W81K0020Q0220 AMENDMENT 0001 9.2.2020.pdf

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

POC: SHENECQUA SOARES

36000 DARNELL LOOP

FORT HOOD TX 76544

0011514365

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

THE PURPOSE OF THIS AMENDMENT IS TO ANSWER QUESTIONS REGARDING THE SOLICITATION, ADD EXHIBIT B FAR CLAUSE 52.204-26, AND TO UPDATE THE DELIVERY QUANTITY ON EXHIBIT A.

1. CONTRACT ID CODE PAGE OF PAGES

1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Sep-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K0020Q0220

X 9B. DATED (SEE ITEM 11)

28-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Sep-2020

CODE

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

2539 GARDEN AVENUE

FT SAM HOUSTON TX 78234-0000

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W81K00

FACILITY CODECODE

EMAIL:TEL:

W81K0020Q0220

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

EXHIBIT B FAR CLAUSE 52.204-26

52.204-26 Covered Telecommunications Equipment or Services-Representation.

As prescribed in 4.2105(c), insert the following provision:

Covered Telecommunications Equipment or Services-Representation (Dec 2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

QUESTIONS AND ANSWERS

Questions and Answers:

1. Is there a mix of GOV Owned Cylinders & Contractor Owned utilized in this requirement? There are several gases in Exhibit A with “C/O” which typically stands for “Customer Owned.” If so, please confirm that all GOV Owned cylinders are labeled as such (decal/stencil). Answer: Yes, there is a mix of vendor / GOV owned cylinders. The cylinders are identified by a plastic ring placed on the neck of the cylinders to show vendor owned. As those are used, they are returned to the vendor with no replacement sent back to us. We do not stencil due to no guarantee from vendor returning same exact cylinders back.

2. What gas type(s) are utilized at the (5) Clinics? Please specify between GOV Owned and Contractor Owned where applicable.

Answer: All cylinders at clinics are GOV owned. Most gases at these clinics involve oxygen and nitrogen.

Some clinics have liquid nitrogen if they are a health clinic. Dental and VETCOM do not.

3. How are vendors to account for varying rental costs of medical gas cylinders? Recommend adding cylinder monthly rental groupings by size, type, and functionality: Answer: Vendors charge as we request.

We could hold a cylinder vendor owned for more than a month but only be charged that first time we request it.

4. Is the 20‐Liter Liquid Nitrogen Dewar VA Owned? Answer: The cylinders are all CRDAMC owned.

5. What do the asterisks represent in Exhibit A? Answer: Disregard asterisks.

6. Has the AMC historically required (15) annual Emergency Deliveries (as stated in Exhibit A)? Answer: No;

at the most….maybe one to two per year; however, with the occurrence of COVID‐19; there was a slight increase.

7. What types of service(s) are to be expected under “Service Charge Labor, Cryogenic” in Exhibit A? Answer:

This is the inspection done by the driver of the cryogenic canister and its parts to ensure no leaks and test for serviceability of the cylinder.

8. If the AMC has deliveries weekly and the (5) Clinics are bi‐weekly, won’t the actual quantity of annual deliveries greatly exceed the quantity of (52) stated in Exhibit A? Answer: Yes, this needs to be raised by at least 26. 52 weeks of deliveries for the hospital prime, and 26 scheduled for clinics. Total delivery will be updated to 78 deliveries.

9. What is the rationale requiring Certificates of Analysis for each medical gas cylinder? This is not an industry practice for cylinders but for Bulk Gases. There are stickers/decals physically on the cylinder denoting Supplier, Product, Air Liquefaction, Lot Number, etc. however there is no separate certificate supplied for every cylinder delivered. Answer: Not all gases require this. Only oxygen. Purity level needs to be confirmed. We are not subject matter experts to identify the purity level is what the vendor states.

This would not be per cylinder as many are same lot number. It would be required per lot number.

10. Does the GOV require (400) Dewar fills or (16) 25‐Liter Dewar Fills (totaling [400] Liters annually)? Answer:

400 fills. Cylinders are filled weekly, sometimes 8, sometimes 16 depending on usage and amounts brought back by the customer.

11. Page 27 of 68 52.212‐1 Addendum paragraph f and Page 28 of 68 paragraph 2 states “Section C of Exhibit A FAR Clause 52.204‐26 must be returned unless the section is completed online in the Reps and Certs to be eligible for award.” Where is the Section C of Exhibit A provided for completion? Answer – Exhibit B will be added , FAR Clause 52.204‐26, will be added to the solicitation.

12. Page 56 of 68 Para 5 states that empty cylinders are picked up on Wednesday (hospital) and Friday (external clinics) and returned the following Wednesday (hospital) and Friday (external clinics). Is this referring to GOV Owned Cylinders? Answer: Yes. Cylinder refill is done offsite. One week turnaround is what is expected when they remove from CRDAMC property.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

Offeror shall submit signed and dated SF1149, with blocks 17a, 30a, 30b, 30c completed with quotes no later than date and time that is on page 1 of SF1449 in block 8. The quote shall have a title page identifying the offeror, the full address, phone and facsimile numbers, points of contact (POCs) of the offeror, the solicitation number and its contents.

Questions must be received by 10:00AM CST on 1 September 2020 and answers will be posted by 1:00PM CST on 2 September 2020.

