A02_Justification-SAP_(under_$250K)_Sysmex_Hematology_Analyzer_Redacted.pdf

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JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION for

SIMPLIFIED ACQUISITIONS VALUED BELOW $ 50K

FAR 13.106-1(b)(1)(i) Soliciting from a single source FAR 13.106-1(b)(1)(ii) Brand name specification

PURCHASE REQUEST NUMBER: DESCRIPTION OF ACTION:

New Requirement Modification

ESTIMATED VALUE (inclusive of options):

FUND TYPE: YEAR:

1. NAME OF PROPOSED SOLE SOURCE CONTRACTOR / BRAND NAME MANUFACTURER:

2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

3. UNIQUE SALIENT CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE

REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:

4. REASON WHY CONTRACTOR IS THE ONLY SOURCE CAPABLE OF MEETING MISSION REQUIREMENTS;

SPECIFICALLY, THE REASON NO OTHER SOURCE CAN MEET THE UNIQUE CAPABILITIES IN SECTION 3:

Is this a follow-on contract? yes no If yes, provide contract number: _____________________________

5. MARKET RESEARCH:

6. TECHNICAL CERTIFICATION:

I certify that the supporting data under my cognizance, which is included in the sections above, is accurate and complete to the best of my knowledge and belief.

NAME AND TITLE OF CUSTOMER DIGITAL SIGNATURE EMAIL ADDRESS DATE

Sysmex, 577 Aptakisic Road, Lincolnshire, IL 60069 and CAGE Code

The Sysmex XN1000V-100-BPR multi-species hematology analyzer is a critical piece of laboratory equipment essential to support mission required toxicological studies. The instrument is used to analyze whole blood samples for red and white blood cell counts, white blood cell identification, hemoglobin, cell morphology, and other parameters essential for detecting adverse effects of agents being tested for toxicological effects. It will replace the currently used Abbott Cell Dyn 3700 which is over 10 years old and will not be supported or repairable by the manufacturer in 2020. The hematology analyzer is a stand-alone unit among other analyzers within the clinical chemistry lab. The estimated cost includes the analyzer, the manufacturer's proprietary veterinary software package for analyzing animal specimens of various species, 2-day training for 1 technician, unlimited virtual training for other users, and a 1-year full service warranty. Extended warranty options are available at additional cost.

There are few comparable multi-species veterinary hematology analyzers commercially available. Lesser analyzers lack the required sample throughput or time for analysis, and provide fewer analysis parameters. The Sysmex while at a higher cost point has several technological advantages compared to the currently used Cell-Dyn 3700 including reticulocyte analysis. The closest comparable unit is the Advia 120, which also provides fluorescent identification of cells. The Sysmex analyzer has a lower required sample volume compared to the Advia which greatly benefits small animal toxicology studies.

Market research was performed by Matthew Bazar, biologist, Army Public Health, with >15 years' experience maintaining the Toxicology Directorate's clinical chemistry laboratory. The Sysmex XN1000V-100-BPR, Siemens Advia, and the Abbott Cell-Dyn 3700 (which we are replacing) are the only analyzers in a "comparable" class in terms of capability, throughput, and cost per analysis. These three analyzers are commonly employed in reference labs and used to correlate and verify performance of other units. The Advia and Cell-Dyn have similar cost points due to similarities in technology. Commercially available analyzers at lower cost points include the IDEXX Pro-cyte, Heska Hema-True, and Abaxis VetScan HM5. The primary limitation to these analyzer are the time required for analysis, reduced analysis parameters, higher sample volume requirements, increased cost-per-sample, lack of sufficient data storage and d l d bilit d i bilit t t t i fil D i 2QFY15 MAJ M tth W

The Sysmex XN1000V-100-BPR was specifically designed for multi-species hematology analyses. It has the lowest required sample volume vs comparable analyzers which is critical for our mission required small animal toxicology studies. In addition to whole blood analysis, it allows analysis of unique fluids including bronchial alveolar lavage fluid. It l id difi bl t f i l l ith t i l hi h i i ibl t d ft

7. ACTIONS TO INCREASE COMPETITION (For Contracting Personnel Use):

8. CONTRACT SPECIALIST/PURCHASING AGENT REVIEW:

I have done my due diligence in verifying the information presented above by the requiring activity and have attempted to obtain competition to the maximum extent practicable.

NAME OF REVIEWER DIGITAL SIGNATURE EMAIL ADDRESS DATE

9. ENDORSEMENT OF THE ACC-APG TENANT DIVISION CONTRACTING OFFICER

I hereby approve / disapprove this justification in accordance with the authority cited on this document.

Approval is based on the availability of funds and provided that the services and property herein described have been otherwise authorized for procurement.

NAME OF CONTRACTING OFFICER DIGITAL SIGNATURE EMAIL ADDRESS DATE

7. ACTIONS TO INCREASE COMPETITION (For Contracting Personnel Use):

MARKET RESEARCH COMPLETED:

Suggested methods to validate sole sources are as follow:

Dynamic search of the World Wide Web (www.) utilizing www.google.com (using key word or part number search) results should be documented to include .pdf prints of the results Mandatory source:

GSA Advantage https://www.gsaadvantage.gov/advantage/main/start_page.do CHESS https://chess.army.mil/

Call Log:

Submitted with date time and contact of discussion with vendors (highly recommend email correspondence documentation with vendors).

See further details on the next page.

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In addition to the Market Research conducted by the requiring activity, Contracting Officer has further conducted Market Research primarily using the System for Award Management (SAM) database IAW FAR Part 13.102(a) and key words search on Small Business Database website indicated that there is not a possible expectation of obtaining offers from other business concerns that are competitive in terms of market prices, quality, and delivery to perform this requirement. As stated in the market research section above, the Sysmex system is the one to meet the requirements in terms of analysis capability and reliability.

Furthermore, the Contracting Officer called Sysmex America Inc. and followed up with the email to confirm if Sysmex had any authorized distributors for the requesting item; and the confirmation from Sysmex is they are the only distributor.

Based on the above information, it would be advantageous to the Government to procure this requirement on a sole source basis IAW FAR 13.106(1)(b)(1)(i) soliciting from a single source.

A notice of intent to award sole source will be posted on Federal Business Opportunities (FBO) prior to award.