Draft_PWS_for_TELSS_IV.pdf

Performance Work Statement (PWS)

For T-55 Engine and Components

Technical, Engineering & Logistic Services and Supplies (TELSS)

Table of Contents

1. SCOPE

2. APPLICABLE DOCUMENTS

3. TECHNICAL

4. ENGINEERING

5. LOGISTICS

6. INFORMATION TECHNOLOGY (IT)

7. PROGRAM MANAGEMENT REVIEWS (PMR)

8. QUALITY ASSURANCE

9. SECOND SOURCE TESTING

10. THE ARMY MAINTENANCE MANAGEMENT SYSTEM – AVIATION (TAMMS-A)

11. SERIAL NUMBER REPORTING REQUIREMENT (SNRR) REPORTING

12. PERFORMANCE METRIC MANAGEMENT

13. PARTNERSHIP PROGRESS REPORTING

14. ENVIRONMENTAL COMPLIANCE AND CONFORMANCE

15. APPENDIX I: DEFINITIONS AND ACRONYMS

16. APPENDIX II: PROHIBITED PARTS, MATERIALS AND PROCESSESSES.…………………………………………………31

DRAFT

1. Scope. This Performance Work Statement (PWS) establishes an integrated partnering effort to provide Corpus Christi Army Depot (CCAD) and the US Army Aviation and Missile Life Cycle Management Command (AMCOM) with Technical, Engineering, Logistic Services and Supplies (TELSS) including the provision of material to support CCAD and AMCOM production processes.

1.1 Purpose. The purpose of this PWS is to procure TELSS to

support AMCOM in the overhaul, repair, and Recapitalization of the T-55 Engine Family. This effort is in support of all CCAD overhaul, repair, and Recapitalization activities for the T-55 Engine Family.

1.2 Background. This effort is the continuation of the TELSS in support of the T-55 Engine Family services and supplies.

1.3 Goals and Objectives. Through the TELSS effort, the combined AMCOM and CCAD goals and objectives are to:

• Support the Command schedule with >95% line of balance fill (short term), 99% (long term). Data source will be Logistics Modernization Program (LMP).

• Reduce Repair Turn Around Time (RTAT). Reduction will be measured using LMP data from induction to sale.

• Increase Time Between Overhaul for Selective Components.

• Measurable Return on Investment for Engineering Support.

• Actual Cost of Production by Product Line Reduction.

• Material Cost Reduction. Data source will be LMP and include other potential databases which have the capability to capture savings.

• Shared Financial Risk. This will be captured by analytical review of both the effectiveness of the support to the Command schedule and Inventory Cost Reduction.

• The Contractor shall use DLA as the source of supply for DLA managed items that are determined to be the best value to the Government in terms of price, delivery, and quality.

• Utilize existing available Government Furnished Materiel (GFM) inventory, including inventory at various DLA locations.

2. Applicable Documents. The applicable top-level documents are contained in Attachment 1, the Contract Document Summary List (DSL), by number, title, date, contract reference and Category.

The document versions specified on the DSL take precedence over the generic references (those without the revision letters) cited in the PWS.

3. Technical.

3.1 T-55 Engine and Family Components. The Contractor shall review CCAD technique sheets, travelers, and Standard Operating Procedures (SOPs). The Contractor shall provide recommendations or demonstrations for the purpose of improving production schedules and modifying existing or creating new work instructions, based on best commercial practices. The Contractor shall prepare documentation IAW DI-MISC-80508, CDRL A001.

3.1.1 The Contractor shall develop and recommend work scope and process improvements to be utilized in the repair procedures based on best commercial practices and in coordination with on-going process improvement initiatives at CCAD. The Contractor shall prepare the recommendations IAW DI-MISC-80508, CDRL A001.

Recommendations shall include the following:

(a) Material issues with the Engine, components, and associated problems with cleaning, corrosion and other industrial processes to improve the T55 Engine and family components.

(b) Identify elements of risk in current manufacturing processes at OEM plant which impact CCAD Production Schedules.

(c) Parts integrity impact to potential rework and improvement of systems performance to meet Time Between Overhaul (TBO); repair vs. buy recommendations; reuse of assets in Storage, Analysis, Failure Evaluation, and Reclamation (SAFR); and acceptance test information following overhaul, repair, or recapitalization of T55 Engine and family components.

(d) Anticipated impact on cost, RTAT, schedule and reliability.

(e) Provide full scope processing for T-55 Engine production to include internal and external suppliers

3.1.2 The Contractor shall recommend how to integrate best

commercial practices in the areas of production planning, production control, materials management, counterfeit part risk management, supply chain planning, and process engineering for the T-55 engine and family in collaboration with other supporting Original Equipment Manufacturers (OEM)s and subcontractors. The Contractor shall prepare recommendations IAW

DI-MISC-80508, CDRL A001.

3.1.3 The Contractor shall provide process alignment

recommendations in coordination with AMCOM and CCAD. These recommendations shall be developed to enable CCAD and the OEM to jointly incorporate the latest manufacturing and repair procedures for the T-55 ENGINE. The Contractor shall identify aftermarket repair processes from qualified sources and subcontractors and provide documentation DI-MISC-80508, CDRL A001.

3.1.4 The Contractor shall identify areas of process

improvements to include information for baseline data, validation, and return on investment. To include but not limited to special tooling, part protection recommendations, fixtures and test equipment needs, including technical substantiation supporting discussions regarding dimensions, tolerances, design related details, and potential vendors or sources of supply, and engineering and technical services to maintain the equipment when mutually agreed upon by the Government to validate recommended improvement and provide IAW DI-MISC-80508, CDRL A002.

