B8_-_JA_Brand_Name_-_HF-VHF_Radio_Resupply_Redacted.pdf

DEPARTMENT OF THE ARMY

U.S. ARMY EXPEDITIONARY CONTRACTING COMMAND-AFGHANISTAN

925TH CONTRACTING BN- RCC CAPITAL

NEW KABUL COMPOUND

APO AE, 09354

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Supply/Service: Ministry of Interior (MOI) Afghan National Police (ANP) has a requirement to procure 5755 radios.

Authority: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Amount:

Prepared by:

SSG J. Scott Rinehart DSN: 318-449-4221 Contract Specialist Date: 3 MAR 2016 Email: jason.s.rinehart@afghan.swa.army.mil

Contracting Officer:

LTC Wyeth Anderson Contracting Officer Date: 3 MAR 2016

Technical:

Julie Birt EF 5.3 Director Date: 3 MAR 2016

Requirements:

Julie Birt EF 5.3 Director Date: 3 MAR 2016

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager:

Typed Name: Julie Birt

Signature: ________________________________________ Date: _________________________

Legal Counsel:

Typed Name: Peter Tuttle

Signature: ________________________________________ Date: ___ ______________________

BIRT.JULIE.I.1073051050

Digitally signed by BIRT.JULIE.I.1073051050 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=BIRT.JULIE.I.1073051050 Date: 2016.03.03 13:48:47 +04'30' 3 MAR 16

TUTTLE.PETER.G.122

9031933

Digitally signed by TUTTLE.PETER.G.1229031933 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=TUTTLE.PETER.G.1229031933 Date: 2016.03.11 10:43:39 +04'30'

CCEC-ECC-A-C

SUBJECT: Justification and Approval for Brand Name

CCEC-ECC-A-C 3 March 2016

MEMORANDUM FOR RECORD

SUBJECT: Justification and Approval for Brand Name

1. Agency/Contracting Activity: ECC-A, 925th CBN and RCC-Capital

2. Description of Action:

Nature: New Requirement Follow-On Requirement Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time and Materials

Funds: OMA Other Funds: FY15 ASFF

3. Description of Supplies/Services:

a. The total estimated dollar value of the proposed action is

b. The Afghan National Police (ANP) radio inventory is at a low inventory due to damage to existing equipment and atrophied maintenance practices. In an effort to sustain systems until the late 2016 requirement to restructure the VHF/HF network, additional radios are required to replenish depleted stock of mission capable systems. The purchase of these radios will also improve secure communications not achieved with legacy equipment.

The current urgent needs requirement includes:

-Radio Network and End User items, Equipment / Systems

-The VHF/HF encrypted radios from ICOM and CODAN (see Attachment A for parts list) for the ANP ‘front-line’/fighting forces. This plus up ANP equipment stock levels will be at no higher than 10% of Tashkil authorizations, using the approved CSTC-A Tashkil numbers. The VHF selection is determined by the Deputy Ministry of Interior’s request to gain more secure communications and the replacement due to damage or failure.

- 5755 VHF and HF radios will be procured. Only the manufacturer’s warranty and no additional warranties will be required for this this procurement. These radios are expected to last up to eight (08) years and become integrated into the new VHF and HF radio architecture.

4. Authority:

FAR 6.302-1(a)

(1) Citations: 10 U.S.C. 2304(c)(1) or 41 U.S.C. 3304(a)(1).

(2) When the supplies or services required by the agency are available from only one responsible source, or, for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

5. Reason for Authority Cited:

(a) Alternatives:

1. Delay the procurement of the radios and accessories. This alternative increases security risks for the ANP by not addressing the need to increase communications capabilities.

2. Open procurement for other manufacturer brands of radio. This alternative increases complexity by introducing the need for training on different radio systems, increases communications risks by introducing different radio systems that may not be able to communicate with each other, and increases supply chain complexity and costs by having to repair or replace parts on multiple types of equipment.

(b) Justification: The mission requires that the procurement office limit the type of radios to the brand name currently being used in order to simplify the Afghan supply chain and reduce complications in regards to maintenance and training that are created by multiple brands that are repaired with incompatible parts. Simplicity is a key goal for the Combined Security Transition Command-Afghanistan mission to enable the Afghan Government to be self-sustaining.

(c) Impact: Current inventory is partially depleted due to loss and damage. Currently there are not enough legacy radios in the inventory which support secure communications and loss of communication will deteriorate the Afghan’s ability to fight the insurgency.

