Revised Attach 1_ITO_OR_SPD Techs_22 July 2022.pdf

22 July 2022 W81K00-22-R-0016

Revised 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS – PROPOSAL SUBMISSION. In the following paragraphs, pursuant to FAR Subpart 12.302(a), FAR Provision 52.212-1, and Instructions to Offerors – Commercial Products and Commercial Services, is tailored. The basic provision paragraphs (a), (f), (g) and (h) – (l) of FAR Addendum 52.212-1 are not replaced. The basic provision paragraph (d) and (e) are deleted for this solicitation. Paragraphs 52.212-1(b), and (c) are hereby replaced with the following:

The deadline for questions is on 13 July 2022, 2:00 PM, Central Standard Time. All questions must be submitted in writing to rosalba.martinez1.civ@mail.mil and robin.m.castro.civ@mail.mil. No questions will be entertained after this date. Do NOT submit multiple emails for questions. Answers to vendor questions will be posted to SAM.gov.

Offers received after the deadline will be considered untimely and will not be eligible for award. Offers shall be submitted via e-mail to rosalba.martinez1.civ@mail.mil and robin.m.castro.civ@mail.mil by the date and time established in block 8 of the SF 1449 (Central Standard Time).

Note: Only electronic (e-mail) proposals will be accepted. Offers submitted by any other method are unacceptable. Each volume shall be submitted as a separate file in .pdf format, with the files names clearly identifying the volume number and contractor’s name. Pricing shall be submitted on the Excel spreadsheet attached to the solicitation (Attachment 2), renamed with the same naming convention. A .pdf of pricing is not required. Pricing information shall be included in Volume IV – Pricing only and shall not be included or summarized in any other volume. The proposal shall not contain any extraneous information such as advertisements or marketing information.

Files larger than 20MB may need to be transmitted in separate emails. All emails, regardless of size, need to be received by the Government server, by the stated submission deadline. The Government will not be responsible for any failure of transmission or receipt of the proposal, or any failure of the Offeror to verify receipt of the emailed proposal. All proposals submitted after the deadline will be considered untimely and ineligible for award.

Potential contractors must be registered in the System for Award Management (SAM) to be eligible for award. The SAM website is http://www.sam.gov.

The proposal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims. Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation. Therefore, each initial proposal should contain the Offeror’s best terms for technical capability, past performance and price. Submissions that do not adhere to format and content requirements will be considered non-complaint. The Government reserves the right to eliminate any such proposals from consideration for award.

The proposal shall be prepared in four (4) separate volumes as follows.

Volume I – Administrative Volume II – Technical Capability (inclusive of subfactors) Volume III – Past Performance Volume IV – Pricing

VOLUME I – ADMINISTRATIVE

Volume I – Administrative shall include the following:

1. A summary or title page identifying the Offeror, the full address, phone, Unique Entity Identifier (UEI) and or DUNS number, CAGE code, point(s) of contact (POC(s)) of the Offeror, and the solicitation number. Offeror shall include a statement that the Offeror agrees to hold the offered prices firm for 180 calendar days after the proposal closing date.

2. For Offerors proposing as an 8(a) Joint Venture (JV), the JV must be separately identified with its own name, UEI and or/DUNS number, and CAGE code in the SAM and designate the entity type as a JV, with individual partners listed as the immediate owners. In addition, Offerors shall include the UEI/DUNS number, and CAGE number for the individual partners that make up the JV.

3. A completed copy of PAGE 1 ONLY of the SF 1449 and any amendments to the solicitation, if any are issued, with the signature of a corporate officer authorized to negotiate for the company. Electronic signature is acceptable. Do not include the entire SF 1449.

4. Representations and Certifications. Offerors shall be registered in the SAM with the appropriate NAICS Code and shall not have any Active Exclusions listed within SAM. If the Offeror is currently registered in SAM with completed representations and certifications, an affirmation on the title page (or separate page) that these representations and certificates are current, complete, and accurate as of the date proposals are due shall suffice. Otherwise, the Offeror shall complete and include with its proposal one

(1) copy of the following provisions located within the solicitation: FAR Provision 52.212-3, Offeror Representations and Certifications, Alternate I; FAR Provision 52.209-7, Information Regarding Responsibility Matters; plus any other provisions herein. (Page limit: 1 page if registered in SAM;

unlimited pages if including provisions.)

