Performance_Work_Statement_CSD_Inventory_DP_20151008_DC_Rvw_(DRAFT).pdf

PERFORMANCE WORK STATEMENT (PWS)

Central Supply Depot (CSD) Container and Warehouse Inventory

Part 1

1. GENERAL: This is a non-personal services contract that requires the contractor to inventory and organize approximately 4,400 (+/-) 40-foot containers and appropriate warehouses, enter the inventory information into Core IMS database, and train the designated Afghan National Army (ANA) personnel in all areas of the inventory management process. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to meet the terms of this contract, except for those items specified as government furnished property and services. The contractor shall fully perform to the standard in this contract.

1.2 Background: The Central Supply Depot (CSD) located in Kabul, Afghanistan requires immediate inventory, organization, and training services. These services will be for approximately 4, 400 (+/-) 40-foot shipping containers, which store material and equipment that have not been inventoried and entered into the

CoreIMS database to coalition standards. The contractor shall ensure all containers and warehouses are inventoried, and all the inventory information is successfully logged into the Core IMS database, and each inventoried container and warehouse are organized at the specific location. The contractor shall train the assigned ANA personnel on all areas of the inventory management process.

1.3 Objectives: The objective of this contract is for the contractor to inventory approximately 4,400 (+/-) unopen shipping containers and warehouses, record the inventory information into the Core IMS database, organize each container at the specific location once the inventory is finish, all the containers are located at the CSD, the Warsaw Pact Container Yard, and warehouses located at the Afghan National Army Logistics

Command (ANALC) in Kabul, Afghanistan. The contractor shall also conduct “Train the Trainer” training for all assigned ANA personnel in all areas of the inventory management process to coalition standards.

The end result is to highly educate and equip the ANA personnel so they can independently maintain and sustain the inventory process at the completion of this contract.

1.4 Scope: The contractor shall inventory all containers and warehouses, accurately record all the material, equipment and any other items, enter the inventory records into the CoreIMS data base within four (4) days of the date the section inventoried was completed. Organize each complete container in a specific location so that items can easily be distributed when needed. The contractor shall also utilize the train the trainer approach to educate assigned ANA personnel in all areas of the inventory management process.

1.4.1 Government personnel, equipment, and vehicles to inventory these containers are limited, the contractor shall provide the personnel and assets to complete this requirement, in coordination with the

ANA and their personnel.

1.4.2 The contractor shall work side by side and train Afghan counterparts while conducting the inventory at subsequent locations of the items inventoried.

1.4.3 The contractor shall maintain operations in the event of inclement weather and may be required to work through said weather.

1.4.4 The contractor shall assign a unique identification number to each container in the container yards.

The number will be painted in a white square on the upper right corner of the right hand outside door and then black block numbers 8 inches high will be placed (painted) within the square.

1.4.5 The contractor shall open each container, inventory all materials, equipment, and contents in the container and record the results of the inventory in the CoreIMS database within four (4) days.

1.4.6 The contractor shall complete an “Inventory Record Form” fully documenting the container contents in at least three (3) copies. After the results of the inventory are prepared and reviewed for quality control, one copy of the Inventory Record Form will be placed in a plastic page protector and taped/applied to the inside of the right-hand door of the container. One copy will be provided to the on-site government representative and one copy will be forwarded to the CoreIMS database section for entry into the CoreIMS database and the contractor will maintain a file of all the Inventory Record Forms. The Inventory Records

Form will be signed by one of the labors who inventoried the container, the person that enters the inventory record into the CoreIMS database and the company’s site manager or his delegate.

1.4.7 The Inventory Records Form will include at a minimum the following data elements for each container / aisle:

a) A contractor representative will take photo(s) of each section of items in the container / on the shelves.

b) NSN or Part Number/CAGE Code. In those cases where there is no immediate means to determine the NSN or part number/CAGE Code, the contractor will assign a unique identification number.

c) Complete nomenclature where possible taken from available supply or shipping documents, i. e., DD Form 1348 or other shipping documents. When there is no available documentation, the contractor will assign a complete nomenclature following standard US Military Cataloging

Process.

d) Unit of issue and quantity

e) Condition: Example - serviceable, unserviceable, or unknown.

f) The names/signatures of the person who inventoried the container / aisle; reviewed the inventory for quality control, entered the inventory information into CoreIMS and the project supervisor or their delegate.

1.4.8 A copy of each Inventory Record Form identifying the container / aisle inventoried by the container / aisle number applied under this contract will be provided to the encoders so information can be input into the CoreIMS database with inventory location being the container/aisle number where the material is located.

1.4.9 Access to CoreIMS database will be granted by the Government to those contractor personnel that can demonstrate that the contractor can successfully input accurate inventory information into the CoreIMS database. The Government shall provide initial training for contractor personnel that meet CoreIMS training prerequisites, the contractor will ensure the personnel speak English and have a basic knowledge of computers and CoreIMS system. After a container is inventoried, the contractor will either move the item to the appropriate warehouse in coordination with CSD leadership or repackage the crate, bundle, or bag and mark material where the original packaging has been damaged. The contractor is responsible for providing all material required for repackaging and marking. All packaging and marking will comply with the appropriate MILSPEC or Commercial Packing Standards.

1.4.10 After an aisle is inventoried, the contractor will either move the item to the appropriate warehouse or replace the item to its original location. Each location will be marked with a unique identifier which can be used to mark the location for CoreIMS.

1.4.11 The contractor will be responsible to provide all material handling equipment associated with this effort to include container handling forklifts/reach stackers and any forklifts or other equipment required to unpack and pack containers. The contractor will provide:

10K capacity Forklifts and Operators

24 ton Rough Terrain Container Handler and Operator

40 ton Reach Stacker (Crane 20/40 foot) with (2) Crane Operators and (2) Operator Support Guide personnel able to speak conversational English

40 ton Crane with chains (1) Crane Operator and (1) Operator Support Guide personnel able to speak conversational English. The Crane must have 40 ton lifting capability, able to lift 20 foot or

40 foot containers around the depots, and also download equipment, these cranes must be able to stack containers three high, and load up to 70 containers a day each.

1.4.12 The contractor shall provide original name plate data for each piece of equipment and certify equipment ratings (e.g. load test data), each Crane Team will consist of 2 people, with appropriate personal protective equipment in compliance with the National Safety Codes.

1.4.13 The contractor shall assign a unique identification number for each container, aisle, and shelf. This number will be used as the storage location in CoreIMS database. The number assigned will be marked on the container, aisle, and shelf.

1.4.14 The contractor shall provide a weather proof lock approved by the Government with two sets of keys for each container. The Keys will be engraved or stamped with the container unique identification number. After the containers are inventoried the approved lock(s) will be placed on each container and the two (2) keys will be entered into an excel workbook entitled “Container Key Control Record” and the keys will be secured. Thereafter, all individuals that open, inventory, inspect, re-inventory, etc. any container will be logged into the Key Control Record so that the keys will not be lost or stolen and a record of who has had access to the container is maintained. The Key Control Record will be available to the US

Government at all times and a copy made and forwarded by email to the COR every day.

1.4.15 The contractor shall record the serial number and other identification data of the containers and warehouses in an excel workbook entitled “CSD Inventory”. The excel workbook will contain the serial number of container, warehouse numbers, assigned contractor container number, general contents (by class), and location. The contractor will also perform an assessment of the containers focused on weather/water tightness.

1.4.16 If any container is damaged in such a way that the contents of the container may be damaged by moisture or exposure to the elements, the contractor will immediately inform the Government

Representative COR and will note the extent of possible container damage on spreadsheet/workbook. The contractor will take immediate action to seal the damaged area to protect the contents of the container.

1.4.17 The contractor shall allow access to the work site by US and Afghan Military and their contractors as required for the review of work.

1.4.18 The contractor shall provide (daily/weekly) update reports to the COR, and the CSD leadership

1.5 Period of Performance: The contract period of performance shall be a base of 12 months, with two 6 month options, for a total of a 24 month period of performance.

