DRAFT_PWS_IMCOM_G4_ePRISMS.pdf

Performance Work Statement (PWS) ePRISMS Data Collection and Development

Installation Management Command (IMCOM) 2017

PART 1. GENERAL INFORMATION:

1. GENERAL: This is a non-personal services contract to provide professional services for development of high quality Floor Plans for a Facility Utilization Survey (FUS) under the Enterprise Proactive Real-property Interactive Space Management System (ePRISMS) Quality Assurance Plan standard for the installations and/or total GSF listed in Appendix A. The Government (i.e. the U.S. Army Corps of Engineers) shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: This contract action requires professional services to review, validate and develop standardized ePRISMS facility floor plans and related data necessary to populate and implement EPRISMS. The Contractor shall also be responsible for uploading the deliverables into the EPRISMS database.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to create consistent, accurate floor plans as defined in this Performance work statement.

1.2 BACKGROUND: Many of the facilities on Army Installations have undergone changes since they were constructed. The primary purpose of this contract is the development of complete and accurate as-built information for the identified facilities. The Contractor shall be responsible for the collection, analysis and, when necessary, the development of complete and accurate data necessary for populating the ePRISMS database. Secondarily, the Contractor shall ensure that the data is entered into the ePRISMS database.

ePRISMS is a technology platform and a suite of tools designed to support the facility asset management needs for military installations. ePRISMS integrates data and graphics, which allow information to be presented in context for a more informed view of the assets, including precise asset location, proximity to other assets, size, and many other attributes. ePRISMS also offers analytical capabilities for space utilization, user analysis, floor plans, building efficiency analysis, building photos, space assignment, demolition tracking, and other data for effective asset management.

1.3 OBJECTIVES: The objectives of this contract are

According to Army Regulation 405-70, “Space Utilization and Management of Real Property”, the goal of space utilization planning and management is to maximize the efficient use of all Army controlled land, facilities, and space to support assigned missions. To reach the goal, the objectives of space planning and management are to:

1) Use existing facilities, property, and space in an efficient manner

2) Reduce the need to construct, rent , lease, or otherwise acquire land and facilities by using existing

Army controlled facilities

3) Determine any shortfalls or excesses of assigned land, facilities, and space consistent with unit and or activity populations in the Army Stationing and Installation Plan (ASIP)

4) Take action to deal with shortfalls or excesses

5) Dispose of land, facilities, or space excesses to Army needs

Fulfilling the requirements of this performance work statement (PWS) at a level of quality deemed acceptable by the Government requires professional personnel experienced in developing highly accurate, standardized ePRISMS floor plan data both in field data collection and floor plan development. Key personnel will have proven experience collecting extensive amounts of floor plan data in the field and developing floor plan facility utilization folios under the ePRISMS QAP so that floor plans can be used for accurate space planning, design and management, and meet QAP standards for loading in the ePRISMS floor plan warehouse. In addition, a high level of oversight by a professional ePRISMS data Contractor is required for management of this project to ensure the end product is suitable for space planning and management.

1.4 SCOPE: to create Building Floor Plans for Facility Planning, Management and Utilization Survey purposes under the Army Installation Geospatial Information Services & Services (IGI&S) ePRISMS Quality Assurance Plan Standard.

1.5 PERIOD OF PERFORMANCE: The period of performance is one (1) year.

1.6 GENERAL INFORMATION

1.6.1 QUALITY CONTROL: The contractor shall develop and maintain an effective quality control program through the direct specialized oversight of Contractor professional management, and the Master Quality Assurance Plan and Matrix to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Master Quality Assurance Plan and Matrix shall be provided electronically to GOVERNMENT within 14 days of the notice to proceed. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 QUALITY ASSURANCE: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 RECOGNIZED HOLIDAYS: The IMCOM observes the following 10 Federal holidays:

New Year's Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Note: When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday observance.

1.6.4 HOURS OF OPERATION: Normal hours of operation are 8:00 – 17:00 local time. Some variances may be requested to accommodate the participation of key personnel at the installation. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m. Central Standard Time, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.5 PLACE OF PERFORMANCE: The work to be performed under this contract will be performed both at the offices of the Contractor and at facilities as provided in Appendix A.