5. The Continuation of Essential Contractor Services Plan. This plan shall be prepared in accordance with DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services, contained in this solicitation. There is no page limit for this plan; however, Offerors are encouraged to be as succinct as possible in describing how it will continue to perform the essential contractor services listed in the Performance Work Statement during periods of crisis. The plan shall identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed, and shall address, at a minimum, (i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves; (ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site; (iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home; (iv) Any established alert and notification procedures for mobilizing identified “essential contractor service'' personnel; and (v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis. Note: The inclusion of this plan falls under administrative proposal compliance and is not an individually rated factor. By the offerors submission, the Continuation of Essential Contractor Services Plan will be incorporated into the resultant contract award of the successful offeror and will be utilized in the event of a period of crisis.

VOLUME II – FACTOR 1 – TECHNICAL CAPABILITY (INCLUSIVE OF SUBFACTORS)

Volume II – Factor 1 – Technical Capability (inclusive of subfactors) shall include the following:

FACTOR 1. TECHNICAL CAPABILITY: These parts of the technical proposal shall be addressed in sufficient written detail for the Government to determine if the offeror understands this aspect of the Government’s requirement. Statements that the offeror understands, can or will comply with all specifications, or statements paraphrasing the specifications of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable.

Insufficient explanations may result in your offer receiving an UNACCEPTABLE rating. The technical proposal (to include addressing all subfactors) shall not exceed 15 pages. Page limitations shall be treated as maximums. Pages in excess of the above limitations will be removed and disregarded during the evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text shall be Times New Roman and shall be no less than font size 11. Use at least one inch margins on all four sides of the printed page. Pages shall be numbered sequentially by volume.

Subfactor 1A. Performance Work Statement (PWS) Compliance. Explain how your firm intends to satisfy the minimum requirements of the Performance Work Statement. Paragraphs 3 (Qualifications), 4 (Specific Tasks), and 5 (Hours of Performance) shall be addressed in detail.

Subfactor 1B. Recruitment. Describe your recruitment and retention plan, the methods you will use to recruit qualified and competent personnel to ensure biomedical technician services commence on the date set forth in the solicitation and throughout the life of the contract. Discuss the San Antonio Central Sterile Supply Technicians (also known as SPD Techs), Surgical Technologists General (also known as OR Techs) and Cardiothoracic Surgical Technologists (also known as CT Surg Techs) market to include challenges, trends and strategies necessary to provide the services required. Describe your processes for initial verification of education and experience requirements. Describe your processes for ensuring annual training requirements are kept current.

Subfactor 1C. Transition Plan: Explain how your firm intends to perform the transition period. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, to have personnel on board during the 2-week transition period and become familiar with requirements in order to commence full performance of services on the contract start date and throughout the life of the contract. Estimated contract start date is 1 October 2022.

VOLUME III – FACTOR 2 – PAST PERFORMANCE

Volume III – Factor 2 – Past Performance shall include the following:

FACTOR 2. PAST PERFORMANCE: The Offeror shall submit with its proposal evidence of recent (to be recent, the effort must be ongoing or must have been performed within the past three (3) years from the closing date of this solicitation) and relevant past performance under which YOUR company (the Offeror) provided the same or similar services with similar magnitude and scope of the solicited requirement in the public and/or private sector. Performance must have been by the Offeror (not by a subsidiary or sister company) either as the prime contractor or subcontractor. Past performance reference projects performed by a proposed teaming partner or a proposed subcontractor will only be considered if the Offeror submits at least one past performance project that the Offeror has performed as a prime or subcontractor.

Provide a list of references with company name, contract number, contract value, period of performance, point of contact, and phone number. Reference list should include a minimum of three references. All references shall be residing in the United States and shall include relevant experience regarding Central Sterile Supply Technicians (also known as SPD Techs), Surgical Technologists General (also known as OR Techs) and Cardiothoracic Surgical Technologists (also known as CT Surg Techs) services or similar services with similar magnitude and scope of the solicited requirement in the public and/or private sector.

Provide a copy of the attached Past Performance Questionnaire (PPQ) (Attachment 3) to a minimum of three references with instructions to return the PPQ to the Regional Health Contracting Office, ATTN:

rosalba.martinez1.civ@mail.mil and robin.m.castro.civ@mail.mil by the specified due date for receipt of offers. It is the offeror’s responsibility to ensure the reference submits the PPQ directly to the Contracting Office for consideration. Contractor Performance Assessment Reports (CPARs) will also be accepted in lieu of PPQs. Offerors shall ensure CPARs are finalized and correspond to the list of references provided in this volume.

