Redacted_J&A_Bridge_Sole_Source.pdf

For Official Use Only Source Selection Information -- See FAR 2.101 and 3.104

Pg. 1 Award Determination Option

Sole Source Award Determination (Bridge)

SECTION I. Summary Information

Contracting Activity: Regional Health Contracting Office – Central (Fort Hood Cell)

Date: 21 December

Solicitation #:

Contract #:

W81K00-19-Q-0040 W81K00-19-D-0005

Description: Soldier Readiness Program Medical Support Services, Soldier Readiness Resiliency and Readiness Center, Fort Bliss, Texas

Awardee Contractor/Firm:

Luke & Associates

Award Amount All Years:

$474,348.19

Contract Specialist:

ANTHONY D. BROWNER

1. Breakdown of Awardee Offer/Quote, and period of performance “Bridge” -

Contract Year (Awardee Contractor/Firm) Period of Performance Bridge term 2 Months $474,348.19 1 Jan 2019 – 28 Feb 2019 Six month Extension Period

The contract price for the Base and all option periods will be determined fair and reasonable herein, therefore the six month extension's price will also be determined fair and reasonable by default." Fair and reasonable price determination are not made by default and since this document is finding the price fair and reasonable, recommend stating instead, "The contract price for the Base and the option under FAR 52.217-8 are determined to be fair and reasonable.

Total $474,348.19

SECTION II. Pre-Solicitation Compliances.

2. The following contractor verifications were conducted:

Introduction: WBAMC Department of Soldier Readiness, Fort Bliss, Texas requested a BRIDGE contract action to continue services due to urgency and the negative impact on the MTF, it’s in the best interest of the Government to issue a sole source bridge contract to the only acceptable vendor: Luke and Associates, Incorporated because they are currently providing these services and will be able to quickly start/continue performing services at the WBAMC SRP at Fort Bliss, Texas.

Contract/task order: W91YU0-14-D-0001-0009 is currently in place for these Personal and Non-Personal Services at WBAMC SRP, the contract included FAR Clause 52.217-8 – Option to Extend Services, which has already been exercised for the maximum six (6) month extension this contract with extension period of performance end date is 31 December 2018.

- Acquisition Strategy was approved: 11 December 2018

- Sole Source J&A was approved: 14 December 2018

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- DD2579 was approved: 17 December 2018

- Solicitation was approved: 17 December 2018

- Solicitation was sent to Contractor on: 17 December 2018

SECTION III. Summary of key documents. (Documents are contained in the solicitation file in PCF.)

a. Solicitation

b. Proposal/Quote

c. Amendments (I. Pre-Award, B. Solicitation and Related Documents, Solicitation Folder).

Amendment 0001 - The Purpose of this Amendment is to correct the quantity of the hours for each CLIN based on the two month requirement.

SECTION IV. Background/Solicitation Process.

1. These Personal & Non-Personal Services are critical to the mission of the WBAMC Soldier Readiness Processing Center (SRP). Due to urgency, a Single Source Bridge contract action is required to ensure continuation of these critical services until the follow-on IDIQ contract is effective on 1 March 2019; this IDIQ was solicited as full and open with exclusion and is already awarded. The government did receive 25 offers and other vendors will likely be able to perform on this bridge requirement; however, due to the time frame of less than 15 days it would likely be impossible for a new contractor to come in and be able to perform by the required start date of 1 January 2019. This bridge contract will allow the Government the time to adequately plan for the acquisition, sufficient time to properly execute a competitive procurement, and it will also allow for a proper transition timeframe to the new contract company to negotiate with incumbent employees and recruitment time to bring on any credentialed staff to fill any vacancy on this contract.

The Regional Health Contracting Office – Central has a requirement to continue Personal & Non-Personal Services of the following skillsets: Dental Assistants, Supply Technicians, Licensed Vocational Nurses, Pharmacist, Pharmacy Technicians, Licensed Certified Social Workers, Medical Clerks, Audiology Technician, Optometry Technician, Phlebotomists, Lab Technicians, Physician Assistants and Nurse Practitioners (36 FTEs). This service is provided at William Beaumont Army Medical Center (WBAMC), Fort Bliss, TX. Period of Performance is 01 January 2019 – 28 February 2019 including the potential six (6) month extension. The maximum order limit for the IDIQ is cost is $474,348.19 not including the potential six (6) month extension.

2. Soldier Readiness Program (SRP) Medical Support Services has historically been adequately competitive in this geographical area. Currently Fort Bliss, Texas has two contracts supporting this service.

3. A firm-fixed price type contract was proposed for this contract for which there is a history of adequate price competition. There are no known substantial technical, schedule or cost risks involved.

4. There are certain barriers that would make it impossible for another source to perform the Government’s requirement. First, the requirement is for thirteen (13) separate specialties thirty-six (36) FTE’s and the anticipated timeframe to have this many personnel on ground working is at least 90 days there is not sufficient time to allow for this. Secondly, a lapse in service for more than two (2) months would have an immediate negative impact, and mission failure in providing current health care operations and current health care services to our soldiers, civilians to properly process and deploy anywhere in the world needed to defend the nation and support of any mission set forth by the President of the United States. The incumbent contractor, Luke and Associates, Incorporated is able to provide services immediately upon award of this bridge contract.

