GATR_TRAC_JA.pdf

Version – February 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Program/Equipment: The Government looks to purchase spare parts for the GATR TRAC antenna used with the Remote Ground Terminal (RGT) System.

Authority:

10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 - Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Amount:

Spare parts have an estimated value of:

One GATR TRAC 2.4m Antenna and RF Components $103,944.73

One GATR TRAC Pedestal with Support Arms $204,001.83 One GATR TRAC Outdoor Equipment Enclosure $157,501.83 Optional Item: One GATR TRAC GATR TRAC X-Band Feed Kit (Dual-Pol Rx) $65,823.72

Optional Item: One GATR TRAC High data Rate Receiver $164,323.73

Table 1: Estimated value of spare parts

Prepared by: Molly Hahn Contract Officer’s Representative Email: molly.e.hahn@usace.army.mil

DSN: 703-428-3766

Date: 21 September 2017

Technical: Dale Jank DSN: 703-428-7888

AGC SME

Email:

Date: 21 September 2017

Requirements: Matt Cro AGC SME/Branch Chief Email:

DSN: 703-428-6965

Date: 21 September 2017

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager:

Typed Name: Mathew Cro

DSN: 703-428-6965

Signature:

CRO.MATTHEW.B.

1027588014

Digitally signed by CRO.MATTHEW.B.1027588014 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=CRO.MATTHEW.B.1027588014 Date: 2017.09.21 07:09:20 -04'00'

Legal Counsel:

Typed Name: Timothy Felker

DSN: 703-428-8124

Signature:

FELKER.TIMOTHY.LEWIS.JR.101637

Digitally signed by FELKER.TIMOTHY.LEWIS.JR.1016374420 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=FELKER.TIMOTHY.LEWIS.JR.1016374420 Date: 2017.09.21 15:23:41 -04'00'

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: Army Geospatial Center (AGC), Contracting Office

2. Description of Action: The Army Geospatial Center requests a Firm Fixed Price (FFP) contract with GATR Technologies in Huntsville, AL. Operations and Maintenance funds will be used in support of this requirement. This is a new requirement.

3. Description of Supplies: The Army Geospatial Center requires spare antenna parts for the GATR TRAC antenna that supports the Remote Ground Terminal (RGT) System.

These parts include:

one GATR TRAC 2.4m Antenna and RF components one GATR TRAC Pedestal with Support Arms one GATR TRAC Outdoor Equipment Enclosure

The Army Geospatial Center has the option to purchase parts including:

one GATR TRAC X-Band Feed Kit one GATR TRAC High Data Rate Receiver

The CLIN and estimates are outlined in the Table 2 below.

CLIN Component Estimate 001 One GATR TRAC 2.4m Antenna and RF Components $103,944.73

002 One GATR TRAC Pedestal with Support Arms $204,001.83

003 One GATR TRAC Outdoor Equipment Enclosure $157,501.83

004 Optional Item: One GATR TRAC GATR TRAC X-Band Feed Kit (Dual- Pol Rx)

$65,823.72

005 Optional Item: One GATR TRAC High data Rate Receiver $164,323.73

Base Item Delivery July 2018 Total: $695,595.84

Table 2: CLIN and estimates

4. Authority Cited: 10 U.S.C. 2304(c)(1), as implemented by Federal Acquisition Regulation (FAR) 6.302-1(a)(2)(iii)(A), Only one responsible source and no other supplies or services will satisfy agency requirements specifically FAR 6.302-1(a)(2)(iii)(A) ) substantial duplication of cost to the Government that is not expected to be recovered through competition.

5. Reason for Authority Cited: As described at FAR 6.302-1(a)(2)(iii)(A) substantial duplication of cost to the Government that is not expected to be recovered through competition. Selection of a different vendor would result in a tremendous loss of past and present investments in hardware and integration. Transitioning to another supplier would introduce duplicative costs detailed in the succeeding paragraphs, which are expected to save zero dollars through competition. Costs would include:

1. Development of parts to function with GATR TRAC antenna

2. Integration of antenna parts with the Remote Ground Terminal System

1. Development of parts to function with GATR TRAC antenna. This cost includes the development costs to produce an antenna that meets the specific requirements of the RGT system including the antenna must be able to be checked on commercial airline and track low Earth orbiting satellites. It also includes to cost to purchase the items needed to develop this antenna. Table 3 below summarizes the cost for development of parts to function with GATR TRAC antenna.

Effort Costs Labor Cost for antenna company to develop parts

$510,129.42

b. Other Direct Costs associated with developments

$627,227.00

Total: $1,137,356.42 Table 3: Summary of costs for development of parts to function with GATR TRAC antenna

Table 4 below details the labor costs associated with the development of parts to function with the GATR TRAC antenna.

Labor Breakdown

LCAT 2015 Rate 2015 Hours

2016 Rate 2016 Hours

Total Hours

Total Cost

E5 $260.14 67.2 267.94 244.8 312 $83,072.89 E4 $208.14 28.8 $214.39 86.4 115.5 $24,517.72 E3 $173.17 268.8 $178.36 715.2 984.0 $174,113.42 E2 $148.83 38.4 $153.29 1,401.6 1,440.0 $220,565.94

PM $166.70 15 $171.70 15 30 $5,075.89

PS $91.41 15 $94.41 15 30 $2,783.55

433.2 2,478.0 2,911.2 $510,129.42 Table 4: Detailed breakdown of labor costs for development of parts to function w/ GATR TRAC antenna

2. Integration of antenna parts with the Remote Ground Terminal System. This cost includes the labor efforts to ensure functionality between the antenna parts with the RGT system and the information assurance and security efforts completed on the antenna system in order to prepare it for transition to the Program of Record (PoR) of Distributed Common Ground System- Army (DCGS-A). Table 5 below summarizes the cost for development of parts to function with GATR TRAC antenna.

Effort Costs Labor Costs to ensure functionality between antenna and RGT

$506,755.91

Labor Costs for Information Assurance efforts $190,99.94 Labor Costs for Security efforts 310,353.99

Total: $1,008,109.84 Table 5: Summary of Costs for in Integration of antenna parts with the Remote Ground Terminal

Table 6 below details the labor costs associated with ensuring functionality between the antenna and RGT.

2016 Rate 2016 Hours

Total Hours

Total Cost

E5 $260.14 55.2 $267.94 266.8 322 $85,845.94 E4 $208.14 18.4 $214.39 73.6 92 $19,608.85 E3 $173.17 271.4 $178.36 616.4 887.8 $156,941.32 E2 $148.83 253 $153.29 1,297.20 1,550.20 $236,500.35

PM $166.70 15 $171.70 15 30 $5,075.89

PS $91.41 15 $94.16 15 30 $2,783.55

628.0 2,284.0 2,912.0 $506,755.91 Table 6: Detailed breakdown of labor costs for ensuring functionality between antenna and RGT

Table 7 below details the labor costs associated with Information assures efforts.

2016 Rate 2016 Hours

Total Hours

Total Cost

E5 $260.14 - $267.94 44 44 $11,789.37 E4 $208.14 - $214.39 17.6 17.6 $3,773.24 E3 $173.17 - $178.36 105.6 105.6 $18,835.20 E2 $148.83 17.6 $153.29 312.4 330 $50,507.07

SA/E4 $145.19 192 $149.54 470.5 662.5 $98,235.61

PM $166.70 15 $171.70 15 30 $5,075.89

239.6 980.1 1,219.7 $190,999.94 Table 7: Detailed breakdown of labor costs for Information Assurance efforts

Table 8 below details the labor costs associated with security efforts.