3.1.5 The Contractor shall develop recommendations to the

internal CCAD repair versus buy decisions in order to reduce material cost, unit funded cost and improve operating efficiencies. The Contractor shall prepare the recommendations

IAW DI-MISC-80508, CDRL A001.

3.1.6 The Contractor shall propose potential reclamation of

repairable parts in Storage, Analysis, Failure Evaluation and Reclamation (SAFR), procedures to salvage unserviceable parts to facilitate reuse, process improvements, new inspection and repair limits. The Contractor shall prepare recommendations IAW

DI-MISC-80508, CDRL A001.

3.1.7 The Contractor shall prepare a contractor performance plan IAW DI-MGMT-80004, CDRL A003. The contractor shall implement the plan upon Government approval.

3.2 T-55 Engine Components.

3.2.1 The Contractor shall make testing process improvement

recommendations to include analysis for decreasing time required to pass acceptance testing and prepare results IAW DI-MISC-

80508, CDRL A001.

3.2.2 The Contractor shall provide recommendations and technical support to improve depot T-55 engine and family component test and component support equipment maintenance practices, upgrades, and modernization initiatives and prepare results IAW DI-MISC-

80508, CDRL A001.

3.3 T-55 Engine.

3.3.1 Engine Production Schedules. The Contractor shall identify opportunities for reducing cost and improving schedule conformance, and RTAT reduction for T-55 Engine and family. The contractor shall prepare report IAW DI-MISC-80508, CDRL A001.

3.3.2 The Contractor incentive shall be based on performance

Goal Repair Turnaround Time (RTAT) IAW H-CLAUSE XX Special Contract Requirements.

3.3.3 The Contractor shall provide technical services focused on CCAD Pre-Shop Analysis (PSA) efforts in order to determine component reusability, repair and overhaul.

4. Engineering.

4.1 Technical/Engineering Assistance. The Contractor shall

provide AMRDEC and CCAD process engineering with technical and engineering assistance based on the OEM product design and logistics database.

4.2 RBOM Assistance. The Contractor shall provide engineering assistance in the review of production process sequences and associated Repair Bill of Materials (RBOM) for T-55 Engine and associate component programs to identify process time and man-hour reductions.

4.3 Technical Substantiation. The Contractor shall provide

technical substantiation to validate recommended improvements.

This substantiation shall explain the reason for and advantages of the recommended change. The substantiation shall also address the recommendation's impact on product and process cost, reliability, and repair cycle time if affected.

4.4 Technical/Engineering Project Design. The contractor shall provide AMCOM RDECOM with technical project design engineering assistance and analysis to facilitate approval for changes to the authorized Army repair processes to ensure the continued operation and sustainment of the Depot Center of Excellence.

The analysis shall be prepared IAW DI-MISC-80508, CDRL A016.

4.5 RDECOM Assistance. The contractor shall assist AMCOM RDECOM to coordinate, oversee, validate and verify new repair engineering instructions (project engineering instructions) and implement best commercial practices and procedures for work to be performed at CCAD.

4.6 CCAD Quality Assistance. The contractor shall provide to

CCAD Quality Assurance exclusively, controlled onsite access to

T-55 families of engines and engine components technical level III blueprints. Process standards, and all related technical documentation (ECPs, engineering orders and design change notices) will be readily available for review via a link to the contractor's home base data system. Level III tooling blueprints will be made available via request to the contractor’s onsite CCAD team. CCAD Quality Assurance shall be the distribution point for all contractor owned technical data.

4.7 Overhaul Repair Instruction. The contractor shall conduct a repair-engineering program, which shall identify, develop, qualify, and validate repairs for hardware annually in accordance with guidelines established by the RDECOM office.

The contractor shall continuously monitor the parts in the storage, analysis, failure evaluation and reclamation (SAFR) facility to identify new candidates for repair engineering projects that are used and consumed specifically on production line. When a repair is developed, the Overhaul Repair Instruction (ORI) shall be forwarded to RDECOM for determination of qualification requirements and prepared IAW DI-MISC-80508, CDRL A016. Upon successful validation/verification of the repair procedure, the contractor shall deliver to the Government the final qualified ORI. The contractor shall refer recommended technical changes to the formal process for submittal/consideration by AMCOM/RDECOM. Prototype tooling shall be provided on a task order basis up to a specified cap amount; once the team has committed 80% of the cap, the contractor shall notify the contracting officer for direction.

4.8 RAM Improvement. The contractor shall work with RDECOM and CCAD to develop a reliability improvement program to include Reliability, Availability and Maintainability (RAM) improvement for the T55 families of engines and engine components maintenance and overhaul including recapitalization/reset programs.

4.9 Engine Testing Data. The contractor shall assist RDECOM and CCAD in structured reviews of engine testing data and in performing root cause and corrective action analysis for test failures on the T55 engines. The contractor shall refine and improve engine test data techniques from existing programs and prepare IAW DI-MISC-80508, CDRL A002, on the T55 families of engines and engine components to achieve mutually agreed first pass yield goals and reduce RTAT.

4.9.1 The contractor shall provide modifications/upgrades to

existing test cell software. The contractor shall develop new test cell software as required by CCAD Equipment Engineering on a tasking basis. This will be handled on an over and above basis. The contractor shall provide services of a T55 engine performance engineer to assist in resolution of engine/test cell performance questions, with on-site coordination conducted by resident contractor personnel.

4.9.2 The contractor shall assist AMCOM and CCAD personnel to understand the engine test data provided by the test cell software.

4.9.3 The contractor shall assist AMCOM and CCAD personnel to better understand how to use the test data more effectively to troubleshoot T55 families of engines that have failed test.

4.9.4 The contractor shall assist in updating the DMWR test

limits to accommodate different testing conditions at depot versus contractor plant. Written procuring activity approval is required from AMCOM before the contractor is to proceed.

4.10 Test Cell Correlation Report. The contractor shall baseline customer supplied T-55 correlation engines which are dedicated to CCAD production when requested and will be reimbursed on a per event basis throughout the term of the contract. Each correlation will consist of one baseline engine run at contractor's facility followed by one correlation run in the CCAD test cell, with the contractor personnel on site for run.

Contractor shall provide on-site and off-site support to perform test cell correlations in accordance with Government approved contractor's test plan and the test section of DMWR 1-2840-265.

AMCOM Engineering Directive (AED) P3417 will be used as reference. For each correlation, contractor shall provide engine log sheets from the contractor's test cell which includes hours of use, procedure, trimming, raw data and corrected data from contractor's test cell in EXCEL format, raw data and corrected data from CCAD test cell in EXCEL format and a Test

Cell Correlation Report to document and approve the correlation

IAW DI-NDTI-80809, CDRL A014.

4.11 Ground Support Assistance. The contractor shall provide

ground support equipment engineering assistance in resolving tooling, fixture, process and test equipment needs, to include test cell and software effort.

4.12 Root Cause/Corrective Action. The contractor shall assist CCAD/RDECOM in performing root cause analysis and corrective action development as related to process problems, QDRs, Shipping Discrepancy Report (SDRs), and Report of Discrepancy (RODs).

4.13 Customer Performance Measures. The contractor shall assist CCAD and RDECOM with on site assistance on various T55 issues and component related projects and in identifying and tracking customer-centered performance measures, e. g. reasons for rejection, QDRs, 2410 data, RODs, aircraft on ground.

4.14 Qualification Support. The contractor shall support the

qualification of the repair of T55 families of engines and engine components Flight Safety Parts (FSP) of Critical Safety Items (CSI), including critical processes as mutually agreed, IAW Army Regulation 702-7, or Government approved contractor alternate to include: limited coupon testing or engineering analysis for source approval.

4.15 Technical Manual Changes/Improvements. The contractor shall work with RDECOM in identifying, analyzing, and recommending technical manual/data changes and improvements.

5. Logistics.

5.1 Supply Chain Management. The Contractor shall provide on-site integrated material management support for 100 percent of the parts (to include GFM/CFM) used in each phase of the T-55 Engine and family components overhaul, repair, or recapitalization, and provide time-phased tailored material kits as required by CCAD. The Contractor shall provide material utilizing the principles of Just in Time (JIT) Supply Chain Management in a manner that decreases total pipeline inventory without risk of shortages, and improves overall total T-55 Engine and family overhaul, repair, or Recapitalization cycle time.

5.1.1 The Contractor shall use DLA as the source of supply for DLA managed items that are determined to be the best value to the Government in terms of price, delivery, and quality.

5.1.2 The Contractor shall coordinate with all sources of supply to include DLA, perform an analysis based off DMWR and develop a bill of material for production of all contracted T-55 ENGINE programs.

5.1.3 The Contractor shall provide technical collaboration with CCAD in the development of supportable induction and production schedules, based on material availability from all sources, CCAD production resource availability analysis, capacity analysis, and tooling and equipment analysis.

5.2 CFM/GFM Inventory Balances. The Contractor shall maintain current GFM and Contractor Furnished Material (CFM) parts inventory balances with LMP inventory records.

5.2.1 The Contractor shall support induction and production

schedule surges and decreased production requirements. The Contractor shall evaluate consumption against the LMP RBOM and Route on a monthly basis with coordination of USG.

5.2.2 The Contractor shall adjust material requirements and

contractor material supplier agreements, based on schedule changes, knowledge of shop floor condition and funding impacts.

The Contractor shall recommend adjustments to the quantities and schedule to account for new processes, process improvements, work-arounds, Depot Overhaul Factor (DOF) change recommendations, second source capability, and parts salvaged from SAFR. The Contractor shall prepare recommendations IAW DI-

MISC-80508, CDRL A001.

5.2.3 The Contractor shall routinely review material in SAFR to determine availability and repair ability of items for use to meet CCAD production schedules. The contractor shall prepare the review results to include recommendations of repairs to SAFR material IAW DI-MISC-80508, A001.

5.2.4 The Contractor shall conduct LMP Product Structure Reviews (route, RBOM and master data) with the USG. The Contractor shall provide findings and supporting documents of the reviews IAW DI-

MISC-80508, CDRL A001.

5.2.5 The Contractor disincentive shall be based on falling

below 95% stock availability to support T55 production Command Schedules IAW H-CLAUSE XX Special Contract Requirements.

5.3 Warehousing Plan. The Contractor shall develop and execute a Government approved warehousing plan to support CCAD induction schedules and meet AMCOM production schedule requirements. The Contractor warehouse plan shall identify 100 percent cycle counts of all GFM material on an annual basis. The warehousing plan shall include utilization of existing GFM, before transitioning to CFM. The Contractor shall prepare the warehouse plan IAW DI-MGMT-80004, CDRL A005.

5.3.1 The Contractor shall conduct 100 percent cycle counts of all GFM material on an annual basis. The Contractor shall prepare an inventory report; to include beginning balance, ending balance, and all transactions for the report period IAW

DI-ILSS-80727, A006.

5.3.2 The contractor shall provide GFM consumption reports to include: GFM inventory status, GFM consumption rate and GFM reduction rate IAW DI-MISC-80508, CDRL A007.

5.3.3 The Contractor shall categorize, store and manage GFM

inventories in the OEM Warehouse. All of GFM inventory shall be consumed prior to any CFM. The Contractor shall participate in all decisions to add quantities to the GFM inventory. No additional material shall be added to these GFM subsets without mutual agreement.

5.4 Kits. The Contractor shall develop a kit using rigid durable containers. The Contractor shall provide kits to meet CCAD induction and production schedule.

5.5 Transfer Orders.

5.5.1 The Contractor shall retrieve the transfer orders (TO)

from CCAD LMP, fill the orders, and deliver to the delivery distribution point.

5.5.2 The Contractor shall fill and provide all TO’s for Work Stoppage requirements within 4 hours of receipt. All other TO’s shall be provided within two working days of receipt.

5.5.3 The Contractor shall fill and provide Estimated Delivery Date (EDD) of Schedule Line Due-in parts within 5 days.

5.6 Maintain LMP Data. The Contractor shall maintain via LMP

current data for customer supportability for all materials to include kits and piece parts received, issued, inventory gains, inventory losses, and constructive receipts to CCAD with a 95% confidence level.

5.7 DD250/Invoice. The Contractor shall process DD250/Invoice in Wide Area Workflow (WAWF) after the Goods Issue (GI) is posted in LMP and the Contractor has coordinated and verified with CCAD Accounting Division which shipments are ready to be settled via Consignment Receipt Settlements (CRS). The frequency of coordination shall be not less than twice per month.

5.8 Production Lot Test. One part from each production lot of aviation Critical Safety Item/Flight Safety Part shall be made available to AMCOM for Production Lot Test, when directed by contracting officer.

When follow-on manufacturing processes alter critical characteristics, the Contractor shall provide copies of in-process documentation supporting required test results IAW DI-

MISC-80508, CDRL A008.

5.9 Packaging And Materiel Label. The Contractor shall package and label materiel IAW MIL-STD-129 and ASTM D3951-10. The Contractor shall prepare and attach Materiel Condition Tags/Labels IAW DA PAM 738-751 and TM 1-1500-328-23 to new items received that have been removed from the original manufacturer’s package with the manufacturer’s tag/label attached.

5.10 Repair And Return Program. The contractor shall maintain a repair and return program for T55 Engine depot level reparables at the contractor’s facility.

5.11 Material Integrator. The contractor shall assume the

responsibility and functions of Material Integrator. The Material Integrator shall coordinate hardware identified in the contract that is used in CCAD engine and component repairs. The Material Integrator shall provide a report highlighting all gaps in expected delivery and all risks to CCAD production IAW DI-

MISC-80508, CDRL A017.

The areas where hardware coordination are supported:

1) LRU repairs are conducted at Greer Data required for performing contractor task:

a. An AMCOM Logistics Center (ALC) plan defining total quantity of engines per year will be provided by the Government.

b. The Contractor shall with CCAD define monthly flow of LRU based on production schedule to Greer. Plan shall be required at least three months prior to first scheduled repair.

2) The Material Requirements List (MRL)Review are conducted at CCAD.

a. The contractor shall conduct joint CCAD/Contractor/AMCOM

Material Requirements List (MRL) reviews. These MRL reviews shall be conducted annually. The following items will be discussed:

i. DOF Review

ii. GFM/CFM Status

iii. Material Forecasts

iv. Gap Analysis

v. LRU Status and Forecast

3) Material provisioning are conducted at Phoenix Data:

a. Updated CCAD BOM

b. ALC/CCAD work load for quantity of overhauls and NICP programs

c. WIPCA total inventory list

d. WIPCA monthly usage report

e. Real time visibility to all CCAD to B17 orders.

f. B17 monthly usage report.

6. Information Technology (IT).

6.1 PWS IT Support. The Contractor shall furnish all IT

supplies, equipment and services required to perform the work under this PWS.

6.1.1 The Contractor shall provide a Wide Area Network (WAN)

infrastructure (T-1 line, DSU/CSU, router, firewalls, etc.) and a Local Area Network (LAN) equipment (switches). The Contractor shall coordinate with CCAD IT for access to switch cabinets.

The Contractor shall install, test, and maintain/troubleshoot networks owned by the Contractor. Refer to the Technical Exhibit I, Government Responsibilities for Government-directed moves.

6.1.2 The Contractor shall support the current and subsequent changes to the existing information technology system implemented by the Government.

6.1.3 The Contractor shall provide complete documentation of the as-built WAN/LANs and changes in order for CCAD to maintain accreditation for all parallel LANs IAW DI-SESS-81758, CDRL A018

6.2 Security Markings. The Contractor shall mark the cabling

plants and infrastructure to ensure security and sustainability of each LAN.

7. Program Management Reviews (PMR). The Contractor shall participate with CCAD and AMCOM in Bi-Annual Program Management Reviews to address contract performance, metrics, and the goals and objectives of the partnership.

8. Quality Assurance.

Critical Safety Item/Flight Safety Aircraft Part (CSI/FSCAP) Program.

8.1 CSI/FSCAP Program. The Contractor shall implement a

Government approved CSI Program IAW Army Regulation 702-7. To avoid duplicating requirements, the Contractor shall use Production CSI/FSCAP program to the maximum extent.

