W56ZTN-20-R-0002_CSS.pdf

COMBINED SYNOPSIS/SOLICITATION

W56ZTN-20-R-0002

Water Treatment Chemicals for Boilers, Cooling Towers and Circulated Water Systems

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-06. The solicitation number is W56ZTN-20-R-0002.

This requirement is under North American Industry Classification System (NAICS) Code 325998, all other miscellaneous chemical and preparation manufacturing, with a Business Size Standard in number of employees of

500. The solicitation is being issued as a 100% small business set-aside. OTHER THAN SMALL BUSINESS NEED NOT APPLY. The Government contemplates award of a Firm-Fixed Price contract under FAR Part 12, The Contractor shall provide all chemicals, tools, materials, equipment, transportation, technical expertise and incidental services necessary to provide water treatment chemicals to heating and cooling systems and associated equipment in accordance with the attached specifications.

A cover letter shall accompany the offeror(s) proposal and should consist of the following data:

Solicitation Number:

Company Name:

Company Address:

Small Business Type:

Contact Name:

Contact E-Mail:

Cage Code:

Base Year Overall Total:

Option Year One (1) Overall Total:

Option Year Two (2) Overall Total:

Option Year Three (3) Overall Total:

Option Year Four (4) Overall Total:

Overall (Base and all Options) Total:

Offerors shall complete and submit, as part of his/her package, the attachment titled, “Schedule A Pricing”. In order to be considered for award, the offeror shall complete the Pricing Schedule in its entirety, to include the base year and all outward year pricing for option year(s) One (1), Two (2), Three (3), & Four (4) in accordance with FAR Clause 52.217-9. Incomplete and/or unpriced quotes will be considered unacceptable.

Offerors shall submit all resume(s), certificate(s) and any other pertinent supporting documentation with the proposal as proof of qualification of technical acceptability for the technical factors outlined in FAR Clause 52.212- 2, Evaluation – Commercial Items (see page 29 below).

All proposals are due no later than 1000 HRS on Thursday, 24 October 2019 to Mr. Russell Estep and Ms.

Barbara Cousins at the following e-mail address: russell.w.estep.civ@mail.mil and barbara.d.cousins.civ@mail.mil Proposals shall be submitted in Via E-Mail. No fax or hard copies of proposals will be accepted.

A Site Visit will be conducted on Monday, 21 October 2019 and is not mandatory. The Q&A period will not be extended after Site Visit.

For questions concerning this solicitation, offerors shall contact Mr. Russell Estep or Ms. Barbara Cousins at russell.w.estep.civ@mail.mil or barbara.d.cousins.civ@mail.mil. Any/all questions shall be submitted no later than 11 October 2019 at 1000 EST. All questions will be answer via an amendment to the solicitation. Questions that can be answered in this Combined Synopsis / Solicitation (CSS) will not be readdressed in the form of an amendment. TELEPHONE QUESTIONS WILL NOT BE

ADDRESSED.

SITE VISIT INSTRUCTIONS

DIRECTIONS TO ABERDEEN PROVING GROUND, MD (ABERDEEN AREA) RT 715 GATE:

From Exit 85 off of I-95, take Route 22 East. Go to the 5th traffic light and bear right. Go to bottom of ramp and turn left to get to Route 40. Turn right (West) on Route 40. Go past the second light (Walmart will be on your left), continue a short distance and go under the overpass, then take ramp on your right to Route 715. This will bring you to the Visitors Center, on your right.

AT THE GUARD GATE:

There is to be a Site Visit conducted on Monday, October 21, 2019 between 10:00 AM-10:30 AM, and is not mandatory to propose on the CSS. The Q&A period will not be extended after this Site Visit. To qualify for the Site Visit Contractors shall inform Jason Gibson, via E-Mail, on or before 17 October 2019 No Later Than (NLT) 1300 Eastern Standard Time (EST).

All site visit attendees must enter the Aberdeen Area via the Maryland Gate - Route 715. There will be a Visitor’s building to the right with available parking. Visitors must present a photo ID (driver's license, passport, etc.) and car registration and will be required to indicate their destination in order to get a "day pass". ID is required for all occupants of the vehicle except minors. Only American Citizens will be allowed on the post, NO green cards will be accepted for this site visit. Once proper badging is obtained, visitors are to report to the front parking lot of Building 4304 on Rodman Road formerly Susquehanna Avenue. The Point of Contact (POC) Jason Gibson will be waiting.

1. Reason for your visit, Boiler & Cooling Tower Chemical Re-Compete.

2. Site Visit for Combined Synopsis / Solicitation number W56ZTN-20-R-0002

2. Government POC for this Site Visit is;

Jason Gibson Civil Engineering Technician Operations & Maintenance Division, DPW

(O) 410-278-5693 Jason.r.gibson1.civ@mail.mil

Print this page of the document to present to the Security Officer upon arrival at the Visitors Building.

ITEM

NO

SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each Treatment Chemicals Base Year

FFP

The contractor shall deliver water treatment chemicals for boilers, cooling towers and circulated water systems completed in strict accordance with the contract specifications referenced herein.

The Period of Performance is anticipated to be one (1) base year and four

(4) option years. A total of five (5) year if the Government exercises the options. All options are for the benefit of the Government and not guaranteed.

