CFOA Audit Readiness Support PWS.docx

Performance Work Statement (PWS)

Aberdeen Proving Ground & Adelphi Laboratory Center (ALC) and Blossom Point Research Facility (BPRF)

APG-ALC-BPRF Chief Financial Officers Audit (CFOA) Audit Readiness Support

14 November 2023

Table of Contents

Introduction. This is a non-personal services contract to provide Chief Financial Officers Act (CFOA) Audit Readiness Support. The Government will not exercise any supervision or control over the contract service. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to perform Real Property Professional Support Services as defined in this Performance Work Statement (PWS) except for those items specified as Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE) in section 7.4.

1.0

1.0 Requirements.

1.1. Description of Services.

406 Real Property Administration Services, 407 Leases, and 425 Geospatial Information and Services. The contractor shall inspect, collect, document, and enter all required data elements for each asset into GFEBS. The contractor shall ensure that all physical and/or digital real property file folders contain all required documentation and are formatted in in accordance with OPORD 23-022, FY23 Real Property Audit Guidance and the Chief Financial Officers Act (CFO Act). The contractor shall conduct physical inspections of assets, collect real property records, and perform real property record updates.

Task Management: The contractor shall designate a Task Manager responsible for managing identified tasks set out in this SOW. The contractor shall develop and deliver a work plan to be reviewed and agreed upon by the Installation and COR. Contractor shall prepare or develop a method to track all task as assigned below and submit to the Government POC and COR for their review as requested but no less than quarterly NLT than the 15 of each month starting the quarter.

Coordination: Throughout the duration of the planning effort, the contractor shall work with both the designated point of contact at the Installation and the COR to facilitate decision making required during the conduct of the work defined herein. All correspondence should be routed through the COR and Installation POC.

Teleconference (telecon): The contractor shall schedule and conduct monthly teleconferences with the Installation and COR and include applicable components of the Contractor and Government team. The contractor shall conduct a QC/Work plan review via telecom in accordance with the deliverables defined below. The contractor is responsible for documenting all decisions and discussion of these monthly meetings and providing meeting minutes. Contractor shall provide a draft version of the meeting minutes of each meeting no more than 15 calendar days following the completion of a teleconference. Government will be provided 15 days to review meeting minute's documentation. All Government comments will be incorporated, and a final document released.

Task One (CLIN 1) – Real Property 406. The Contractor shall update, manage, and maintain all facility records and reports in the Army Property System of Record (APSR), General Financial Enterprise Business System (GFEBS). The contractor shall conduct a Physical Inventory (PI) survey, utilization survey, document all key data elements, develop facility utilization floor plans in Bentley Microstation, update all geospatial datasets and layers in ESRI ArcGIS, compare findings with information recorded in GFEBS, and update key data fields for all buildings, structures, and linear structures within GFEBS. The contractor shall digitize all existing Facility Information Folders (FIF) and make available through APG’s Facility Management System after all corrective actions and have been made to reconcile GFEBS records and supporting documentation. The contractor shall complete these tasks for 33% of all facilities at the installation each year.

· Buildings: 5,500,00 GSF

· Structures: 50,000 GSF

· Linear Structures:

· Utilities and Fencing: 1,000,000 LF

· Paving, Roads, Airfields, and Parking: 2,200,000 SY The contractor shall notify the Real Property Accountable Officer (RPAO) or designated Government Representative of any significant variances between what is physically inventoried and surveyed to what is recorded in GFEBS. The Contractor shall record, document, and notify the RPAO of all real property assets found on site during inspections that are not recorded in GFEBS.

The contractor shall examine all hard copy, physical inventory records and documentation for facilities inspected and documented within the year. The contractor shall notify the RPAO or a Government representative of any deficiency or disparity between the physical survey and FIF folder supporting documentation (such as DD Forms 1354, floor plans, maps, date/time stamped color photographs, Property Cards, cost details, GFEBS screen shots & attestation memos, DD Forms 337, historic and environmental reviews, DD Forms 1391, Excess or Disposal reports, transfer and privatization documentation, inventory inspection reports, diversion/conversion requests to IMCOM, utilization reports, out-grants, contracts, contract modifications, work authorizations, statements of work, and task and delivery orders. The Contractor shall correct records in accordance with Operations Order 23: Real Property Physical Inventory, OACSIM’s Real Property Audit Readiness Handbook (October 2022) to ensure compliance with CFOA and Army requirements.

Task Two (CLIN 2) – GIS 425. The Contractor shall provide services for the collection, production, analysis, dissemination, and maintenance of consistent and accurate, installation geospatial data and products, which includes both GIS and Computer Aided Design and Drafting (CADD). The contractor shall maintain layers in compliance with the latest Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) version. The contractor shall support conversion of existing geospatial data from various raster or vector formats (e.g., different CADD or GIS digital formats) to the Government provided data standard. The contractor shall convert existing paper maps, drawings, or images to digital vector file formats (through scanning and heads-up digitizing). The contractor shall support Geospatial data acquisition using Global Positioning System (GPS) technology. The contractor shall perform geospatial analysis and develop reports and other products for the installation's requirements. The contractor shall provide on-site Geographic Information Systems (GIS) support and associated maintenance of the installations geospatial datasets for all facilities inventoried within the year through this contract for Financial Improvement Audit Readiness (FIAR), Linear segmentation and space utilization/management accountability and planning. Concurrent with the facility physical inventory and analysis of real property FIF; the contractor shall delineate the physical and built infrastructure in compliance with FIAR guidance, Army Policy Linear Segmentation Implementation Guidance, and the Office of Secretary of Defense Linear Segmentation Policy. The contractor shall unconsolidated all real property records and geospatial data layers for linear structures, linear elements, and signs during physical inventory (identified in CLIN 1) to accurately reflect the existing location of each feature, segment, node, and structure.

Task Three (CLIN 3) – Real Estate 407. Contractor shall provide full time support for portfolio management, lease management surety, and developer coordination. Conducts monthly on-site EUL inspections and complete inspection form to document any deficiencies and ensure the development is adhering to the Master Agreement to Lease (MAL) terms. Staff all development plans including, but not limited to; building/conceptual drawings, Traffic circulation plans, UXO plans, ATFP plans, and site constraints maps to the appropriate government POC for approval. Composes approval, disapproval letters for tenant notification, signage requests, fence requests, and camera requests NIPR/SIPR requests, cell tower request, and others as received by the developer. Prepares approval, disapproval, request for inquiry, and general correspondence letters for the Government to be issued to county offices, state offices, the developer, and the mortgagor. Prepares quarterly Service Support Invoices. Prepares monthly Water & Sewage Invoices. Prepares invoices for Land Bay Concept Reviews. Tracks all invoices and coordinates with the installation Resource Management Office for payments. Coordinates with USACE to track EUL rental proceeds. Tracks annual Payment In Lieu of Taxes payments. Complete and update development tracking documents daily or as required. Facilitates network requests, prepares acknowledgment letters and coordinates with the tenant sponsor & Network Enterprise Center (NEC) to ensure proper procedures are followed. Develops all contractual documentation to facilitate food service operations. Prepares approval documentation for signature. Prepares Land Bay closing documentation (Transportation Improvement Agreement, Water Sewer Agreement and Water Service Agreement) for legal review and approval. Facilitates and prepares documentation for land and lease closures and disposals. Tracks Substantial Completion on completed building construction. Prepares Transfer and acceptance of Real Property, develops initial and final DD 1354. Tracks and reviews all third-party safety inspections. Coordinates with APG Fire Department to schedule annual fire inspections and prepares letters for non-compliance. Tracks all development permits as required. Tracks all deliverables required under the MAL. Attends Bi-weekly meetings with developer to discuss actions in progress and future development plans. Updates the ASPR to reflect new construction of real property, design changes to existing real property, and disposal of existing real property. Conducts monthly site inspections to ensure development complies with the MAL and government requirements. Prepares monthly PowerPoint briefings for Government documenting all actions taken on this task.

1.1.1. Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

1.1.2. General Information.

1.1.2.1 Period of Performance (PoP).

The PoP consists of (5) years and (0) months. The PoP is as follows:

1.1.3 Place of Performance and Hours of Operation.

1.1.3.1 Place of Performance. The work to be performed under this contract shall be performed at the locations listed in Technical Exhibit (TE) 1.

1.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0700 – 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours.

1.1.3.3 The Contractor shall provide personnel support within (2) hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

1.1.3.4 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

1.1.3.5 Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or reschedule the work on any day mutually satisfactory.

1.1.3.6 Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within (1) hours. The Contractor shall resume operations with KO approval.

1.1.4 Federal Holidays

. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends shall be observed as directed by the Federal calendar (5 U.S.C. 6103).

· New Year’s Day

· Birthday of Martin Luther King, Jr.

· Washington’s Birthday

· Memorial Day

· Juneteenth National Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

1.1.5 Travel/Temporary Duty. The contractor may be required to support any of the geographic locations sustained by Aberdeen Proving Ground. If required to report to those locations, it will be considered part of the normal commute and not reimbursed by the government.

1.1.6 Emergency Services.

1.1.6.1 The Contractor and their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR no later than (NLT) two (2) hours of the incident.

1.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

1.1.7 Contract Administration and management.

1.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

1.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

1.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

1.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will identify and resolve problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

1.1.9.1 The Contracting Officer Representative Tracking (CORT) Tool (https://wawf.eb.mil/xhtml/auth/home/home.xhtml#) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

1.1.10 Subcontract Management.

1.1.10.1 The Contractor shall develop, maintain, and submit a subcontract management plan to the KO and the COR/ACOR for acceptance within thirty (30) calendar days after the contract is awarded. Sub-contract service providers shall be accountable to the Contractor who, in turn is responsible to the Government. Resolution of non-conforming services discovered at the Subcontractor level will be addressed with the prime Contractor. The Government will not exercise any supervisory controls over the contract service providers performing the services herein.

1.1.11 Contractor Employees.

1.1.11.1 Key Personnel. Contractor shall develop, maintain, and submit a subcontract management plan to the KO and the COR/ACOR for acceptance within thirty (30) calendar days after the contract is awarded. Sub-contract service providers shall be accountable to the Contractor who, in turn is responsible to the Government. Resolution of non-conforming services discovered at the Subcontractor level will be addressed with the prime Contractor. The Government will not exercise any supervisory controls over the contract service providers performing the services herein.

1.1.11.2 Program Manager (PM). The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM shall be responsible for running the program. The PM may supervise the program team and manages conflicts within different departments. The PM shall plan and set program goals and milestones and develops risk management strategies. The PM shall define resources and schedules for the implementation of the program. The PM shall clearly define requirements and set targets accordingly. The PM shall recognize areas for internal improvement and develop plans for implementing the improvement. The name of this person and an alternate who shall act for the Contractor shall be designated in writing to the KO. The Program Manager shall be available between 0700 - 1630 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Contractor personnel performing work under this contract shall have and maintain a favorable National Agency Check with Written Inquiries (NACI) at time of the contract start date and for the life of the contract. The PM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language. They shall have a command of both the written and spoken English language to communicate in person properly, clearly, and effectively or via electronic devices (telephone or Email) with co-workers, customers, and the public. The PM shall have 5 years of documented experience with hands on knowledge of ePRISMS, CADD and GFEBS Real Property. Must have at least 2-year experience as a Project Manager for both ePRISMS, CADD and GFEBS related contract. Must be provisioned in GFEBS Roles. Must have ability to train personnel in ePRISMS, CADD and CFOA processes. Candidate must include a screenshot of GFEBS Roles, with proposal, as proof of GFEBS Access. This position requires full time on-site support. Resume required.

1.1.11.3 Real Property Analysts (RPA). Provides direction to team members and develops project deliverables for medium to large projects. Have experience using GIS and CADD technologies. This position develops and assists with marketing initiatives and proposals. Must have a good understanding of planning processes and analytical methodologies; and must have the ability to function as a technical specialist formulating and developing advanced planning concepts. Develops plans for utilization of land and physical facilities of cities, counties, and metropolitan areas, applying diverse knowledge of planning principles and practices using all available technologies. Compiles and analyzes data on economic, social, and physical factors effecting land use, and prepares or requisitions graphic and narrative reports on data. Confers with local authorities, civic leaders, social scientists and land planning and development specialists to devise and recommend strategies for land use and residential, commercial, industrial and community physical facilities. Reviews and evaluates environmental impact to determine how they affect their planning projects and programs. Must have the ability to communicate effectively (speaking, writing, graphic and visual skills) with the team and the client. Must be provisioned in GFEBS Roles as identified in para. 2.2.2.1. Contractor shall provide full time support for portfolio management, lease management surety, and developer coordination. Conduct monthly on-site EUL inspections and complete inspection form to document any deficiencies and ensure the development is adhering to the Master Agreement to Lease (MAL) terms. Coordinate with all necessary Directorates to receive approvals for building/conceptual drawings, Traffic Impact study’s, AT/FP Plans, Tenant Fit-Out plans, tenant notifications forms, signage requests, fence requests, camera requests, public events, etc. Prepare approval letters and provide to developer per the MAL. Prepare quarterly Service Support Invoices. Prepare monthly Water & Sewage Invoice. Prepare invoices for Land Bay Concept Reviews Track all invoices and coordinate with Resource Management for payments. Coordinate with USACE to track EUL rental proceeds. Track annual Payment In Lieu of Taxes payments. Facilitate network requests, prepare acknowledgment letters and coordinate with tenant sponsor & Network Enterprise Center (NEC) to ensure proper procedures are followed. Coordinate with APG POC (Lisa Symanski) for all food service operations. Ensure all prerequisite trainings (food safety, management) have been completed by staff. Prepare & staff approval documentation for signature. Prepare Land Bay closing documentation (Transportation Improvement Agreement, Water Sewer Agreement and Water Service Agreement) and staff for legal review and approval. Track Substantial Completion on completed building construction. Prepare Transfer and acceptance of Real Property and enter into GFEBS. Track and review all 3rd party safety inspections. Coordinate with APG Fire Department to schedule annual fire inspections and prepare letters for non-compliance and track status. Track all development permits as required. Attend Bi-weekly meetings with SJP via teams to discuss actions in progress and future development plans. Prepare PowerPoint briefings for EUL leadership. Track quarterly EUL executive meetings. Bachelor’s degree in planning, Geography, Engineering, Landscape Architecture, or related field and 3 years related experience; OR a master’s degree in a related field with 2 years related experience.

1.1.11.4 Real Property Analyst - Experience relating to the Army DPW Master Planning and Real Property Branch. Must be familiar and be able to change, add and or delete data within Real Property section of GFEBS and ePRISMS. Have experience using GIS and CADD technologies. Have experience in and be able to validate Garrison and Tenant Organizations space requirements. Have experience in and be able to support validation of Garrison and Garrison Supported Organizations (GO and GSO) space requirements, Facility Category Group justifications, conduct facility turn in and reassignment walk through inspections, process release and reassignment letters for those facilities, provide facility turn in and reassignment key control, provide space planning support services to include review of ongoing and future GO and GSO modifications for compliance with Army Regulations. Generate reports to identify, analyze and resolve discrepancies identified on the Installation Real Property Inventory (RPI). Generate reports to identify, analyze and resolve discrepancies related to Inspection Dates, Pooled and Rental Space Assignments, PN Values, Utilization Rates and rental contracts. Review and validate physical documentation related to each asset listed on the RPI. Validate, input and/or correct data in GFEBS. Conduct Real Property project inspections to verify building dimensions, usage, and condition. Must be provisioned in GFEBS Roles as identified in para. 2.2.2.1. High School Diploma and 2 years related experience.