8.1.1 The Contractor shall maintain a Quality Management System which meets or exceeds the elements ISO 9001, “Quality Management System Requirements” and AS9110, “Quality Management Systems Requirements for Aviation Maintenance Organizations.”

The Government reserves the right to assess compliance to documented Quality Management System.

8.1.2 The Contractor shall make available upon the Government’s request a copy as a work product of the contractor’s Quality Management System Plan. The Quality Management System Plan shall define the policies and general procedures used by the Contractor for controlling the quality of the products under this contract and shall include methodology for controlling and maintaining inspection equipment and nonconformance of materials utilized.

8.1.3 The Contractor shall ensure that all products received

under this contract are free from defects in material, documentation and workmanship and meet all contractual requirements. The Contractor shall maintain a procedure to control the identification, documentation, evaluation, and disposition of non-conforming products. If non-conformity is identified, the Contractor shall initiate an investigation to determine cause and effect as defined in (H-Clause Non-conforming /Misidentified Material). The Contractor shall ensure that corrective actions involving changes to parts, materials, or processes shall not use items provided in Appendix II unless mutually agreed upon by the Government.

8.1.4 The Contractor shall assure that a Corrective Action

system is in effect that addresses actions taken to mitigate, suppress, or eliminate the cause of a non-compliance or non-conformance to contract requirements and Quality Management System. The Contractor shall provide root cause and corrective action within the timeframe noted on the initiated corrective action request IAW CCAD FORM 5196-E.

8.1.5 The Contractor shall assess annually all subcontractor’s quality systems (IAW the prime contractor’s systems and procedures) to assure their systems continue to meet the requirements of this PWS. The Government reserves the right to participate in these assessments to verify all required functions are accomplished. The Contractor shall notify the Government, through the IPT process, not less than 30 calendar days prior to the assessments.

8.2 CSI/FSCAP. The Contractor shall execute the existing

Contractor’s Critical Safety Item/Flight Safety Critical Aircraft Parts (CSI/FSCAP) program on all identified approved contractor CSI programs.

8.2.1 The Contractor shall integrate the previous Flight Safety Parts program (FSP) into the CSI program. The Contractor shall ensure that parts designated as FSP prior to contract award shall be treated as CSIs under this contract. The Contractor shall not be required to re-designate such FSPs as CSIs.

8.2.2 The Contractor shall recognize that the Services

Engineering Support Activity (ESA) will be the final authority in the determination of whether or not a part is classified as

CSI.

8.3 CSI Material Reviews. The Contractor shall participate in CSI Material Reviews, Board Meetings, and prepare minutes IAW

DI-ADMN-81505, CDRL A009.

8.4 Salvage/Reuse Electronics. Salvage and reuse of electronic piece parts from assemblies shall not be allowed without a demonstrated validation approach and approval by CCAD and AMCOM.

8.5 CSI Source Of Supply. When a new source of supply is required for CSI Equipment, the Contractor shall:

a. complete all original qualification testing that was required during the original qualification of the approved source(s). The contractor shall submit to the ACC for review and approval reductions, changes or deviations in such testing.

b. Notify the ACC of the proposed subcontractor.

c. Notify the ACC of the nomenclature and P/Ns that the contractor is considering for qualification.

d. The contractor shall supply a copy of the test results to the ACC upon request.

8.6 Counterfeit Prevention. The Contractor shall develop and

implement a counterfeit risk mitigation plan IAW SAE AS5553 and SAE AS6174 to support CCAD and AMCOM in assuring no counterfeit parts or materials are incorporated into the T-55 ENGINE system.

The Contractor shall submit the plan IAW DI-MISC-81832, CDRL A010.

8.7 Contractor Product Escapes. Upon discovery of a potential Product Escape, IAW AS9110, the Contractor shall provide notification to the CCAD, Director of Quality Management via the COR. The Contractor shall submit the notification IAW DI-MISC-

80508, CDRL A015.

This report shall include:

1) Finding/Problem

2) Scope of affected material

3) Nomenclature

4) NIIN

5) Part Number

6) Quantity delivered

7) Date delivered to CCAD

8) Immediate Corrective Action

9) Root Cause

10) Sustainment (to prevent future occurrences)

9. Second Source Testing. The Contractor shall provide second source component testing and special process capabilities to CCAD. The requirement will be determined by CCAD. Written procuring activity approval shall be required before the Contractor is authorized to precede IAW DI-NDTI-80809B, CDRL A004.

10. The Army Maintenance Management System – Aviation (TAMMS-A).

10.1 TAMMS-A. The Contractor shall prepare TAMMS-A data IAW DI-

SESS-81758, CDRL A011.

10.2 Publications. Publications required to complete the forms and records are:

DA PAM 738-751

TB 1-1500-341-01

TM 1-1500-328-23

Upon award of the contract, these Manuals/Forms shall be requested from the Contract Officer on DA Form 4790R.

10.3 TAMMS-A Forms and Records. For each item listed in TB 1- 1500-341-01 which is to be delivered to the Army under this contract, the Contractor shall initiate and/or complete all TAMMS-A forms and records IAW DA Pamphlet 738-751. This includes all TAMMS-A forms and records required for each component(s) and/or part(s) listed in TB 1-1500-341-01 that is in/on the final assembly. The Contractor shall contact the AMCOM TAMMS-A Implementation & Compliance Office for approval of alternate instructions.

10.4 Support Of Government Contract. The Contractor shall

complete and send DA Form 4790-R to the Government Contracting Officer to obtain all forms, tags and manuals needed to meet the contract requirements.

10.5 Logistics Management. TB 1-1500-341-01 may be downloaded from the LOGSA website:

https://www.logsa.army.mil/etms/welcom1.htm. The Contractor prefers to have TB 1-1500-341-01 in CD media, the Contractor shall provide this request on the DA Form 4790-R.

10.6 Recording and Reporting Maintenance Data. The DA Form 2410, Component Removal and Repair /Overhaul /Gain/ Installation/ Loss Record form is required in accordance with (IAW) DA Pamphlet 738-751 for all tracked items listed in TB 1-1500-341-01. If the item(s) currently being procured has a later Part Number (PN) than the same item listed in the TB, a DA Form 2410 is https://www.logsa.army.mil/etms/welcom1.htm still required. Preparation and disposition of this form is outlined in DA Pamphlet 738-751.

10.7 Serial Number Change/Modification. The Contractor shall not change or modify an assigned serial number for any reason including instructions specified in Depot Maintenance Work Requirements (DMWR), Safety of Flight (SOF) messages, Modification Work Orders (MWO), or related documents without prior approval from the AMCOM TAMMS-A Implementation & Compliance Office.

10.7.1 The forms as cited below are required for all spares, new aircraft production, and maintenance & overhaul (M&O) component contracts as specified in the instructions provided below. M&O includes Repair, Modification, Reset, Recap, and Remanufacture:

DA Form 2410 (Copy 1) – used only to show removal of item(s).

This copy will not be with the item(s) when it is received for M&O. This copy is prepared and sent to AMCOM by the activity that removes the item. When items are disassembled for M&O and there are internal 2410 tracked item(s), the Contractor shall complete a DA Form 2410 (Copy 1) for the removal of each tracked component removed from the higher assembly or end item. The 2410 (Copy 1) will be mailed or faxed to AMCOM, unless submitted using the Maintenance Consolidated Database System (MCDS) or other approved electronic method. The 2410 (Copy 2 and 3) will be attached to the item(s) being removed. 2410 (Copy 1) is not normally required for spares contracts.

DA Form 2410 (Copy 2) – to show M&O and or gains of item(s).

This copy shall be completed when M&O is finished. A Copy 2 shall be completed to show a gain to the Army inventory for any replacement part not previously reported. Copy 2 gains must be mailed or faxed to AMCOM unless submitted using the MCDS or other approved electronic method. Note: Currently, ULLS-A(E) DOES NOT electronically submit DA Form 2410 (Copy 2) or 2410 (Copy 3) – to show loss of item to AMCOM, these forms must be mailed or faxed to AMCOM, unless submitted using the MCDS.

DA Form 2410 (Copy 3) - Once the item completes the M&O process, Copy 3 shall be completed IAW DA Pamphlet 738-751, put into a waterproof container, and attached to the end item for shipment.

When an internal 2410 tracked item(s) is installed on a major component, a Copy 3 for the internal item shall be completed to show installation on the major component. The Copy 3 will be mailed or faxed to AMCOM, unless submitted using the MCDS or other approved electronic method. When an item(s) is not serviceable and not repairable, the Copy 3 is filled out to show the loss of the item to the Army inventory.

10.7.2 Forward all completed DA Form 2410s IAW DA Pam 738-751 prior to shipment, unless accomplished using the MCDS. The 2410, Copy 3 is to remain with the item until it is installed on the next higher assembly.

10.8 MCDS. The Maintenance Consolidated Database System (MCDS) on the TAMMS-A/SNRR Web Portal (https://tammsa.redstone.army.mil) can be used to generate the following DA Forms: 2410, 2408-5-1, 2408-16 and 2408-16-1. This use of MCDS or other approved electronic method eliminates the requirement for the Contractor to mail or fax DA Form 2410s to AMCOM. Use of MCDS or other approved electronic method does not eliminate the requirement to include the required forms with the component when shipped.

10.9 Forms and Tags/Label Instructions. Detailed preparation and disposition instructions for the following forms and tags/labels are outlined in DA Pamphlet 738-751:

DA Form 2408-16, Aircraft Component Historical Record. This form is a permanent record of historical data for selected aircraft and engine Time Change (TC), Retirement Change (RC), and Condition Change (CC) item(s) that are removed and replaced at specified aircraft operating hours, specified component operating hours, specified component starts. IAW TB 1-1500-341- 01 shows if an item requires its own DA Form 2408-16 or if the item will be listed on the next higher assembly 2408-16. If required, ship with the item(s).

DA Form 2408-16-1, History Recorder, Component, Module Record.

This form is a permanent record of historical data for selected TC, RC, and CC item(s) for turbine engines equipped with a history recorder and Auxiliary Power Units (APU). IAW TB 1- 1500-341-01 shows if an item requires its own DA Form 2408-16-1 or if the item will be listed on the next higher assembly 2408- 16-1. If required ship, with the item(s).

https://tammsa.redstone.army.mil/

DD Form 1574/1574-1, Serviceable tag/label-materiel. The manufacturer's label is a suitable substitute for the DD 1574 Form (Serviceable material/yellow tag) for all new material delivered to Corpus Christi Army Depot (CCAD) under this contract.

DD Form 1577/1577-1, Unserviceable (Condemned) Tag/Label- Materiel (Red). Attach Red Tag to item to show it is unserviceable and will be destroyed.

DD Form 1577-2 and 1577-3, Unserviceable (Repairable) Tag/Label- Materiel (Green). Attach green tag to item to show it is unserviceable but repairable. If the item is to be shipped elsewhere for repair affix the green label to the shipping container.

10.10 2410 Log. The Contractor shall maintain a log containing the Part Number, Serial Number, and copy number for all 2410s generated by them. The Contractor shall provide proof to the Government QAR that all copies of the 2410s on the log have been received and all errors corrected before the Government QAR signs the DD-250 for acceptance. A copy of this log covering all 2410 transactions from the preceding time frame or the last signing of DD-250 to present or the start of the contract to present shall be given to the Government QAR along with proof of acceptance by AMCOM prior to Wide Area Work Flow (WAWF) Receiving Report or the DD-250 signing.

10.10.1 All completed DA Form 2410s submitted to AMCOM shall be checked for errors. If mailed, the method of shipment must be traceable so that the package can be tracked in case the shipment is not received by AMCOM. AMCOM will return all 2410s with errors to the Contractor for correction within 10 working days of receipt. The Contractor shall correct the 2410s and return to AMCOM within 10 working days of receipt. Submittal of DA Form 2410s using MCDS or other approved electronic method eliminates the requirement to mail or fax the 2410s to AMCOM.

10.10.2 If 2410 assistance is required, contact AMCOM, AMSAM- MSI-LM by one of the following methods:

Telephone: DSN 897-2410, Commercial (256) 313-2410 Fax: DSN: 746-3574, Commercial (256) 876-3574, E-mail: Usarmy.redstone.usamc.mbx.immc-data2410@mail.mil

11. Serial Number Reporting Requirement (SNRR) Reporting.

11.1 Technical Data Package. This section applies only to items identified as aviation CSI, FSCAP, Time Change (TC), Retirement Change (RC) or other components requiring assignment/approval of serial numbers, identified within the Technical Data Package

(TDP).

11.2 Serial Number Control Program. The Contractor shall fulfill the requirement of this section by initiating or having a serial number control program for each designated item(s). The Contractor shall follow the reporting instructions as stated in paragraph 11.9. The serial number control/reporting requirement applies to the item(s) to be delivered under this contract and to any subcomponent(s) of the item(s) that are required to be serialized by this contract whether produced by the Contractor or by a sub-contractor. If item(s) are Government Furnished Parts (GFP), maintenance, overhaul, recap, reset, inspection, repair, test or modification items, that requires no serial number, reporting shall not be required.

11.3 Serial Number Size. Serial numbers may be up to a maximum of 20 alphanumeric digits: e.g., 35721B1RD4MD000-2222.

Alphanumeric capability is limited only to the size of the serialized component and/or data plate. A serial number shall not begin with a zero (0), or contain the letters O, I, Z, L or J (upper or lower case). For assistance please contact via E-mail: Usarmy.redstone.usamc.mbx.immc-snrr@mail.mil or fax: DSN: 746-3574, Commercial (256) 876-3574.

11.4 Serial Number Proposed List. The Contractor shall prepare a proposed list of serial numbers or range of serial numbers to be utilized on designated item(s) prior to delivering those item(s) to the Government IAW DI-SESS-81759, CDRL A012.

11.5 SNRR Program. The SNRR program on the TAMMS-A/SNRR Web

Portal (https://tammsa.redstone.army.mil) can be used to generate and/or approve serial numbers and generate and print the following DA Forms: 2410, 2408-16 and 2408-16-1. The SNRR program also has the capability to generate Item Unique

DRAFT

mailto:data2410@mail.mil mailto:Usarmy.redstone.usamc.mbx.immc-snrr@mail.mil mailto:Usarmy.redstone.usamc.mbx.immc-snrr@mail.mil

Identification (IUID) numbers as part of the serialization process. The Contractor may use the IUID functionality within the SNRR program. IUID numbers created within the SNRR program meet all DoD requirements and are automatically submitted to the DoD IUID registry. If the Contractor utilizes the SNRR program on the TAMMS-A/SNRR Web Portal to generate and/or approve serial numbers, then there is no requirement to submit proposed lists of serial numbers as mentioned in paragraphs 11.4 and 11.6.

Note; Marking of components/parts with IUID does not satisfy the SNRR requirements.

11.6 Serial Number Report. The content of the serial number

report is as follows:

a. Proposed serial number or range of serial numbers

b. Contract Number (Delivery Order and Shipment Number if known)

c. Contractor’s Name

d. Commercial and Government Entity (CAGE) Code

e. National Stock Number

f. Part Number

g. Nomenclature

11.7 Serial Number List. The Contractor shall submit a copy of WAWF receiving report or DD-250 listing of all serial numbers of the accepted item(s) in the miscellaneous section with each delivery of the designated item(s) under this contract.

11.8 Serial Numbers For Shipment. The Contractor shall provide proof of approval and acceptance by AMCOM of all serial numbers for each shipment to the Government QAR prior to submittal of the (WAWF) receiving report for acceptance or signing of the DD- 250.

11.9 Serial Number Life Cycle. The Contractor shall not change or alter an assigned serial number, during the life cycle of the equipment while under the United States Army property accountability system for any reason including instructions specified in Depot Maintenance Work Requirements (DMWR), National Maintenance Work Requirements (NMWR), Safety of Flight (SOF) messages, Modification Work Orders (MWO), or related documents without prior approval from the AMCOM Logistics Center (ALC), TAMMS-A Implementation & Compliance Office. A Contractor shall not reuse a serial number assigned to a part that is scrapped prior to delivery. The Contractor shall prepare a report to include a complete listing of serial numbers delivered under this contract and state the status of the serial numbers not delivered IAW DI-SESS-81759, CDRL A013.

Example: serial number XXXX was scrapped, serial number XXX was not used and it is still in stock, or serial number XXXXX was delivered to the Air Force, FMS, etc.