1.6.6 TYPE OF CONTRACT: The Government anticipates awarding a firm-fixed price contract.

1.6.7 SECURITY REQUIREMENTS: This contract is UNCLASSIFIED. All contractor personnel under this contract shall, at a minimum, have a National Agency Check with Inquiries (NACI) and favorable FBI fingerprint check completed prior to starting work on the contract. AGC will complete NACI for the contractor.

1.6.8 VISIT NOTIFICATIONS:

1.6.8.1 The Contractor shall submit a signed visit request, on company letterhead stationery, through the Government COR. The request shall include the full name (last, first, middle), date of birth (MM/DD/YYYY), place of birth (city, state, country), citizenship, type of last investigation and date last investigation completed (if any) and shall be the subject of a National Crime Information Center (NCIC) check, reviewed with favorable determination by the Contracting Officer, COR, Security Manager or Assistant Security Manager, prior to the contractor beginning work.

1.6.9. SECURITY CLEARANCES: This contract is UNCLASSIFIED.

1.6.10 REGULATIONS: Contractor employees shall read applicable security regulations, which will be provided by the Contracting Officer, COR or designated Government personnel. Contractor personnel shall familiarize themselves with the Government’s regulations, policies, site-specific regulations regarding access to sensitive materials, computer facility/IT network access, and the issuance of access credentials.

1.6.11 PHYSICAL SECURITY: Work shall normally be performed at Contractor facility(s). In the event that the Contractor is required, by the Contracting Officer or COR, to work on a Government site, the Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, the Contractor shall ensure that Government facilities, equipment, and materials have been or will be secured.

1.6.12 ACCESS CREDENTIALS: The Contracting Officer will, prior to contract start date, inform the Contractor which, if any, Contractor employees may or will require issuance of an access credential. The Contracting Officer will, prior to contract start date, inform the Contractor which, if any, Contractor employees will NOT require issuance of an access credential, but may or will require access to a DoD facility or installation. The Contracting Officer and/or COR will inform the Contractor, prior to and following the contract start date, which Government computer data systems the Contractor must have access to perform their contracted duties, and what access credentials and/or computer data system user rights (user names, passwords, etc.) the Government will provide to the Contractor. The Contractor will establish and implement methods to ensure that access credentials issued to the Contractor employees by the Government, are not lost, misplaced, or used by unauthorized persons. No access credentials issued to the Contractor by the Government will be duplicated.

1.6.12.1 The Contractor will develop access credential procedures that shall be included in the Quality Control Plan. Such procedures will include the turn-in of issued access credentials by Contractor personnel who no longer require access to Government information systems or Government facilities.

1.6.12.2 The Contractor will immediately report a lost or damaged access credential to the COR, who will notify IMCOM Security of the loss or damage, then request a re-issue of the credential. Failure of the Contractor to ensure Government issued access credentials are returned to the Government can result in delayed payment by the Government.

1.6.12.3. Multiple occurrences of loss or damaged access credentials shall be reported to the Contracting Officer. When the replacement of access credentials is performed by the Government, the total cost of re-issuing the credential(s) shall be deducted from the monthly payment due to the Contractor.

1.6.12.4 The Contractor shall prohibit the use of Government issued access credentials by any persons other than the Contractor employee to whom the credential is issued. The Contractor shall prohibit the opening of secure or locked Government areas, by Contractor employees, to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR, or IMCOM Security Office with COR notification.

1.6.13 IDENTIFICATION OF CONTRACTOR EMPLOYEES: Identification of Contractor Employees in the Federal Workplace (Aug 2008):

1.6.13.1. The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

1.6.13.2. Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

1.6.13.3. When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

1.6.13.4. Each of the requirements set forth in paragraphs 1 -3 above, must be included in all subcontracts at any tier.

1.6.14 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS: The Contractor shall attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer’s Representative (COR) and the Program Manager shall meet weekly with the Contractor to review the Contractor’s performance. At these meetings, the Contracting Officer’s Representative will apprise the Contractor of how the Government views the Contractor's performance, and the Contractor shall apprise the Government of past, present or expected future problems. Appropriate action shall be taken by the Contractor and the Government to resolve identified problem(s). These meetings can take place in person, as well as via video conference or teleconference.