The Government may also consider any additional information from its own files, databases such as the Past Performance Information Retrieval System (PPIRS), or from any other source it deems appropriate.

The Government may survey references to verify the information provided.

VOLUME IV – FACTOR 3 PRICE

FACTOR 3. PRICE: The Offeror shall submit proposed pricing for all contract line item numbers identified in the solicitation on the Excel spreadsheet provided as Attachment 2. The Pricing Worksheet shall be submitted in Microsoft Excel format with all formulas intact. Offerors shall ensure the formulas and totals accurately reflect the pricing data proposed. Provide total pricing for the base period and each option period, as well as a grand total of the entire proposal. The Service Contract Act and Wage Determination 2015-5253 Rev 19 dated 07/13/2022 is provided as attachment 4 of the solicitation.

Contractors are required to insure their proposals are compliant with all applicable laws and regulations to include the Service Contact Act Wage Determinations and Executive Orders. Cost and Pricing Data is not required under competitive and commercial acquisitions; however, if only one proposal is received - Other than Certified Cost or Pricing data may be required.

Paragraph 52.212-1(m) is hereby added:

(m) The non-FAR Part 12 discretionary FAR and DFARS provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

(End of Addendum)

52.212-2 Evaluation - Commercial Products and Commercial Services

Paragraph (a) is hereby replaced with the following:

Award will be made using the lowest-price, technically acceptable (LPTA) source selection technique in accordance with FAR Subpart 15.101-2, as supplemented, to make a best value award decision. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable offeror with the lowest evaluated price, deemed responsible in accordance with the FAR, and whose proposal conforms to the solicitation requirements. The following evaluation process/factors will be used to evaluate offers:

The government will initially list proposals from lowest to highest price. The government will evaluate the Technical Acceptability of the three lowest priced proposals first. If one of those proposals is rated Technically Acceptable, the government will not evaluate any other proposals. If those proposals are determined technically unacceptable, the government will evaluate the next three lowest priced proposals and continue in that manner until a proposal is rated Technically Acceptable. If a proposal is rated Technically Unacceptable, the government will not evaluate any other factor. USING THIS

PROCEDURE, THE GOVERNMENT MIGHT NOT EVALUATE ALL PROPOSALS.

Note: A rating of Acceptable must be received on all technical subfactors, and on the overall factor, in order to be considered for award. A rating of Acceptable must be received on Past Performance in order to be considered for award. Award will be on an all or none basis.

FACTOR 1. TECHNICAL CAPABILITY:

Subfactor 1A. Performance Work Statement (PWS) Compliance.

Subfactor 1B. Recruitment.

Subfactor 1C. Transition Plan.

FACTOR 2. PAST PERFORMANCE

FACTOR 3. PRICE

FACTOR 1. TECHNICAL CAPABILITY (inclusive of subfactors): Technical capability ratings reflect the Government’s confidence in the offeror’s ability, as demonstrated in its written technical proposal, to perform the requirements stated in the solicitation. The Government will make an independent judgment of the probability of success. The following ratings will be used in evaluating each offeror’s written technical proposal:

Acceptable – Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable – Proposal does not clearly meet the minimum requirements of the solicitation.

FACTOR 2. PAST PERFORMANCE: The following ratings will be used to determine degree of performance risk associated with the proposal. In the case of offerors for which there is no information on past contract performance or where past contract performance information is not available, the offeror will not be evaluated favorably or unfavorably on the factor of past performance. In this case, the offeror’s past performance is unknown and assigned a performance confidence rating of “neutral”. A neutral rating will be considered Acceptable.

Acceptable – Based on the offeror’s past performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable – Based on the offeror’s past performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

FACTOR 3. PRICING: The Government will evaluate for price reasonableness. The proposed price will be evaluated on the bottom line price for the entire effort, inclusive of all options. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of proposed prices received in response to the solicitation and/or comparison of proposed prices with the Independent Government Estimate. Price must also be determined to be fair and reasonable.

Paragraph (b) is hereby replaced with the following:

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. In addition, given that FAR Clause 52.217-8, Option to Extend Services, provides that the Government may require continued performance of any services within the limits and at the rates specified in the contract (i.e., the rates in effect when the Option to Extend Services clause is exercised), for purposes of evaluating this option, the contracting officer will consider the prices submitted for each CLIN, since those would be the binding prices should this option be exercised.

Evaluation of this option shall not obligate the Government to exercise the option.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum)