W58D2M23Q0008 AMENDMENT 0001 20230724.pdf

W58D2M23Q0008

0011939723

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purposeof this amendment is to response to Questions submitted under subject RFQ W58D2M-23-Q-0008 and to extend the due date of the RFQ.

See attached pages for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 65

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Jul-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W58D2M23Q0008

X 9B. DATED (SEE ITEM 11)

18-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jul-2023

CODE

414TH CSB: PARC AFRICA

ATTN: SEBASTIANA CAPPELLO

VIA DELLA PACE #197

VICENZA (VI) 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

Version – March 2023 Page 2 of 65

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSE TO Q&A

Q1: Please confirm if this is already an active Solicitation/RFQ? BetaSam states, Presolicitation:

RESPONSE: This is an active solicitation

Q2: Who are authorized to bid on this opportunity? Is this applicable for vendors whose are registered in Italy only? Or this is also applicable to vendors outside Italy?

RESPONSE: This solicitation is open to any vendor that is interested in submitting a quote that can meet the criteria set out in the solicitation in sections FAR § 52.212-1 Addendum and FAR § 52.212-2. It is not limited to vendors inside of Italy.

Q3: If this is open to vendors outside Italy? Are we required to submit the following documents?

1. The Quoter must provide a copy of a Historical Chamber of Commerce Certificate of Membership\(Certificato Storico di Iscrizione alla Camera di Commercio). Self‐certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) shall include but is not limited to the business purpose (oggetto sociale) should include but is not limited to: Family Advocacy Program Prevention Education Coordinator

2. DURC: The quoter shall provide with the Quotation a current and valid copy of the DURC (Documento Unico di Regolarità Contributiva).Self- certifications (autocertificazioni) are NOT allowed.

The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE

Version – March 2023 Page 3 of 65 ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”)

3. The quoter must provide Attachment 1 "Self-Certification for Antimafia" duly filled out.

RESPONSE: In the RFQ in 52.212-1 Addendum it states the following:

1. For paragraph 1 last sentenced states: “Only applicable to Italians companies who plan to be prime contractor”.

2. For paragraph 2 last senteced states “Only applicable to Italians companies who plan to be prime contractor”.

3. For paragraph 3 the Self-Certification for AantiMafia This certification may be applicable for this requirement, depending on the individuals and their residency status that are proposed to perform.

For example, this certification would apply to a local national hired to perform this contract. Please note, Attachment 1 has been uploaded to sam.gov under this solicitation.

Q4: We are a small business based in Texas. What are the mandatory documents/documentation that we need to submit with the quote?

RESPONSE: Small Business is not applicable overseas; the performance is outside of the United States, which is Camp Darby Italy, and vendor’s will need to meet the criteria as per RFQ, 52.212-1 Addendum and 52.212- 2 Addendum.

Q5: Is there an incumbent for this position? If so, can the Government share the contract number?

RESPONSE: There is no incumbent for this requirement.

Q6 If there is an incumbent, is there an incumbent contractor employee whom the awardee should consider for “right of first refusal” (i.e.

Nondisplacement of Qualified Workers Under Service Contracts)?

RESPONSE : There is no incumbent for this requirement.

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Q7: PWS 4.4 Vehicles and Equipment: The contractor shall furnish a list of private and commercial vehicles which will be used in conjunction with this contract. The contractors’ vehicles shall be clearly marked with the contractors’ name and company logo. The contractor shall meet all requirements as per Italian “Codice della Strada”. The contractor employees shall comply with all standard signs and regulation in regard to parking on the Government installations.

Does this apply to a contractor’s privately owned vehicle

RESPONSE: PWS 4.4 applies to any vehicle, privately and commercial owned, that are used in conjunction with this contract.

Q8:SOFA Status.

1: Does the position provide Status of Forces Agreement (SOFA) status?

2: If SOFA status is not provided, will the candidate be subject to and responsible for complying with host nation taxes?

RESPONSE:

1. Position does not provide Status Of Forces Agreement (SOFA) status;

2. Candidate will need to comply with taxes that are applicable to them, i.e. US citizen, US Laws taxes applicability and Italian Citizen Italian Laws applicability.

