W58D2M00Q0021 Atch 1 PWS Maint and Repair EDS_20220803.pdf

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PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair Electrical Distribution Systems, Inverters, UPS and Power Capacitors Batteries

LPW-O&M Utilities

USAG Italy DMC

Livorno

August 3, 2022

Part 1

General Information

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1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service contract to provide maintenance and repair of

Electrical Distribution Systems, Inverters, UPS and Power Capacitors Batteries at Camp Darby, Depot and ASA (USAG Italy

DMC).

1.2 Background: These services were performed on a recurring base during last years. This is a recurring service required by

Italian Law n.81/2008, D.M. n.37/2008 and in compliance with operation and maintenance (O&M) requirements, standards and technical manuals.

1.3 Scope: The Contractor shall provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and others items necessary to perform services as described in the PWS and associated contract document. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents to provide maintenance and repair of Electrical Distribution Systems, Inverters, UPS and Power Capacitors Batteries at DMC.

1.4 Objectives: The contractor shall perform works for maintenance, repair, urgent repair, upgrade, renewal, replacement, substitution, code compliance or renovating for electrical systems, distribution systems, inverters, UPS, power capacitors batteries and any other equipment related with these systems in order to accomplish with the scope of the work, to meet the

O&M purposes and to comply with functional and safety requirements.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s

Representative (COR) for review within ten calendar days after the contract award. (Deliverable # A.001)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 calendar days from the contract award. If the Government has provided comments, the Contractor shall then have 3 days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting

Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 calendar days prior to the anticipated change and before implementation by the

Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.8 Key Control)?

e. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

f. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

g. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 5 working hours of identifying those issues. Verbal reports shall be followed up by written reports within 2 work days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to

Version – 06 September 2019 Page 3 of 28 ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work Shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January

Presidents Day 3rd Monday in February Memorial Day last Monday in May

Independence Day July 4th Juneteenth June 19th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October

Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work Shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day 1 January Ferragosto / Assumption Day 15 August

Epiphany Day 6 January Local Public Holiday* 8 September

Easter Monday Monday after Easter All Saints’ Day 1 November

Liberation Day 25 April Immaculate Conception Day 8 December

Labor Day 1 May Christmas Day 25 December

Republic Day 2 June

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 08.00 to 17.00 and Monday through

Friday except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 07.00 to 18.00 e.g. Monday through Friday. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the

Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 08:00 to 17.00, Monday to

Friday. For operational reasons, the COR might require to perform the service on Sunday and in other than above-mentioned hours. The contractor will be notified by the COR with seven days’ notice of any change in schedule. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan (apply only to the annual and six-month services) that shall identify the scheduled work (to include location, work to be completed, timeline, etc.). The

Government will review and either accept or return their comments to the Contractor within ten days. The Contractor shall then have 3 days to submit a Final Work Plan. (Deliverable A.002)

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the

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Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6 Place of Performance The work to be performed under this contract will be performed at USAG Italy DMC areas (Camp

Darby, Depot).

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Reserved

1.7.2 Personnel Security Clearance Requirements: Reserved

1.7.3 Installation Access:

Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host

Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE)

Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The

Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The

Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with

Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website: https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-

16.pdf

1.7.3.1 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within ten (10) calendar days (Deliverable A.003).

1.7.3.2 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within ten (10) calendar days (Deliverable A.004).

1.7.3.3 Common Access Cards (CAC): Reserved

1.7.4 Background Checks: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor’s use. At the close of each work period, government facilities, equipment, and materials shall be secured. Contractor Identification: Prior to commencement of contract performance, the Contractor shall furnish the COR in writing and in triplicate, a list of the personnel identified for work under the contract. (Deliverable A.013)

The list shall contain:

a. Name and address of each employee.

b. Identification Document or driving license number of each employee.

c. Copy of personnel register.

d. Centro per l'impiego" Identification Document

e. The contractor shall furnish a list of private and commercial vehicles which will be used in conjunction with contract work.

The list shall be submitted together with the list of personnel and shall contain:

1. Make of vehicle;

2. Model and year of manufacture; and

3. License Plate Number.

1.7.4.1 U.S. Citizen: The Requiring Activity Manager will determine the extent of background checks required. The

Contractor employee may begin performance of the contract after receiving a favorable local background check. The

Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

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Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within five days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.013). The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within three days of receipt by the Contractor, identifying such with the appropriate contract number ({Deliverable

A.013). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.7.4.2 Local Nationals and Third Country Nationals: Forwarding correspondence from the Contractors shall identify the associated contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.7.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for

Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the

Army Physical Security Program (AR 190-13).

1.7.6 Operations Security (OPSEC) Requirements: Reference Chapter 1.22.1

1.8 Key Control: Reserved

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the

Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the

COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of

Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person shall be provided in writing to the Contracting Officer no later than five (5) calendar days from the contract award (Deliverable A.005). The Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The

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Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW

Contractor Identification (AE Reg. 27-715). The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes. (Deliverable A.006)

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the

Government. These documents and materials may not be used or sold by the Contractor without written permission from the

Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Reserved

1.17 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than 15 calendar days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance under this contract.

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting

Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation

Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: Reserved

1.20 Safety: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage. The contractor shall furnish all equipment, safety clouting and PPEs to protect workers during all work phases. As per D.Lgs n.81/2008 requirements, the contractor shall provide to the COR the following documents:

- copy of DVR/Safety Plan (in accordance with D.Lgs n.81-2008);

- C.C.I.A.A. Certificate;

- Declaration which attest the use of equipments and tools “CE” marked, included their list;

- List of DPIs provided to the workers;

- Operator’s qualifications: “PES”, “Addetto ai Lavori in Quota”;

- Worker’s fitness for duty certification (for any operator employed);

- DURC;

- Copy of owner’s certification about “Dichiarazione di non essere oggetto di provvedimenti di sospensione o interdittivi di cui all’art.14 del D.Lgs n.81-2008”.

The above documents shall be provided to the COR within 10 days after contract award (Deliverable A.007).

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1.20.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention

(November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements

Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel (Deliverable A.008). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.2

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than

15 calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the

Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots.

(iv) Hard hat.

1.20.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal, State and Local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

(b) The Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

(c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and Contractors without employees.

file:///C:/Users/1232177302.civ/Documents/REVIEWS%20-%20PWS%20SOW/WORKING%20ON%20NEW%20SOPs/www.usace.army.mil

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(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed, and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.20.1.2 The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than 3 calendar days that such notifications were made

(Deliverable A.009).

1.20.1.3 The Contractor shall comply with all requirements enforced by Safety Law 81/2008 and SMI, and in particular, before any work can start, and no later than ten (10) calendar days from the Award date, Contractor shall provide the documentation listed at chapter 1.20 (Deliverable A.010).

1.21 Environmental Compliance: The contractor is considered as the waste generator of all salvage, re-usable, recyclable, disposable and hazardous materials delivered from the works included in this contract. All the above wastes, also special wastes, hazardous and not hazardous, they shall be delivered, by contractor expense, to the authorized disposal landfill.

The contractor shall verify and prepare the documentation related to the material to be disposed as per current Italian and US regulations, in particular with reference to the D.Lgs n.152/2006.

All materials identified as “reusable”, it shall be turned in to DRMO with their assistance/coordination (materials to be delivered to DRMO through DD Form 1348-1a).

The USAG Italy implements an EMS in accordance with EO13693, ISO 14001:2004(E), DoD, and IMCOM requirements. An

EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The USAG Italy EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the USAG Italy mission. Contractors and their personnel are required to be aware of, and comply with, the USAG Italy Environmental policy and legal and other requirements when performing work at an installation.

The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Italy Environmental Management System. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished). Reports for January – June will be submitted by 15 July and reports for July-December will be submitted by 15 January each year.

Media Report Element #1 Report Element #2

Non-Hazardous Solid Waste Total Waste Generated

(Kg)

Amount of Waste Diverted from

Landfill (Kg)

Construction

Debris/Demolition Materials

Total Waste Generated

(Kg)

Amount of Waste Diverted from

Landfill (Kg)

Compostable/Organic Material Total Waste Generated

(Kg)

Amount of Waste Diverted from

Landfill (Kg)

Hazardous Materials Total Used (Kg)

Hazardous Waste Total Generated (Kg) Total Recycled (Kg)

Energy Consumption -

Electricity

Total Energy Consumed

(MBtu)

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Energy Consumption - Fuel Total Fuel Consumed (L)

Renewable/Alternative Energy Total Consumed (MW)

Facility

Construction/Renovation

Number of Buildings

LEED Certified Silver or

Higher

SqFt of buildings LEED Certified

1.22 Required Training: The following provides information on training requirements.

1.22.1 AT/OPSEC:

AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. (Deliverable A.011)

The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the

COR or to the contracting officer, if a COR is not assigned, prior to issuance of Installation Access Passes. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. (Deliverable A.012) All contractor employees must complete annual OPSEC awareness training. Access and

General Protection/Security Policy and Procedures: The Contractor shall obtain entry passes for each employee from the COR.

The Contractor shall inform his personnel that they may be subjected to search when entering or leaving the installation at the discretion of the Installation Commander. Upon completion of the contract work or upon employee termination the Contractor shall return all passes to the Contracting Officer or the COR. Contractor and all associated sub-contractors' employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshall Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.22.2 Physical Security: Reserved.

1.22.3 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award. (Deliverable A.014)

1.22.4 Information Assurance (IA) Training: Reserved

1.24 Notice to Proceed: Reserved

1.25 Electromagnetic Compatibility Directive: The Contractor certifies that all electrical and electronic equipment and appliances furnished are in compliance with the Electromagnetic Compatibility Directive 2004/108/EC. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are delivered or product liability claims caused by interference generated by furnished appliances or equipment are the sole responsibility of the Contractor.

1.26 Government Property and Services: Reserved

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: Contractor-owned or controlled structures and containers located on U.S. Government installations are subject to short-notice inspections by CFE treaty inspection teams.

The Government will endeavor to provide the Contractor as much notice as possible in the event of such inspections. The https://atlevel1.dtic.mil/at

Version – 06 September 2019 Page 10 of 28 contractor shall provide access to such structures and containers at the request of the Government. The Contractor shall report such inspections to the KO through the COR in writing within ten (10) calendar days of completion of the inspection.

Contractor-owned or controlled structures and/or containers on U.S. installations may have to be inspected to comply with the

CFE treaty even if Contractor personnel are unavailable to provide access. Any costs borne by the Contractor or any impact on contract performance as a result of the inspection will be a matter of negotiation between the Contractor and the KO.

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO) – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the

Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of

Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative

COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the

COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the

Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance

Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both

Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

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Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS).

It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative

AE Army in Europe

AFARS Army Federal Acquisition Regulation Supplement

AHA Activity Hazard Analysis

AOR Area of Responsibility

AR Army Regulation

AT Anti-terrorism

ATCTS Army Training Certification Tracking System

CAC Common Access Card

CCE Contracting Center of Excellence

CFE Conventional Forces Europe

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer’s Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DoD Department of Defense

FAR Federal Acquisition Regulation

FRG Federal Republic of Germany

GFP Government Furnished Property

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HLO High Level Objective

HIPAA Health Insurance Portability and Accountability Act of 1996

IA Information Awareness

IAC Installation Access Control

IACO Installation Access Control Office

ID Identification

IGCE Independent Government Cost Estimate

IT Information Technology

JTR Joint Travel Regulation

JPAS Joint Personnel Adjudication System

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OPSEC Operations Security

PA Property Administrator

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RA Requiring Activity

RCO Regional Contracting Office

SIGE Safety and Health Protection Plan

TE Technical Exhibit

USAREUR U.S. Army Europe

UOM Unit of Measure

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PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved

3.2 Facilities: Reserved

3.3 Utilities: The Government will provide all utilities in the facility that will be available for the Contractor’s use in performance of the tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The

Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: Reserved

3.5 Special Tooling and Test Equipment: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

3.8 Common Access Cards (CAC): Reserved

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: Reserved

4.4 Vehicles and Equipment: Reserved

4.5 Background Checks: Reference Chapter 1.22.1

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PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services in accordance with this specific task as detailed at below points.

5.2. Tasks:

The contractor shall provide all necessary tools, equipment and workforce to perform services under this specification. The contractor is considered the waste generator of all salvage, re-usable, recyclable and disposable material derived from the service called for in these specifications. The above material will be managed under contractor’s expense and responsibility.

The contractor will be requested to submit all the deliverable in English at the level 2 required as outlined at Attachment #2 of the PWS.

5.2.1 Description of Service:

The contractor shall provide all necessary labor, tools and equipment to perform services under this contract as described in the following tasks. The contractor shall perform 100% of the work under this service with its own workforce. Only the technical assistance provided by authorized service centers technicians is allowed in order to perform services on proprietary systems, services requiring direct manufacturer support or specialized labor; copy of the supplier’s invoice or proposal it shall be provided to the KO through the COR.

The equipment lists provided (Attachment 1a. - Power Capacitors List) will be used to determine potential changes in the workload that could be increased or decreased in their total numbers in a range of ± 5% without requires modification for the related items costs.

5.2.1.1 Scheduled Maintenance on 190 Electrical Junction Boxes

Once per year, the contractor shall inspect, clean, control and lubricate the cables connections of 190 electrical junction boxes

(window hinges and locks included) installed at 190 buildings within Camp Darby, Depot and ASA areas. A calendar and planning of the service will be provided to the COR for scheduling purposes, traditionally established at the kick off meeting with the COR prior to service start. In addition, for any connection box, the contractor shall verify the status of the neutral and grounding conductors, identifying the grounding pits around the building, conducting measures of the resistance to earth. For any inspection, the contractor shall provide a report of the activities accomplished with a description of the deficiencies found.

At the end of this annual service, the contractor shall provide to the COR the annual maintenance reports, for each plant, collecting all the info related to the above activities performed. The Contractor shall provide these reports within ten (10) business days. (Deliverable A.15)

5.2.1.2 Scheduled Maintenance for Inverter Drives - nr.2 Six Months Services

The contractor shall perform nr.2 six-months services to inspect, clean and set the inverter drives installed at USAG Italy

DMC. List of equipment is described in the enclosed table nr.1.

Table.nr.1

NR. BUILDING NR. INVERTER DRIVE

Electrical Panel

AHU#3

SIEMENS SINAMICS

Electrical Panel

Mechanical Room

SIEMENS SINAMICS V20 - 3kW

Electrical Panel

Mechanical Room

ATV630D18N4 - 18.5 kW

301 AHU

IN&OUT

SIEMENS SYNAMICS V20 – 2.2 kW

815 Potable Water

Pumping Group

WILO

5542 Potable

Water Pumping

Group

WILO

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7 5156 UTA-1 ACH550

8 5156 UTA-2 IN ACH550

9 5156 UTA-OUT ACH550

10 5861 AHU…