W81K00-22-Q-0073-0002.pdf

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

POC: GERALDINE I. HERNANDEZ

3551 ROGER BROOK DR BLDG 3600

FORT SAM HOUSTON TX 78234-6200

0011772446

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to change the response time From: 15 June 2022 , 12:00 AM to 15 June 2022 12:00 PM and to incorporate the Reply to Questions submitted to the government.

2. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Jun-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K0022Q0073

X 9B. DATED (SEE ITEM 11)

10-May-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Jun-2022

CODE

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

2539 GARDEN AVENUE

FT SAM HOUSTON TX 78234-0000

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W81K00

FACILITY CODECODE

EMAIL:TEL:

W81K0022Q0073

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

REPLY TO QUESTIONS

RFQ QUESTIONS with RESPONSES W81K00-22-Q-0073

Medical Gas and Gas Cylinders Pick-up and Delivery San Antonio Military Medical Center (SAMMC), JBSA ] Fort Sam Houston, Texas

03 June 2022 Question

No:

Questions Response

1 Does the GOVT have monthly or annual volumes by gas type available from the existing vendor to ensure we can properly quote this business?

See usage on the last page.

2. Does the GOVT own any cylinders or is the vendor required to provide all assets? The government owns some cylinders, but the vendor will be required to supply some as well.

3. Is there a CLIN available to quote delivery fees? No

4. Would the GOVT be interested in Linde providing a quote to station a Linde employee on-site at GOVT location full time to manage cylinder program?

No

5. Can we please get the current contract number so we can research / do our due diligence for work now via FPDS?

The previous Contract Number is:

W81K00-17-P-0724.

6. In regard to the subject RFQ, respectfully request the government provide an accurate detailed spreadsheet encompassing all of the CLINS for this requirement.

For reference, the 2017 RFQ had a spreadsheet titled "Medical Gas and Gas Cylinders Pick-up and Delivery (W81K00-17-T-0367)" "Attachment_1_Sub- Contract_Line_Item_Spreadsheet_17_T_0367_Updated_6_September_2017"

Please provide a spreadsheet for all of the solicitation line items and all associated

CLINS.

These have been included in the solicitation.

7. Does the government intend to place multiple material items on the same CLIN? Yes

8. Please confirm the contract will require WAWF invoicing Yes, Wide Area Work Flow

(WAWF) will be the method of payment

9. Can you please provide all of the actual physical delivery addresses (all buildings/departments) that are associated with the subject RFQ/contract award?

BAMC Main hospital (back loading dock) Bldg 3600, 3551 Roger Brooke Drive, San Antonio Texas, 78234

Camp Bullis Health Clinic (Bldg. # 5026, Camp Bullis Road).

10. CLIN 0001 (Medical Gas & Air; PGs 26-28 of 107) – What are the annual cylinder usage quantities for each gas (particularly gases that are both GFE & Contractor Owned)?

Please see usage on last page.

Usage is not separated between GFE & Contractor owned.

11. CLIN 0002 (Cylinder Rentals) – What are the annual rental quantities? See usage on last page.

12. Government Furnished Equipment (GFE) – How many GOV Owned Cylinders are there by CLIN and are vendors to assume all Part #’s with “C” in the Price List (PGs 26-42 of 107) are GFE (“C” meaning “Customer”)?

Yes the “C” is customer owned, see the last page for cylinder quantities.

13. PRICE LIST GFEs - Items with “or C” (i.e., PG 26 of 107 Price List, “AI USP200 or C”), does this infer that the GOV will utilize both GFE & Rentals for this particular Gas? Recommend separating Fill CLINS for GFE’s/Contractor Owned of the same gas for more accurate cylinder tracking.

Yes, separating the CLINs to separate gov’t owned & rentals is not beneficial to the government.

14 CLIN 0006 (Camp Bullis Bulk Propane):

i. Are the Bulk Propane Tanks GOV Owned or are they rented?

ii. What is the tank size? Is there a Primary & Reserve?

iii. What is the annual usage quantity?

iv. What is the frequency of tank fill?

i. Government owned.

ii. 1000 GAL, there is a primary and a reserve on site.

iii. 15,949 from 1 October to present

iv. As needed, monthly.

15. How many delivery points are there on site (appears to be 2)? Are all deliveries to a centralized delivery point (i.e., loading dock storage closet)?

Reply: Bulk propane is in Camp Bullis, cylinders are all to BAMC receiving dock.

1. DRY ICE (CLINs 0004 & 0008):

i. Q. What is the difference between CD ICEP-11 & CD ICEP?

R. CD ICEP are standard dry ice pellets and CD ICEP-11 are dry ice pellets size 11.

ii. Q. What form of Dry Ice is CD ICEP (nuggets, slab)?

R. Standard pellets.

iii. Q. What are the estimated annual quantities for CD ICEP-11 & CD ICEP?

R. CD ICEP-11 50,824LBS

iv. Q. What is the delivery frequency for Dry Ice at each location?

R. 2 deliveries a week.

v. Q. How much by weight will be required with each delivery?

R. 150 LBS on Monday’s, and 500 LBS on Wednesday’s

16. What is the frequency of delivery for contractor owned (rented) cylinder gases? 3 deliveries a week

17. How are vendors to account for costs associated with Emergency Deliveries? There is no CLIN for this for either Cylinders or Bulk (standard on medical gas contracts) yet there is a 24 hour requirement for Emergency Deliveries on PG 75 of 107, Para I.12.

Request adding a CLIN to offset these costs as distribution is the highest cost in this industry (CLIN for CYL & a CLIN for Bulk as they are two different types of delivery trucks).

This will be removed from the Solicitation.

18. Please confirm that this RFQ includes FAR Clause 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns?

Yes, this is included in the solicitation.

19. PG 76 of 107, Para III.1.c - Is this contract to be invoiced/paid for via Purchase Card or WAWF? PG 76 of 107, Para III.1.c mentions that invoices shall be emailed to the credit card holder for payment. If P-Card, how are vendors expected to recoup the frequent processing costs?

Yes, this will be paid through WAWF (Wide Area Work Flow), additional cost for processing invoices should be incorporated into their price.

20. DISPOSAL OF GOV OWNED CYLINDERS (PG 76 of 107, Para III.2) – Does the GOV expect this service to be provided at no cost? There is no CLIN for this and PG 76 of 107, Para III.2 states “Contractor shall make disposition in accordance with COR’s instructions.” Recommend adding CLIN for disposal of GFE as there is no means to predict these potential future costs.

Cylinders are to be returned to the government (BAMC).

21. LPTA EVALUATION (PG 89 of 107 ADDENDUM to 52.212-2, Para 2) – What is the GOV’s rationale (contained in the contract file) for evaluating by Lowest Priced Technically Acceptable for a health care service as critical as Medical Grade Gas for Human Consumption (Oxygen being a prescription drug)?

The technical requirements have been addressed in the Statement of Work. “Offerors shall demonstrate the ability to meet the requirements of the solicitation via the submission of a written capability statement with their quote. The technical requirement will be reviewed to determine if the contractor understands and meets the government needs.” Once this has been evaluated as acceptable, Price will be the next Factor for evaluation.

22. P. 74 of 107 Para #5 – “Must be able to pick up empty cylinders Monday, Wednesday & Friday and delivery the filled cylinders on the next delivery day.” Is this language referring to Government Owned Cylinders? What is the GOV’s expected turnaround on picking up/filling of GFE Cylinders? GFE’s do not go to the front of the line at the fill plant and thus have a lead time (often up to a week)

We are a trauma 1 hospital, turnaround time must be met. Gas is used at a very high volume.

23. P. 77 of 107 – Para (b) PRICING – “Offeror shall submit proposed pricing for all sub-contract line item numbers identified in the solicitation. A unit price shall be submitted for each line item, as well as the extended price (i.e. unit price multiplied by quantity).” Can the GOV provide the estimated annual quantities for each gas and rentals beginning on P. 26 of 107?

Please see attached usage table.

24.

PRICE LIST CLARITY (PGs 26-42 of 107)

i. Q. Z02HE8012003042 –What is the description for this gas mixture?

R. 20% Oxygen Balance Helium USP Drug Mix, 1600 PSI Size 200 High Pressure Steel Medical Cylinder, CGA-280.

ii. Q. OXUSPDAWB – Please confirm the GOV requires integrated Valve Oxygen Cylinders in Size D? The description states “EA” which is Size E, Aluminum.

R. The government requires USP Medical Grade Oxygen, Size D High Pressure Aluminum Medical Walk-O2-Bout™ (WOB™) Cylinder with Valve Integrated Pressure Regulator.

iii. Q. OX USPDAWBSPLUS – What is the description and size? Is this MRI compatible?

R. USP Medical Grade Oxygen, Size D High Pressure Aluminum Medical Walk-O2-Bout+™ (WOB+™) Cylinder with Valve Integrated Pressure Regulator.

Not MRI compatible.

iv. Q. OX USPEAWBPLUS – What is the description and size? Is this MRI compatible?

R. USP Medical Grade Oxygen, Size E High Pressure Aluminum Medical

Walk-O2-Bout+™ (WOB+™) Cylinder with Valve Integrated Pressure Regulator.

Not MRI compatible.

v. Q. Z03NI80N200003KC – Clarify if this is Government-Owned and what the description and size of this gas mixture is?

R. An 10% Carbon Dioxide 10% Hydrogen An 10% Carbon Dioxide 10% Hydrogen Balance Nitrogen Size 200 Anaerobic-medical Mix Customer Owned

CGA-350.

vi. Q. AI USPM66C – Please confirm Description, Size, and if GFE R. Air Usp Gr N Size 66HP Al/c Comp Customer Owned CGA-590.

vii. Q. AR UHP35C - Please confirm Description, Size, and if GFE

R. Argon Uhp Gr 5.0 Size 35 Customer Owned CGA-580.

viii. Q. CD USPDC - Please confirm Description, Size, and if GFE R. Carbon Dioxide Usp Size D Customer Owned CGA-940.

ix. Q. OX USP60C - Please confirm Description, Size, and if GFE

R. Oxygen Usp Size 60 Customer Owned CGA-540.

x. Q. OX USP80C - Please confirm Description, Size, and if GFE R. Oxygen Usp Size 80 Customer Owned CGA-540.

xi. Q. Based on the Part number and the description – “OX USPEC – “OXYGEN USP MEDICAL PURE EA CGA VIPR”; Is this a Government- Owned cylinder and is it a post valve rather than a VIPR as in the description?

R. No, this is not a VIPR.The description should be USP Medical Grade Oxygen, Size E Steel Medical Cylinder, CGA-870, Gov’t owned.

25. LOSS OF USE – How does the GOV expect to pay for any lost Contractor Owned Cylinders at the end of the contract?

Will modify contract at a later date to add funding if required.

Government will pay the expense with proof of delivery from contractor.

26. P. 75 of 107 Part 17 – “Vendor must be licensed to transport and handle liquid oxygen and liquid nitrogen. Vendor must be in compliance with DOT regulations regarding transporting medical gas to the facility to include cylinder structure and color coded requirements according to Army Regulation 700-68.” Can the GOV clarify that it is the Prime Contractor that must be licensed in the State of Texas?

All parties must be licensed in the state of Texas.

27. CLIN 0002 BAMC/SAMMC CYLINDER RENTALS P. 28-29 of 107; Rather than having a Rental CLIN for each type of Contractor-Owned Cylinder, will the GOV consider streamlining the Cylinder Rental CLINs to the following Cylinder Rental Groupings (categorized by Size, Type, & Functionality)?

NO, Any cylinder rental can be billed against this CLIN no matter the size

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Jun-2022 12:00 AM to 15-Jun-2022 12:00 PM.

(End of Summary of Changes)