1.6.15 CONTRACTING OFFICER’S REPRESENTATIVE (COR): The COR will be identified, in writing, by the Contracting Officer, to the Contractor. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized, by the Contracting Officer, to perform the following functions:

- assure the Contractor performs the technical requirements of the contract

- perform contract performance inspections

- maintain written and oral communications, with the Contractor, concerning technical aspects of the contract

- issue written interpretations of technical requirements, including Government drawings, designs and specifications

- monitor the Contractor's performance, and notify both the Contracting Officer and Contractor of any identified and/or perceived deficiencies

- coordinate availability of Government furnished property

- provide site entry to Contractor personnel.

A “Letter of Designation,” issued by the Contracting Officer and provided to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any terms and conditions of the contract. The warranted Contracting Officer is the only person authorized to negotiate or change this contract.

1.6.16 KEY PERSONNEL: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contractor shall have all Key Personnel on-board/working on the contract DOA (Date of Award).

The following personnel are considered key personnel by the Government:

Project Manager Planner or Architect Surveyor (Facility Floor Plan and Utilization) CADD Technician

Contractor personnel performing the work must have at least three (3) years of experience in their respective field. All contractor personnel performing the work must be experienced professionals and acceptable to the US Army. The candidates’ specific qualifications should be clearly demonstrated to the Government through past experience. An emergency notification list shall be maintained for all Contractor employees.

The emergency notification list and any updates shall be provided to the COR.

1.6.17 CONTRACTOR TRAVEL: The Contractor will be required to travel to the installations/site as listed in Attachment 2.

Travel costs will comply with, and not exceed, allowable costs as permitted by the Joint Travel Regulations and the Federal Acquisitions Regulations.

1.6.18 ORGANIZATION CONFLICT OF INTEREST: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI, and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer; further, in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as s/he deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18.1 Organizational Conflict of Interest Specifics:

a. Purpose. The primary purpose of this clause is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for future competition;

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information not exclusively belonging to the Contractor.

b. Definitions.

(1) The term “Contractor” herein used means:

(a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government;

(b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it;

(c) its parent organization, if any, and any of its present or future subsidiaries, associates, affiliates, or holding companies, and;

(d) any organization or enterprise over which it has direct or indirect control, now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements, then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction.

e. Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below. As it is difficult to foresee all circumstances that might give rise to organizational conflicts of interest, the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract, systems engineering and technical guidance for systems and programs, then it will not be allowed to be awarded a contract, task or delivery order to supply the system or any of its major components, or be a Subcontractor or Consultant to a supplier of the system or any of its major components (FAR 9.505-1).

(2) The Contractor agrees that, if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract, it will not be allowed to furnish these items, either as a prime Contractor, Subcontractor or Consultant (FAR 9.505-2).

(3) The Contractor agrees that it will neither evaluate nor advise the Government about its own products or activities. The Contractor will objectively evaluate and/or advise the Government concerning the products or activities of any prospective competitor(s) (FAR 9.505-3).

(4) The Contractor agrees that if it gains access to the proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor, during and after the performance of this contract, with the same caution that a reasonably prudent contractor would use to safeguard their own valuable property. The Contractor agrees that if it gains access to the proprietary information of other company(s) in the course of its contracted duties with the US Government, it will notify the COR or Contracting Officer, who will direct the Contractor to enter into a written agreement with the other company(s) to protect their information from unauthorized use or disclosure, for as long as it remains proprietary, and to refrain from using the information for any purpose other than that for which it was furnished. If the Contracting Officer or COR directs s the Contractor to enter into a written agreement with the other company(s) to protect their information from unauthorized use or disclosure, then the Contractor shall provide final copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the contractor agrees that, without the prior written approval of the Contracting Officer, it shall not:

(a) use such information for any private purpose, unless the information has been released or made available by the Government to the public, or,

(b) release such information, unless release is authorized under the contract, or such information has been released or made available by the Government to the public.

f. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received regarding work under this contract. The Contractor shall educate its employees regarding the restrictions, imposed by FAR 9.505-4, so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract, except as provided herein.

g. Training. The Contractor shall educate its employees, through formal training, company policy, information directives and procedures, an awareness of the legal provisions of FAR Subpart 9.5, and its underlying policies and principles, so that each employee will understand the provisions of that Subpart and the necessity of safeguarding information from anyone other than the Contractor's employees, who have a need to know, and the U.S. Government.

h. Subcontracts. The Contractor agrees that it will include the provisions in paragraphs d., e., f. and g.