Deliveries will be sent to one of the two zip codes, Aberdeen Proving Ground (APG) Aberdeen, MD 21005 or Aberdeen Proving Ground Edgewood, MD. 21010. Chemicals are NOT stockpiled at either location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PN/CN: N/A

PSC CD: 6810

MAX

NET AMT

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 12 Months On-site Water Treatment Support Base Yr

FFP

The contractor shall provide on-site water treatment support to gather samples, test, dispense and monitor water chemistry on a continual basis and in strict accordance with the contract specifications referenced herein.

FOB: Destination

SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED Each __________ __________ Treatment Chemicals OY 1

FFP

The contractor shall deliver water treatment chemicals for boilers, cooling towers and circulated water systems completed in strict accordance with the contract specifications referenced herein.

The Period of Performance is anticipated to be one (1) base year and four

(4) option years. A total of five (5) year if the Government exercises the options. All options are for the benefit of the Government and not guaranteed.

Deliveries will be sent to one of the two zip codes, Aberdeen Proving Ground (APG) Aberdeen, MD 21005 or Aberdeen Proving Ground Edgewood, MD. 21010. Chemicals are NOT stockpiled at either location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 12 Months __________ __________ On-site Water Treatment Support OY 1

FFP

The contractor shall provide on-site water treatment support to gather samples, test, dispense and monitor water chemistry on a continual basis and in strict accordance with the contract specifications referenced herein.

FOB: Destination

SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED Each __________ __________ Treatment Chemicals OY 2

FFP

The contractor shall deliver water treatment chemicals for boilers, cooling towers and circulated water systems completed in strict accordance with the contract specifications referenced herein.

The Period of Performance is anticipated to be one (1) base year and four

(4) option years. A total of five (5) year if the Government exercises the

Edgewood, MD. 21010. Chemicals are NOT stockpiled at either location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2002 12 Months __________ __________ On-site Water Treatment Support OY 2

FFP

The contractor shall provide on-site water treatment support to gather samples, test, dispense and monitor water chemistry on a continual basis and in strict accordance with the contract specifications referenced herein.

FOB: Destination

SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED Each __________ __________ Treatment Chemicals OY 3

FFP

The contractor shall deliver water treatment chemicals for boilers, cooling towers and circulated water systems completed in strict accordance with the contract specifications referenced herein.

The Period of Performance is anticipated to be one (1) base year and four

(4) option years. A total of five (5) year if the Government exercises the

Edgewood, MD. 21010. Chemicals are NOT stockpiled at either location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3002 12 Months __________ __________ On-site Water Treatment Support OY 3

FFP

The contractor shall provide on-site water treatment support to gather samples, test, dispense and monitor water chemistry on a continual basis and in strict accordance with the contract specifications referenced herein.

FOB: Destination

SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

4001 UNDEFINED Each __________ __________ Treatment Chemicals OY 4

FFP

The contractor shall deliver water treatment chemicals for boilers, cooling towers and circulated water systems completed in strict accordance with the contract specifications referenced herein.

The Period of Performance is anticipated to be one (1) base year and four

(4) option years. A total of five (5) year if the Government exercises the

Edgewood, MD. 21010. Chemicals are NOT stockpiled at either location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4002 12 Months __________ __________ On-site Water Treatment Support OY 4

FFP

The contractor shall provide on-site water treatment support to gather samples, test, dispense and monitor water chemistry on a continual basis and in strict accordance with the contract specifications referenced herein.

FOB: Destination

SCHEDULE "A" PRICING

Base Year

Product Unit of Issue Number of Units

Price per Unit Each

Total Unit Price

Boiler Phosphate for Scale Control 15 gallon 29

Boiler Phosphate for Scale Control Mini-Bulk Delivery, 55 gallons

Boiler Sulfite for Corrosion Control 15 gallon 25

Boiler Sulfite for Corrosion Control 5 gallon 75

Boiler Sulfite for Corrosion Control Mini-Bulk Delivery, 55 gallons

Boiler Amine Condensate Corrision Control Treatment

Mini-Bulk Delivery, 55 gallons

Boiler Caustic Soda for Corrosion and Scale Control

15 gallon 30

Boiler Caustic Soda for Corrosion and Scale Control

5 gallon 120

Boiler Caustic Soda for Corrosion and Scale Control

Mini-Bulk Delivery, 55 gallons

Boiler Multifunctional Formulatoin for Low Pressure Steam Boilers with Low Makeup

15 gallon 85

Boiler All polymer boiler scale inhibitor for steam systems less that 600 psig

Mini-Bulk Delivery, 55 gallons

Boiler Closed Loop Corrosion & Scale Inhibitor, Nitrate based, for Hot Water Boilers greater than 180F

15 gallons 20

Boiler Passivating Oxygen Scavenger Mini-Bulk Delivery, 55 gallons

Cooling Scale & Corrosion Inhibitor for Open Circulating Systems

15 gallon 95

Cooling Scale & Corrosion Inhibitor for Open Circulating Systems

Mini-Bulk Delivery, 55 gallons

Cooling Microbiocide, Oxidizing, (Bromine & Chlorine) Inhibitor (Algae, Bacterial Slimes, &Fungi) for Open Circulating Systems

