W81K00-20-Q-0013.docx

W81K0020Q0013

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO 52.212-2

ADDENDUM TO FAR PROVISION 52.212-2

1. BASIS FOR AWARD

a. Award for All of the Work: Award will be made to a quoter who is deemed responsible IAW FAR Part 9.1, whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

b. The Contracting Officer will complete a responsibility determination IAW FAR 9.104. A determination of non-responsibility will deem the Quoter ineligible award.

c. Quote Compliance: Timely quotes will be reviewed for compliance with this RFQ. Quoters shall comply with the instructions set forth in FAR Provision 52.212-1 and Addendum to FAR Provision 52.212-1. If the quote does not comply with the RFQ instructions, it may not be evaluated and may be eliminated from the competition.

2. FACTORS AND SUB-FACTORS TO BE EVALUATED

Evaluation criteria consist of the factors:

Factor 1: Technical Capability

Factor 2: Price

Factor 3: Past Performance

3. EVALUATION FACTORS:

Factor 1: Technical Capability: The Technical Factor provides an assessment of the Quoter’s capability to satisfy the Government’s minimum requirements. To be technically acceptable, your equipment specification list for your brand name and model shall have the following minimum characteristics:

a. Must meet facility Medical Maintenance safety standards. All medical equipment will be electrically safety tested prior to initial use and at least annually thereafter as per AR 40-61, Medical Logistics Policies (see attachments #1 and #2).

b. MD-Reports GI offers an integrated reporting solution for Gastroenterologists.

c. Easy to use report generating tool for Endoscopy procedures such as EGO, Colonoscopy and Sigmoidoscopy as well as ERCP and EUS (Endscopic Ultrasound).

d. Facilities unlimited image capturing and storing with patient records.

e. Provides Patient Scheduler for easy preparation of patient list and a search facility for quick patient search by ID, last name or first name.

f. Auto referral letter generator for referring Physicians, Post instructions letter for patients and pathology request forms.

g. Provide instant fax and email capabilities for reports.

h. Incorporates ICD-9 Diagnosis and CPT Procedure codes and individualized dictionary for each Physician.

i. Analysis report generator provides analysis by physician, procedure type, diagnosis, indications or instruments.

j. Must either be compatible with network security or be a stand-alone system.

k. Must be compatible with current endoscopy scopes used in the Operating room and Endo Suite.

l. Must be able to provided detailed error messages enabling an ease of troubleshooting.

m. Must be able to provide after hours and emergency support.

n. Must meet Information Management Division (IMD) security standards (see attachments #3 and #4).

a. Installation: Initial installation will take place at Baynes-Jones Army Community (BJAC) Hospital, Fort Polk, LA 71459

(1) Vendor Install to include uncrating, inside delivery to clinic, set up and certifying equipment, removal/disposal of all packaging material

(2) Vendor to coordinate with the BJAC Logistics Division to set up interfacing capabilities for both current hospital site and support. The Receiving point of Contact will provide the contact information after award.

c. Delivery Requirements:

(1) Seller must notify Property Warehouse and/or Contracting Officer Representative 3-business days before delivery of equipment

(2) Contract number must be clearly displayed on all shipping labels

The Technical Factor will receive one of the adjectival ratings defined below. Table A-1 depicts the rating definitions for this factor.

Table A-1

Factors of Evaluation: This RFQ consists of the following factors:

Factor 1-Technical Capability

Factor 2-Price

Factor 3-Past Performance

Factor 2: Cost/Price:

a. Price will not be scored or rated. For evaluation purposes, the Total Evaluated Price (TEP) is the sum of all CLINs, which will be used to evaluate the Quoter’s total proposed price and make a fair and reasonableness determination.

b. Price reasonableness: A price is reasonable if, in its nature and amount, does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government will use the procedures of FAR 13.106-3(a) to make a fair and reasonable determination.

Factor 3: Past Performance-The quoter is not required to submit Past Performance information. Past Performance will be evaluated based on information obtained from internal Government systems such as the Past Performance Information Retrieval System (PPIRS) or similar systems.