above, and this paragraph, in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word "Consultant" or "Subcontractor" for the word "Contractor," whenever the latter appears.

i. Conflicts Involving Future Procurements. The award of this contract, Government taskings, or acquiescence in the Contractor’s performance of services hereunder, shall not constitute or be interpreted as a determination that the contractor is automatically eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures of FAR Subpart 9.5, have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(1) The Contractor represents that it disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full written disclosure shall be made to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions, or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contract efforts, and pursue other such remedies as may be permitted by law or this contract. If, the Contractor being in compliance with this clause, discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to the contract award, the Contracting Officer may terminate this contract for convenience if such termination is deemed in the best interests of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee all circumstances to which it might be applied in the future.

Accordingly, the Contractor may, at any time, seek a waiver from the cognizant Contracting Officer, by submitting a full written description of the requested waiver and the reasons in support thereof (FAR 9.503).

1.7 ANTI-TERRORISM AND OPERATIONS SECURITY REQUIREMENTS:

1.7.1 TRAINING:

1.7.1.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

1.7.1.2 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.7.1.2a. For contractors requiring Common Access Card (CAC). The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.7.1.3. AT Awareness Training for Contractor Personnel Traveling Overseas. "All US based contractor employees and associated sub-contractor employees traveling overseas will receive the government provided AOR specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure

1.7.1.4 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.7.1.5 Contractor Employees Who Require Access to Government Information. Systems. All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

1.7.1.6 Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training and adhere to the organization’s security program. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer, within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html.

1.7.1.7 For Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.7.1.8 Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.7.1.8 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

http://www.cdse.edu/catalog/operations-security.html

PART 2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and terminate contract, and make related contract determinations and findings on behalf of the Government. The Contracting Officer is the person who can legally bind the Government to the contract.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government, appointed by the Contracting Officer, to administer the contract. The appointment shall be in writing and shall state the COR’s scope of authority and limitations. The COR has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no contract funding implications. The COR does NOT have authority to change the terms or conditions of the contract.

2.1.6 DEFECTIVE SERVICE. A service or output that does not meet the performance standard(s) of the

PWS.

2.1.7 DELIVERABLE. Anything that can be physically delivered, which may include non-physical actions, such as meetings, and which may be converted into a physical deliverable, such as written meeting notes.

2.1.8 KEY PERSONNEL. Contractor personnel that may be used in the performance of a contract by the Key Personnel, as listed in the PWS.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE (QA). Government procedures done to verify that services being performed by the Contractor are performed according to the standard(s) of the PWS.

2.1.11 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized, written document, specifying the surveillance methodology used to evaluate Contractor performance.

2.1.12 QUALITY CONTROL (QC). Measures taken by the Contractor to assure that the quality of its product(s) and/or service(s) meet the requirements of the contract’s PWS.

2.1.13 SUBCONTRACTOR. A legal entity that enters into a contract with a prime contractor to complete work according to the terms specified in the prime contractor’s PWS with the Government. The Government does not have contractual privity with the Subcontractor.

2.1.14 WORK DAY. Defined as eight working hours per day, unless otherwise specified in the contract or by the Contracting Officer, during which the Contractor provides products or services to the Government.

2.1.15 WORK WEEK. Defined as Monday through Friday, unless otherwise specified in the contract or by the Contracting Officer, during which the Contractor provides products or services to the Government.

2.2 ACRONYMS:

AKO Army Knowledge Online AR Army Regulation CAC Common Access Card COR Contracting Officer Representative DISA Defense Information Systems Agency DOD Department of Defense FAR Federal Acquisition Regulation GFE Government Furnished Equipment GIS Geographic Information System IE&E Installation Energy & Environment IGI&S Installation Geospatial Information & Services IMCOM Installation Management Command IT Information Technology JPAS Joint Personnel Adjudication System IMCOM Office of the Assistant Chief of Staff for Installation Management OCI Organizational Conflict of Interests PM Program Manager ePRISMS Enterprise Proactive Real-property Interactive Space Management System PRS Performance Requirements Summary PSF PRISMS Standard File PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Plan QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program AMRDEC SAFE U. S. Army Aviation and Missile Research Development and Engineering Center

Safe Access File Exchange

PART 3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Government Furnished Equipment (GFE), Government Furnished Information (GFI), and Government Furnished Property (GFP)

Contacts: This PWS contains the primary points of contact for this contract.