Q9: Backfill. The solicitation does not specify if the contractor must provide a replacement or backfill if they are absent for an extended period for any reason.

1: Is the contractor required to backfill the position when the selected candidate is on annual or sick leave?

2: At what time must a replacement be provided if the candidate is no longer able to perform their duties or absent for an extended period?

1. In accordance with Paragraph 1.6.4.3 “Contractor Support Hours” of the PWS it states the following:

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The Contractor shall provide support between the hours of 0800 to 1700.

The Government facility is not open for operations during the recognized U.S. Holidays identified in paragraph 1.6.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

2. Same response as above Q9, 1.

Q10: Full Time Equivalent hours.

1: What is the annual level of effort for this contract? (e.g., 1880, 1912, 1920, 2000, 2080, etc.)

2: What is the maximum number of hours (i.e., level of effort) that the contractor’s assigned personnel will work per week? Per month? Per year?

1.In accordance with Paragraph 1.6.4.3.1 “Contractor Work Plan” The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within ten (10) workdays after date of contract award (D.003). The Government will review and either accept or return their comments to the Contractor within ten (10) workdays. The Contractor shall then have three (3) workdays to submit a Final Work Plan. Any proposed change by the vendors to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) calendar days prior to implementation.

The timeline noted above shall apply for review and acceptance for proposed changes. Contractor shall prepare and maintain a Work Plan.

2. Same response as above Q10, 1.

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Q11: Price Submission. Volume VI – Factor IV – Price paragraph 3 listed on page 67 of the solicitation states, “SUBMISSION OF QUOTES IN EURO. Quotes submitted in response to this solicitation will be in terms of EURO or USD.”

1: If quoting in Euros, what is the conversation rate the Government will use?

2: Given the recent rapid changes in the Euro/Dollar exchange rate, when and how often will the government adjust the conversion rate?

RESPONSE:

1.If quoting in Euros the conversion rate that the Government will use is the official FY 23, (01 October 2022 to 30 September 2023), which is 0.9381 to $1. Dollar.

2. Conversion rate used for payment is daily rate of date of invoice payment is being made. If contract is awarded in Euro, the awardee will receive the firm fixed amount in Euro that is on the contract.

Q12: Management Structure and Availability. PWS paragraph 1.11 Key Personnel states, “The Contract Manager or Alternate Contract Manager shall be available from 0800 to 1700 Monday through Friday except U.S. Holidays identified in paragraph 1.6.3.1 above.”

1: Does the Government want a management structure physically located in Europe?

2: Please clarify that the Government wanst a contractor representative available by telephone or email from 0800 hours to 1700 hours Central European Time.

1. The requirement is for a FAP Education Coordinator at Camp Darby, Italy. See paragraph 1.11 of PWS updated .

2. Yes, all hours referenced in the PWS are in Central European Time as the requirement is for a FAP Education Coordinator at Camp Darby, Italy.

Q13 :PWS paragraph 1.11 a., states, “Contract Manager and Alternate Contract Manager: A minimum of a Bachelor's Degree (from an accredited university) in one of the following fields: social nscience, behavioral health, health science education, community health or public health. A minimum

Version – March 2023 Page 7 of 65 year (1) years of experience in family and children’s services or community organization, one of which is in Family Violence.

1:Please clarify why the Contract Manager and Alternate Contract Manager must have a degree in those related fields and the experience listed.

These individuals are responsible for the supervision of the employee hired for the position and not required to perform FAP duties themselves.

1 This is the Government requirement. There will be no change to PWS 1.11.a.

Q14. PWS paragraph 1.13 Contractor Travel states, “The Contractor may be authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR), IAW FAR Part 31.205-46, and the limitation of funds specified in this contract.” There are no amounts provided in CLINs 0002, 1002, and 2002. Volume IV – Factor IV – Price further states, “...The Government will evaluate that the Quoter submitted firm fixed pricing per each CLIN. The Government will evaluate the quote to ensure that prices are entered for all CLINs for which space has been provided. The Government will evaluate the quote to ensure the Quoter entered a unit price and total price for each

CLIN.

1. The CLINs related to Travel provide no historical data or pricing information. Please clarify that no amounts are required in the proposal for the Travel related CLINs.

1 Addendum 52.212-1 and 52.212-2 have been updated to remove CLIN 0002, 1002, and 2002 from the evaluation. The evaluation for the Price factor will be based only on the proposed prices for CLIN 0001, 1001, 2001. See the updated Addendum’s for additional information.

Q15. While the announcement and CLINs clearly list this place of performance at Camp Darby in Livorno, Italy, in the PWS it states: 1.6.6 Place of Performance: The work to be performed under this contract will be performed ACS facility USAG Vicenza. Can you please confirm that this is indeed for services at Camp Darby?

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RESPONSE: This is an error. The work will not be performed in Vicenza. It will be performed at the ACS Facility at Camp Darby, Italy

Q16. Given that this is a difficult position to recruit, is it possible for the Government to extend the deadline? July 25 is a very short turn around time.

RESPONSE: RFQ has been extended with this amendment to 31 July 2023 at 10:00 am.(Rome, Italy CET).

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Jul-2023 10:00 AM to 31-Jul-2023 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

Travel Services shall be performed in accordance with the Performance Work Statement (PWS). Base Year: 01 August 2023 through 31 July 2024.

To:

Travel Services shall be performed in accordance with the Performance Work Statement (PWS). Base Year: 01 August 2023 through 31 July 2024.THIS CLIN IS NOT TO BE PRICED. There is a fix amount of $2,500 for this base period . The travel will be In accordanced with 1.13 of the PWS. The Contractor will be only be reimbursed for expeses that have proof of receipts.

CLIN 1002

Travel Services shall be performed in accordance with the Performance Work Statement (PWS). Base Year: 01 August 2024 through 31 July 2025.

Version – March 2023 Page 9 of 65

Travel Services shall be performed in accordance with the Performance Work Statement (PWS). Base Year: 01 August 2024 through 31 July 2025.THIS CLIN IS NOT TO BE PRICED. There is a fix amount of $2,500 for this option period . The travel will be In accordanced with 1.13 of the PWS. The Contractor will be only be reimbursed for expeses that have proof of receipts.

CLIN 2002

Travel Services shall be performed in accordance with the Performance Work Statement (PWS).2nd Option Period:

01 August 2025 through 31 July 2026

Travel Services shall be performed in accordance with the Performance Work Statement (PWS).2nd Option Period:

01 August 2025 through 31 July 2026 . THIS CLIN IS NOT TO BE PRICED. There is a fix amount of $2,500 for this option period . The travel will be In accordanced with 1.13 of the PWS. The Contractor will be only be reimbursed for expeses that have proof of receipts.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-AUG-2023 TO

31-JUL-2024

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3 FOB: Destination

W582RR

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 14-AUG-2023 TO

13-AUG-2024

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

Version – March 2023 Page 10 of 65

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 01-AUG-2023 TO

31-JUL-2024

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

CAGE

POP 14-AUG-2023 TO

13-AUG-2024

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

The following Delivery Schedule item for CLIN 1001 has been changed from:

CAGE

POP 01-AUG-2024 TO

31-JUL-2025

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

CAGE

POP 14-AUG-2024 TO

13-AUG-2025

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

Version – March 2023 Page 11 of 65

The following Delivery Schedule item for CLIN 1002 has been changed from:

CAGE

POP 01-AUG-2024 TO

31-JUL-2025

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

CAGE

POP 14-AUG-2024 TO

13-AUG-2025

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

The following Delivery Schedule item for CLIN 2001 has been changed from:

CAGE

POP 01-AUG-2025 TO

31-JUL-2026

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

CAGE

POP 14-AUG-2025 TO

13-AUG-2026

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

Version – March 2023 Page 12 of 65

The following Delivery Schedule item for CLIN 2002 has been changed from:

CAGE

POP 01-AUG-2025 TO

31-JUL-2026

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

CAGE

POP 14-AUG-2025 TO

13-AUG-2026

N/A W6E7 USAG ITALY

W6E7 USAG ITALY

CASERMA EDERLE BLDG 0946

VIA PRA SPINEO

VICENZA 36040

49-611-435-374-3

The following have been modified:

ADDENDUM TO 52.212-1

INSTRUCTIONS. The quoter shall provide a written Quote (IN ENGLISH) that MUST address each of the factors listed on the table below. The only documents that can be submitted in a language other than English is the Certificate of Chamber Of Commerce and mandatory documents. The quoter shall submit electronic copies of their quotation package via email with the subject line “W58D2M-23-P-0008 – FAP Education Coordinator” to the following points of contacts:

Sebastiana Cappello sebastiana.cappello.ln@army.mil

SFC Kelly Collins kelly.k.collins.mil@army.mil

Quotation packages must be received no later than the solicitation closing date and time listed on thesolicitation. The quoter is responsible for verifying that their quotation package was received before the solicitation closing date and time. Only email submissions will be accepted.

Page Limitations and Format. The Quoter’s quotation package shall consist of four (4) volumes. Each respective volume shall comply with the following format and page limitations in accordance with the table below.

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Volume Description Title Page Limit I Mandatory

Documentation No page limit

II Factor I Certifications 10 pages III Factor II Company

Experience 10 pages

IV Factor III Price No page limit

*Document Format: Times New Roman, Size 10 Font, single spaced. Use of hyperlinks is prohibited.

1. All information shall be confined to the appropriate Volume. The Quote shall be prepared clearly and concisely to demonstrate that the quoter has a complete understanding of the requirements. Quoter shall prepare their quotes on the presumption that the Government has no previous knowledge of the quoter’s capabilities. Quotes will be evaluated only on the information specifically presented in respective submittals.

2. Quotes shall not merely repeat to perform work in accordance with the Performance Work Statement (PWS). The PWS reflects the objectives of the program; therefore, repeating the PWS without sufficient elaboration will not be accepted. Quoters that submit generic Quotes risk receiving unacceptable ratings.

3. The cover of each volume shall include the solicitation number, volume number, and firm name, address, POC, CAGE Code (NCAGE Code) and Unique Entity Identifier.

NOTE: Pages exceeding the “Page Limits” stated in the Table above will not be evaluated (e.g. Volume III, Description/Title, Factor 2 – Experience, Page Limit – 10 Pages: the 11th + pages will not be evaluated).

B. VOLUME CONTENT. Each Volume shall contain the information outlined below:

VOLUME I – MANDATORY DOCUMENTATION REQUIRED WITH THE QUOTE

The following documentation shall be submitted with the quoters’ quote and shall be in accordance with Italian requirements and laws:

1. The Quoter must provide a copy of a Historical Chamber of Commerce Certificate of Membership\(Certificato Storico di Iscrizione alla Camera di Commercio). Self‐ certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) shall include but is not limited to the business purpose (oggetto

Version – March 2023 Page 14 of 65 sociale) should include but is not limited to: Family Advocacy Program Prevention Education Coordinator. Only applicable to Italians companies who plan to be prime contractor

2. DURC: The quoter shall provide with the Quotation a current and valid copy of the DURC (Documento Unico di Regolarità Contributiva).Self- certifications (autocertificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”) Only applicable to Italian companies who plan to be the prime contractor.

3.The quoter must provide Attachment 1 "Self-Certification for Antimafia" duly filled out.

4. If proposing as a Pool of Firms (Consorzio/ATI), the Quoter shall also provide with their Quote the below listed required documents/certificates:

a. A copy of the notarized legal document that established the Pool of Firms (Consorzio/ATI).

b. The name and addresses of all the associated firms. The associated firms are NOT allowed to submit their individual Quotes under this solicitation otherwise the Quote of the Pool of Firms (Consorzio/ATI) and theQuote of any associated firm will be rejected.

c. The names and the addresses of the associated firms proposed to perform the work.

d. A statement describing all legal or administrative proceedings currently pending or concluded, conducted against your firm within the last three years from the solicitation release date which relate to procurement or performance of any public or private contracts. Disclose whether the prime contractor (or its predecessors, if any) has been insolvent or filed for bankruptcy within the past three years. Quoter shall disclose any other information which could reasonably call into question the responsibility of the Quoter to perform this contract.

5. The quoter shall return with their quote the solicitation and any amendments duly signed and filled out.

VOLUME II – FACTOR II –CERTIFICATIONS

Quoters shall provide ALL the information below. Quoters that do NOT submit all the required documents and information shall be evaluated as fail.