2016 Rate 2016 Hours

Total Hours

Total Cost

E5 $260.14 35.2 $267.94 92.4 127.6 $33,914.46 E4 $208.14 8.8 $214.39 26.4 35.2 $7,491.53 E3 $173.17 8.8 $178.36 506 514.8 $91,775.90 E2 $148.83 35.2 $153.29 299.2 334.4 $51,102.97

SA/E4 $145.19 378.5 $149.54 423 801.5 $118,209.69

PM $166.70 15 $171.70 15 30 $5,075.89

496.5 1,377.0 1,873.5 $310,353.99 Table 8: Detailed breakdown of labor costs for security efforts

Without a sole source award to GATR Technologies for these spares, the Government would incur duplicative costs. Parts and/or antennas purchased from outside GATR technologies would require integration into the antenna and the RGT system. The integration of a new antenna would cost over $1.1 million. This estimate is based on engineering hours necessary on efforts previously executed to develop antennas throughout the history of the RGT program as well as research into the open commercial market as illustrated in Tables 1 through 7. In addition, the Government would incur a cost for purchasing the antenna itself, which the Government already owns estimated at a cost of $865,000. This estimate is based on research into the commercial markets as well as historical acquisition data. The Technical Data Package (TDP) is not available because any competitive offer would require a new proprietary solution.

6. Efforts to Obtain Competition: In accordance with FAR 5.201 this action was synopsized on the Federal Business Opportunities (FBO) website.

a. Effective Competition: Because this is a sole source action, effective competition is not applicable.

b. Subcontracting Competition: Third party vendors are not authorized to sell GATR

TRAC equipment, and due to the proprietary nature of GATR TRAC’s equipment they are not authorized to provide maintenance nor engineering support, thus limiting competition.

7. Actions to Increase Competition: AGC recognizes that competition is important to the Government and this Agency is going to take the following steps to affirmatively encourage and increase competition in future requirements:

a. Attend conferences/exhibitions, reviewing trade journals, conducting internet research and through open discussion with industry and geospatial experts, as well as through FBO.

b. Address the current Contractor with the feasibility of having distributors and allowing those distributors to deal with the Government on their products and

c. Address the current Contractor to make the GATR TRAC antenna and the spare parts available on their current General Supply Administration (GSA) schedule.

d. Continually surveying the market for comparable GATR TRAC antenna and spare parts that AGC requires to determine whether another manufacturer has emerged that could meet all of AGC’s antenna and spare parts requirements.

8. Market Research: In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 205.205-71, DFARS 206.302-1(d), and DFARS Procedures, Guidance and Information (PGI) 206.302-1(d), a Request for Information (RFI) with the intention to sole source was posted to the Federal Business Opportunities (FBO) website to research industry’s interest in this procurement on 18 August 2017, closing 05 September 2017. This resulted in no other sources expressing an interest.

Overall, market research showed that there are other antenna providers available in the open market. However, none of these sources were able to provide spare parts that would be compatible with the unique and proprietary GATR TRAC antenna.

Market research was conducted via the various methods including government databases, industry days and events, and previous acquisition history. These methods are discussed below.

AGC employees have searched government databases and sources for these spare parts including the GSA Schedule 70 in early June 2017. This showed the availability from GATR Technologies.

These parts and antennas available were not compatible with the GATR TRAC antenna because of its uniqueness. The GATR TRAC was designed specifically to meet RGT system requirements which include the antenna must be transportable via commercial airline checked luggage, must be a tracking antenna, and must be X-band receive only. Therefore, the spare parts that will need to be purchased will have to come directly from GATR Technologies.

AGC employees have also attended numerous industry events including GEOINT Symposium 2017 and the Small Satellite Conference hosted by Space Dynamics Lab August 2016 in Logan, Utah.

These conferences have proved there are other satellites available, but no parts that are compatible with the GATR TRAC antenna.

The Army Geospatial Center (AGC) previously acquired a complete GATR antenna through Spiral 5 of the Remote Ground Terminal (RGT). The main developer of the RGT System, MDA Information Systems, worked with GATR Technologies to develop the GATR TRAC antenna to meet the requirements of the RGT System. This antenna was officially delivered and integrated into the RGT System within Spiral. The antenna is now a fully functional part of the RGT which will transition to operational use with the Program of Record (PoR) Distributed Common Ground System-Army (DCGS-A). The GATR TRAC antenna is now a fully functional antenna that will require spare parts and operational support from a second antenna in garrison. This technology is proprietary to GATR Technologies.

Due to the aforementioned information, the Government has determined that the spare parts needed to work with the GATR TRAC antenna can only be purchased through GATR Technologies and are not currently available on their GSA schedule.

9. Interested Sources: To date, no other sources have written to express interest in the acquisition. Notices required by FAR 5.201 have been published and any bids or proposals received shall be considered.

10. Other Facts:

a. Procurement History: This is a new requirement

(1) Contract Number and dates of the last several contracts for these same requirements: N/A

(2) The Competitive status of these actions: N/A

(3) Authority previously cited if less than full and open competition was used. N/A

(4) If a justification was prepared to support the procurement made before this one, a summary of the contents of paragraph 7 of the justification for that procurement and an explanation of the results. N/A

(5) If any prior contract for this requirement was accomplished using full and open competition, include a detailed explanation of the changed circumstances causing this action to now limit the sources. N/A

(6) An explanation of any unusual patterns that may be revealed by the history, e.g., several consecutive, urgent buys. N/A

(7) If a justification was prepared to support the procurement made before this one, briefly describe the circumstances justifying the procurement and whether there have been any significant changes. N/A

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Dale Jank Date:

Digitally signed by

JANK.DALE.JAMES.1228816813

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, Title: AGC SME Signature:ES.1228816813 cn=JANK.DALE.JAMES.1228816813 Date: 2017.09.21 06:48:42 -04'00'

JANK.DALE.JAM

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Mathew Cro Date:

Digitally signed by

CRO.MATTHEW.B.1027588014

DN: c=US, o=U.S. Government, ou=DoD, Title: AGC SME/Branch Chief Signature:B.1027588014 ou=PKI, ou=USA, cn=CRO.MATTHEW.B.1027588014 Date: 2017.09.21 07:10:02 -04'00'

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: cost analysis price Analysis should cost IGCE audit: other:

As a part of this basis, certified cost or pricing data:

will be required.

will not be required and the following exception applies (FAR 15.403):

Prices that will be agreed upon are based on adequate price competition.

Prices that will be agreed upon are based on prices set by law or regulation.

A commercial item is being acquired.

A waiver has been granted by the head of the contracting activity (HCA) in accordance with DFARS PGI 215.403-1.

The contract action is a modification to a contract or subcontract for commercial item(s).

The estimated cost of the contract action is less than the threshold for certified cost or pricing data.

Typed Name: Tammy Lopez Date:

Digitally signed by LOPEZ.TAMMY.D.1098200769 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, Title: Contracting Officer Signature: 200769 ou=USA, cn=LOPEZ.TAMMY.D.1098200769 Date: 2017.09.21 08:32:02 -04'00'

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Tammy Lopez Date:

Title: Contracting Officer Signature:

LOPEZ.TAMMY.D.10982

00769 ou=USA, cn=LOPEZ.TAMMY.D.1098200769 Date: 2017.09.21 08:32:28 -04'00'

CRO.MATTHEW.

LOPEZ.TAMMY.D.1098

Approval

Based on the foregoing justification, I hereby approve the procurement of GATR TRAC Antenna spare parts on an other than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements, subject to availability of funds, and provided that the services or property herein described have otherwise been authorized for acquisition.

Tammy Lopez Date:

Contracting Officer Signature: 98200769 ou=USA, cn=LOPEZ.TAMMY.D.1098200769 Date: 2017.09.21 08:32:53 -04'00'

LOPEZ.TAMMY.D.10