A02- Elevator Maintenance Technical PWS - Annex H Final.docx

Performance Work Statement Attachment TE 1

Facility Maintenance – Vertical

30 January 2020

Table of Contents

1.0 General Information.

1.1 Overview. The Contractor shall inspect, repair and maintain all existing buildings, structures, and their components listed in real property records. The Contractor shall provide sustainment of vertical facilities such as buildings and all utilities plant structures within the five (5) foot demarcation line, excluding Army Family Housing.

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings

b. Training facilities

c. Maintenance shops

d. Warehouses

e. Medical facilities and clinics (alarm/fire systems)

f. Schools, chapels, and recreational facilities

g. Childcare facilities

h. Barracks

i. Billeting

j. Range facilities

k. HVAC systems

l. Fire alarms

m. Roofs

n. Installed building equipment

1.3 Work Management and Control.

1.3.1 Reporting Requirements. The Contractor shall prepare and maintain all maintenance records, files, and reports to be Submitted to the COR as specified in the PWS.

1.3.2 Publications and Forms. Specific publications and forms required for the accomplishment of work described in this CLS are listed in the PWS.

1.3.3 Facilities Maintenance Instruction. N/A

2.0 Description of Services. The Contractor shall develop and implement (after KO approval) a Comprehensive Preventative Maintenance (PM) and Repair Program. The PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on building and structures, its component equipment and other systems included at facilities which are listed in TE A IAW the PM tasks specified in TE B-E. The Contractor shall submit the Comprehensive PM and Repair Program for this service within 15 days after receipt of approval to start. Scheduled task frequencies that apply to this CLS are presented in TE B-E.

2.1 Facility Workload. TE’s B-E provides PM workload requirements for this

2.1.1 BUILDER Sustainment Management System. N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors. N/A

2.7 Overhead Doors. N/A

2.8 Gates and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.11 Sanitary Wastewater Treatment and Collection System. N/A

2.12 Industrial Wastewater Treatment Plant (IWTP). N/A

2.13 Heating/Cooling Plants. N/A

2.14 Winterization and De-Winterization. N/A

2.15 Chemical Treatment of Water Systems. N/A

2.16 Lift Stations. N/A

2.17 Maintenance Cycles. N/A

2.18 Electrical. N/A

2.18.1 Emergency Fixtures. N/A

2.19 Auxiliary Generators. N/A

2.20 Grounding Point Checks. N/A

2.21 Security Systems. N/A

2.22 Fire Alarm/Suppression Systems. N/A

2.23 Playgrounds. N/A

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. Contractor shall provide personnel, management, and any other items and services, not Government furnished, necessary to perform the Elevator Maintenance Service function as defined in this work statement at Aberdeen Proving Ground, Maryland. The Contractor shall perform to the standards and specifications in this contract. A current inventory of the number and type Elevators on Aberdeen Proving Ground currently being maintained through an existing contract is included as Technical Exhibit A (TE-A). This contract provides preventive maintenance once a month on all elevators and handicap lifts. Work shall consist of performing PM and repair work necessary to maintain elevator systems in a consistent safe, reliable, and satisfactory operating condition.

2.25.1 Elevator Inspection and Certification. The Contractor shall inspect, test, maintain, repair, and perform certification services of elevators listed in TE A. Inspection and testing shall be performed with a Contractor-provided certified inspector. Inspection and testing shall be IAW the following:

2.25.1.2 The Contractor shall obtain an annual State of Maryland elevator certificate of operation. The Contractor shall post an up-to-date certificate in the elevators prior to the expiration of the current certificate. The Contractor shall create a schedule of inspection, testing, maintenance, repair and certification within 10 days of the contract start date and submit to the COR/ACOR for approval. The Contractor shall coordinate any scheduled shutdown with the affected building occupants after written approval is provided by the COR/ACOR. In the event that an unscheduled shutdown of an elevator occurs, the Contractor shall notify the COR/ACOR within two (2) hours.

2.25.2 Key Personnel Requirements: All maintenance and emergency repair personel shall be licensed elevator mechanics directly employed and supervised by the contractor.

2.25.2.1 Lead Technician/Contract Representative: The Contractor shall designate a Lead Technician to the Government for performance of all work under this contract. The Lead Technician shall be the point of contact with the Government and shall have the authority to act or make decisions for the Contractor on all matters pertaining to this contract. The Lead Technician shall be available 7:00A.M. to 4:00P.M. Monday through Friday except Federal holidays or when the Government facility is closed. The Lead Technician, Supervisors and Quality Control personnel shall possess at a minimum of ten (10) years’ work experience in the elevator field.

2.25.2.2 Alternate Lead Technician: The Contractor shall designate an alternate who shall be authorized to act on behalf of the Contractor when the Lead Technician is not available.

2.25.2.3 Program Manager: The Contractor shall provide a Program Manager with a minimum of 5 years elevator experience, who is responsible for the performance of the work. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.25.3 Specific Tasks

2.25.3.1 Basic Services: The Contractor shall furnish all labor, tools, materials and equipment necessary necessary to perform Preventive Maintenance Work and Repair Work, which includes both Fair Wear and Tear and Other than Fair Wear, for all Elevator Systems listed in TE A. The Contractor shall perform all Preventive maintenance and Repair Work as stated in the contract. The work shall be done during regular working hours, unless otherwise authorized by the COR, and completion ow work shall be within in one (1) day of starting work. If the work cannot be completed within one (1) day notification shall be made IAW section 2.25.3.1.5. The contractor shall maintain all equipment in good operating condition in accordance with all manufactures’ specifications and applicable code standards. There shall be no additional payment for the repair work costs under this contract with the exception of eligible repair parts as stated in paragraph 5.7.2., 5.7.3. and any labor cost as stated in paragraph 5.12.3.

2.25.3.1.1 Elevator System Numbering: The Contractor shall provide and maintain an elevator numbering system IAW TE A. Numbers on Elevators shall be black two (2") inch block style numbering and placed on the Elevator in a location specified by the Contracting Officer's Representative.

2.25.3.1.2 Warranted Equipment: Equipment and component parts under manufacturer's warranty shall not be repaired, removed or replaced. The Government will provide information to the Contractor for equipment under manufacturer warranty. All defects in workmanship, material(s) and improper installation discovered by the Contractor shall be immediately reported to the Contracting Officer or designated representative so that corrective action may be taken.

2.25.3.1.3 Contract Data Requirements: Contractor data submissions shall be computer generated or typewritten, and shall be signed and dated by the Contractor's Project Manager. Data reports shall be provided to Contracting Officer’s Representative.

2.25.3.1.4 Coordination with Facility Personnel Customers: The Contractor shall notify the facility Point of Contact (POC)/Representative upon arrival and departure of the facility listed in TE A. The Contractor shall inform the facility POC/Representative the type of work to be performed, and discuss performance of the elevator system(s) to determine if any malfunctions or problems have occurred since the Contractor's last visit. The Contractor shall have facility POC/representative sign, date and provide phone number confirming work was completed.

2.25.3.1.5 The Contractor shall provide the Contracting Officer’s Representative with a repair schedule of any elevator system expected to be out of service in an excess of 24 hours.

2.25.3.1.6 When PM Work and Repair Work calls for replacement parts, normal wear and tear repair items shall be inclusive under preventative maintenance. If the repair work call for a major repair, the Contractor shall submit a supplier quote sheet for any individual repair part with a cost $300.00 and over, the Contractor shall submit the suppliers’ quote to the Contracting Officer’s Representative. Written approval from the COR for the parts shall be obtained before payment for each individual part with a cost in excess of $300.00 will be paid under the Contract Line Item Numbers with the description of “Repair Parts”. Parts with an individual cost of under $300.00 shall be supplied as needed by the Contractor as an integral part of PM and Repair CLINs without additional reimbursement. The cost of each individual part required for repair of one or more elevator systems, ineligible for reimbursement due to cost, may not be combined for this purpose. These costs are non-profit bearing reimbursements other than appropriate handling fees.

2.25.3.1.7 When PM Work and Repair Work calls for parts eligible for reimbursement to be purchased ($300 or more) the Contractor shall immediately contact the Contracting Officer’s Representative for an assessment of repair work to be performed prior to purchasing and installing repair parts. The Contracting Officer’s Representative must approve via email PM Work and Repair Work involving reimbursement eligible parts in advance.

2.25.3.2 Preventative Maintenance:

2.25.3.2.1 Elevator Systems Service Safety: When an elevator system is undergoing Preventative Maintenance (PM) work or Repair Work or otherwise taken out of service, the Contractor shall ensure that safety devices are placed and "OUT OF SERVICE" signs are posted to keep the public away from the elevator system work site. The safety devices and signs shall be clearly visible by the public, and the Contractor shall ensure the devices are effectively protecting the public and site.

2.25.3.2.2 The Contractor shall maintain a safe job site during progress of work. The job site shall be clean and free of all foreign debris upon completion of work.

2.25.3.2.3 The Contractor shall remove unserviceable parts and components from Government property, unless otherwise directed by the Contracting Officer or designated representative.

2.25.3.2.4 Frequency: At a minimum, the Contractor shall perform PM work on all elevator systems listed in TE A on a monthly basis.

2.25.3.2.5 Preventive Maintenance Schedule: The Contractor shall develop and submit a Preventive Maintenance schedule for all elevator systems listed in TE A to the Contracting Officer or designated representative ten (10) working days prior to initial contract start date and no less than ten (10) working days prior to all option year start dates. Changes to the Preventive Maintenance Schedule shall be submitted to the Contracting Officer or designated representative ten (10) normal working days prior to implementation for approval. When possible, the Contractor shall schedule PM work during low traffic times of the day.

2.25.3.2.6 The Contractor shall perform PM work on all elevator systems listed in TE A.

Work shall consist of maintaining elevator systems in a consistent safe, reliable, and satisfactory operating condition. The Contractor shall perform routine inspections, operations, checks, and adjustments that at a minimum comply with all tasks listed in TE B. Performance shall be in accordance with all applicable ANSI codes and with all manufacturers’ standards and recommendations. The Contractor shall perform routine maintenance services, annual and five year inspections/Smoke Test listed in TE E that permits the early detection and correction of deficiencies that would:

(1) interfere with normal operation of elevator systems

(2) endanger life and/or property;

(3) involve high cost or long lead time for repair.

2.25.3.2.7 Deficiencies discovered during the PM visit shall be corrected at the time of discovery. The Contractor shall notify the Contracting Officer or designated representative of any deficiencies that cannot be corrected during the visit, provide full deficiency details and any additional time requirements necessary to correct the deficiencies. Deficiencies shall be corrected in accordance with section C.5.11. Repair Work. The Government will consider excessive or repeated system breakdowns or deficiencies as an indication of unsatisfactory performance of PM work. Excessive deficiencies can be defined as more than two repeat calls to the same elevator within two days of the original service call. Upon completion of PM work, follow-up work shall be performed by the Contractor to ensure proper operation of the serviced elevator system. Follow-up work may normally be anticipated following the installation of new parts.

2.25.3.2.8 The contractor shall provide an Accident Prevention Plan (APP) to the COR at time of award. The AAP shall be in accordance with EM 385-1-1.

2.25.3.3 Repair Work

2.25.3.3.1 The Contractor shall perform all Repair Work necessary to restore malfunctioning elevator systems and equipment to satisfactory operating condition as a part of the monthly performance under the terms of this contract.

2.25.3.3.2 Repair Work Time and Standards: The Contractor shall respond to and start working on Repair Work calls within two (2) hours after being notified by the Contracting Officer or designated representative. Repair Work shall be performed during normal operating hours. Repair Work may be accomplished outside normal operating hours if the Contractor obtains prior approval from the Contracting Officer or designated representative. The Contractor shall be available to the Government to perform Repair Work seven days a week, 24 hours a day for the duration of the contract.

2.25.3.3.3 Emergency Repair Work: Service calls will be classified as an emergency when system failures constitute a danger to personnel, threaten to disrupt activity operations or mission. The Contractor shall respond to an emergency repair work call within two (2) hours upon receiving notification from the Contracting Officer’s Representative. The emergency repair work call will only be requested when an elevator containing passengers cannot be lowered to a floor and release the trapped individuals. This task will typically be performed by the Aberdeen Proving Ground Fire Department, but if they are not successful, the Contractor shall respond as quickly as possible. Repair Work shall be carried to completion upon commencement of work. The Contractor shall notify the Contracting Officer or designated representative if the Repair Work will go beyond one normal working day.

2.25.3.3.4 The Contractor's Repair Work records and reports shall be prepared, maintained, and submitted to the Contracting Officer or designated representative in accordance with 5.4.

2.25.3.3.5 Repair Work Labor Rate: The repair work labor rate shall be inclusive under the prevenative maintenance. The Contractor shall be reimbursed for the agreed upon labor rate when performing repair work on this contract. The Contractor shall only receive payment for the agreed uponlabor rate when the deficiency is deemed anything other than “Normal Fair Wear and Tear” of the equipment. Examples of “Non Fair Wear and Tear” are (Vandalism). This example is not inclusive of all necessary reasons for reimbursement for labor expended on this contract.

2.25.3.3.6 Periodic Inspections, Testing and Certifications: Periodic Inspections, Testing, and Certifications including but not limited to routine inspection and tests, referred hereafter as "Periodic Inspections." The Contractor shall conduct Periodic Inspections IAW OSHA 1917.116, ASME 17.1, NFPA, and TE C-D listed in 5.13.1 through 5.13.4. The Contractor shall provide to the Contracting Officer an Inspection Work Schedule outlining the facility, elevator/lift system, date and time Periodic Inspections and Tests are to be conducted as outlined in TE C-D. The Contractor shall prepare and submit a written report within one (1) week after the inspection /test is completed. The report shall include the date and time of the inspection/test, the location of the elevator, the inspection/test performed and the name of technician performing the test.

2.25.3.3.7 The Contractor shall not schedule Periodic Inspections and Test work during the last month of any option period of the contract. The Contractor shall schedule all tests to take place at least thirty (30) calendar days prior to the expiration of the current certifications (expiration dates are posted in Mechanical Rooms or near each elevator/ lift system).

2.25.3.3.8 The Contractor shall coordinate all Periodic Inspections and Tests with the Contracting Officer Representative (COR) and will witness the entire inspection and test. The COR may require date changes to the Contractor's schedule to ensure availability to witness and verify all inspections and tests.

2.25.3.3.9 The Contractor's inspector(s) shall have on-site during Periodic Inspections and Tests a copy of ANSIIASME A17.1A, ANSIIASME Al7.2 and all jurisdictional regulations.

2.25.3.3.10 If deficiencies or malfunctions are found during the Periodic Inspection the Contractor shall place the equipment out of operation until repairs to correct the unsafe condition(s) are completed. After repairs have been completed the Contractor shall submit written verification to the Contracting Officer’s Representative that the unsafe condition has been corrected and notify building occupants.

2.25.3.3.11 Annual Periodic Inspection: The contractor shall be responsible for full compliance under NFPA and ASME elevator code. The contractors shall provide an independent third party Qulified Elevator Inspector Level 1 (QEI-1) for all elevators on post. The QEI-1 shall witness the Annual Periodic Inspection and Five Year Test that shall be conducted by the Contractor. Elevators to be inspected and tested are listed in TE A.

2.25.3.3.12 The appropriate Test Checklist depending on elevator type shall be used. The Contractor shall utilize TE C-D “Monthly Preventive Maintenance Inspection Checklist” when performing monthly preventive maintenance work. TE B "Periodic Inspection and Test Checklist" is used for the Annual Inspection and five (5) year inspections. TE E "Annual Periodic Electric Elevator Test Checklist" when conducting the Annual Periodic Inspection on Electric Elevator systems. TE E “Annual Periodic Hydraulic Test Checklist” is used when conducting the Annual Periodic on Hydraulic elevator systems. If the Contractor proposes to use their own “Inspection Checklist” forms, the forms must be submitted to the Contracting Officer or designated representative for approval prior to use. The samples shall contain, at a minimum the same items that are listed in the technical exhibits. The proposed forms shall contain, at a minimum the same items that are listed in the technical exhibits

2.25.3.3.13 Inspections of all elevator systems listed in TE A shall be completed within sixty (60) days upon commencement of inspections.

2.25.3.3.14 The Inspector shall list all ASME Code violations by code rule number for each elevator system inspected, and include a written description of the violation on the applicable Inspection Checklist. If the ASME code refers to another code, the inspector must list both code rule numbers and include a written description of the violation.

2.25.3.3.15 Upon successful completion of the Periodic Inspection and Test, the Contractor shall provide the Contracting Officer’s Representative a written certification that the elevator system has passed required tests and is in compliance with applicable standards. The Contractor shall post in the Elevator Mechanical room a Certificate of Compliance upon completion and passing of each elevator system undergoing inspection.

2.25.3.3.16 The Inspector shall provide a copy of the full checklist/report to the Contractor and to the Contracting Officer’s Representative. The Contractor shall provide a repair schedule for all deficiencies found during the inspection. After the Contracting Officer receives the repair schedule from the Contractor, the Contractor has thirty (30) days to perform the required repairs to bring the elevator(s) within code.

2.25.3.3.17 Five (5) Year Periodic Inspection: The Contractor shall perform a Five (5) Year Periodic test on all Traction elevators listed in TE A utilizing TE E.

2.25.4 Training

2.25.4.1The Contractor shall train IAW ANSI/ASME A17.4, Guide for Emergency Evacuation of Passengers from Elevators. The Contractor shall employ only experienced, qualified elevator personnel to perform training. Training for each facility shall include; a hard copy handout with a step-by-step instruction checklist, a demonstration, and three sets of elevator door interlock release keys. The Contractor shall plan and conduct rescue drills to simulate various emergency conditions and determine the effectiveness of the rescue operation and organization.

2.25.5 Contractor Furnished Items and Responsibilities

2.25.5.1 Permits: The Contractor shall obtain all required licenses and permits for performance of work, in compliance with all applicable federal, state and local laws.

2.25.5.2 Parts and Materials: All parts and materials used by the Contractor shall be new and meet the original elevator manufacturer's specifications. The only exception to this policy is outlined in 4.5.below.

2.25.5.3 Exception to New Part Requirement: An exception may be made to the requirement of 4.4., if the part requiring replacement is no longer manufactured and new parts are no longer available. The Contractor shall submit a written request, to the Contracting Officer’s Representative, to substitute a used or rebuilt part. This request shall include evidence of Contractor's attempt to obtain the part as new, as well as evidence that the used or rebuilt part will function properly for a reasonable period of time and hold a warranty. Upon receiving written approval by the Contracting Officer’s Representative, the Contractor shall provide used or rebuilt parts or materials.

2.25.5.4 Hot Work: The Contractor shall obtain approval from the Aberdeen Proving Ground Fire Department Inspector (410-306-0572) prior to performing any hot work or work that will require the use of an open flame. All Contractor work performance shall be IAW

AR 420-1.

2.25.4 Deliverables: Refer to Annex A 6.0

2.25.4.1 Management Contact Information: The Contractor shall provide the name, address, work assignments, and telephone number(s) for the Lead Technician, alternate, management, quality control, and supervisory personnel to the Contracting Officer within ten (10) working days after contract award. The Contractor shall verbally notify the Contracting Officer of changes as they occur and provide written changes not later than twenty four (24) hours after effective date of the change. The Contractor shall provide cellular communication for the Lead Technician, Alternate Lead Technician, Quality Control, and Supervisory personnel.

2.25.4.2 Personnel List: The Contractor shall submit to the Contracting Officer a written list of employees who will perform work under this contract no less than ten (10) calendar days prior to start of contract performance. This list shall include each employee's name and work assignment. Changes shall be submitted not later than two (2) calendar days prior to implementation of the change. In emergency situations and cases of adverse actions where two (2) days’ notice is not possible, the Contractor shall submit the change in writing to the Contracting Officer not later than twenty four (24) hours after change is implemented.

2.25.4.3 Duty Assignment: The Contractor shall furnish current employee work schedules, in writing, to the Contracting Officer, along with the Work Schedule including employees' name and the area in which they work no later than ten (10) working days prior to the start of contract performance. The Contractor shall provide written notification to the Contracting Officer no later than five (5) working days prior to making changes to the shift schedules.

2.25.5 Modifications to Technical Exhibit A: TE A is a living document which lists the elevators/lifts covered under this contract. Due to the nature of the Aberdeen Proving Ground installation and the Army mission, requirements are constantly changing. Each addition and/or deletion of elevators/lifts listed within TE A will not require a contract modification; however; anytime a change to TE A is made an updated document will be sent to the Contractor. The contract will be modified on a quarterly basis to update the contract and capture all additions/deletions to TE A that occurred during that particular three month period.

2.25.6 Circulation, Heating, and Filtration Systems. N/A

2.26 Swimming Pools and Hot Tubs. N/A

2.27 Keys and Locks. N/A

2.28 Food Service Equipment (FSE). N/A

3.0 Work Capability Levels. N/A