6.5 Gallon Pail, 40-60

lbs, Tablets

Cooling Antimicrobial, Liquid Stabilized Bromine

15 gallon 90

Cooling Antimicrobial, Liquid Stabilized Bromine

Mini-Bulk Delivery, 55 gallons

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

15 gallon 6

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

Tablets (20-25 ea) in

3.5 gallon container

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

Mini-Bulk Delivery, 55 gallons

Cooling Nitrite-based Corrosion & Scale Inhibitor for Closed Circulating Systems (Glycol Capatible)

15 gallon pail 15

On-Site Support

On-Site Water Treatment Support Months 12

Base Year Total =

Option Year One (1)

Product Unit of Issue Number of Units

Price per Unit Each

Total Unit Price

Boiler Phosphate for Scale Control 15 gallon 29 Boiler Phosphate for Scale Control Mini-Bulk Delivery, 55 gallons

Boiler Sulfite for Corrosion Control 15 gallon 25

Boiler Sulfite for Corrosion Control 5 gallon 75

Boiler Sulfite for Corrosion Control Mini-Bulk Delivery, 55 gallons

Boiler Amine Condensate Corrision Control Treatment

Mini-Bulk Delivery, 55 gallons

Boiler Caustic Soda for Corrosion and Scale Control

15 gallon 30

Boiler Caustic Soda for Corrosion and Scale Control

5 gallon 120

Boiler Caustic Soda for Corrosion and Scale Control

Mini-Bulk Delivery, 55 gallons

Boiler Multifunctional Formulatoin for Low Pressure Steam Boilers with Low Makeup

15 gallon 85

Boiler All polymer boiler scale inhibitor for steam systems less that 600 psig

Mini-Bulk Delivery, 55 gallons

Boiler Closed Loop Corrosion & Scale Inhibitor, Nitrate based, for Hot Water Boilers greater than 180F

15 gallons 20

Boiler Passivating Oxygen Scavenger Mini-Bulk Delivery, 55 gallons

Cooling Scale & Corrosion Inhibitor for Open Circulating Systems

15 gallon 95

Cooling Scale & Corrosion Inhibitor for Open Circulating Systems

Mini-Bulk Delivery, 55 gallons

Cooling Microbiocide, Oxidizing, (Bromine & Chlorine) Inhibitor (Algae, Bacterial Slimes, &Fungi) for Open Circulating Systems

6.5 Gallon Pail, 40-60

lbs, Tablets

Cooling Antimicrobial, Liquid Stabilized Bromine

15 gallon 90

Cooling Antimicrobial, Liquid Stabilized Bromine

Mini-Bulk Delivery, 55 gallons

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

15 gallon 6

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

Tablets (20-25 ea) in

3.5 gallon container

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

Mini-Bulk Delivery, 55 gallons

Cooling Nitrite-based Corrosion & Scale Inhibitor for Closed Circulating Systems (Glycol Capatible)

15 gallon pail 15

On-Site Support

On-Site Water Treatment Support

Months 12

Option Year One (1) Total =

Option Year Two (2) of Units Price per Unit Each

Total Unit Price

Boiler Phosphate for Scale Control 15 gallon 29

Boiler Phosphate for Scale Control Mini-Bulk Delivery, 55 gallons

Boiler Sulfite for Corrosion Control 15 gallon 25

Boiler Sulfite for Corrosion Control 5 gallon 75

Boiler Sulfite for Corrosion Control Mini-Bulk Delivery, 55 gallons

Boiler Amine Condensate Corrision Control Treatment

Mini-Bulk Delivery, 55 gallons

Boiler Caustic Soda for Corrosion and Scale Control

15 gallon 30

Boiler Caustic Soda for Corrosion and Scale Control

5 gallon 120

Boiler Caustic Soda for Corrosion and Scale Control

Mini-Bulk Delivery, 55 gallons

Boiler Multifunctional Formulatoin for Low Pressure Steam Boilers with Low Makeup

15 gallon 85

Boiler All polymer boiler scale inhibitor for steam systems less that 600 psig

Mini-Bulk Delivery, 55 gallons

Boiler Closed Loop Corrosion & Scale Inhibitor, Nitrate based, for Hot Water Boilers greater than 180F

15 gallons 20

Boiler Passivating Oxygen Scavenger

Mini-Bulk Delivery, 55 gallons

Cooling Scale & Corrosion Inhibitor for Open Circulating Systems

15 gallon 95

Cooling Scale & Corrosion Inhibitor for Open Circulating Systems

Mini-Bulk Delivery, 55

Cooling Microbiocide, Oxidizing, (Bromine & Chlorine) Inhibitor (Algae, Bacterial Slimes, &Fungi) for Open Circulating Systems

6.5 Gallon Pail, 40-60

lbs, Tablets

Cooling Antimicrobial, Liquid Stabilized Bromine

15 gallon 90

Cooling Antimicrobial, Liquid Stabilized Bromine

Mini-Bulk Delivery, 55 gallons

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

15 gallon 6

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

Tablets (20-25 ea) in

3.5 gallon container

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

Mini-Bulk Delivery, 55 gallons

Cooling Nitrite-based Corrosion & Scale Inhibitor for Closed Circulating Systems (Glycol Capatible)

