIN in the pricing matrix, not to exceed the hundredths decimal point.

For CLIN 0003 MHS Capability and 0004 RMF Compliance, a unit price shall be submitted or the offeror may elect to Not Separately Price (NSP) the line item(s) that will ensure the offeror maintains compliance with DHA and agency standards.

ADDENDUM TO 52.212-2

ADDENDUM TO 52.212-2

Evaluation Factors for Award

1. Award will be made using the lowest price technically acceptable (LPTA) source selection process. Award will be made to the responsible offeror on the basis of lowest evaluated price of offers meeting or exceeding the acceptability standards for non-cost factors. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the offeror’s best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary.

2. Evaluation criteria consists of factors and subfactors. The Government will make an independent judgment of each factor and subfactor based on the ability to meet the requirements stated in the Statement of Work contained in the solicitation. The following factors shall be used to evaluate offers:

Factor 1 - Technical Capability. In additional to the overall factor, each subfactor will be evaluated individually.

Subfactor 1A: Instruments/Equipment and Reagents/Consumables Subfactor 1B: Service and Maintenance Subfactor 1C: Training Subfactor 1D: Delivery/Installation

The following adjectival ratings will be used in evaluating the offeror’s Technical Capability:

Acceptable – An Acceptable rating will be assessed on any offeror whose quote clearly meets each aspect of the Statement of Work and other requirements listed in the solicitation.

Unacceptable – An Unacceptable rating will be assessed on any offeror that presents a quote that demonstrates any of the following:

a. Failure to meet each aspect of the Statement of Work and other requirements of the solicitation.

b. Failure to provide sufficient detail for the Government to determine whether its offer meets the Statement of Work and the requirements of the solicitation.

c. Failure to provide all of the tests required in the solicitation.

Note: Each subfactor shall be separately addressed in the offeror’s quote. An offeror must be found technically acceptable on each subfactor in order to be eligible for award. If one or more subfactors are found technically unacceptable, the entire factor will be determined unacceptable, and thus not eligible for award.

Factor 2 – Risk Management Framework (RMF) Compliance.

Acceptable – Acknowledgement of and demonstrated willingness and ability to comply with the DHA Cybersecurity RMF Requirements, to include by specifically acknowledging Attachment C2 – RMF Timelines and completion of Attachment C3 – RMF Cybersecurity Assessment Questionnaire.

Unacceptable – Failure to acknowledge willingness to comply with the DHA requirements, and/or failure to acknowledge Attachment C2 and complete Attachment C3.

Factor 3 – Military Health System Capability.

Acceptable – Acknowledgement and demonstration of analyzer interface compatibility to the current Military Health System (MHS) Genesis. Interface meets the specifications of the Statement of Work.

Unacceptable – Analyzer interface not compatible with the Military Health System (MHS) Genesis. Interface does not meet the specifications of the Statement of Work.

Factor 4 – Subcontracting Plan.

If submitting other than a Commercial Subcontracting Plan that has been approved by a Government Contracting Officer, the offeror’s Subcontracting Plan shall be evaluated to determine if its goals are realistic, challenging, and achievable. Failure to provide such a plan, or provide sufficient evidence that no subcontracting opportunities exist, will render the entire offer ineligible for award.

The following adjectival ratings will be used in evaluating the offeror’s Subcontracting Plan:

Acceptable – An Acceptable rating will be assessed on any offeror whose Subcontracting Plan is:

a. Already approved by a Government Contracting Officer; or

b. Determined to be realistic, challenging, and achievable by this requirement’s Contracting Officer; or

c. Provides sufficient evidence for this requirement’s Contracting Officer to concur that there are no subcontracting opportunities available.

Unacceptable – An Unacceptable rating will be assessed on any offeror whose Subcontracting Plan is:

a. Determined to be other than realistic, challenging, and achievable by this requirement’s Contracting Officer;

or

b. Failure to provide sufficient evidence for this requirement’s Contracting Officer to concur that there are no subcontracting opportunities available.

Factor 5 – Price. Failure to provide a price for any contract line item number, unless it is specifically identified as "not separately priced" within the proposal, will be construed to mean the offeror cannot meet the requirements of the Statement of Work. All proposals will initially be reviewed to determine whether each proposal contains the required pricing for each test. Any proposal failing to price all required testing, unless the test is identified as “not separately priced”, will not be evaluated further and will be ineligible for award.

The Government will evaluate proposals on the basis of fair and reasonable pricing if and when the proposal has received an Acceptable rating on Factors 1-4. The offeror’s pricing must be determined to be fair and reasonable in order to be considered for contract award.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Note: The Government intends to award without discussions. The Government reserves the right to enter into discussions, if deemed necessary by the Contracting Officer, to include price negotiations.

ATTACHMENT LIST

ATTACHMENT LIST

Attachment A - Statement of Work Attachment B1 - Core Clinic Lab Floorplans Attachment B2 - Moreno Clinic Lab Floorplan Attachment C1 - DHA Cybersecurity RMF Requirements Attachment C2 - RMF Timelines Attachment C3 - RMF Cybersecurity Assessment Questionnaire Attachment D - Pricing Matrix Attachment E - Site Visit Attendees Attachment F - Solicitation Question & Answers

(End of Summary of Changes)