1.6 General information:

1.6.1 Point of Contact(s): The contractor will provide a English speaking point of contact within their company, to interface with the Contracting Officer (KO) and the Contracting Officer Representative (COR) and with Coalition SMEs on issues concerning the above listed services. The contractor will have at least two (2) people on site at the CSD whenever work is being performed that are English speaking and can represent the contractor allowing interface with COR and Coalition personnel. Contractor points of contact will serve as an official representative of the contracted company.

1.6.2 Safety: The contractor shall ensure employees are trained in accordance with any applicable safety standards and wear Personal Protective Equipment (PPE), as applicable, at all times during the performance of work. The US government and the Government of the Islamic Republic of Afghanistan (GIRoA) assume no liability in regards to working conditions. The contractor is expected to operate in a safe manner.

1.6.3 Contractor Personnel: The selection, hiring, assignment of duties, reassignment of duties, transfer, supervision, management, control, and termination of contractor employees in the performance of this PWS will be the responsibility and prerogative of the contractor . All contractor employees will wear appropriate attire, depending on particular job assignment, and be easily recognized as contractor employees.

Contractor personnel will comply with the Afghan National Army policy concerning access of contractor personnel onto CSD.

1.6.4 Contractor personnel will report all fraudulent activity (e.g. personnel having to pay guards to get on base for a regular workday, not being allowed on base for a workday, theft by the Afghan National Army

Personnel or by contractor personnel) to the Government Representative verbally and in writing with a SIR.

1.6.5 The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.6 Contractor Employee General Requirements: Contractor employees who are required to communicate with Government personnel will have the ability to clearly speak English. Employees will be professionally qualified, courteous, and wear appropriate apparel at all times (including any personal protective equipment). The contractor will report (to the Government Representative and/or the COR) any actions by the Afghan National Army, the contractor’s project or contract manager or any other organizations that the contractor believes are illegal or that negatively affect their ability to meet the requirements of the contract.

1.6.7 The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials will be accounted for and secured.

1.6.8 After a container has been inventoried the contractor will secure the container with one (1) weather proof lock which includes two keys. The contractor will mark the right front door of container with a painted white rectangle and within the rectangle the contractor will paint black numbering with numbers starting from 0001 and moving up until the final container is inventoried (if last container is the 4,231 container then numbers will read 4,231). Lock keys will be engraved or stamped with the number representing the unique container number.

1.6.9 Contractor Travel: The contractor will provide their own mode of travel from their point of origin to and from the contractor’s facility. No travel costs will be paid during the performance of this contract for any reason.

1.6.10 Quality Control: The contractor shall develop and maintain an effective Quality Control Program

(QCP) to ensure services are performed in accordance with this PWS. The contractor will develop and implement procedures to identify, prevent, and ensure non-compliance of requirements identified in the

QCP. The contractor’s quality control program is the means by which the contractor assures the

Government that the work meets or exceeds the requirements of the contract. At a minimum, three (3) copies of a comprehensive written QCP will be submitted to the KO and COR within five (5) working days of receipt of the contract and when any changes are made thereafter. After acceptance of the quality control plan the contractor will receive the contracting officer’s acceptance in writing of any proposed change to the QC system. The contractor will also train assigned ANA personnel in all aspects of Quality

Control specific to inventory control. ANA personnel will be assigned by the Commander of CSD and approved by coalition personnel.

1.6.11 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The QASP will be used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS. Under this plan the Government will assess overall contractor performance.

1.6.13 Recognized Holidays:

Contractor employees will observe the following holidays and plan tasking accordingly:

• Ashura (approx. 09 Feb)

• New Year’s Day (approx. 21 Mar)

• Mawlad-e Nabi (approx. 12 Apr)

• Massoud Day (approx. 09 Sep)

• Nauroz (New Year’s Day)

• Mohammad’s Birthday

• Victory Day of Islamic Revolution

• Independence Day (approx. 28 Apr & 19 Aug)

• Martrydom of Massoud Day

• Parliamentary Elections

• Ramazan Eid al-Fitr

• Eid al-Adha

1.6.14 Days of Operation: The contractor is conducting business between the hours of 0700 to 1700

Saturday through Thursday except for Friday’s and Afghan National Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor will keep in mind the stability and continuity of the workforce is essential.

Contractor staff will work a minimum of 8 hours and have at least one unpaid meal break of thirty (30) minutes. Mission requirements will dictate when contractors will be required to be available to perform required duties. The normal days off will be Fridays and recognized Afghan National holidays. As mission requirements dictate, the assigned contractor personnel may be required to be available to perform their duties on Fridays and recognized Afghan National holidays

1.6.15 Place of Performance: The work to be performed under this contract will be performed at the

Afghan National Army Logistics Command (ANALC) Central Supply Depot (CSD) in Kabul, Afghanistan and all warehouses which are located at the CSD in Kabul, Afghanistan.

1.6.16 Type of Contract: The government will award a firm-fixed price service contract.

1.6.17 Security Requirements:

1.6.17.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, all contractor and government facilities, equipment, and materials will be secured.

1.6.17.2 Personnel Security: Resolute Support (RS) will make every effort to provide a safe and secure environment for contracted employees; however RS personnel are unable to provide Force Protection

Guardian Angel personnel to support this PWS. Contracted personnel will be separated into armed and unarmed components. Trainers will be unarmed and at no time will trainers be authorized to carry weapons for personal defense. The Force Protection Security Detachment personnel will be armed expressively for the purposes outlined in this PWS. Armed Contractors will comply with USFOR-A FRAGO 15-032

ARMING PROCEDURES FOR DOD CONTRACTORS and FARMAN # 66 dated 29 August

2015. Arming under this PWS falls under the USFOR-A exception to policy criteria which authorizes the arming of Contractors who regularly perform their contractual duties outside of agreed facilities and areas in support of NATO/US missions, including the provision of train, advise and assist to Afghan National

Defense Security Forces. The term regularly is defined as at least weekly.

1.6.18 Key Control: The contractor shall establish and implement methods of making sure all keys/key cards issued to contractor personnel by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government will be duplicated. The contractor shall develop procedures covering key control that will be included in the Quality Control Plan. Such procedures will include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor will immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.18.1 In the event keys, other than master keys, are lost or duplicated, the contractor will, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the

Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks will be deducted from the monthly payment due the contractor.

In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.18.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting

Officer.

1.6.19 Lock Combinations (if applicable): The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures will be included in the contractor’s Quality Control Plan.

1.6.20 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action will be taken to resolve outstanding issues. These meetings will be at no additional cost to the government.

1.6.21 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions;

assure the contractor performs the technical requirements of the contract

• performs inspections necessary in connection with contract performance

• maintain written and oral communications with the contractor concerning technical aspects of the contract

• issue written interpretations of technical requirements, including Government drawings, designs, specifications

• monitor the contractor’s performance and notify both the Contracting Officer and contractor of any deficiencies

• coordinate availability of government furnished property (see Part 3)

• provide site entry of contractor personnel.

1.6.21.1 A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.22 KEY PERSONNEL/Other Personnel: The following personnel are considered key contractor personnel for this effort, supervisor roles are at the contractor’s discretion:

Prior to employment, the contractor shall screen and monitor all contract personnel to identify those that may pose a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The contractor shall notify the Contracting Officer of any reason or condition(s) that identifies an employee or potential employee as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The contractor shall not employ individuals identified by the contracting Representative and Officer or the Contracting

Officer as potential threat to the health, safety, security, general well-being, or operational mission of the installation and it population in the performance of this contract.

Prior to the commence of work under this contract, the contractor shall provide COR the complete reputation and guarantee documentations as listed below for each host national employee:

Tazakara (National ID for Afghan citizens)

Photo ID

Passport (for Third Country Nationals) Name (to include and nicknames) Father’s Name

Maiden Name

Address (Residence) Phone Number

1.6.22.1 Contract Manager and Alternate Manager: The contractor shall provide a contract manager who will be responsible for the performance of the work. The name of this person and an alternate who will act for the contractor when the manager is absent will be designated in writing to the Contracting

Officer. The contract manager and the alternate will have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate will be available between 0700 to 1700, Saturday thru Thursday, except for Friday and all Afghan National

Holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

• have two years of experience in a depot, warehouse, or shipping environment

• completion of two year college degree (preferred) or a High School Diploma with container control experience

• computer knowledge: Database, Excel, Microsoft Office, and Internet

• ability to read, write and speak English

• ability to perform math in English

• ability to train employee on all the different equipment to complete this mission

• must be able to pass all required government background checks and physical exams

1.6.22.2 Container Control Officer Duties: The contractor shall provide a Container Control Officer

(CCO). The CCO should be a designated person responsible for control, reporting, use, maintenance, and custodial control of intermodal containers and equipment in the Army Container Asset

Management System (ACAMS) and Integrated Booking System-Container Management Module (IBS-

CMM). The CCO is responsible for reporting container receipt and shipment events in ACAMS within

48 hours of receipt. Qualifications include, but not limited to:

• must have two years of experience in a depot, warehouse, or shipping environment

• requires completion of two year college degree (preferred) or a High School Diploma with container control experience

• computer knowledge required: Database, Excel, Microsoft Office, and Internet

• ability to read, write, and speak English

• ability to perform math in English

• ability to train employee on all the different equipment to complete this mission

1.6.22.3 Warehouse Control Officer Duties:

The contractor shall provide a Warehouse Control Officer (WCO). The WCO should be a designated person responsible for control, reporting, use, maintenance, and custodial control of warehouses to be inventoried. The WCO is responsible for reporting inventory, warehousing, and proper storage of items located within the warehouses. Qualifications include, but not limited to:

Must have two years of experience in a depot, warehouse, or shipping environment requires completion of two year college degree (preferred) or a High School Diploma with warehouse control experience computer knowledge required; Database, Excel, Microsoft Office, and Internet, Ability to read, write, and speak English

Ability to perform math in English ability to train employee on all the different equipment to complete this mission

1.6.22.4 CoreIMS encoders: The contractor shall provide CoreIMS encoders the number hired will be determined by the contractor to complete encoding of equipment into the COREIMS database.

CoreIMS encoders will be responsible for encoding all discovered material into the Core IMS database.

If they cannot identify an item they will input it into the right container location on Core IMS as unknown with a description of item. They will take sufficient picture(s) of items to ensure proper identification and send descriptions with picture(s) to the Senior SME. Qualifications include, but not limited to:

• computer knowledge required: Database, Excel, MS Office and Internet, CoreIMS (after training)

• Must be able to enter data with limited no errors at a rate necessary to meet the performance schedule

• ability to read, write, and speak in English

1.6.22.5 Inventory Specialists: The contractor shall hire and provide a sufficient number of inventory specialists to successfully complete the job in time. This number is up to the contractor’s discretion.

The inventory specialist will assist in inventory of materiel at CSD. They will demonstrate and execute inventory actions using scanners. Ensure materiel is correctly stored to prevent damage. Ensure all materiel is repacked to MILSPEC standards. Individuals will report any or known theft, fraud, corruption. Qualifications include but not limited to:

• must be capable of lifting 50 pounds

• must be able to work outdoors for extended periods of time

• must be license on all equipment to complete this mission

1.6.22.6 Accountability SME: The contractor shall provide an amount that will meet requirement. This number is up to the contractor’s discretion.

The Accountability SME shall be responsible for:

a) Advise on accepted standards of warehouse receiving and storage operations and to provide minor

On-the-Job training (OJT) to contractor personnel operating in the shipping department

b) Advise on accepted standard of warehouse storage operations and provide OJT to contractor personnel working in depot regarding safety, accuracy, inventory procedures, cycle counting, and inventory reconciliation

c) Monitor performance of contractor staff, Inventory Specialists, and MHE operators and provide targeted training

d) Serve as a team leader supervising the performance of the Inventory Specialists providing role modeling in physically performing receiving, inventory, and storage functions providing a model of correct procedures

e) Coach performance of contractor personnel ensuring operations are conducted in accordance with

Afghan policies and procedures

f) Develop checklist and procedures for ensuring accountability of serialized and sensitive items

g) Work with contractor management and supervisors and depot personnel ensure coordination of effort

h) Operate CoreIMS at a proficient level

i) Follow proper Standard Operating Procedures (SOPs) for all MoD computer systems

j) Work with the coalition and contractor personnel in enforcing information security (INFOSEC), operations security (OPSEC), and physical security per regulations and policies

k) Prepare technical studies, evaluations, reports, correspondence, software programs, and program editing, debugging, and associated functions necessary to complete the requirements of this PWS.

l) Brief Coalition, contractor staff, outside staff, and operations personnel on information systems matters

m) Report any activities of theft, fraud, or corruption

n) Provide a weekly report summarizing all ongoing projects in narrative form including problem areas, progress made, and upcoming scheduled events

Qualifications include but not limited to:

• college graduate with a Bachelor’s Degree from an accredited institution in math, science, engineering, computer science, business, supply chain management/logistics or a related field

• must demonstrate computer literacy

• must be capable of lifting 50 pounds

• must be able to work outdoors for extended periods of time

• must be able to speak, read, and write English

• must pass all required government background checks and physical exams

1.6.22.7 Materiel Handling Equipment Operator: Trained in effective MHE operations, demonstrate appropriate safety precautions to avoid injury to life, limb or eyesight, insure material is correctly moved and stored to prevent damage, individual will be required to operate material handling equipment such as forklifts and perform operator level maintenance in accordance with applicable technical publications. Individual will provide a report of any known or suspected theft, fraud, or corruption.

Qualifications include but are not limited to:

• trained and able to operate the required MHE at site

• must be capable of lifting 50 pounds

• must be able to work outdoors for extended periods of time

• must pass all required government background checks and physical exams

All key ANA personnel are to be designated by the ANA (3) months prior to inventory beginning. This list will be provided to the government as well as the contractor and will include all ANA key personnel and all

ANA personnel to be trained at all levels

1.6.23 Identification of Contractor Employees: All contractor personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure all documents or reports produced by the contractor are suitably marked as contractor products or that contractor participation is appropriately disclosed.

The contractor is responsible for contacting the security officer to coordinate entry of all personnel and any escort requirements prior to the start of work. The contractor will be responsible for the control and accountability of all workers brought on the worksite. The contractor will report all suspicious activity of corruption or fraud in part of the ANDSF forces to the COR and/or Coalition SME.

Contractor staff will be required to obtain and to wear MOD badges provided by CSD leadership.

1.6.24 Data Rights: The Government has unlimited rights to all documents /material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract will be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.25 Phase In /Phase Out Period: Phase In Period: To minimize any decreases in productivity and prevent possible negative impacts on current services, upon award, the contractor shall implement the

Phase in Plan, to be submitted and approved at time of contract award, which identifies performance requirements, transportation of equipment to the areas of operation and plan to set up and train staff as necessary.

Phase Out Period: During the last 60 days of the contract expiration, the contractor shall prepare and submit a Phase Out Plan to the KO and COR for approval. During this time, the contractor management personnel shall allow for COR and the ANA officials to observe operations. The contractor shall fully cooperate with

COR and the ANA officials, so as not to interface with on-going operations. The contractor shall cooperate fully with COR and ANA officials to ensure a smooth transition at the completion of the contract.

The Phase In/Phase Out plans at a minimum shall address the milestones to be achieved during each respective transition process, to include a timeline for each milestone achievement, the identification and mitigation of risks to exist or potential exist during the transition, and a description of the contractor’s process to address the performance requirements to successful assume or transfer performance requirements as described within this PWS.

During the phase in period, the contractor will become familiar with performance requirements in order to commence full performance of services on the contract start date. The contractor will notify the COR in writing at a minimum at least three full business days prior to reporting of the staff that will report to the site during the phase in period and will remain during the phase out period.

1.7 Communication Devices: The contractor shall appoint designated and key personnel who will be required to maintain a cell phone to perform his/her duties. The key personnel will be required to possess a cell phone that is capable of making and sending calls and text messages, respectively, throughout the country of Afghanistan. The contractor will be responsible for the purchase of the employee cell phones.

The contractor will also be responsible for all service fees and any other costs associated with the requirement that the contractor employees have cell phones.

1.7.1 Cell Phone Report: The contractor shall submit a report at the start of the contract to the COR detailing what positions and who will have cell phones and identify the telephone numbers. The contractor will update this report at least once a month or more often if needed.

1.7.2 Translation of Performance Work Statement: The US Government will not provide a translated version of this Performance Work statement. The US Government will not be held liable for any discrepancies between any translated version and the English version. In all cases of dispute, the English version will be the official language of the contract language. It is the responsibility of the contractor to verify any translation.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 THE CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes and or reports.

2.1.6 KEY PERSONNEL: The contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE: The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL: All necessary measures taken by the contractor to assure the quality of an end product or service will meet contract requirements.

2.1.11 SUB CONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the sub-contractor.

2.1.12 WORK DAY: The number of hours per day the contractor provides services in accordance with the contract.

2.1.13 WORK WEEK: Saturday through Thursday, unless specified otherwise.

2.2 ACRONYMS:

ACAMS Army Container Asset Management

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

ANSF Afghanistan National Security Forces

AR Army Regulation

BAT Biometric Automated Tool Set

CCE Contracting Center of Excellence

CCO Container Control Officer

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

CoreIMS Core Inventory Management System

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

CSTC-A Combined Security Transition Command – Afghanistan

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

ECP Entry Control Points

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

FMS Foreign Military Sales

FSC Federal Service Code

HIIDES Handheld Interagency Identity Detection Equipment System

HIPAA Health Insurance Portability and Accountability Act of 1996

IBS-CMM Integrated Booking System-Container Management Module

KO Contracting Officer

LOAC Laws of Armed Conflict

NLW Non-Lethal Weapons

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PDP Perimeter Defensive Positions

POL Petroleum, Oil and Lubricants

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

ROE Rules of Engagement

RUF Rules of Use of Force

SAO-A Security Assistance Office – Afghanistan

SDRs Supply Discrepancy Reports

SME Subject Matter Expert

SPOT Synchronized Pre-Deployment Operational Tracker

TDRs Transportation Discrepancy Reports

TE Technical Exhibit

UIC Unit Identification Code

VALEUM Validation End Use Monitoring

VIN Vehicle Identification Number

2.4 Synchronized Pre-Deployment Operational Tracker (SPOT):

2.4.1 General: The contractor shall ensure all their employees and all sub-contractors are registered in the

Synchronized Pre-Deployment and Operational Tracker (SPOT) program. The contractor shall ensure registration of all their employees and all sub-contractors in the Synchronized Pre-deployment and

Operational Tracker (SPOT) program. The contractor shall input the necessary information into SPOT within 5 days after contract award. The reporting will be done manually or at the designated website available at https://spot.altess.army.mil.as directed by the Contracting Officer. The required information includes:

1) CAGE Code for Vendor/Company that the employee works for

2) Name of Vendor/Company that the employee works for

3) First Name of Employee

4) Last Name or Surname of Employee

5) Middle Initial

6) Gender of Employee (Male or Female)

7) Date of Birth of Employee (mm/dd/yyyy)

8) City in which the Employee was born (Nearest City)

9) Country in which the Employee was born

10) Foreign Identification Number

11) Social Security Number (If US Citizen)

12) Passport Number of Employee – Optional

13) Passport Expiration Date of Employee – Optional (mm/dd/yyyy)

14) List Country that issued the Passport – Optional

15) Primary Email Address of Employee or Company

16) State the name of the contracting effort the employee will be working on (example: Victory Base

Housing Construction)

17) Employee start date on contract (mm/dd/yyyy)

18) Employee estimated end date on contract (mm/dd/yyyy)

19) Employee actual arrival date at location for contract (mm/dd/yyyy)

20) Country that the employee will be working

21) City closest to where the employee is working

22) Employee's Job Title

23) Contract Number

24) Associated Task Order Number (If Applicable)

25) Primary Supporting Organization (e. g. 410th)

2.4.2 Monthly Updates: In addition to the initial submission of the above information, the contractor will provide monthly updates to personnel changes as required. If a new employee is added, the above information (numbers 1 through 25) will be completed about the new employee and submitted to the

Contracting Office via the monthly update. Employees that depart will be noted on the monthly update.