15 gallon pail 15

On-Site Support On-Site Water Treatment Support

Months 12

Option Year Two (2)

Option Year Three (3) of Units

Price per Unit Each

Total Unit Price

Boiler Phosphate for Scale Control 15 gallon 29

Boiler Phosphate for Scale Control Mini-Bulk Delivery, 55 gallons

Boiler Sulfite for Corrosion Control 15 gallon 25

Boiler Sulfite for Corrosion Control 5 gallon 75

Boiler Sulfite for Corrosion Control Mini-Bulk Delivery, 55 gallons

Boiler Amine Condensate Corrision Control Treatment

Mini-Bulk Delivery, 55 gallons

Boiler Caustic Soda for Corrosion and Scale Control

15 gallon 30

Boiler Caustic Soda for Corrosion and Scale Control

5 gallon 120

Boiler Caustic Soda for Corrosion and Scale Control

Mini-Bulk Delivery, 55 gallons

Boiler Multifunctional Formulatoin for Low Pressure Steam Boilers with Low Makeup

15 gallon 85

Boiler All polymer boiler scale inhibitor for steam systems less that 600 psig

Mini-Bulk Delivery, 55 gallons

Boiler Closed Loop Corrosion & Scale Inhibitor, Nitrate based, for Hot Water Boilers greater than 180F

15 gallons 20

Boiler Passivating Oxygen Scavenger

Mini-Bulk Delivery, 55 gallons

Cooling Scale & Corrosion Inhibitor for Open Circulating Systems

15 gallon 95

Cooling Scale & Corrosion Inhibitor for Open Circulating Systems

Mini-Bulk Delivery, 55

Inhibitor (Algae, Bacterial Slimes, &Fungi) for Open Circulating Systems

6.5 Gallon Pail, 40-60

lbs, Tablets

Cooling Antimicrobial, Liquid Stabilized Bromine

15 gallon 90

Cooling Antimicrobial, Liquid Stabilized Bromine

Mini-Bulk Delivery, 55 gallons

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

15 gallon 6

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

Tablets (20-25 ea) in

3.5 gallon container

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

Mini-Bulk Delivery, 55 gallons

Cooling Nitrite-based Corrosion & Scale Inhibitor for Closed Circulating Systems (Glycol Capatible)

15 gallon pail 15

On-Site Support On-Site Water Treatment Support

Months 12

Option Year Three (3)

Option Year Four (4) of Units Price per Unit Each

Total Unit Price

Boiler Phosphate for Scale Control 15 gallon 29

Boiler Phosphate for Scale Control Mini-Bulk Delivery, 55 gallons

Boiler Sulfite for Corrosion Control 15 gallon 25

Boiler Sulfite for Corrosion Control 5 gallon 75

Boiler Sulfite for Corrosion Control Mini-Bulk Delivery, 55 gallons

Boiler Amine Condensate Corrision Control Treatment

Mini-Bulk Delivery, 55 gallons

Boiler Caustic Soda for Corrosion and Scale Control

15 gallon 30

Boiler Caustic Soda for Corrosion and Scale Control

5 gallon 120

Boiler Caustic Soda for Corrosion and Scale Control

Mini-Bulk Delivery, 55 gallons

Boiler Multifunctional Formulatoin for Low Pressure Steam Boilers with Low Makeup

15 gallon 85

Boiler All polymer boiler scale inhibitor for steam systems less that 600 psig

Mini-Bulk Delivery, 55 gallons

Boiler Closed Loop Corrosion & Scale Inhibitor, Nitrate based, for Hot Water Boilers greater than 180F

15 gallons 20

Boiler Passivating Oxygen Scavenger

Mini-Bulk Delivery, 55 gallons

Cooling Scale & Corrosion Inhibitor for Open Circulating Systems

15 gallon 95

Cooling Scale & Corrosion Inhibitor for Open Circulating Systems

Mini-Bulk Delivery, 55

Inhibitor (Algae, Bacterial Slimes, &Fungi) for Open Circulating Systems

6.5 Gallon Pail, 40-60 lbs, Tablets

Cooling Antimicrobial, Liquid Stabilized Bromine

15 gallon 90

Cooling Antimicrobial, Liquid Stabilized Bromine

Mini-Bulk Delivery, 55 gallons

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

15 gallon 6

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

Tablets (20-25 ea) in

3.5 gallon container

Cooling Microbiocide, Nonoxidizing, (Isothiazolin) Biological Growth Inhibitor (Algae, Bacterial Slimes, & Fungi) for Open Recirculating Systems

Mini-Bulk Delivery, 55 gallons

Cooling Nitrite-based Corrosion & Scale Inhibitor for Closed Circulating Systems (Glycol Capatible)

15 gallon pail 15

On-Site Support

On-Site Water Treatment Support

Months 12

Option Year Four (4)

INCIDENTAL SERVICES

SPECIFICATIONS

WATER TREATMENT CHEMICALS FOR

BOILER, COOLING TOWER, AND CIRCULATED WATER SYSTEMS

ABERDEEN AND EDGEWOOD AREAS, ABERDEEN PROVING GROUND, MARYLAND

1 June 2019

C.1 GENERAL INTENTION.

a. The intent of this requirement is to obtain recurring treatment chemicals supplies and associated incidental services for boilers, cooling towers, and circulated hot and chilled water systems at the Aberdeen and Edgewood Areas of Aberdeen Proving Ground (APG), Maryland.

b. The line item quantities listed in Attachment APricing Schedule, are estimations of the quantities the Government may order during the active ordering period. It is not the intent of the Government to order all of the line items at one time. The Government maintains a + or – purchasing strategy and is not committed to purchase exactly 100% of the materials listed. Both the Government acceptor and the vendor will maintain a log to track the values obligated and the quantities ordered throughout the ordering period in accordance with the offeror’s proposed price schedule.

Spreadsheets shall be made available to the Contracting Office on a monthly basis. No order is to be placed when purchase materials without both parties concurring that there are available funds. No services are to be performed without both parties concurring that there are funds available. Obligations made without concurrence of available funding shall not be the Government’s responsibility.

C.2 GENERAL REQUIREMENTS. The Vendor shall provide all chemicals, tools, materials, equipment, transportation, technical expertise and services incidental to provide the necessary water treatment chemicals for heating and cooling systems and associated equipment in accordance with the requirements specified herein. These chemicals shall control scale, corrosion, and organic growth within the treated systems. The work consists of performing continuous, incidental analysis of the water present in these systems. This includes setting up and/or adjusting controls on chemical feed pumps; supplying and dispensing chemicals to meet specified concentration levels; monitoring chemical levels to maintain required concentrations; analyzing raw water, softened makeup water, and feed water; adjusting water softener controls; backwashing water softeners; adding salt and resin to water softeners; adjusting blow-down controllers on boilers and cooling towers, and making recommendations to attain optimum water quality. The vendor shall work with the Government operating staff in order to accomplish all necessary requirements. The vendor shall coordinate deliveries of all chemical containers with the Government acceptor. The chemicals on the vendor's tanker truck(s) (minibulk) shall be delivered directly to individual sites.

These deliveries are not required to go through the receiving warehouse.

a. The Government makes no representation or guarantee as to the condition of equipment on the start date of the contract, and no adjustments will be made in contract price relative to equipment condition after award. The vendor shall make recommendations to the Government operating staff if equipment is found to be defective or missing during the period of this contract.

b. Existing inventory:

(1) The vendor shall examine the existing inventory before initiating the new treatment program and shall notify the Contracting Office if his/her treatment is incompatible with the existing inventory. Based on the notification, the Contracting Office will decide if continued use of the existing inventory is warranted.

c. The vendor shall supply treatment products in disposable containers. All containers shall be labeled at the factory as to its contents. Any container without a label will be rejected by the Government and returned for corrections. The vendor shall remove any container that is missing a label, is damaged or contains a label that cannot be read. The vendor shall not re-label containers on-site. Additionally, the vendor shall certify, in writing to the Government acceptor that he/she has a drum recycling and elimination program established. The vendor shall remove these containers from the installation on a monthly basis.

d. The vendor shall supply treatment products in mini-bulk delivery form when directed by the Government acceptor. Delivery of chemicals by this method will be no less than 20 gallons per site and could be as great as 1,000 gallons per site. The average existing tanks range in size from 30 to 200 gallons. Each delivery shall be metered at the truck and a receipt printed and provided to the Government.

e. All containers, both disposable cans and bulk delivery drums, shall have a secondary containment capable of holding the entire contents of the primary container.

f. The vendor shall submit a certified list of active ingredients for each product he/she intends to supply. This list shall include the percentage by weight or volume of each ingredient per unit of product. If the requested information is proprietary in nature then only those Government employees with a need to know will have access to it. This information will not be released to the public.

g. The vendor shall respond, on site, within two (2) hours of notification for emergency situation(s).

C.3 EVALUATION FACTORS.

This is a Lowest Price Technically Acceptable (LPTA) award. The following factors will be evaluated to determine offeror’s technical acceptability. The vendor must be found technically acceptable in all factors in order to be considered for award. A furnished copy of all resume(s), certificate(s) and any other pertinent supporting documentation shall be submitted with the proposal as proof of qualification. Failure to submit proof of qualification will result in a rating of Technically Unacceptable. Submissions shall not exceed 30 pages and all sumbissions shall be submitted electronically.

a. The chemical manufacturer/supplier shall be an International Organization for Standardization (ISO) 9001:2008 certified company. ISO 9001:2008 is an international standard for quality management and assurance. ISO 9001:2008 certification typically involves quality assurance audits conducted by an independent third-party registrar that scrutinizes aspects of a company's quality system. It requires strict compliance with ISO quality standards as well as the company's own procedures, supported by documentation that must be consistently maintained.

b. The vendor shall have a minimum of ten years’ experience servicing boiler and cooling water systems. No other vendors need apply.

c. The vendor shall provide on-site water treatment support to gather samples, test, dispense, and monitor water chemistry on a continual basis. The on-site water treatment support individual(s) shall have a minimum of five (5) years of experience servicing boiler and cooling water systems. Additional support personnel under the supervision of the primary on-site water treatment support individual(s) are authorized to assist completion of this requirement.