(End of Addendum)

ADDENDUM TO 52.212-1

ADDENDUM TO PROVISION 52.212-1

ADDENDUM TO FAR PROVISION 52.212-1

1. General Instructions

a. Quoters will be evaluated using the criteria under Addendum to FAR Provision 52.212-2, Evaluation Factors for Award. This addendum does not supersede the instructions of FAR Provision 52.212-1. This requirement will use the procedures of FAR Part 13-Simplified Acquisition Procedures and FAR Part 12-Acquisition of Commercial Items. Quoters are encouraged to present their best technical quote and prices with their initial quote.

b. Instructions outlined in paragraph two (2) below, prescribe the format for the quote and describe the approach for the development and presentation of quote. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes.

c. If a quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the quoter shall immediately notify the Contract Specialist and Contracting Officer (KO) in writing with supporting rationale (Refer to Paragraph 2.b. for submittal instructions).

d. All referenced documents for this solicitation are available on the Federal Business Opportunities website at https://fbohome.sam.gov. Potential quoters are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

e. The Contracting Officer will complete a responsibility determination IAW FAR 9.104. A determination of non-responsibility will deem the Quoter ineligible award.

2. Quote Preparation and Submission Instructions

a. Period for acceptance of quotes: The quoter shall hold the prices in its quote firm for 90 calendar days from due date of this RFQ. Quotes received for less than the stated number of items listed in the Schedule will be considered ineligible for award. The Government will not accept any changes to the quoter’s quote after the closing date of the solicitation.

b. Quoters shall meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factors. Failure to meet a requirement may result in a quote being ineligible for award. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

c. Factors for Evaluation: This RFQ consists of the following factors:

Factor 1 – Technical Capability Factor 2 – Price Factor 3 – Past Performance

d. The quote shall consist of three (3) volumes: (1) Technical Capability, (2) Price, and (3) Past Performance. Each document shall be clearly labeled with its Title. See Table A-1 below for page limits and electronic copies required:

Table A-1: Page Limits and Number of Electronic Copies

3. Volume I – General

a. General: You are required to submit a complete quote, including acknowledgment of Amendments, Contract Schedule Prices on the Contract Line Item Number (CLIN) and all Representations/Certifications. Failure to follow the instructions set forth under FAR Provision 52.212-1 and its Addendum may render your quote unacceptable by the Government. The General Volume shall be organized as follows.

(1). Section A. Quoters may submit a letterhead with the name, title, and telephone number of the company/division point of contact for your quote; as well as, the person that can obligate your company contractually. The quote shall be signed. As a minimum, quotes must shall provide the information specified in FAR Provision 52.212-1(b).

(2). Section B (Representation, Certifications, and Other Statements of Quoters) – The Quoter shall ensure this section is submitted thoroughly complete and each certification/representation completed truthfully and completely. The Quoter shall complete the following Claus/Provision:

4. Volume II –Technical Capability

The Technical Volume shall be clear, concise, and include sufficient detail for an effective evaluation and for substantiating the validity of stated claims in the quote. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Factors defined in Addendum to FAR Provision 52.212-2, Evaluation of Commercial Items. This volume shall consist of Factor 1, Technical Capability.

5. Factor 1 - Technical Capability: The Technical Capability Factor provides an assessment of the Quoter’s capability to satisfy the Government’s minimum requirements. The evaluation will focus on the information submitted by the Quoter that is acceptable and unacceptable. To be considered technically acceptable, the equipment shall have the following minimum characteristics with a specification list for your brand name and model:

a. Endoscopy Software, equipment, supplies and services with the following characteristics:

a. The Quoter shall complete the CLIN prices in this RFQ which include the unit price and total amount for CLINs 0001-0005. Quotes shall not submit quantities less than the quantities provided. Failure to comply with this pricing factor will render the Quoter noncompliant, and ineligible for award.

b. All information relating to the proposed price must be included in electronic format. Electronic files/versions should not be read only or password protected. No links should exist to files not included with the submission. Failure to comply with these formatting requirements may result in rejection of your quote.

7. Factor 3-Past Performance: The quoter is not required to submit Past Performance information. Past Performance will be evaluated based on information obtained from internal Government systems such as the Past Performance Information Retrieval System (PPIRS) or similar systems.

8. Point of contact for this action is Maria Cachola, maria.d.cachola.civ@mail.mil. Questions may be submitted via email not later than 12:00 p.m. on 27 February 2020, with subject “Endoscopy Software RFQ – Questions” on the subject line of the email. Proposals/Quotes may also be submitted via email with the subject “Company Name, Proposal/Quote Submission for Endoscopy Software RFQ” by the date and time set in the solicitation.

