A01_DES_Police_Vehicle_Markings_PWS_final.doc

Attachment Solicitation W56ZTN-15-T-0021

Performance Work Statement (PWS)

Directorate of Emergency Services

Vehicle Markings

Version 1.0

31.0 Introduction

1.1 Background

1.2 Scope

2.0 General Requirements

2.1 Non-Personal Services

2.2 Contract Management

2.3 Contract Administration

2.4 Contractor Personnel, Disciplines, and Specialties

2.5 Location and Hours of Work

3.0 Performance Requirements

3.1 Apply Markings to police and security vehicles.

4.0 Security and Safety

4.1 Safety

4.2 Government Furnished Property

4.3 Quality Control

4.4 Quality Assurance Surveillance Plan (QASP)

5.0 Deliverables

Performance Work Statement (PWS) Directorate of Emergency Services DES Vehicle Markings

1.0 Introduction

The contractor shall provide Brand Name Grafix Shoppe Decal sku ULT-2140 modified to fit make and model of vehicle, all personnel, equipment, tools, materials, supervision, and non-personal services necessary to support Police and Security approved decal installation as defined in this Performance Work Statement (PWS). The services to be conducted by the contractor are to include providing the brand name Grafix Shoppe graphic ULT-2140 reflective marking kit for install, removal of old decals if necessary and the installation of Police and Security decals for all vehicle makes and models at Directorate of Emergency Services (DES) at various locations at Aberdeen Proving Ground (APG).

1.1 Background

DES is responsible for the safety and security of the APG community. The emergency vehicle fleet is continually rotated through General Services Administration (GSA). Vehicles provided to DES do not arrive as marked emergency vehicles. DES has no control over the schedule delivery for acceptance of fleet inventory. Once received and accepted DES is responsible for the acquisition, installation and removal of emergency vehicle markings that are necessary for the safety of the officers operating the vehicles

1.2 Scope

DES does not know the make and models of vehicle until received on installation. Contractor shall have the capability and flexibility to obtain Grafix Shoppe decal ULT-2140 that will correctly fit make and model of vehicle requested for service, remove old defective decals if requested, and be capable to install new Police and Security decals for all makes or models. The objective of this contract is to fulfill the obligation of marking the fleet as emergency vehicles.

2.0 General Requirements

Contractor will provide the government with manufacturer’s equipment specifications and guides related to the materials used.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Aberdeen Proving Ground and the contractor's corporate offices.

2.3 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.4 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.5 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at APG DES Government facilities. Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight (8) hours per day, 40 hours per week. Flextime workers start not earlier than 0600 and not later than 0900.

Recognized US Holidays:

New Year’s Day

Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day 3 Performance Requirements

The contractor shall be responsible for providing Brand Name Grafix Shoppe reflective marking kit Decal ULT-2140 that will correctly fit the make and model of the vehicle request for service, removal of old decals if necessary and installing Police and Security vehicle decals which have been approved by the Director of Emergency services. The contractor, as an independent contractor and not as an agent of the Government, shall furnish the necessary resources to perform the following work:

Graphic: The Grafix Shoppe reflective marking kit sku ULT-2140 is currently being use in the fleet. This brand has been designed for APG and has all the correct font, color and emergency vehicle requirements. Vendor upon request through a Call order will be authorized to begin work. Graphic Shoppe reflective marking kit ULT-2140 shall be modified in a joint effort with Grafix Shoppe, decal installation vendor, and COR to ensure correct emergency designation (ie Police or Security) and fit for make and model of various vehicle that have been requested for service. Final proof of Police and Security decals will be approved by the COR/PM prior to any mass production and application. Once written approval on final proofs is received from COR/PM vendor shall place order for graphic.

Installation Process. Decals will be applied with a pressure sensitive adhesive, using commonly accepted industry techniques. Old and defective decals will be removed from the vehicles using commonly accepted industry techniques without causing damage to the vehicle, paint or finish.

Warranties and Defects: All decals will be coved by warranty for two years against manufactures defects. Imperfections such ask bubbles and creases as a result of installation will disappear within 60-90 days. Tears, chips and marks which alter the graphic and occur prior to and/or during installation will be considered defective and will be replaced at no expense to the government.

3.1 Apply Markings to police and security vehicles.

Performance Standards Standard: All work areas shall be cleaned up after work is completed. Accepted Quality Limit: 100% Standard: Contractor will apply markings using industry standards. Accepted Quality Limit: 100%

3.2 The Contractor shall remove old markings from police and security vehicles for emergency vehicles.

Performance Standards: Markings will be removed without damage to the vehicles existing finish Accepted Quality Limit: 100%

4.0 Security and Safety

Access and General Protection/Security Policy and Procedures. All contractor and subcontractor employees with an area of performance within an Army controlled installation, facility, or area shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). On-Site Workers. The contractor support personnel working on-site shall wear a company-provided picture badge. The picture badge shall contain the employee’s name, company name, and a badge issue and expiration date. Government escort to facility. To get on post, a valid form of identification is required along with a valid vehicle registration. The contractor shall not be required to inspect, repair or perform maintenance on equipment that is contaminated or perform work under unsafe conditions.

4.1 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractors safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officers representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officers representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.2 Government Furnished Property

The contractor shall perform the removal and/or installation on Government Vehicles. Government will ensure vehicle is available for installation upon predetermined installation date. The government with make available workspace for use by the contractor in the performance of this contract.

4.3 Quality Control

The Contractor shall develop a Call Order Quality Control Plan(QCP) and maintain an effective quality control program to ensure services are performed in accordance with the Blanket Purchase Agreement (BPA) contract and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

4.4 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this BPA in accordance with the Governments Quality Assurance Surveillance Plan (QASP).

5.0 Deliverables

The contractor shall install and/or remove police, security, emergency and or similar type markings within 14 days after receipt of Call Order. The contractor will contact the PM to schedule the removal and installation.