These personnel are not required to possess any special qualifications. The on-site water treatment support individual(s) shall remain on site at all times when assisting personnel are working on a system.

No substitutions shall be made to the on-site water treatment support except in accordance with this paragraph. All proposed substitutions shall be submitted, in writing, fourteen (14) calendar days in advance of the proposed substitutions to the Contracting Office. All requests for substitutions shall include a complete resume for the proposed substitute, and any other information requested by the Contracting Office as needed in order to approve or disapprove the proposed substitution. The Contracting Office will evaluate such requests and promptly notify the vendor of approval or disapproval thereof.

Historical Data: Historically the on-site water treatment support has been performed by one (1) individual on a full time basis.

e. The vendor shall provide the name and certification of a state of Maryland (or equivalent) certified laboratory that will be utilized to perform metallographic analysis, chemical and deposition analysis.

C.4. VENDOR FURNISHED ITEMS. The vendor shall provide all equipment, transportation and materials to perform the requirements of this contract. When disputes arise concerning material such as the type of chemicals provided, the vendor shall, at no cost to the Government, remove and/or replace the material so that compliance with the Government's requirements are satisfied. At any time during this contract, the Government may request samples of each chemical proposed for use by the vendor. It will be the Government's prerogative to have these samples tested for ingredients by its own sources, or to require the vendor to have the samples tested by an independent laboratory. The testing laboratory will determine the required testing size of these samples. The cost for sampling and testing will be the responsibility of the vendor. If testing by the independent laboratory proves that the vendor is not at fault, then the Contracting Officer will issue a modification to pay for the sampling and testing cost.

C.5 VENDOR WORK HOURS. Normal working hours on Aberdeen Proving Ground (APG) are 7:00 AM to 4:30 PM, Eastern Standard time, Mondays through Friday, except for federal holidays. Unless otherwise authorized by the Government acceptor, the vendor shall provide the required supplies and incidental services during the indicated normal hours.

The vendor will not normally be expected to work during federal holidays. Requests to work hours other than those specified shall be submitted no less than 24 hours prior to the time the vendor desires to perform such work. The requests shall include contract number, date of work, anticipated number of personnel and anticipated working hours. The applicable Service Contract Act Wage Determination shall be implemented for all employees during normal working hours or weekends and or holidays.

FEDERAL HOLIDAYS

New Year’s Day January 1 Martin Luther King’s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

C.6 MANAGEMENT VERIFICATION. The vendor shall verify the total work effort associated with incidental services required herein to assure fully adequate and timely completion of these incidental services. Included in this function are a full range of management duties including, but not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The vendor shall provide adequate personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. The vendor shall provide an English speaking and writing Project Manager who shall be available for communication with the Contracting Office and other Government representatives during delivery. The individual shall be responsible for the overall management and coordination of the contract and shall act as the central point of contact with the Government. The vendor shall provide a telephone number(s), at which the Project Manager may be contacted on a seven day-a-week, twenty-four hours, a day basis. The on-site water treatment support individual(s) shall not serve in a dual capacity as the Project Manager.

a. Work Schedule. The vendor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the vendor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc. Any interference shall be coordinated with the Government acceptor.

b. Notice of Equipment Shut-Downs. Prior approval shall be obtained from the Government acceptor, except in emergencies, for work requiring shut-down of equipment in use, for more than thirty minutes, during regular work hours. All such requests must be submitted at least 72 hours in advance. In cases where shut-down is necessary, the vendor shall coordinate the shut-down with the Government acceptor or other designated representative for that affected building.

C.7 CONTINUITY OF SUPPLY. To ensure continuity of essential supply, the vendor shall be prepared to fully supply chemicals on the start date of this contract, and should not assume that Government or previous vendor employees will be available to guide, direct, or specifically orient each new employee.

C.8 GENERAL REQUIREMENTS AND PROCEDURES.

a. Standards. All work shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the Heating and Air Conditioning trades industry; the equipment manufacturer;

all applicable activity, local, state, and federal standards; and all applicable building and safety codes.

b. Major Repairs. Major repair is not considered to be within the scope of this contract and will be accomplished by a separate contract vehicle or by Government forces. This exclusion does not apply if the repair is required to correct damage caused by the vendor's negligence. Repair of damage caused by the vendor will be completed at the vendor's expense. Disagreements concerning responsibility for repairs will be forwarded to the Contracting Officer for resolution.

c. Replacement, Modernization, Renovation. During the term of the contract, the Government may replace, renovate, or improve equipment, systems, and components at the Government's expense and by means not associated with this contract.

d. Equipment Under Manufacturer's or Installer's Warranty. Equipment, components, and parts, other than those installed under this contract, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the Contracting Officer. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the vendor shall be reported to the Government acceptor and Contracting Office so that necessary action may be taken. The vendor shall be knowledgeable of the equipment, parts, and components that are covered by warranty and the duration of such warranties. Available warranty information will be furnished to the vendor by the Government acceptor.

e. Interface With Other Contractors, Vendors and Government Forces. Attention is invited to the fact that other vendors and/or in-house government forces are engaged in similar and supporting work, requiring close cooperation.

The vendor for this contract shall cooperate with all other vendors and avoid conflicts with other vendor's performance and work schedules. In the event of conflicts with other vendors that cannot be satisfactorily resolved, the matter shall be referred to the Contracting Office for decision. Such decisions shall be final, subject to right of appeal in accordance with the terms of the contract.

f. Reporting Equipment Deficiencies. Any equipment deficiencies noted by the vendor during incidental service work, or at any other time shall be reported in writing to the Government acceptor for that building or facility.

(1) Deficiencies discovered which could potentially jeopardize the operation of items of equipment in critical facilities shall be reported by phone immediately, and followed up by written notice within 48 hours.

(2) All non-operational threatening deficiencies shall be reported in writing to the Government acceptor. If discovered during operational checks deficiencies shall be reported not later than 9:00 AM the following workday.

g. Internal Cleaning. Internal cleaning by the vendor to remove scale, fouling, or other water treatment related items from heating or cooling system equipment such as boilers, cooling towers, condensers, chillers, etc. is considered to be within scope of this contract. The vendor shall be responsible for providing labor and chemicals for the cleaning. The vendor shall also provide testing, technical advice, chemical recommendations, cleaning procedures, and follow-up testing. Water in systems that are chemically treated for internal cleaning will be tested prior to discharge to the sanitary sewer system. Discharge water shall be non-toxic and pH neutral (7.0). Drainage to the storm water system is strictly prohibited.

h. Layup of Equipment. Water treatment of heating and cooling systems for this requirement is a year round responsibility. Although the heating season occurs approximately from 1 October through 30 April, there are approximately six (6) boilers that continue to run during the summer. The vendor shall be responsible for providing technical advice, chemical recommendations, procedures, and follow-up testing for wet or dry layup of boilers during idle periods and winterization of cooling systems.

i. Personal Protective Equipment (PPE). All vendor, subvendor, and shipping employees who transport, deliver, dispense, handle, or transfer any chemical shall use the recommended PPE listed on the Material Safety Data Sheet (MSDS) for that chemical.

j. Delivery Vehicles and Drivers. All vendor, subvendor, or shipping company vehicles coming on Aberdeen Proving Ground shall comply with Code of Federal Regulations, Title 49, Parts 100-199.

k. Emergency Response. In the event a hazardous condition arises, the vendor shall immediately notify the Installation “Emergency Operations Center” (dial 911 on post phones or 911 from a commercial phone on or off post) and implement corrective actions to prevent further injuries or damage to the environment. All costs incurred as the result of a vendor caused spill, leak, fire, explosion or other accident are the sole responsibility of the vendor.

C.9 VERIFICATION TESTING. Verification testing is defined as requests for analysis or technical advice which are phoned in to the vendor by the Government acceptor. Verification testings are brief in scope and do not require detailed job planning.

a. Chemical Verification (Testing), Supply and Associated Incidental Service Calls.

(1) Normal Working Hours. The Government acceptor will call requests during normal working hours and classify each call in accordance with the definitions provided below.

(2) After Normal Working Hours. The vendor shall receive all service call requests directly from

Government acceptor after normal working hours, on weekends, and holidays. Calls received after normal working hours will be classified by the Government acceptor as an emergency, and responded to accordingly. Authorized Government representatives may upgrade or downgrade the classification of any service call received by the vendor.

b. Response to Verification/Supply/Associated Service Calls. The vendor shall have adequate procedures for receiving and responding to emergency service calls 24 hours per day, including weekends and during holidays. All telephone calls shall be answered by an individual fully familiar with the vendor's work control procedures and the terms and conditions of this contract. Emergency and routine calls shall be considered received by the vendor at the time and date the telephone call is placed by the Government acceptor or any other authorized Government representative.

(1) Response by Classification.

(a) Emergency Calls. The vendor shall respond immediately and must be on the job site and working within two (2) hours after receipt of an emergency service call. The vendor shall work continuously, without interruption, and shall rectify the emergency condition before departing the job site.

(b) Routine Calls. All routine calls shall be completed within two (2) working days after receipt.

Routine calls shall normally be accomplished during normal work hours, Monday through Friday.

c. Supplies, Materials and Equipment. The vendor shall maintain sufficient commercial, off-the-shelf supplies, materials and equipment on-hand to support service work requirements. Lack of availability of supplies, materials or equipment shall not relieve the vendor from the requirement to complete service call work within the time limits specified above.

C.10 CHEMICAL TREATMENT OF BOILERS.

a. Determine the appropriate chemical feed, surface and/or bottom blow-down rates, and makeup water rates for all designated systems to achieve the Boiler Water Quality Limits specifications. The actual dispensing of chemicals into the boiler systems by the vendor will be at the discretion of the Government acceptor. Additionally, adjustments to other water quality controls such as, automatic surface blow-down systems, bottom blow-down, water softener, etc. will also be at the discretion of the Government acceptor.

b. Weekly Supply and Inspection shall include but is not limited to: visual inspection, water analysis, treatment recommendation, and any additional comments. During these inspections, the equipment will be visually inspected and any mechanical or chemical related problem or potential problem will be reported in writing to the Government acceptor. Any recommendation for changes in equipment or service that will improve the systems efficiency shall also be reported. However, it will be the Government’s responsibility to correct or repair any mechanical and equipment malfunctions.

c. On a monthly basis the vendor shall perform and prepare a written report for the following tests which shall be conducted on a weekly basis:

(1) Hardness of makeup water (after softener), feed water (makeup plus condensate), and condensate expressed as parts per million (ppm).