6. Efforts to Obtain Competition: A Sources Sought (SS)/Request for Information (RFI) noticed was published on the Government Point of Entry FedBizOpps (FBO) for one week on 10 February 2016 to allow interested companies to see the required items and suggest alternatives as well as delivery schedules.

Four companies sent responses to the SS/RFI stating that they would be able to provide the required brand-name items within the time necessary. From past procurement history, there is at least one other vendor that did not respond to the SS/RFI but can provide the necessary items in this requirement.

7. Actions to Increase Competition: This is a bridge contract to replenish depleted radios due to damage to existing radios which will sustain the ANP until maintenance training restarts in late 2016. The replenished inventory combined with an enhanced maintenance on the existing inventory will limit opportunities for these particular radios in the future. Additionally, an ancillary goal of this procurement is to provide an "on ramp" action to transfer separate ANP radio network stovepipe infrastructures into a seamlessly integrated ANSDF common architecture.

8. Market Research:

(a) A SS/RFI was posted on FBO and four vendors expressed interest in the requirement as well as an ability to provide the items in the required time frame (See paragraph 9. Interested Sources).

(b) A recent procurement (Solicitation W56SGK-16-R-0010 MoI Workshop Spare Parts) was for similar items and five responsible offers were received as a result of the solicitation who were able to provide the brand-name items that are required for this solicitation. Two of the vendors provided responses to the RFI for this buy and the other three vendors also have the capability to provide offers (See paragraph 9. Interested Sources).

(c) The IGCE for this requirement was produced using current market price lists from industry manufacturers.

(d) This Market Research Report was prepared by Contract Specialist SSG J. Scott Rinehart.

9. Interested Sources:

The synopsis required by FAR 5.201 shall be published and any proposals received shall be considered

10. Other Facts:

(a) Procurement History:

Previous Purchase Orders(s) or Contract(s): Yes No Purchase order or contract number: W56SGK-16-R-0010 (Contract Pending) Was action competed? Yes No

(b) Other Facts: This justification serves two purposes: 1) outline only the urgent need requirements that must be put in place to ensure continued operability of critical radio C2 equipment and systems, and 2) act as an on-ramp that smoothly transfers separate ANP radio network stovepipe infrastructures into a seamlessly integrated ANSDF common architecture.

11. Technical/Requirements Certification: I certify that the supporting data under my cognizance which is included in the J&A is accurate and complete to the best of my knowledge and belief.

Typed Name: ______________________________________ Date: ___________________

Title: ________________________________ Signature: ____________________________

12. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: ______________________________________ Date: ___________________

Title: ________________________________ Signature: ____________________________

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination: price analysis techniques from established manufacturer price lists, IGCE, multiple offers and previous acquisitions.

Typed Name: ______________________________________ Date: ___________________

Title: ________________________________ Signature: ____________________________

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: ______________________________________ Date: ___________________

Title: ________________________________ Signature: ____________________________

Julie Birt 3 MAR 16 Acting Director, EF5.3 BIRT.JULIE.I.107

3051050

Digitally signed by BIRT.JULIE.I.1073051050 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=BIRT.JULIE.I.1073051050 Date: 2016.03.03 13:49:21 +04'30'

Julie Birt 3 MAR 16 Acting Director, EF 5.3 BIRT.JULIE.I.107

3051050

Digitally signed by BIRT.JULIE.I.1073051050 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=BIRT.JULIE.I.1073051050 Date: 2016.03.03 13:50:06 +04'30'

Wyeth S. Anderson 3 MAR 16 Contracting Officer

Digitally signed by

ANDERSON.WYETH.STEPHENS.1178096016

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=ANDERSON.WYETH.STEPHENS.1178096016 Date: 2016.03.04 21:42:23 +04'30'

Wyeth S. Anderson 3 MAR 16 Contracting Officer

Digitally signed by

ANDERSON.WYETH.STEPHENS.1178096016

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=ANDERSON.WYETH.STEPHENS.1178096016 Date: 2016.03.04 21:42:31 +04'30'

Approval: Based on the foregoing justification, I hereby approve the procurement of HF-VHF Radio Resupply on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304(c), subject to the availability of funds and provided that the services and property herein described have otherwise been authorized for acquisition.

Typed Name: Date:

Title: Signature:

HARGER.DARYL.PA

TRICK.1146563429

Digitally signed by

HARGER.DARYL.PATRICK.1146563429

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=HARGER.DARYL.PATRICK.1146563429 Date: 2016.03.11 14:08:51 +04'30'