Attachment 0002 Performance Work Statement Lens Camera (Canon) 12 Jun 2020.pdf

Performance Work Statement for the Repair

Of

AN/VSQ-6B Vehicle Optics Sensor System (VOSS)

Lens, Camera (Canon)

NSN: 6760-01-614-4061

Part Number: 025-2085-000

12 June 2020

Prepared for:

Communication-Electronics Command Integrated Logistics Support Center

(CECOM ILSC) Intelligence Electronic Warfare & Sensor (IEW&S) Division by

C5ISR Product Realization, Engineering and Quality Directorate & CECOM ILSC

IEWS

ATTN: RDER-PRI-NR

Building 6006

Aberdeen Proving Ground, MD 21005

1.0 Scope. CECOM ILSC IEW&S Division is seeking a repair contract for a VOSS Line

Replaceable Units (LRU), 6760-01-614-4061, Lens, Camera (Canon). Test & Inspection

(T&I) and repair of this LRU is essential, to continue to meet the current supportability requirements for the VOSS System. This PWS defines the T&I and repair specifications of this LRU in Attachment A. The contractor shall test, inspect, repair, re-test, and deliver to the Government, a repaired VOSS LRU, herein identified as 6760-01-614-4061, Lens, Camera (Canon). To the best of the Government’s ability, known failed LRU will be supplied to the contractor. Contractor shall evaluate these items and if a repair action is warranted, the contractor shall repair the items in accordance with the technical requirements cited in this PWS and other contract documents.

1.1 Period of Performance/Place of Performance. The period of performance for this

Indefinite Delivery-Indefinite Quantity (IDIQ) contract shall be a five (5) year ordering period, with annual options periods. Task orders shall be issued by the Government to accomplish repairs when required on a Firm Fixed Price (FFP) basis. Place of performance will be at the contractor’s facility.

1.2 Security Requirements. The Contractor shall comply with the security requirements described in this PWS. The contractor will require access to Non SCI Intelligence information, and / or FOUO information. Contractor will require access to the following

Security Classification Guides: Vehicle Optics Sensor System (VOSS), 05 Dec 13

(Attachment B).

Foreign subcontractor participation will be handled in accordance with AR 380-10

(Foreign Disclosure and Contacts with Foreign Representatives); DTM 09-019 [Policy

Guidance for Foreign Ownership, Control, or Influence (FOCI)]; National Disclosure

Policy, and affiliated regulations and/or supplements.

1.2.1 Anti-Terrorism (AT). All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Contracting Officer Representative (COR) or to the Contracting Officer, if a

COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://Jkodirect.jten.mil/ for CAC holders.

Non-CAC-holders may go to: http://jko.jten.mil/courses/atl1/launch.html. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).

This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the

COR. This training shall be completed within 10 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.2.2 Operations Security (OPSEC). For Contracts that require an OPSEC

Standing Operating Procedure/Plan. The contractor shall develop an OPSEC

Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the

Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1. Per

AR 530-1 Operations Security, the contractor employees must complete Level 1, OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website: http://cdse.edu/catalog/elearning/GS130.html

(Duration: 45 minutes).

1.2.3 Information Security (INFOSEC). Access and General

Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by

Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.3 Organizational Conflict of interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Procuring Contracting Officer (PCO) immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the PCO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the PCO and in the event the PCO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the PCO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Applicable Documents:

2.1 Military Standards:

MIL-STD-130N w/Change 1 Identification Marking of U.S. Military Property

MIL-STD-129R Military Marking for Shipment and Storage

MIL-HDBK-61A Configuration Management Guidance, 07 Feb 2001

MIL-STD-2073-1E w/Change 1 Standard Practice for Military Packaging

2.2 Commercial Standards:

ASTM D 3951-15 Standard Practice for Commercial Packaging

ISPM 15 Regulation of Wood Packaging Material for International

Trade (2009)

ANSI/ISO/ASQ (E) American National Standard Quality Management

Q9001-2008 Systems-Requirements

ANSI/ EIA-649B National Consensus Standard for Configuration Management

2.3 Other:

Attachment A: List of Repair items and Specifications.

Attachment B: Vehicle Optics Sensor System Security Classification Guides.

2.4 Data Items (Contract Data Requirements List- CDRL):

DI-ILSS-80620 A001; Government Furnished Equipment, Repair Status Report

DI-SESS-82007 A002; Configuration Item Documentation

DI-PSSS-81656B A003; Bill of Materials (BOM) for Logistics and Supply Chain

Risk Management, Source Data for Forecasting DMSMS Status Report

DI-NDTI-80809B A004; Test and Inspection Report (T&I Report)

DI-MISC-80711A A005; Scientific and Technical Reports, Lay-in Material report

DI-MGMT-81948 A006: Supportability Report

DI-MGMT-80894A A007: Foreign interest Disclosure

DI-MGMT-82128 A008: Contract Government Furnished Material (GFM) requisition and inventory report

DI-MGMT-80441C A009: Government Property Inventory Report

3.0 Requirements. This PWS establishes the requirements for repair of VOSS LRU

6760-01-614-4061, Lens, Camera (Canon) to same form-fit-function and interface of which it was originally designed.

3.1 Contractor’s Shipping Address. The contractor’s shipping address of their facility provided to the government below:

TBD once contract is awarded.

3.2 Initial Inspections.

3.2.1 Preliminary Inspection. A preliminary inspection shall be performed by the contractor on the VOSS LRUs upon receipt at the contractor's facility for the following:

a. Property identity.

b. Damaged or mishandled LRUs

c. Completeness of LRUs

d. Completeness and accuracy of accompanying

Paperwork/documentation.