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EVALUATION CRITERIA:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer Conformed to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either sent may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government will award a Purchase Order resulting from this solicitation, to the responsible Request For Quote (RFQ) conforming to the solicitation, that is Best Value. Award will be on an all or none basis. The following evaluation factors shall be used to evaluate offers:

Factor 1 – Past Performance:

Acceptable: Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable: Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Factor 2 - Price

Price will be evaluated using various price analysis techniques and procedures IAW FAR 15-404-1(b) including, but not limited to, comparison of proposed price received in response to the solicitation with a comparison to the previous task order which was determined fair and reasonable. Price will determined fair and reasonable.

(b) Given that FAR 52.217-8 provides that the Government may exercise the Option to Extend Services at the rates specified in the contract (i.e., the rates in effect when the Extension of Services option is exercised), for purposes of evaluating the Option to Extend Services, the Contracting Officer will consider the prices submitted for the base year and each option year, since those are the binding prices should the Option to Extend be exercised.

(c). The award decision will be based on the best value offered to the Government.

(d) Evaluation Process:

(i) Factor 1 - Past Performance. Award will made to the offeror who past performance is acceptable.

(ii) Factor 2 - Price. Pricing will be evaluated to determine value offered for the price, and the extent to which it is fair and reasonable in terms of the government's requirement. The Government reserves the right to evaluate offerors' prices as an indication that they understand the scope and complexity of the Government's requirement. Award will be made to the contractor which is responsible, and whose prices are determined to be fair and reasonable.

Award will made to the offeror who past performance is acceptable and whose prices are deemed fair and reasonable.

SECTION V.

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PAST PERFORMANCE EVALUATIONS.

Note: Past performance information collected from non-relevant contract sources was included because it Support’s the offerors’ past performance declarations.

Luke & Associates - Acceptable. Based on the information available Luke & Associates provides 116 FTEs (Ancillary, Nursing & Physician services) to the Naval Medical Logistics.

Ratings Satisfactory; the Contractor’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the Contractor were satisfactory. A second questionnaire states they have a current contract from United States Air Force for work at Keesler AFB for 4 FTEs (Ancillary services) and they were rated Very Good; the Contractor’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

The Past Performance Informational Retrieval System (PPIRS) reports was reviewed and recent contract were rated as satisfactory and FAPIIS had no negative records. ” Based on the past performance record, the Government has a reasonable expectation that this offeror will successfully perform the required effort.

FACTOR 2 - PRICE:

Table 4 shows each of the Technically Acceptable proposals total Price for this requirement listed:

Table 4: Total Proposal Price:

Offeror Past Performance Total Proposal Amount

Luke & Associates, Incorporated Acceptable $ 474,348.19

The proposed price was evaluated on the bottom line price for the entire effort, inclusive of all skillsets for the two month period. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of proposed prices received in response to the solicitation and/or comparison of proposed prices with the Independent Government Estimate. Price must be determined fair and reasonable.

The prices proposed by this contractor for this bridge contract are the same as the current IDIQ Task Order (W91YU0-14-D-0001-0009) due to expire 31 December 2018; these prices were determined to be fair and reasonable less than 12 months ago and with medical compensation rates on the rise the government has determined these prices are fair and reasonable. There are seven (7) specialties in which the contractor proposed an increased hourly rates and this is due the latest Wage Determination #2015-5229 Rev No. 6 dated 8/6/18. The government received all applicable documentation i.e. request breakdown and payroll records for the specialties requested. These increases are allowed and do not exceed the WD rate increases, therefore these prices have been determined fair and reasonable.

SECTION VII. BEST VALUE ANALYSIS:

Luke & Associates, Incorporated’s past performance is acceptable and their proposed prices are acceptable.

Luke & Associates, Incorporated priced offer for this requirement at $474,348.19. Based on the total review

Pg. 5 of Luke & Associates, Incorporated’s proposal, it’s in the best interest of the government to award this two

(2) month bridge contract to Luke & Associates, Incorporated.

SECTION VIII. Award Compliances.

1. The Past Performance Information Retrieval System (http://www.ppirs.gov/) was screened on December 19, 2018.

2. The List of Parties excluded from Federal Procurement has been screened through Federal Awardee Performance and Integrity Information System (FAPIIS) on December 19, 2018, the Luke & Associates, Incorporated were included on the list.

3. Luke & Associates, Incorporated is hereby determined to be responsible in accordance with FAR 9.104.

4. Based upon information evidenced within this determination, the Contractor has demonstrated they have the capability, prior experience, and past performance needed to execute their contractual responsibilities, while being otherwise qualified and eligible to receive an award under applicable rules and regulations.

The Contracting Officer determines the contractor to be responsible.

SECTION IX. Conclusion:

The purpose of this Single Award Indefinite-Delivery-Indefinite Quantity (IDIQ) contract is to replace contract W91YU0-14-D-0001-0009; due to the fact that the follow-on contract was awarded with less than 90 days before the required start date, and in order to allow time for the new awardee to negotiate with incumbent employees and properly recruit for vacancies. Also this requirement has now been protested this bridge contract will allow for the mission to continue and time to allow the government time to resolve the protest.

Based on the information contained herein, it is determined to be in the Government best interest to award contract number W81K00-19-D-0005 to Luke & Associates, Incorporated for $474,348.19. For period covered under 52.217-9, including the extension of services under FAR 52.217-8, are hereby accepted but not awarded at this time. The Government reserves the right to award of the optional periods at a later date in accordance with the instant contract, and the appropriate clauses.

SECTION X. Signatures.

ANTHONY D. BROWNER

Contract Specialist: Date: December 21, 2018

RANDALL P. CUMMINS

Contracting Officer: Date: December 27, 2018