A03.22_KO_Determination_Sole_Source.pdf

ERDC Control#: ERDC‐17‐0158 April 18, 2017

Contracting Officer Determination

Sole Source

W81EWF70600625

FAR 13-106-1(b)(1), Soliciting Competition from a Single Source.

The Coastal Hydraulics Laboratory (CHL) has a requirement for a meeting space in order to host the 94th Coastal Engineering Research Board (CERB) meeting being held 27-29 June 2017 in Honolulu, HI. The estimated value of this action is $9,900.00. CHL has provided in depth Market Research in support of this procurement being exercised as sole source under FAR 13.106-1(b)(1), Soliciting Competition from a Single Source. The FAR states “(b) Soliciting from a single source. (1) For purchases not exceeding the simplified acquisition threshold. (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).” Over twenty hotels were contacted with the Hilton Hawaiian Village LLC being the only vendor capable to accommodate a meeting space for approximately 120 people and guarantee the Government per diem rate. A Special Notice to Sole Source was posted on 18 April 2017 with a response date of 20 April 2017. There were no responses received to the Special Notice.

Based on the above and in accordance with FAR 13.106-1(b)(1), it is hereby determined that Hilton Hawaiian Village LLC is the only vendor capable of meeting the requirements, and it is in the best interest of the Government to award a sole source contract to Hilton Hawaiian Village LLC this requirement.

Robbie Beard Contracting Officer