When using the SPOT website, the contractor will be required to set up a reporting account.

2.4.3 Manual Reporting: If directed to submit data manually, a spreadsheet will be provided to the contractor by the Contracting Office via email for completion of the 25 data fields for each employee. The contractor will provide the data within 30 days after date of contract. Monthly updates will also be completed manually. The contractor will submit the initial SPOT data fields identified above (numbers 1 through 25) as well as the monthly updates.

2.5 IDENTIFICATION BADGE: The contractor shall issue a company ID card. If a HCN is determined a security risk, that person will be barred from the installation. All employees will also receive an Installation

Identification Card and go through a background check. The background check will require going through the vetting process as required by the Afghan Defense National Security Forces (ANSDF). This check is a lengthy process and the contractor must be prepared to begin work without its full complement of personnel until the vetting process is complete5.1

2.6 STANDARDS OF CONDUCT

2.6.1 STANDARDS OF CONDUCT: The Contracting Officer may request the contractor to remove from this contract any employee guilty of misconduct, security breaches, or if the employee is found to be under the influence of alcohol, drugs, or other incapacitating agent(s). The employer recognizes that in the security business, the use of controlled substances or alcohol that cause intoxication or impairment on the job poses a risk to the affected employee, his co-workers, the public, the operating base and its local labor, and the US Military. An employee cannot perform his work adequately if he is under the influence of illegal drugs or alcohol; an employee under the influence is a danger to himself and others. Unlawful use of drugs and the use of alcohol when on duty raise serious questions concerning the employee’s competency to perform security work and are grounds for revocation of his firearms permit and termination of services.

The contractor will remove any employees from performing under this contract upon notification by the

Contracting Officer.

2.6.2 The contactor will replace the relieved contractor personnel within 48 hours of formal notification that the contractor personnel are “barred from post.”

2.6.3 All contracted personnel will maintain their area of operation free from refuse and human waste.

2.6.4 Violations of contract standards by any person covered under this contract will be referred to the

Contracting Officer for disposition.

2.6.5 Offenses will fall into two broad categories based on severity of the offense:

Level I:

- Attempt to bring cell phone onto compound

- Use of cell phone or other electronic device on compound

- Bring or attempt to bring POV on compound

- Loitering on compound after scheduled hours

- Failure to perform duties as described in this statement of work

- Attempting to sell items on compound

- Use of any MWR facilities, DFAC, PX, gym, etc.

- Failure to follow instructions from Force Protection service member

- Failure to complete assigned work

Level II:

- Entering or attempting to enter compound with contraband (alcohol, narcotics or any item which threatens the force protection or law & order of the compound).

- Providing contraband to any tenants, on or off the compound

- Theft

- Fraud or overcharging for services or products

- Unauthorized use of computer

- Physical altercation with another LN or tenant

- Entering unauthorized areas

- Entering or attempting to enter while under the influence of any controlled substance

- Discovery of any deceit in application process or questionable past activity

- Harassment of the opposite sex- included unwanted advancements, gestures, or gifts

- Any subsequent Level I violations

The offenses may result in the revocation of offending individual’s access to the installation or installation facilities.

2.6.6 Communication of Violations from Government to contractor: Documentation of violation from PM to contractor via Contracting Officer.

2.6.7 It is the responsibility of the contractor to report any potential discipline or security concerns regarding HCN to the PM. An investigation will be conducted into any allegations and appropriate action will be taken by the PM.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Governments will provide the contractor with CoreIMS training and access to the

CoreIMS database.

3.2 Facilities: Not Government Furnished.

3.3 Utilities: Not Government Furnished.

3.4 Equipment: Not Government Furnished.

3.5 Materials: Not Government Furnished.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities…