JA Limiting Competition W81K00-20-P-0286 UPS Maintenance 8 Sept 2020 (KO Reviewed)_Redacted.pdf

UPS Repair and Maintenance Service

Control No: 20-RHCO-C-572

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: REGIONAL HEALTH CONTRACTING OFFICE-C.

36000 Darnall Loop Fort Hood, Texas 76544

2. Description of Action:

Nature: ☒ New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☒ Purchase Order Number W81K0020P0286

Pricing/Contract Type: ☒ Fixed

Funds: ☐ Operations & Maintenance, Army (OMA) ☒ Other Funds: DHP

FY: 21

Name of Proposed Contractor(s) and Address:

Quality Power Solutions, LLC

Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies: The service requested is for a sole source contract to Quality Power Solutions, LLC for the preventative maintenance and repair to the Uninterruptable Power Supplies (UPS), Battery, and Flywheel system for the Toshiba Aquillion Computed Tomography (CT) and GE Discovery Magnetic Resonance Systems (MRI) for Irwin Army Community Hospital (IACH). This request is for commercial services and is to be funded with FY21 funds, and is subject to availability of funds.

The Period of Performance is for a twelve (12) month base period plus three (3) twelve

(12) month option years beginning 1 October 2020.

For Actions with Options*:

Base Period: 01 Oct 2020 to 30 Sep 2021 Value: $ Option Period 1: 01 Oct 2021 to 30 Sept 2022 Value: $ Option Period 2: 01 Oct 2022 to 30 Sept 2023 Value: $ Option Period 3: 01 Oct 2023 to 30 Sept 2024 Value: $

Total Value: $

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold

(SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

Currently the Department of Logistics, Medical Maintenance Section at IACH does not have the capability or personnel that can maintain and support the Government owned GE equipment. GE currently has authorized third party maintenance service providers to service their products. Quality Power Solutions is an authorized third party service provider. The UPS, Battery, and Flywheel system support the CT and MRI scanners from electrical brown outs that could potentially render these devices as unusable if they sustain a catastrophic failure. The UPS system is used daily. Failure of these systems will limit the service to patients and will not meet the mission requirements. When the main power system for the hospital goes down, emergency power will then take over.

This system provides power for the time between when the main power goes down and when the emergency power takes over, ensuring that there is no interruption in scanning. Based on the urgency of the requirement and the consideration for personnel and patient safety, the Contracting Officer has determined that there is not enough justification to support a Small Business Set-aside for this acquisition. The Contracting Officer is recommending a sole source award to Quality Power Solutions, a small business.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at 5.202 _____________________.

☒ Posting of Notice of Intent to Sole Source and redacted J&A is required.

7. Market Research: Market research was conducted to confirm if other vendors could or could not provide like or similar services. Market research revealed GSA vendors (distributors) that could provide this product; however, they do not repair and service the equipment. Quality Power Solutions has a Master Service Agreement with GE; the Original Equipment Manufacturer (OEM) and is an authorized third party service provider. The Contract Specialist conducted a dynamic small business search with the NAICS code 811219 and the capabilities narrative “UPS Service”, that revealed no small businesses that fit within these guidelines. Due to the importance of the UPS equipment and impact to the mission if the supported imaging equipment fails, the determination was made to pursue a sole source award to the requested vendor.

8. Other Facts:

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date:

Title:

Signature

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon current market research.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name:

Date:

Title:

Signature:

Reviewed and Approved By: