Questions_&_Answers_rev_1_dated_21_Mar_2018.pdf

Questions & Answers

Medical Surgical Instrument Maintenance

Rev 1 dated 21 March 2018

1. Question: Are these older instruments that are out of warranty and past the expiration of their manufacturer preventative maintenance agreements?

Answer: Yes.

2. Question: The Combined Synopsis refers to this Solicitation as both a “FULL 0N-SITE MAINT &

REPAIR SVCS AGRMT,” as well as a “MAINT & REPAIR SVCS SEND IN REPAIR.” Provide clarification of these two designations. PWS Attachment #1 (Pgs. 43 to 67) lists numerous instruments/equipment (excluding stainless steel instruments/tray sets) that no company provides On-site repairs for, w/ the very rare exception.

Answer: The equipment, such as Drills, shavers and specialty sets are repaired through our medical maintenance here at Evans Army Community Hospital (EACH). The Government request that the company be able to repair and sharpen instrumentation only. The Government define “Full on-site” as able to repair and sharpen instruments at EACH. We would not have to send them out and wait for them to come back, same day service. The Government define “send in repair” as in the case where the instrument can not be repaired on-site, the company will send it to a site where it has the capability to repair the instrumentation and return it to us.

3. Question: Please clarify if a company can bid on specific instruments/equipment only?

Answer: No

4. Question: Three (3) day (T,W,TH) repair visits - every other week, for a total of 78 days annually? Is this correct?

Answer: No, on-site visits will be every other Tues, Wed or Thursday; prior coordination is required with

SPD and or NCOIC or OIC. not to exceed 30 visits per year. The visit will be one day a week, every other week and not to exceed 30 visits per year.

5. Question: Are 6-8 sets (repaired) per day or per three day visit?

Answer: 6-8 sets per visit.

6. Question: One (1) Preventive Maintenance annually? Does this mean all surgical instrument sets are to be inspected/tested/refurbished one (1) time per year? At 8 sets per day, that would allow for 624 sets to be inspected/tested/refurbished annually. From the attachment there appear to be more than 624 sets.

Answer: Yes, all sets are to be inspected/tested/ refurbished at least once per year. There are about 600 sets that the company would be expected to inspect.

7. Question: Does the same Preventive Maintenance standard apply to case carts?

Answer: Yes.

8. Question: Are surgical devices (scopes, cameras, etc.) to be covered? Summarized from the tray list are the following included?

Cameras -17

Shaver -12

Rigid Endoscopes – 55

Battery -7

Drill – 10

Harmonic Scalpels -4

Saws -3

Dermatome -3

SIGMOIDO SCOPE -1

Davinci Scopes – 4

Felxible Scopes -13

Answer: No

9. Question: If output is met, would Fort Carson allow a different schedule/frequency of repair?

Answer: No.

10. Question: Has a contractor performed similar work to this for the government in the past? If available, please provide the incumbent contract number.

Answer: Yes, the current contract number is W81K00-17-F-0075.

11. Question: Can a company bid on only the “MAINT & REPAIR SVCS SEND IN REPAIR” portion of the solicitation?

Answer: No, the Government has solicited for all of the services needed on an all or none basis.