12. Performance Metric Management. The Program Requirements Summary (PRS) will be the basis used to measure contractor performance but is not all inclusive. The PRS captures those areas that contain the most risk to Programs based on technical, cost and performance parameters established by the Joint USG/Contractor Team. The Contractor shall meet the requirements IAW Quality Assurance Surveillance Plan.

13. Partnership Progress Reporting.

13.1 Process Improvement. The Contractor shall review processes to identify opportunities for changes which have potential to improve schedule and performance while reducing CCAD costs based on Programs and criteria established by the Joint USG/Contractor Team. Reference paragraph 3.1.1, CDRL A001.

13.2 Improvement Initiative. The Contractor shall provide

information and recommendations to support CCAD or AMCOM improvement initiative economic analyses. Reference paragraph

3.1.1, CDRL A001.

13.3 Contractor Management Reporting (CMR). The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall complete all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil.

https://contractormanpower.army.pentagon.mil/

14. Environmental Compliance And Conformance.

14.1 Environmental Management System. The Contractor shall

operate in full compliance with Federal, State, and local, regulations, laws and programs, as well as, Host Navy and Depot environmental permits, implementing plans, and regulations. In accordance with Executive Order 13423 (http://www.ofee.gov/eo/EO_13423.pdf) and Office of the Federal Environmental Executive Implementing Instructions (http://www.ofee.gov/eo/eo13423_instructions.pdf), the Contractor shall develop, implement and maintain an Environmental Management System (EMS) or adhere to the existing requirements of the Depot’s EMS, being, a structured plan-do-check-correct system to ensure environmental compliance and conformance to the ISO 14001 standard, which is currently being fully implemented. The Depot’s EMS is “fence-to-fence” and includes all contractors. The Contractor’s EMS or adherence to the Depot’s EMS shall be performance based and established so that both operator behaviors/activities and management behaviors/techniques target defined outcomes to include compliance, reduction in the Depot’s significant aspects (material use, waste generation and energy consumption), and risk control. The Government’s expectation is that consistent control of impacts, improvements in business operations and mission enhancement will result. Additional Information on ISO 14001 based Environmental Management Systems is available from the CCAD EMS Representative.

14.2 Hazardous Materials. The Contractor shall not bring

hazardous materials to the Depot without prior approval from the Depot S-4 Environmental Division. The Contractor shall induct all hazmat items, without exception, into the Depot’s physical inventory and software tracking system for regulatory reporting purposes IAW AS9110, reference paragraph 7.5.5. The Contractor shall notify the Depot S-4 Environmental Division for use of compressed gas and refrigerant. The Contractor shall track compressed gas and refrigerant separately. The Contractor shall request approval from the Depot S-4 Environmental Division for hazardous and other regulated waste generation.

http://www.ofee.gov/eo/EO_13423.pdf

14.3 Air Quality Management. The Contractor must comply with the Depot’s Title V Federal Operating Permit and all other permits operating under this umbrella. The Contractor shall not use any Class I Ozone Depleting Chemical/Ozone Depleting Substance (ODC/ODS) (identified at http://www.epa.gov/ozone/ ods.html) or any ODC/ODS solvents (identified at http://www.epa.

gov/ozone/snap/lists/index.html in the manufacture or support of items required by this PWS unless a waiver is obtained from the Army Acquisition Executive. Any ODC/ODS refrigerant alternatives used must appear in the EPA's Significant New Alternatives Policy (SNAP) list (identified at http://www.epa.gov/ozone/ snap/lists/index.html and have received a toxicity clearance from the US Army Public Health Command (USAPHC).

14.4 Spills. The Contractor shall report all spills by calling phone number: (361)-961-3313 (CCAD Security). The Contractor shall not discharge to the Depot’s sewer systems, sanitary or industrial, or to the storm water system without prior approval from the Depot S-4 Environmental Division.

15. Appendix I: Definitions And Acronyms. The following definitions should be used for REFERENCE ONLY and are provided as a guideline for clarification purposes.

CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime. Any company or Government owned and operated facility manufacturing CSIs for AMCOM, DLA, or any other DoD organization.

CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note:

The only individual who can legally bind the Government.

CONTRACT DATA REQUIREMENTS LIST (CDRL): List of contract data requirements that are authorized for a specific acquisition and made a part of the contract. Contract Data are documentation materials which are related to the equipment or services being procured.

CONTRACTING OFFICER’S REPRESENTATIVE (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the Contractor.

CRITICAL SAFETY ITEM (CSI): A part, assembly, installation, launch equipment, recovery equipment, or support equipment for an aircraft or aviation system that contains characteristics (any failure, malfunction or absence of) which could cause catastrophic or critical failure resulting in loss or serious damage to the aircraft or weapons system, an unacceptable risk of personal injury or loss of life, or an un-commanded engine shutdown that jeopardizes safety. Damage is considered serious or substantial when it would be sufficient to cause a “Class A” accident or a mishap of category I. The determining factor in CSIs is the consequence of failure, not the probability that the failure or consequence could occur. For the purpose of this instruction “Critical Safety Item,” “Flight Safety Critical Aircraft Part,” “Flight Safety Part,” “Safety of Flight Item,” and similar terms are synonymous. The term Critical Safety Item shall be the encompassing term used throughout this instruction.

DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

ENGINEERING SUPPORT ACTIVITY (ESA): The Military Service organization assigned responsibility and authority to perform and approve engineering and quality assurance actions necessary to evolve detail design disclosures for systems, subsystems, equipment, and components exhibiting attributes essential for products to meet specific military requirements.