Existing CAD Data: The Installation will provide the contractor with any existing floor plan data (to include CAD, and PDF files where available), which are identified in the data requirements list provided the contractor. The Government will make every effort to provide the contractor with all available data that is required to complete the deliverables of this PWS. Should the contractor specify a need for which the Government has no data the contractor will be responsible for generating the data necessary to complete this

PWS.

Provision of any GFI is based on the assumption of a signed non-disclosure agreement. Contractor will provide a signed non-disclosure agreement at least ten working days in advance to need.

Government furnished equipment, products and facilities remain the property of the government and shall be returned upon completion of the contract. Contractor personnel supporting this contract shall return all items used during the performance of this contract by the end of the contract’s period of performance (PoP).

All documented processes and procedures, and applications developed under this contract, will become the property of the US Government. Modification and distribution of end-products, for use across the government, will be determined at the discretion of the Contracting Officer. The Contractor retains no ownership rights with any intellectual property created or developed under this PWS.

PART 4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, personnel and services required to perform work under this contract that are not listed under Part 3 of this PWS. The provisions outlined in this section apply to the prime Contractor, all subcontractors and the respective employee(s) that may be employed during this contract’s period of performance (PoP).

4.2 On-Site Survey Vests: The Contractor shall wear survey vests during on-site data collection and survey.

Vests shall match and indicate the company name.

4.3 On-Site Identification: The Contractor shall wear a company name badge with his or her name on the badge while on-site. Identification must be visible at all times. Government issued identification, for example CAC, shall not replace a company name badge.

PART 5. SPECIFIC TASKS:

5.0 BASIC SERVICES: The Contractor shall execute the IMCOM ePRISMS data collection and development contract as identified in sections 5.1 - 5.10.

5.1: ePRISMS FLOOR PLAN PREPARATION

FLOOR PLAN PREPARATION

Data Collection Coordination The Contractor shall coordinate with the installation to determine facilities, facility types or category codes to be included in the survey, up to the negotiated square footage total.

Master Quality Assurance Plan & Digital Management Matrix The Contractor shall develop a Master Quality Assurance Plan (MQAP) that details how floor plan information shall be collected, processed and delivered upon completion of all work outlined within the PWS. The Contractor will have experience developing an MQAP for ePRISMS floor plan collection. At a minimum, the MQAP shall contain the following:

• Purpose of plan

• Floor Plan standards (architectural tolerances, acceptable degrees of spatial error, approved scales, etc.)

• Floor plan measurement and collection procedures

• Floor plan processing procedures

• Floor plan conversion procedures

• Quality control standards and procedures for spatial data development

• Roles and responsibilities

• Floor plan acceptance procedures – (Contractor shall be responsible for developing a floor plan acceptance check list)

• Floor plan data request procedures – (Contractor shall be responsible for developing a request form)

• Floor plan data delivery standards

• Quality standards

• Quality control standards

The Contractor shall develop (1) one digital, web-based master matrix document based on the approved MQAP for the installation that at a minimum shall allow for close to real-time management of the project.

The web-based master matrix shall be developed in a manner that allows the GOVERNMENT-PM to perform current and accurate checks on project status. MQAP shall be updated weekly.

The development of the MQAP and web-based digital MQAP Matrix will ensure that all data is collected identically across the installation and can be managed seamlessly. The MQAP Matrix will ensure a best practice for tracking the status of data collection and development throughout the project and include the following:

1. To Be Collected/Developed

2. To Be Collected Within the Next 60 Days

3. To Be Collected Within the Next 30 Days

4. Collection

5. Post Processing and QA/QC (PM Reviewed or In-Progress)

6. Preliminary Deliverable

7. Government Comments

8. Final Deliverable

9. Government Acceptance

10. Floor Plans Uploaded to EPRISMS

The MQAP and Matrix shall be developed with an understanding of the requirements as outline within this performance work statement. Upon completion the Contractor will be required to submit the plan to GOVERNMENT-PM for approval.

Contractor shall submit a list outlining all data required from the Government including existing floor plans in digital format, real property records, site plans and unit stationing information. The Government shall cooperate with the Contractor in the production of the requested data. However, the Government may not possess all requested data. The Government shall respond to the Contractor request within 5_ days. Prior to travel, the Contractor shall confirm receipt of all Government furnished data required to perform task herein.