(End of Addendum)

PERFORMANCE WORK STATEMENT

Gastrointestinal Endoscopy Reporting Software System Bayne –Jones Army Community Hospital.

Version Date: 09 August 2019

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to install and maintain a medical software system at Bayne-Jones Army Community Hospital (BJACH), Fort Polk, LA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, technical and software support for the GI Endoscopy Reporting Software System. Services include program management of the system, onsite training, licenses, configuration of the software, installation of compatible software, updates to the software, inspections of the system, preventive maintenance, calibration and verification of the system. The contractor shall provide compatible video capture cables and video capture cards and perform to the standards outlined in this Performance Work Statement (PWS).

1.2 Background: The GI Endoscopy Reporting Software System will capture and record endoscopy procedures to meet standard of care guidelines. The software will benefit both the surgeon and patient. The surgeon will have the ability to scan their procedures and capture/focus on specific areas in the GI tract providing a higher quality outcome for the patient.

1.3 Objectives: To provide and maintain the GI Endoscopy Reporting Software System to include some peripherals and video cards as specified in this PWS.

1.4 Scope: The Contractor shall provide the software licenses, software updates, inspections, video capture cards, peripherals and a wide variety of support services for the GI Endoscopy Reporting Software System as specified in this PWS. Support services shall include management, preventative maintenance, calibrations, onsite training, installation, configuration, telephonic support and on-site support as required. The contractor shall comply with all required training and security requirements outlined in this PWS.

1.5. Period of Performance: The period of performance shall be specified in Schedule B of the resulting contract.

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the contractor. A Quality Control approach shall be provided to the Government with the proposal. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-4, Inspection of Services – Fixed Price). The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies. The contractor shall (upon request) provide to the Government their quality control documentation. After acceptance of the QCP by the Contracting Officer (COR) Representative the contractor shall coordinate any changes in writing of any proposed change to their QC system.

1.6.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with this QASP. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and minimum acceptable defect rate(s).

1.6.2.1 Surveillance Documentation. No later than the 15th of each month surveillance documentation for the preceding month, to the Contracting Officer (KO) via the Procurement Integrated Enterprise Environment Suite (https://wawf.eb.mil/), Surveillance and Performance Monitoring Tool. Monthly surveillance documentation includes the Monthly Status Report, the Surveillance Schedule and all completed Surveillance Checklist(s) for the preceding month.

1.6.2.2. Non-Conforming Performance. Non-conformance occurs when a Contractor fails to meet Contract or Task Order terms, conditions and/or specifications. All instances of non-conformance will be documented and the Contractor will be notified. Resolution of non-conformance discovered at the Subcontractor level will be addressed with the prime Contractor. Non-conformance is classified as either: Level I (Minor); Level II (Major); or Level III (Critical).

1.6.2.2.1. Level I (Minor). Level I non-conformance is not likely to materially reduce the usability of services for their intended purpose or is a departure from established standards having little bearing on completing the contract requirement. Minor non-conformances can usually be corrected on the spot and can be issued to the Contractor through either a verbal or written Contract Discrepancy Report (CDR). However, the Government is still required to document verbal Level I CDRs. The COR may issue verbal Level I CDRs directly to the appropriate level of Contractor management. The COR will notify the KO as soon as practical when a verbal Level I CDR is issued and document them in their Monthly Reports. If the non-conformance cannot be corrected on the spot, the Contractor shall be given a suspense date to correct the deficiency. The KO will issue and sign written Level I CDRs, Attachment 5.

1.6.2.2.2. Level II (Major). Level II non-conformance is likely to result in failure of the services to meet contract requirements. Also, repeated discrepancies, a large number of documented Level I CDRs and trends indicating failure of the Contractor’s quality control program can be classified as Level II CDRs. The KO issues all Level II CDRs in writing, Attachment 5. The COR will notify the KO as soon as practical when a major non-conformance is identified.

1.6.2.2.3. Level III (Critical). Level III non-conformances result in hazardous or unsafe conditions due to the manner in which the services are performed; prevent or impact a vital agency mission as a result of performance; or are for repeated or uncorrected Level II CDRs. The Contracting Office Director or Deputy Director issues written Level III CDRs. The COR is responsible for notifying the KO immediately upon discovery of a critical non-conformance.

1.6.2.2.4. Documenting CDRs. Documentation, as a minimum, will include: the Contract or Task Order number; reference to the specific contract requirement; the specific discrepancy to the requirement; where it was discovered; the date and time it was discovered; Contractor representative who was notified; and the suspense date for Contractor response/corrective action.

1.6.2.2.5. Tracking and Resolving CDRs. All CDRs, verbal and written, regardless of issuer will be included in the COR’s Monthly Report. The COR and KO shall track CDRs to ensure the Contractor identifies and takes appropriate corrective action to the root cause and the specific non-conformance is corrected within the required timeline. The KO will make a final written determination of the Government’s remedies if the non-conformance is not corrected by the Contractor after receiving notice and a reasonable opportunity to correct the work.

1.6.3. Federal Government Holidays: The Contractor(s) are not required to perform services on these Federal Holidays:

New Year’s Day

1.6.4. Hours of Operation: The contractor is responsible for providing the services herein, between the hours of 0800 to 1630 hours except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks outlined in this PWS. Additionally, the contractor shall provide technical software support via telephone 24 hours per day, 7 days a week (Except for holidays). The telephone response time shall not exceed 2 hours. In the event the system is disabled, the contractor shall respond on site within 6 hours of notification.

1.6.5. Place of Performance: Support services shall be provided at contractor facilities (as designated by the Contractor and other Government facilities located at Fort Polk, LA.

1.6.6. Type of Contract: Firm Fixed Price.

1.6.7. Security Requirements:

1.6.7.1. In accordance with AR 530-1, Operations Security (OPSEC), dated 19 April 2007, and DoDM 5205.02-M, DoD Operations Security (OPSEC) Program Manual, dated 03 November 2008, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort Polk contract personnel shall receive initial OPSEC training either by on-line training through the Fort Polk SharePoint OPSEC site on the intranet, or the Defense Security Services website at: http://cdsetrain.dtic.mil/opsec/index.htm.

1.6.7.1.1 The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the KO and the COR (if appointed) within 30 days of arrival on post.

1.6.7.1.2. Operations Security (OPSEC) Antiterrorism Training (AT) compliance may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.6.7.1.3. All Contractor employees performing under this contract shall read all applicable security regulations, guidance and briefings, to be provided by the Government. Contractor personnel shall familiarize themselves with the Government’s regulations and policies and site-specific regulations regarding access to sensitive materials, computer facility/IT network access, issue of access credentials, etc., which shall be provided by the Government, as required.

1.6.7.1.4. The contractor shall immediately notify the KO when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from the roster maintained by BJACH, Security immediately upon release.

1.6.7.2. Installation Physical Security

1.6.7.2.1. Contractors must provide an access roster to Directorate of Emergency Services (DES), Visitors Center of all employees monthly or when any personnel change occurs for access to Fort Polk. An access roster will also be furnished to the BJACH, Security quarterly or upon request. Access rosters must be forwarded by the COR to BJACH, Security electronically from a government computer. All personnel employed under this contract will adhere to all Fort Polk access control policies which include, weapons registration, transportation of weapons on the installation, access control policies, use of installation passes and ID cards and the operation of motor vehicles.

1.6.7.2.2. The security office at BJACH will do a check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is required for entrance onto Army installations for non-Common Access Card (CAC) holders/visitors.

1.6.7.2.3. The contractors shall use e-verify and provide proof upon request to ensure illegal immigrants are not employed under the umbrella of this contract. Non-US citizens will not be used in the performance of this contract unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and the Government has granted approval for the non-US citizen to perform the required support.

1.6.7.2.4. The Contractor shall prohibit the use of Government issued access credentials by any persons other than the Contractor employee to whom the credential is issued. The Contractor shall prohibit entrance of any persons other than Contractor employees engaged in the performance of assigned work as granted by the Security Office.

1.6.7.2.5. Contract personnel will obtain a vehicle pass for access to place of performance.

1.6.7.3. Information Assurance:

1.6.7.3.1 Contractor shall acquire IA and IA-enabled products that require use of the product's IA capabilities will comply with the evaluation and validation requirements of Committee on National Security Systems Policy 11, “National Policy Governing the Acquisition of Information Assurance (IA) and IA-Enabled Information Technology Products.”