1.1.11.5 GIS Analyst - Develop, maintain, and update Geographic Information System (GIS) databases; obtain data from city, state, federal and private sources; receive and review maps, land parcel records and engineering documents. Conducts related field work, as needed, to develop and maintain the GIS database. Identify pertinent GIS information and convert data into proper GIS formats. Ensure accuracy and completeness; enter data into databases; and update essential GIS layers and databases. Create a variety of maps and GIS related documents. Provide expertise in GIS hardware and software products. Provide technical support to GIS users. Coordinates and communicates with Real Property Master Planning staff regularly to ensure synchronization and reconciliation of GIS data with the Real Property Inventory (RPI), and to provide all GIS products and services required to meet real property audit readiness standards, and any data calls issued by higher Head Quarters (HQ). Ensures all work meets QAP compliance, data management standards, attribution standards and GIS data security, and/or restriction measures. Validates geospatial data layers for compliance with the respective temporal representation guidance in the QAPs. Completes quality control of each geospatial data layer and associated metadata. Submits data to the functional SME for review of completeness and accuracy. Submits data to the IGI&S manager for review. Conduct reviews of QAPs for geospatial data layers. At least 3 years of the above GIS Analyst experience, with at least a bachelor’s degree in Geographic Information Systems from an accredited university.

1.1.11.6 E-PRISMS Specialist - Conduct ePRISMS survey of all Real Property assets having a unit of measure (UM) of Square Feet (SF). Ensure that all historic assets measured in SF are surveyed at a rate of not less than one (1) time per three (3) years. Ensure that all non-historic assets measured in SF are surveyed at a rate of not less than one (1) time per five (5) years. Conduct ePRISMS survey for any facility undergoing construction that results in a change to floor plans, a change in occupancy, or a change in usage type (i.e.: warehouse turned to office). Report to Real Property Master Planning personnel all field survey findings that reflect a change in usage type or occupancy and consult prior to making final changes in the ePRISMS database. Communicate frequently with Real Property Master Planning staff in order to reconcile and synchronize the Real Property Inventory (RPI) with field survey findings and ePRISMS database updates. Manage all ePRISMS and CAD data/records, to include as built drawings, ensuring that CAD file content and format is suitable for interaction with GIS and ePRISMS databases, and other computer related services. Contributes to the completion of specific programs and projects with frequent customer contact. Provide introductory training to new ePRISMS users, and general questions regarding database usage. Education and Experience: At least 2 years of the above ePRISMS Database and CAD Manager experience with an associate degree in computer-Aided Design or Engineering Design Technology from an accredited university.

1.1.11.7 CAD Specialist - Provide CAD support to DPW Master Planning Division. Support may be in the form of space studies and facility use physical investigations involving taping and measuring for linear and SF verification. Must have experience using Bentley MicroStation to create, modify, convert, and standardize new or existing CAD drawings. Must have experience gathering data and preparing detailed drawings of building alterations from rough sketches and outlines with differing levels of detail, format, models, or oral instructions while developing solutions and details using the CAD System to complete drafting assignments. Must be proficient in CADD technologies to the level of creating 2D CADD drawings with data attributes that comply with Spatial Data Standards for Facility, Infrastructure, and Environment (SDSFIE). Must have experience performing quality assurance compliance reviews to ensure CAD deliverables conform to governing CAD standards. Must have experience filing and indexing drawings to a common EDMS repository and format. Must have experience repairing or correcting non complaint data elements within CAD files to comply with established data standards. Education and Experience: An associate degree in computer-Aided Design or Engineering Design Technology with 3 years of verifiable CAD experience or High School Diploma with 5 years of verifiable CAD experience. These positions require full time on-site support. Resumes required.

1.1.11.8 Contracted personnel will require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. These persons shall have, at a minimum, a favorable National Agency Check (NAC).

1.1.11.9 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

1.1.11.10 Qualification Standards. Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of key personnel shall be transmitted (in writing) to the KO/COR within ten (10) workdays of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 workdays the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) workdays of the termination. The Contractor shall ensure that terminated or unavailable personnel turn in CAC cards. Contractor is responsible for recruiting personnel who meet the qualifications for each of the key personnel labor categories. Contractor shall provide copies of resumes of appropriate candidates to the COR for approval (selection) prior to the Contractor’s hiring action and onboarding process. This includes recruitment actions through subcontractors for personal performing work under this contract.

The contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract and have working knowledge of all required software systems such as GFEBS.

All Contractor personnel shall be fully qualified and skilled to perform the work in which they are assigned under this Contract. The Contractor shall provide a work force possessing skills, knowledge, and training to satisfactorily perform services required by this Contract. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance. The Contractor shall provide its personnel with specific training, certifications and clearances as required in this Contract. The Contractor shall ensure its key employees request and receive a NACI clearance through the Installation Physical Security Division. Personnel absence at any time shall not constitute an excuse for non-performance under this Contract.

1.1.11.11 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

1.1.11.12 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

1.1.11.1.13 Organizational Conflict of Interest (OCI). NA

1.1.12 Business Relations

. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within (2) days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.0 Work Management.

2.1 Coordination. The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission.

2.1.1. Work Status: The status of all assigned work shall be available to the COR/ACOR within one (1) hour of Contractor receipt of request during normal working hours.

2.1.2 Meetings: The Contractor shall attend meetings with DPW personnel as requested. The Contractor shall provide data for daily/weekly meetings as requested. The Contractor shall prepare and attend the bi-weekly pre-customer and customer meetings, the Contractor shall take, update, finalize meeting minutes, and provide the meeting minutes via email to DPW internal and external customers on a schedule as defined by the COR.

2.2. General Fund Enterprise Business System (GFEBS). GFEBS is the web-based asset and accounting system that is used as the key component for work that is performed on the Garrison. The Government will use GFEBS as a production scheduling and contract monitoring system for determining the status of work, maintenance, and repair expenditures against individual facilities, as well as minor construction and alteration (new work) project expenditures. The Government will establish and provide the Contractor with work center(s), activity types, and activity rates upon contract award. GFEBS is the official system of record for all Real Property Maintenance Activity (RPMA).

2.2.1 GFEBS Certification. The Contractor shall possess a working knowledge of GFEBS and shall complete GFEBS training modules provided by the Government within thirty (30) days of being employed. The Contractor shall provide certificates of completion for all roles required to perform the requirements of the position. The Contractor shall be responsible for GFEBS data entry and reporting. The project status analyst shall have, at a minimum, three (3) years of GFEBS experience, specifically dealing with Property, Plant, and Equipment (PPE), business intelligence, and projects.

Contractor personnel shall be provisioned for the following GFEBS roles:

Real Property:

· Project Structure Controller

· Asset Master Data Maintainer

· Asset Interface Processing Monitor

· Business Partner Maintainer

· Real Property Interface Processing Monitor

· Real Property Inventory Inspection Processor

· Real Property Viewer To be provisioned for these roles’ personnel shall have taken and passed all training courses required for each role. The course requirements sometimes change, and additional courses are added or subtracted from the list of required courses. During the course of this contract the contractor shall take any additional courses needed to maintain role provisioning. The current list of required GFEBS courses for this position is:

Real Property:

· GFEBS Essentials [Subsumes L101E, L201E, L303E]

· GFEBS Essentials BI Reporting (Subsumes L305E)

· GFEBS Funds Management [Subsumes L220E_L221E_L423E_L424E]

· GFEBS L230E Cost Management Process Overview

· GFEBS L270E Assets Process Overview

· GFEBS L431E Cost Master Data Maintenance

· GFEBS Real Property Reports

· GFEBS Real Property [Subsumes GFEBS Real Property Process] Project Systems and cProjects:

· GFEBS Project Systems – cProjects (Subsumes GFEBS L487C Using cProjects in GFEBS)

· GFEBS Project Systems – Project Systems Course (Subsumes GFEBS Project Systems (L281E))

2.2.2 Preventive Maintenance Orders (PMO). NA

2.2.3 Operations Work Orders (OWO). NA

2.2.4 GFEBS Support. TE-2

2.3. As-Builts and Geospatial Information System (GIS). TE-2

2.3.1 Maintain As-Builts. TE-2

2.3.1.1 Support. TE-2

2.3.1.2 Training. TE-2

2.3.2 Real Property Records Updates. TE-2

2.3.3 GIS. TE-2

2.3.4 GIS Support Services. TE-2

2.3.5 GIS Files. TE-2

2.3.6 Other Documents. NA

2.4 Historic Property or Archaeological Site. NA

2.4.1 Repair and Replacement. NA

2.5 Special Requirements

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.5.1.2 Motor Vehicle Operators. Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated. The contractor may be required to operate government furnished vehicles in order to complete required tasks and must be prepared to adhere to all local policies required to operate those vehicles.

2.5.1.3 Contractor Vehicle Registration

. NA

2.5.1.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.1.5 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the COR/ACOR, NLT the tenth (10th) of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period.

2.5.2 Security Training.

2.5.2.1 iWATCH Training. The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) to all of the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT thirty (30) calendar days after contract award.

2.5.4 Training, Physical Requirements, or other Expertise Required.

2.5.5.1 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.5.5.2 The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.5.5.3 Environmental Compliance. NA

2.5.5.4 Spill Plan. NA

2.5.6 Contingency Plans.

2.5.6.1 General. The Contractor shall establish, maintain, and implement contingency plans for mobilization, disaster, and labor dispute contingencies. The plans shall assume no Government support to the Contractor workforce. The Contractor shall, within thirty (30) days of contract award, designate in writing a single contact Designated Contingency Coordinator (DCC) within the Contractor’s organization. The DCC shall participate and coordinate with the installation contingency and mobilization planning activities. The DCC shall participate in the installation mobilization planning and execution conferences; and shall modify and maintain appropriate Contractor contingency plans to compliment or enhance corresponding installation plans. The Contractor shall submit all plans to the KO for approval.

2.5.6.2 Mobilization Contingency Plan. NA

2.5.6.3 Disaster Contingency Plan. NA

2.5.6.4 Dispute Contingency Plan. NA

2.5.6.5 Plan Updates. The Contractor shall update these plans as changes occur and shall submit a copy of the proposed plan to the KO for approval at least thirty (30) days prior to the proposed effective date of the updated plan.

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. NA

2.6.1 Project Support. NA

3.0 Performance Requirements and Standards.

3.1 High Level Objectives (HLO).

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1.1 Damage Caused by Contractor. NA

3.1.1.1.2 Damage Report. NA

3.2 Transition (Phase In/Phase Out). NA

3.3 Contractor Manpower Reporting Application (CMRA).

3.3.1 Reporting Labor Hours. The Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report all Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address: https://CMRA.ARMY.MIL.

The required information includes the following:

a. Names of the KO and COR;

b. Contract number, including task and delivery order number.

c. Beginning and ending dates covered by reporting period.

d. Contractor's name, address, phone number, e-mail address, identity of Contractor…