1. A minimum of a Bachelor's Degree (from an accredited university) in one of the following fields: social science, behavioral health, health science education, community health or public health.

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2. A minimum year (1) years of experience in family and children’s services or community organization, one of which is in Family Violence

3. Shall be able to speak, read & write at English level 3 IAW attachment 1

VOLUME III – FACTOR III – COMPANY EXPERIENCE

The quoter must demonstrate that they have experience in providing services training in family violence prevention and identification, and assist in teaching FAP required classes to include compiling data, coordinating marketing of FAP educational resources and community events, scheduling FAP training for the military components and family members and general community authorized support services. The Quoter shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last 3 years form the solicitation release date) and relevant scope and magnitude. Relevant in scope means that the contract must be for Family Advocacy Program Prevention Education Coordinator, within Italy, similar to the performance based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a recent contract that includes a yearly value of no less than €20,000.

For each example provided, the Quoter shall identify:

1) Contract number (if available);

2) Period of performance (start date and completion date);

3) Contract value for each year;

4) Contract Organization; and

5) Point of Contact for Contract Organization with email and phone number.

VOLUME VI – FACTOR IV – PRICE

1. The quoter shall provide pricing by filling in the Total foronly Contract Line Item Number 0001, 1001, and 2001. (CLIN) of the RFQ. The quoter shall ensure that prices are entered for these CLINs for which space has been provided. Quoter shall enter a total price for each CLIN. The travel releated CLIN’s 0002, 1002, and 2002, will not be part of the evaluation. A fixed amount has been set for these CLIN’s, and is in the description of the CLIN’s.

2. SINGLE AWARD. The Government intends to make a single award; therefore, Quotes must be submitted for the line items0001, 1001, and 2001 that are indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any Quoter offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

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3. SUBMISSION OF QUOTES IN EURO. Quotes submitted in response to this solicitation will be in terms of EURO or USD. Quotes received in other than EURO or USD shall be rejected.

ADDENDUM TO 52.212-2

Addednum to 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The Government will award a contract resulting from this RFQ to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

a. This acquisition will be conducted in accordance with FAR Part 12, Acquisition of Commercial Items, and FAR Part 13, Simplified Procedures for Certain Commercial Items. The award will be finalized with the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the lowest priced offer that meets or exceeds all the minimum mandatory criteria in the solicitation evaluation factors. Award will be on an “all or none” basis. Quoters are put on notice that:

The non-price factors will be evaluated on an pass/fail basis. The non-price factors are evaluated for acceptability and NOT ranked. Offers are NOT compared to each other.

Tradeoffs are NOT permitted.

b. In order to be eligible for an award, an offer shall be rated “Acceptable” on all non-price factors.

c. The U.S. Government intends to evaluate quotes and award a contract without Interchanges; however, the U.S. Government reserves the right to hold Interchanges. It should be noted that there is no obligation on the part of the Government to make an award to any offeror in response to this Request for Quote

(RFQ).

d. Offerors may be asked to clarify some issues regarding the non-price factors to enhance U.S. Government understanding of them. Such clarifications shall NOT be used to cure quote deficiencies or material omissions, enter into discussions, and/or otherwise revise the quote.

e. This requirement will be evaluated and awarded on a Pass/Fail basis. Award will be made to the offeror that meets all the requirements of the RFQ.

f. Before awarding, the Government will make a responsibility determination by analyzing whether the apparent successful offeror complies with the requirements of FAR subpart 9.1, including: Adequate financial resources or

Version – March 2023 Page 17 of 65 the ability to obtain them; Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

Satisfactory record of integrity and business ethics;

Necessary organization, experience, and skills or the ability to obtain them; Necessary equipment and facilities or the ability to obtain them; and Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

g. The evaluation factors for this solicitation are:

Factor I – Certifications Factor II – Company Experience Factor III – Price

EVALUATION APPROACH: Non-price factors are evaluated on an Acceptable/Unacceptable basis, assigning ratings of “acceptable” or “unacceptable” as defined below.