1.6.7.3.1. Contractor personnel performing Information Assurance (IA) functions shall comply with the certification and training requirements of DoD 8570.01-M, “Information Assurance Workforce Improvement Program” and DoDD 8140.01, "Cyberspace Workforce Management"; shall be appropriately certified, and have the appropriate background investigation to perform any Cybersecurity functions; shall have their IA category, specialty, level, and certification qualification category and level documented in the Defense Manpower Data Center (DMDC) contractor tracking application..

1.6.7.3.2. The training is accessible from any computer and is available at <https://ia.signal.army.mil/DoDIAA/default.asp>. The contractor is responsible for ensuring that all applicable employees have completed Information Assurance training. The contractor shall certify that their workforce has completed the necessary training, through the submission of completion certificate(s) to the KO and the COR , within five working days after contract award or prior to access to a federally-controlled installation or information system.

1.6.7.4. Software Patches and Updates

1.6.7.4.1. Many enterprises within the DoD automate patch updates and software updates for operating systems and DoD standard software applications. For applications such as databases and developed applications, updates are scheduled. Vendors shall notify the site administrator of any updates/changes to the system prior to installation, to include but not limited to software updates, Operating System, or application upgrades, patches, addition/removal of components. Software updates will be analyzed by the Government to determine if reauthorization is required by Department of Defense Instruction (DoDI) 8510.01 Risk Framework (RMF) for DoD Information Technology (IT). Patches normally address bug fixes and cybersecurity issues. Applying patches usually does not trigger reauthorization.

1.6.7.4.2. The vendor shall update all ATO or approved products required supporting documentation in the event of a system policy, procedural, logical or technical changes to the system or device. The following steps are provided:

1.6.7.5 Antiterrorism and Operations Security Requirements

1.6.7.5.1. Antiterrorism (AT) Level I training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract and annually thereafter, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil. The following instructions are provided:

Approval Process:

a. Help desk sends non-CAC user an email with User ID

b. Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours)

c. New User follows the instructions in the email and enters a new password

d. User will need to enroll in Course # JS-US007-14 (User has up to 30 days to complete the course)

1.6.7.5.2. In the event that the automated system at https://jkodirect.jten.mil is not available (e.g. server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or (installation security equivalent) and the resultant name(s) of approved instructors shall be provided to the KO or designee along with all associated cost or schedule impacts to the contract.

1.6.7.5.3. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.6.7.6. Health Insurance Portability and Accountability Act (HIPAA) Compliance.

1.6.7.6.1. The contractor shall not use or disclose Protected Health Information (PHI) other than as permitted or required by Agreement and use all appropriate safeguards, and comply with HIPAA rules with respect to electronic PHI, to prevent use or disclose of PHI.

1.6.7.6.2. DHA-USOOl- Privacy Act and HIPAA Training Course is a core training requirement for most Military Health System (MHS) staff. The course is located on the DHA Learning Management System (LMS) hosted by Joint Knowledge Online (JKO) at http://jko. jten.mil/mhs. There are no accepted substitutions for this course for those who have the ability to establish a JKO user account.

1.6.7.6.3. Personnel assigned to the MHS, including Army Medical Command, Navy Bureau of Medicine, the Air Force Medical Service, and DHA Activities are expected to have a JKO user account and align their JKO user profile under the correct MHS organization as far down their organizational tree as permitted within JKO. This expectation is extended to all assigned military, Government civilian, contract, volunteer staff members, and others who may be permanently or temporarily assigned to an MHS organization. Complying with this facilitates more accurate and timely assignment and reporting of training requirements. NOTE: Individuals may establish their JKO account using their CAC or by requesting a sponsored account if they do not have a CAC. Once the JKO account is created, individuals may set up a username and password by which they can access their account without the use of a CAC.

1.6.7.6.4. Individuals are expected to establish a JKO account when they are issued a CAC. Once this is accomplished, a JKO Training Manager in their organization must ensure the individual has completion of this course recorded in the DHA LMS hosted by JKO.

1.6.7.6.5. There are unique circumstances in which an individual may not have a JKO account, yet are still required to complete the Privacy Act and HIPAA Training Course. This includes those who could not otherwise register for a JKO account without a sponsor and whose ability to perform their role would be unnecessarily delayed without completion of this mandatory training. For these individuals, it may be acceptable to allow them the ability to complete the alternative public-facing course approved by the DHA Privacy Office located at http: //iko.iten.mil/courses/hipaa/launch.html.

1.6.7.6.6. MHS personnel are expected to first complete the DHA-USOOl training and only access a public-facing course when it is determined by the COR the local course will unnecessarily delay an individual’s ability to begin work.

1.6.7.6.7. All required training – I/A OPSEC and HIPAA will be completed and submitted electronically to the assigned COR. All training certificates will be submitted to the COR not later than 30 days after contract has been awarded.

1.6.8 Contracting Officer Representative: The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9. Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. All contract personnel where their contractor status is not obvious to third party are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.9.1. The contractor shall coordinate with the COR or ACOR to ensure their personnel have the proper identification during the performance of this contract. The contractor shall report to BJACH 1585, 3rd Street, Room 1650 ((337) 531-3227) between the hours of 0800 and 1600 hours Monday through Friday.

1.6.10. Supervision of Contractor Employees: The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the KO immediately. The Contractor shall be accountable to the Government for Contractor or subcontractor employees.

1.6.10.1. The KO, at the direction of the Security Office, may request the Contractor to remove from the job site, any employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.6.11. Contractor Personnel/Employees

1.6.11.1. All contractor employees performing under this contract must be able to read, write and be fluent in English.

1.6.11.2. Contractor personnel shall present a neat appearance, in accordance with standard office attire, and BJACH Command Policy #69 Wear and Appearance of Uniform and Hospital Specific Items of Clothing.

1.6.12. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.13. Business Relations: The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors (if any). The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.6.14. Contract Administration. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support this contract.

1.6.15. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no OCI considerations. Contractors may add subcontractors to their team after notification to the KO.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE. An employee of the U.S. Government appointed by the contracting officer to administer the contract. The COR will be appointed by separate letter. Such appointment shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.10. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have probity of contract with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. Common Government Acronyms:

IT

KO Information Technology Contracting Officer

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: NONE

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all labor, supplies, equipment, facilities and services required for the performance of this contract.

4.2. The contractor shall replace or repair any government equipment damaged by the contractor personnel during the performance of this contract.

4.3. The Contractor shall ensure areas where the equipment is serviced are left clean, neat, safe, and orderly condition.

4.4. The contractor shall not leave any equipment dismantled or taken apart at the end of the workday (1630 Hours). All equipment under repair shall be secured at all times.

4.5 The Contractor shall submit an electronic invoice as indicated in contract clause immediately upon completion of the service. .

PART 5

SPECIFIC TASKS

5. Basic Services. The Contractor shall furnish all labor, services, and material in performance of the below tasks.

5.1. Software and Software Upgrades.

5.1.1. Contractor shall furnish and install all software upgrades issued by Infinite Software Solutions.

5.1.1.1 Telephonic and remote software support shall be provided seven days a week, 24 hours per day, except as indicated in paragraph 1.6.3 of this PWS.

5.1.1.2. The Contractor shall be responsible to provide the most current MD-Reports software revision(s) immediately upon release or availability.

5.1.1.3. All software installations shall be coordinated with the COR.

5.1.1.4. The Contractor shall have access to all the necessary diagnostic MD-Reports software as applicable.

5.1.1.5. The Contractor shall provide, manage, configure and install MD-Reports software on two Dell 3050 SFF computers or on a similar computer.

5.1.1.6. Installation and configuration of MD-Reports software on two (2) Windows Server 2016R2. One shall be the Primary and the second shall be the Back-up.

5.1.1.7. The Contractor shall install MD-Reports software on two (2) Windows 10 workstations. Software must be compatible with Microsoft SQL version 2016.

5.2. Equipment.

5.2.1. The Contractor shall provide two (2) Olympus Cable (Part Number MAJ854) video capture cables compatible with Olympus Evisexera III (CV-190).

5.2.2. The Contractor shall provide two (2) video capture cards compatible with Dell workstation model 3010 and Olympus Evisexera III (CV-190).

5.2.3. All parts provided will have a complete replacement warranty covering the period of performance of this contract.

5.3. Licenses.

5.3.1. The Contractor shall provide Two (2) licenses for MD - Reports GI Endoscopy Reporting Software System (1 Procedure Room + 1 Travel Cart).

5.3.2. The Contractor shall provide three (3) licenses for GI Endoscopy MD – Reports Software System.

5.4. Training.

5.4.1. The Contractor shall provide onsite training for any new set-up or software installed.

5.5. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1.…