UPDATED Notice to Bidders Instructions 6.2.2026.docx

Notice to Bidders Instructions

BID PREPARATION INSTRUCTIONS

All bid prices submitted in response to this Invitation for Bid (IFB) must remain for 120 calendar days following the bid opening.

All bids are to be submitted NO LATER THAN WEDNESDAY, 10 JUNE 2026 @ 10:00 AM EDT All questions must be submitted via email to Samantha Hayes; samantha.c.hayes.civ@army.mil and Amy Bowen; amy.m.bowen.civ@army.mil by 31 May 2026 @ 10:00 AM. The subject line shall be “W56ZTN-26-B-0002 Your Company Name RFI”.

Bidders are required to submit their bids utilizing the instructions below:

1. Hard Copy Submission: Bidders must bring one (1) hand-carried hard copy of their complete bid to the public bid opening.

2. Public Bid Opening: The bid opening will be conducted on June 16, 2026, at 10:00AM at the address provided below. Only the hand-carried hard copies will be publicly opened and read at this event.

Bid Submittal and Inquiries

1. A hard copy bid shall be submitted on the closing date and time identified in block 8 of the SF 1449 to the following address.

ACC – APG

6867 Colleran Rd, Bldg. 324 Aberdeen Proving Ground, MD 21005 Contract Specialist: Samantha Hayes; samantha.c.hayes.civ@army.mil.

Contracting Officer: Amy Bowen; amy.m.bowen.civ@army.mil.

Note: Please include “Bid Submission” and the solicitation number, W56ZTN-26-B-A002, on the cover page of your bid. Bids received after the due date and time will be handled in accordance with FAR 52.214-7 Example Subject Reference. “Bid Submission W56ZTN-25-B-A002 APG Refuse and Recycle Services”.

2. Bidders shall include a cover letter or introductory email body with their submission. The following information must be clearly displayed to ensure the bid is properly identified:

Instruction for the Bidder

Bidders SHALL include ALL attachments below:

a. ATTACHMENT 1: SF 1449 with blocks 17 and 30 signed and completed.

b. ATTACHMENT 2: Pricing Schedule Bid Form with proposed individual total price for each year on the summary page and each CLIN per tab shall be completed. Incomplete bid forms will result in removal of consideration. Refuse Collection IDIQ Pricing Sheet (IFB attachment 2) with proposed unit pricing for all line items to include the aggregate value of each CLIN and the TOTAL Aggregate Price for ALL CLINs (if multiple CLINS). Submitted spreadsheets will be unprotected and contain NO passwords.

All unit costs are fully burdened. The term “fully burdened” includes, but is not limited to, all equipment, materials, labor, incidentals, other direct costs, resources, subcontracts, overhead, profit, and bond. Offerors shall submit the proposed Price Schedule hard copy in an electronic “unlocked” excel format, so that all formulas and calculations are visible for review.

3. Acceptance by Contracting of Hand Carried Bids. Bidder shall deliver their bid to the address found in Section 1 under “Bid Submittal and Inquiries”, note that the bid cannot be accepted outside of normal business hours (i.e. Monday – Friday 8:00 AM – 4:00 PM EST). Bids will not be accepted on Federal Holidays. Bids must be accepted by a member of the ACC-APG Facilities Branch contracting team. Bids left with any other Federal employee or contractor at the above listed address will not be considered to have been received. Time of receipt of hand delivered bids will be when the bid is handed to a member of the ACC-APG Facilities Branch. Bids received by members of the ACC-APG Facilities Branch after the close of the solicitation shall be deemed “late” unless any of the FAR exceptions in FAR 52.214-7(b) apply. Bidders may submit bid packages via private carriers such as FedEx. If an offeror chooses to use a private carrier, the offeror is responsible for ensuring the package arrives on time. NO “late submittals” will be accepted.

4. Unexpected closures: If, at the time of scheduled bid opening, Aberdeen Proving Ground is closed due to uncontrolled events as fire, snow, ice, or building evacuation, the bid opening will be postponed until 10:00 AM on the next normal business day. Bids will be accepted until that date and time.

5. Facsimile bids will not be accepted or considered.

6. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the bidder may have to the Contract Specialist – Samantha Hayes and Contracting Officer – Amy Bowen.

Email: amy.m.bowen.civ@army.mil Subject Reference: Questions W56ZTN-26-B-A002

Email: samantha.c.hayes.civ@army.mil Subject Reference: Questions W56ZTN-26-B-A002

All questions received will be answered by Amendment to the Solicitation. If the Government responses to questions affect the Performance Work Statement (PWS) requirements or any other portion of the solicitation, then an Amendment of Solicitation will be issued.

7. Bid Opening – It shall be the duty of each bidder to see that their bid is delivered within the time and at the place prescribed in this IFB. Bids (including modifications) received prior to the time fixed in this IFB for opening of bids will be securely kept unopened. No bid, modifications, or withdrawal, received after the time fixed in this IFB for opening for bids will be considered except as provided in accordance with FAR 52.214-7. After the time fixed for the opening of bids, their contents will be made public by announcement for the IFB, and others properly interested who may be present either in person or by representative. The Government will hold a public bid opening on 10 June 2026 at 10:00 AM at 6867 Colleran Road, Bldg 324 Aberdeen Proving Ground, MD 21005. All bidders may attend with a limit of two attending per firm.

8. Modify or withdrawal of bid: A bidder may correct, modify or withdraw a bid by written notice received by the KO prior to the time and date set for the bid opening. Bid modifications must be submitted in a sealed envelope clearly labeled Modification No. ---. Each modification must be numbered in sequence and must reference the original IFB.

A. General Instructions

1. The selection of a source for award purposes will be conducted utilizing sealed bidding procedures as delineated in FAR Part 14. Bidders will be evaluated using the criteria under procedures 52.212-2, “Evaluation – Commercial Products and Commercial Services.” Noncompliance with the Invitation for Bid (IFB) requirements may hamper the Government’s ability to properly evaluate the bid and may result in elimination of the bid from further consideration for contract award. Once the winning bid is selected, the Contracting Officer must determine if the price is fair and reasonable and if the contractor meets the responsibility criteria in FAR Part 9 (Contractor Qualifications) Subpart 9.4 – Debarment, Suspension, and Ineligibility.

2. This requirement is a total small business 8(a) set aside in accordance with FAR 19.805.

3. North American Industry Classification System (NAICS) Code: The NAICS code for this acquisition is 562111 – Solid Waste Collection. It is the Bidder’s responsibility to ensure that its System for Award Management (SAM) registration includes this NAICS. If it does not, contract award may be delayed.

4. The Bid. The submission of the documents specified below will constitute the bidder’s acceptance of the terms and conditions of the IFB, concurrence with the Performance Work Statement, specifications, and contract type. The Government will evaluate bids and award a contract without discussions. Bidders are encouraged to present their best prices in their initial bid submission.

5. Contract Type: This will be a single award Indefinite Delivery, Indefinite Quantity (IDIQ) firm fixed price contract. The period of performance is a five-year contract consisting of:

6. Instructions outlined in section B below prescribe the format for the bid and describe the approach for the development and presentation of bid data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of bids.

7. The evaluation of bids will include the Summary Sheet, the Base Year and all out years inclusive of the 6-Month extension.

8. After the opening of bids, KO shall examine all bids of mistakes. In cases of apparent mistakes and in cases where the KO has reason to believe that mistake may have been made, the KO shall request from the bidder a verification of the bid, calling attention to the suspected mistake. If a bidder alleges a mistake, the matter will be processed in accordance with FAR 14.401.

9. System for Award Management (SAM): To be eligible for award of a Department of Defense (DoD) contract, Contractor registration in the SAM database is required (see FAR Clause 52.204-7). Failure to register with SAM shall make the Contractor ineligible for award. New registration in SAM can take a few weeks. Therefore, it is critical that Bidders interested in this solicitation complete their SAM registration in sufficient time to meet solicitation representation and certification requirements.

10. Amendments: No bidder’s mailing list will be maintained. It is the responsibility of all interested parties wishing to bid on this requirement to monitor SAM.gov website at https://sam.gov/content/home for any and all amendments to this solicitation. The Bidder is required to acknowledge amendments in block 15 of the SF 30. Failure to respond to an amendment shall render the bid ineligible for award and thereby rejected.

11. Information to bidders: The KO will notify unsuccessful bidders in accordance with FAR Part 14.

B. Bid Preparation Instructions

1. Bid shall consist of IFB Documents/Price. Bidder shall submit an original and the number of copies stated in block 28 of the SF 1449 by the date and time stated in block 8 of the SF 1449.

2. Bid Format: The bid format shall be standard 8.5 x 11 layout in portrait orientation. Bids shall be filled out legibly with all erasures, strikeovers, and corrections initialed by the person signing the bid and the bid must be manually signed.

3. Bid Envelopes: Envelopes containing bids shall be sealed and addressed to the bid receiving office stated in this IFB. The name and address of the bidder must be shown in the upper left corner of the bid envelope, and invitation number, date and hour of bid opening and the phrase “Bid for W56ZTN-26-B-A002” must be shown in the lower left corner of the envelope. No responsibility will attach to any officer of the Government for the premature opening of or failure to open a bid not properly addressed and identified.

4. Bid Content:

5.1 F 1449 Offer – blocks 17a, 30a, 30b, and 30c. The bidder shall provide the name, address, email address, Unique Entity ID code, title, and telephone number of the company/division point of contact regarding decisions made with respect to your bid and who can obligate your company contractually. The bidder is cautioned that blocks 30a shall contain an original signature on the form.

5.2 SF 1449 Continuation page (Representation, Certifications, and Other Statements of Bidders): Provision 52.209-7, 52.209-13, 52.232-40, and 252.204-7017 shall be submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. The bidder shall ensure that they have completed the Representation and Certifications sections within their SAM record. Representations and certifications shall be updated with the SAM system as necessary, but as a minimum, an annual date is required.

5.3 All Attachments described in Bid Submittal and Inquiries (SF1449, Fully Completed Pricing Sheet, Bid Guarantee).

5.4 Failure to comply with the foregoing requirements may eliminate the bid from further consideration.

5.5 A small business joint venture bidder must submit, with its bid, the representation required in paragraph (c) of FAR solicitation provisions 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercials Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories:

(A) Small business;

(B) Service – disabled veteran-owned small business;

(C) Women-owned small (WOSB) under the WOSB Program;

(D) Economically disadvantaged women-owned small business under the WOSB Program; or

(E) Historically underutilized business zone small business The Bidder shall submit a copy of the JV agreement with the bid. In addition, the bidder shall provide the following with its bid if not stated in the agreement: A description of who will have control over the JV and the percentage of control, the management structure of the JV, who will manage the contract, the relative amount of work to be performed by each party, and who will perform each contract task. The names, signatures, and titles of each participant in the JV shall be set forth in the bid. As a JV, all members of the JV shall sign the SF 1449.

5.5.1 Failure to comply with the foregoing requirements may eliminate the bid from further consideration.