(2) Total Alkalinity of makeup, system water and condensate expressed as parts per million (ppm as bicarbonates).

(3) Conductivity of makeup, system water, and condensate expressed as Micromhos/cm.

(4) Total Dissolved Solids (TDS) of makeup water, feed water, steam, and condensate expressed as ppm.

(5) pH of makeup water, feed water, steam, and condensate.

(6) Phosphate level for scale control of boiler water expressed in ppm.

(7) Sulfite level for oxygen scavenging of boiler water expressed in ppm.

(8) Hydroxide Alkalinity of boiler water expressed in ppm CaCO3.

(9) Iron and Silica tests will be conducted on the makeup, feed water, and condensate at least initially and then on an as needed basis. Results should be expressed in ppm of soluble or insoluble iron and silica.

(10) Specialty Tests for specific substances when recommended by the vendor or requested by the

Government acceptor will be conducted.

d. The vendor shall monitor the condensate steam lines so that normally corrosive water conditions can be tracked to provide the most effective chemical treatment with the least amount of corrosion exposure and damage. This will be conducted by the use of the appropriate corrosion coupons as described for cooling towers.

e. On a monthly basis, the vendor shall recommend specific inventory levels of chemicals, reagents, equipment, etc.

to maintain a consistent and readily available supply.

f. The vendor shall provide water analysis of the raw domestic water, softened makeup water, boiler feedwater, and system water. The vendor shall determine the effectiveness of water softeners and make recommendations. Tests for iron and silica will be included in the analysis when requested by the Government acceptor or recommended by the vendor.

g. Whenever a system being treated is to be opened up by the HVAC Shop for inspection, a vendor's representative shall be available at the site for consultation. The vendor will be notified at least 24 hours in advance of this inspection.

h. The vendor shall provide information for the proper wet or dry layup of heating systems during periods of nonuse.

The vendor shall provide the proper chemicals for the layup. The vendor shall test wet layup systems upon issuance of contract award and then continue to test on a monthly basis. The vendor shall inspect dry layup systems upon issuance of contract award and then continue to test monthly and report any discrepancies to the Government acceptor. The Government will notify the vendor approximately five (5) calendar days before a heating system is being scheduled for laying up.

i. All chemical additions and treatment methods shall comply with the latest Environmental Protection Agency requirements and recommendations. Boiler blow-down and other discharges shall be maintained in compliance with all applicable federal, state, and local laws and regulations. Chromates, molybdate, chlorine, zinc, and other heavy metal chemical compounds, which are considered potential pollutants, shall not be used. All chemicals shall be acceptable for discharge to the sanitary sewer system. All chemicals shall be submitted to the Government for review and approval prior to use.

C.11 SPECIFIC REQUIREMENTS FOR COOLING TOWER SYSTEMS. The vendor shall provide treatment of cooling tower circulating water. Treatment shall consist of, but not be limited to, development of a treatment program for each cooling tower; installation of monitoring and treatment equipment; flushing and cleaning of cooling towers; and testing and treatment of circulating water to prevent accumulation by precipitation of scale, corrosion, biological growths, and other foreign materials. The actual dispensing of chemicals into the cooling tower systems, by either the vendor or Government forces, will be at the discretion of the appropriate Government acceptor. Additionally, adjustments to other water quality controls such as, blowdown, water softener, etc. will be at the discretion of the appropriate Government acceptor. The vendor shall provide technical advice, chemical recommendations, procedures, and follow-up testing for the winterization of cooling towers and condenser water systems.

a. Treatment Program. The vendor shall provide a circulating water treatment program for each cooling tower in accordance with the following requirements. After approval, the program will be continuously monitored and modified by the vendor as required to meet the treatment standards required per the equipment recommendations.

All proposed changes to the approved program shall be submitted in advance for the Government acceptor’s approval.

(1) Proposed Treatment Program. An outline of proposed chemical treatment procedures shall be provided for the Government acceptor’s approval at least 15 calendar days prior commencement of work on the contract. The proposed procedures shall comply with the requirements specified in below, and shall include:

(a) The amount, type, and methods of feeding and controlling of chemicals to be used. Where applicable, include chemical active ingredient levels in parts per million (ppm).

(b) The vendor shall specifically address how he/she plans to remove and prevent the formation of Legionella bacteria. The outline shall describe a legionella outbreak protocol.

(c) Shop drawings showing the proposed installation of chemical feed equipment and coupons required for corrosion testing.

(d) Proposed limits for pH, conductivity - total dissolved solids (TDS), corrosion inhibitor, scale inhibitor, and biocide. The concentration ratio to be used as the operating base shall also be provided.

(e) Proposed chemical shipping, handling, and storage procedures. Include specimen label, product registration number, and application instructions for all proposed algaecides.

(f) Proposed record keeping forms and procedures.