VOLUME I – MANDATORY DOCUMENTATION REQUIRED WITH THE QUOTE

The following documentation shall be submitted with the quoters’ quote and shall be in accordance with Italian requirements and laws:

1. The Quoter provided a copy of a Historical Chamber of Commerce Certificate of Membership (Certificato Storico di Iscrizione alla Camera di Commercio). Self‐ certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) shall include but is not limited to the business purpose (oggetto sociale) should include but is not limited to: Family Advocacy Program Prevention Education Coordinator. Only applicable to Italians companies who plan to be prime contractor

2. DURC: The quoter provided with the Quotation a current and valid copy of the DURC (Documento Unico di Regolarità Contributiva).Self- certifications (autocertificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”) Only applicable to Italian companies who plan to be the prime contractor.

3.The quoter provided Attachment 1 "Self-Certification for Antimafia" duly filled out.

4. If proposing as a Pool of Firms (Consorzio/ATI), the Quoter shall also provide with their Quote the below listed required documents/certificates:

a. A copy of the notarized legal document that established the Pool of Firms (Consorzio/ATI).

Acceptable Quote meets the minimum requirements of the solicitation.

Unacceptable Quote does not meet the minimum requirements of the solicitation.

b. The name and addresses of all the associated firms. The associated firms are NOT allowed to submit their individual Quotes under this solicitation otherwise the Quote of the Pool of Firms (Consorzio/ATI) and the Quote of any associated firm will be rejected.

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c. The names and the addresses of the associated firms proposed to perform the work.

d. A statement describing all legal or administrative proceedings currently pending or concluded, conducted against your firm within the last three years from the solicitation release date which relate to procurement or performance of any public or private contracts. Disclose whether the prime contractor (or its predecessors, if any) has been insolven or filed for bankruptcy within the past three years. Quoter shall disclose any other information which could reasonably call into question the responsibility of the Quoter to perform this contract.

5. The quoter shall return with their quote the solicitation and any amendments duly signed and filled out.

VOLUME II – FACTOR II –CERTIFICATIONS

Quoters provided ALL the information below. Quoters that do NOT submit all the required documents and information shall be evaluated as unacceptable.

1. 1A minimum of a Bachelor's Degree (from an accredited university) in one of

2. A minimum year (1) years of experience in family and children’s services or

3. Shall be able to speak, read & write at English level 3 IAW attachment 1

VOLUME III – FACTOR III – COMPANY EXPERIENCE

The quoter demonstrated that they have experience in providing services training in family violence prevention and identification, and assist in teaching FAP required classes to include compiling data, coordinating marketing of FAP educational resources and community events, scheduling FAP training for the military components and family members and general community authorized support services. The Quoter shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last 3 years form the solicitation release date) and relevant scope and magnitude. Relevant in scope means that the contract must be for Family Advocacy Program Prevention Education Coordinator, within Italy, similar to the performance based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a recent contract that includes a yearly value of no less than €20,000. For each example provided, the Quoter shall identify:

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1) Contract number (if available);

2) Period of performance (start date and completion date);

3) Contract value for each year;

4) Contract Organization; and

5) Point of Contact for Contract Organization with email and phone number.

VOLUME IV - FACTOR IV– PRICE

The contract will be a Firm Fixed Price contract. The Government will evaluate price reasonableness for this requirement. The price factor will be evaluated separately from the non-price factors. The Government reserves the right, as a clarification, to request additional or more detailed price breakdown data to support its determination of price reasonableness.

The Government will evaluate that the Quoter submitted firm fixed pricing per each CLIN. The Government will evaluate the quote to ensure that prices are entered for CLINs 0001, 1001 and 2001, for which space has been provided. The Government will evaluate the quote to ensure the Quoter entered a unit price and total price for each CLIN (0001, 1001,and 2001).

1. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs or option periods is not occurring.

2. The base period and all option years shall be included in the price calculation. Should the Government determine proposed prices are unrealistically low (an indication of “buy-in”), this will beconsidered a performance risk and the Quoter may be considered ineligible for award.

3. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the Quoter's final option period price to the Quoter's total price. An assessment of the reasonableness of each proposed price will be made. The Contracting Officer will perform a price analysis of each proposal. Quoters are required to price the base and option periods. Quoters shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the extension of services at the end of any performance period (base or option periods).