The Contractor shall notify the COR that the Government furnished data provided is sufficient to proceed with on-site tasks.

Site Visit Coordination and AAPP Contractor shall submit to the COR an Abbreviated Accident Prevention Plan (AAPP) for review by the GOVERNMENT Safety Office. Upon GOVERNMENT Safety Office acceptance of the AAPP and the acceptance of the proposed schedule in the MQAP for on-site visits, the COR will notify the contractor when Safety has approved the AAPP and schedule has been accepted. COR will notify the Contractor to commence travel arrangements to the installation.

Contractor shall submit to COR and Installation POC for acceptance:

• A request to installation POC for access to each installation that includes the following:

o Names of Contract team members (2 per location) o Dates of each site visit (itemized) o Outline of each facility that that the Contract team will require access o Permission to take pictures the U.S. Army Installations (itemized) o Standardized data request outlining the activities that will take place during visit

Project Coordination and Kickoff Meeting at Installation Purpose: At the completion of the above mentioned tasks, the Contractor shall schedule a Coordination and Kickoff Meeting at the Installation. This meeting will include a review of the Master Quality Assurance Plan and Matrix along with the Site Visit Coordination documents and overview of existing floor plan review for completion and any outstanding needs for additional floor plans in order to begin field work. This meeting will also serve as an introduction to the Contractor’s key personnel, Fort Worth District PM and Installation POCs.

5.2: FLOOR PLAN DATA GATHERING, FIELD CHECK AND FLOOR PLAN DEVELOPMENT

INSTALLATION KICKOFF MEETING

The Contractor shall conduct (1) one Kick-off meeting at the installation Headquarters DPW before initiating on-site visits.

Draft Kickoff Meeting Presentation Slides Contractor shall submit draft meeting agenda and In-Brief Presentation to the COR no later than three days following the COR approved kick-off meeting date. COR will review Agenda and In-Brief Presentation and provide comments to be addressed; Contractor shall consider COR comments and revise the meeting agenda and In-Brief Presentation and submit to the COR. Following approval, the Contractor will submit the agenda and In-Brief Presentation to customer contacts with request for customer acceptance to the schedule.

Contractor is required to participate in a teleconference coordination meeting with the COR and installation representative(s) to discuss the agenda, and to confirm HQ acceptance to the proposed on-site meeting schedule. Meeting Agenda and In-Brief Presentation as approved by the COR shall be distributed to contacts outlined in this PWS. In-brief shall outline, at a minimum, agenda, background, purpose, Contractor execution plan, government expectations, coordination schedule, and project site visit schedule.

Kick-Off Meeting Kick-off meeting shall be held before the first site visit with the Installation. This meeting shall introduce the key personnel involved and summarize the effort associated with the aforementioned task listed within the performance work statement. During the kick off meeting, the Contractor will be responsible for obtaining missing data such as but not limited to; Floor Plans, Real Estate documents that outline property boundaries, POC Interview schedules, building/facility accesses, and other data. Because the operations of the Installation may vary with regard to primary POCs for site visits, an additional purpose of this meeting shall be to determine those POCs and the best method for communication within the Installation. It is expected that this activity will require one (1) day, and should be conducted by a Contractor with experience performing multiple kickoff presentation for EPRISMS Floor Plan data collection for the purposes of field investigations and survey.

Contractor will be responsible for documenting meeting minutes of each meeting. Meeting minutes are required NLT 5 working days following the conclusion of a meeting. Meeting minutes are required to all attendees with a request for comment and revision. Contractor will advise all attendees of a 5 days window to review and revise meeting minutes. Contractor will present finalized meeting notes 10 days following the conclusion of any meeting.

FLOOR PLAN DATA COLLECTION, FIELD INVESTIGATIONS AND DEVELOPMENT

The Contractor will develop high quality Floor Plans and Facility Space Utilization survey information per Facility Category Code under specification of the Army IGI&S Pro-active Real Property Interactive Management System Quality Assurance Plan (EPRISMS QAP), listed in publications section of this PWS, to support the by-site requirements for use in facility planning, design and management.

Requirements for Floor Plan Development:

1) Floor Plan development shall require professional EPRISMS data development contractor oversight to ensure professional floor plan detail and accuracies are achieved.

2) Floor plan development shall be in accordance with as-built level of detail, typically required by the…