Note: Electronic (e-mail) is the only method of submission for quotes. Quote can be emailed to Shenecqua Soares at shenecqua.n.soares.civ@mail.mil

Offer shall clearly identify each part of their quote, as described below.

Administrative:

a. Technical Capability: Explain in detail how the proposed services will meet the performance objectives of the items as specified here in the solicitation and performance work statement (PWS). Offerors shall demonstrate that the services proposed complies with the technical requirements described in the performance work statement (PWS) below via the submission of a written capability statement, product literature, or other materials, with their offer in sufficient detail that provides an unambiguous response.

b. Pricing: A unit price shall be submitted for each line as well as the extended price (i.e., unit price multiplied by quantity). Offeror shall annotate all discounts afforded the Government under this requirement. Offerors will need to submit pricing for all items listed in the CLIN schedule to be eligible for award.

c. The offeror shall submit a completed copy of FAR 52.212-3, Representations and Certifications – Commercial Items. If the offeror has completed the Online Representations and Certifications Application (ORCA) at https://www.uscontractorregistration.com/ the offeror shall indicate such on the FAR clause. DFARS 252.2127000, Offeror Representations and Certifications – Commercial Items. All offerors must be registered in the System for Award Management (SAM) prior to award, and lack of registration shall make an offer ineligible for award.

d. The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and LOCAL provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

e. Exhibit A, pricing, must be completed for all listed gas, and must be returned to be eligible for award.

f. Section C of Exhibit B, FAR Clause 52.204-26 must be returned unless the section is completed online in the Reps and Certs to be eligible for award.

END OF ADDENDUM TO 52.212-1

52.212-2 ADDENDUM

Award will be made to the responsible offeror once the Contracting Officer determines the quotation is technically acceptable and the proposed prices are fair and reasonable. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary. Award will be made on an all or none basis.

1. Technical Acceptability: This factor will be rated as either “acceptable” or “unacceptable”.

Acceptable – Offerors shall meet the submission of offer instructions set forth in the solicitation.

Unacceptable – An unacceptable rating will be assesed on any offeror that presents items that demonstrate any of the following:

a. Failure to meet the submission of offers instructions set forth in the solicitation.

b. Failure to explain how your company will meet the requirement in sufficient detail for the Government to determine whether the items satisfactorily meets the requirements of this solicitation and Performance Work Statement (PWS).

c. Potential contractors must be registered in the System for Award Management (SAM) to be eligible for award.

The SAM website is http://www.sam.gov.

2. Price: Prices must be determined to be fair and reasonable.

(a). Quotes must be submitted not later than the date and time on page 1 of SF1449 in block 8. No telephonic questions or quotes will be accepted.

(b). Evaluation Process: All proposals will be evaluated on overall technical acceptability.

(c) Options. The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a proposal is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

To be eligible for award vendor must be able to provide all items listed on Exibit A.

Section C of Exhibit B, FAR Clause 52.204-26 must be returned unless the section is completed online in the Reps and Certs to be eligible for award.

(End of provision)

EXHIBIT A

Medical Gas Price List Base + 1 Option Period FY 21 and FY22

Estimated Proposed FY21 Proposed FY22

Material Description Item ID QTY UoM Unit Price

FY21

Base

Unit Price

FY22

OY1

Air Medical USP GR N Size E

CGA 950

AI USPE 25 CL

Carbon Dioxide USP Size E

CGA 940

CD USPE 60 CL

Helium Industrial Size 200

CGA 580

HE 200C 15 CL

Nitrogen NF Size 200 CGA 580 NI NF200 460 CL Oxygen USP Size 125 CGA 540 OX USP125C 450 CL Oxygen USP Size D CGA 870 OX USPDC 3850 CL Nitrous Oxide USP Size D CGA

NS USPDC 30 CL

Carbon Dioxide USP 50 LBS

CGA 320

CD USP50 140 CL

Nitrogen NF DEWAR Refill (25Liter)*

NI

NFDEWARREFI

LL

400* CL

Oxygen USP Size EA CGA 870 OX USPEA 50 CL Carbon Dioxide USP Size E

CGA 940 C/O

CD USPEC 10 CL

USP 30% Oxygen Balance Helium Size 200

Z02HE70120030

2 CL

Nitrous Oxide USP 56 LBS

CGA 326

NS USP56 200 CL

Oxygen USP Size 200 CGA 540 C/O

OX USP200C 200 CL

Carbon Dioxide USP Size 50 LBS Syphon

CD USP50S 45 CL

Nitrogen UHP Gr 5.0 Size 200, CGA 580

NI UHP200 65 CL

Helium Industrial Size 125, CGA 580

HE 125 5 CL

Hydro OR Requalification Test Cyl MTNFEE

CYMRETEST 400 EA

Nitrogen NF Size 200 CGA 580 C/O

NI NF200C 150 CL

Propane Industrial 32/33 CGA

PR33/P033201 48 CL

Cylinder Valve Repair/Replacement

CYMVALVE 100 EA

Cylinder Painting CYMPAINT 400 EA Service Charge Labor Cryogenic**

SECLABORCR

YO

75 EA

Service Fee Expedited Delivery SECEXPEDITE 15 EA Delivery Charges Delivery Charges 78 EA

TOTAL

(End of Summary of Changes)