4. The award will be based on lowest price determined to be reasonable, complete and balanced

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Performance Work Statement Army Community Services (ACS) United States

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Army Garrison (USAG) Italy Prevention Education Coordinator –

Camp Darby Part

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide Family Advocacy Prevention Education services and coordination of services to the Army Community Services (ACS) Family Advocacy Program (FAP), USAG Italy – Camp Darby. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor, who in turn is responsible to the Government.

1.2 Background: This is to provide general briefing on FAP (in-processing, out-processing) throughout the year, unit trainings upon request and non-clinical services. In addition to provide training in family violence prevention and child awareness/prevention.

1.3 Scope: The Contractor shall provide non-personal service(s) in family violence prevention and identification, and assist in teaching FAP required classes to include compiling data, coordinating marketing of Family Advocacy program (FAP) educational resources and community events, scheduling FAP training for the military components and family members and general community authorized support services in accordance with (IAW) Army Regulation (AR) 608.1 and 608.18.

1.4 Objectives:

Provide FAP briefing and supporting FAP trainings within the USAG-Italy Camp Darby community to promote child abuse prevention and domestic violence prevention efforts.

Assist with scheduling FAP trainings/meetings/briefings and manage the marketing to publicize the FAP Program to the entire USAG-Italy Camp Darby community.

Maintain a USAG-Italy Camp Darby Unit Database and document the completion of annual FAP trainings.

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1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) working days after date of contract award (D.001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) work days. If the Government has provided comments, the Contractor shall then have three (3) work days to submit a Final QCP. After receipt of the Final QCP, the Contractor will receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) work days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes.

At a minimum, the QCP shall include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals).

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the Contractor will ensure all keys issued will remain controlled items (Paragraph 1.8 Key Control).

e. How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

f. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

g. How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.6.1.1 Optional addendum to the QCP: Reserved

1.6.1.2 Quality Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within eight (8) working hours of

Version – March 2023 Page 22 of 65 identifying those issues. Verbal reports shall be followed up by written reports within three (3) work days. (D.002).

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.6.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. The contractor is not required to perform services on holidays.

US Holidays:

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Labor Day 1st Monday in September Independence Day July 4th Veteran’s Day November 11th Columbus Day 2nd Monday in October Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.3.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

Host Nation Holidays New Year’s Day January 1st Epiphany (Three Kings Day) January 6th Easter Sunday Easter Monday Liberation Day April 25th International Worker’s Day May1st Republic Day June 2nd Assumption Day

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August 15th All Saints’ Day November 1st Immaculate Conception December 8th Christmas Day December 25th St Stephen’s Day December 26th

1.6.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.6.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700 Monday through Friday except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0800 to 1700, days Monday through Friday. The Government facility is not open for operations during the recognized U.S. Holidays identified in paragraph

1.6.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.6.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0800 to 1700. The Government facility is not open for operations during the recognized U.S. Holidays identified in paragraph 1.6.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within ten (10) workdays after date of contract award (D.003). The Government will review and either accept or return their comments to the Contractor within ten (10)

Version – March 2023 Page 24 of 65 workdays. The Contractor shall then have three (3) workdays to submit a Final Work Plan. Any proposed change by the vendors to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) calendar days prior to implementation.

The timeline noted above shall apply for review and acceptance for proposed changes. Contractor shall prepare and maintain a Work Plan.

1.6.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed ACS facility USAG Italy – Camp Darby.

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Reserved

1.7.2 Personnel Security Clearance Requirements:

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy – Camp Darby specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent. Contractor shall apply for installation access no later than three (3) working days after contract award date

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The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/- 1/0/AER190-16.pdf

1.7.3.1 Installation Pass Log: The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) work days after contract award. (D.0.53).

The COR will provide the contractor a pass log.

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) workdays after any changes to the log.

Installation Pass Collection: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within five (5) working days (D.004).

1.7.3.2 Installation termination: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within five (5) days (D.005)

1.7.3.3 Common Access Cards (CAC): The Contractor shall be able obtain and maintain a CAC. The Contractor shall submit the Trust Associate Sponsorship System (TASS) registration request (provided by the COR) to…