The contractor shall document the condition of the items as received and provide this documentation to the DCMA representative/ACO. Any deficiencies found as a result of the above inspection shall be brought to the attention of the DCMA representative/ACO that will provide further instructions concerning the deficient item(s).

A DCMA representative shall witness the preliminary inspection on a random basis.

3.2.2 Upon receipt of Components, the contractor shall maintain a record of those received, which shall be utilized as confirmatory data for accountable property records. This data shall be made available for review upon Government request.

3.2.3 Initial Test and Inspection (T&I). After completion of the joint inspection, an initial T&I shall be performed by the contractor on a FFP basis. The initial T&I shall test each unit to determine the work required to restore the unit to a serviceable condition. Findings shall be submitted in accordance with Data Item, CDRL A004, Test and Inspection Report (T&I Report), Authority DI-NDTI-

80809B. The work to be done shall be categorized in accordance with paragraph

3.2.4. In conducting this T&I, the contractor shall use their in-house Factory Test

Procedure. The FFP T&I shall be negotiated at the IDIQ level for years 1 through

5. Repairs will be IAW paragraphs 3.3 and 3.4 below.

3.2.4 As a result of the initial T&I effort, the repair work to be performed on the

LRUs, shall be classified by the contractor in accordance with (IAW) the following categories:

3.2.4.1 “Return with No Repair.” A unit that passed all the inspection and test requirements without requiring any repair or adjustment, that is, no failure was found. These items shall be “re-certified” to assure proper working condition. Items shall be returned in accordance with paragraph

3.3 and 3.4.

3.2.4.2 “Repair”. Repair requires repair or replacement of LRU’s components and parts such that the LRUs functions as a new item, paragraph 3.3 and 3.4.

3.2.4.3 “Physical Damage”. Damage caused by mishandling or abuse, not resulting from normal wear-and-tear, to include instances which have affected electronic performance. LRUs that are determined to have excessive physical damage shall be addressed in accordance with paragraph 3.4.7 of this PWS.

3.2.5 The contractor shall maintain a T&I Record for each item received. This record shall contain the complete identification of the LRUs being tested/inspected; the test/inspection requirements correlated to the contractual requirements; each item of test equipment used in the test/inspection; the physical set-up used in conducting the test/inspection; and the procedures used in conducting the test/inspection. This data shall be available for review upon

Government request.

3.3 Repair.

3.3.1 The contractor shall provide repair services in accordance with the requirements of this PWS, and other documents cited in the IDIQ and task order.

In the event of a conflict between the requirements of this PWS and any technical information related to the LRUs, the requirements of this PWS shall govern. Any changes or additions to this PWS that may be generated after award shall be negotiated and approved by PCO and the contractor prior to any work being started. Work performed prior to PCO approval shall be performed at contractor risk and cost.

3.3.2 The contractor shall perform inspection, repair and prepare for acceptance, all LRU’s in accordance with present version contractor internal processes/procedures. Test/Inspection procedures shall be as specified in contractor internal document Reference A.

3.3.3 The work being performed by the contractor shall not be work covered under the provisions of any existing warranty from another contract.

3.4 Repair Criteria.

3.4.1 Warranty. In the event that the T&I reveals that the item is under warranty, no T&I or repair cost shall be incurred for that item and the

Government COR shall be notified. Hardware determined to be covered by a warranty, once repaired, shall be returned to the Government location it initially originated from unless otherwise directed by the Government IAW the Turn-

Around Time (TAT) schedule below in paragraph 3.4.4.

3.4.2 No Evidence of Failure (NEOF). When the T&I reveals no evidence of failure and/or failure cannot be duplicated only T&I costs shall apply.

3.4.3. For those LRU’s, after the T&I, determined to be repairable, the contractor shall determine the extent of the pre-defined repair categories. Once the repair cost has been estimated, the Contractor shall identify the appropriate extent of the repair. Repairs shall be based upon the Repair Tiers as follows:

- Minor: A Line Replaceable Unit (LRU) repair action that does not violate the integrity of the item under repair. A minor repair includes physical analysis, electrical analysis, and mechanical analysis and repair or replacement of damaged or missing external parts.

- Standard: Includes any action performed on materiel in the conduct of inspection, repair, overhaul, or the modification or rebuild of end-items, assemblies, subassemblies, and parts. These repair actions generally require extensive industrial facilities, specialized tools and equipment, or uniquely experienced and trained personnel.

- Major: Subsystem, assembly, subassembly, or other major element of an end item. Supports unit/organizational and general/depot maintenance activities by more extensive shop facilities and personnel of higher technical skill than are normally available at the lower levels of maintenance. Items shall include the major lens assembly components (e.g. mirror assembly), major circuitry components, and/or core components (e.g. energy source).

Once the FFP T&I is complete and the Government has received the contractors findings as to the LRU category, a modification to the Task order will be issued for repairs on a FFP basis. The repair will align with the TAT schedule in

Paragraph 3.4.4.

The Contractor shall provide a no-cost warranty covering workmanship and materials for all items furnished in accordance with this contract or any modification thereof. The warranty shall be for a minimum of one (1) year in duration from receipt of the asset by the Government.

3.4.4 Turn-Around Time (TAT) is defined as the time from contractor receipt of an inoperative unit or assembly at the contractor's maintenance facility, receipt of an executed task order or a funding modification for repairs, to delivery of the

NEOF, repaired/replacement item back to the Government. In the event the

Contractor cannot make the necessary repairs within this constraint, reasonable notice of any delay shall be given to the PCO and COR.

TAT

LRU Nomenclature/NSN

Test and inspect

NEOF *Minor *Standard *Major

6760-01-614-4061

Lens, Camera (Canon)

30 days 30 days TBD TBD TBD

*Categories TAT will be established by the contractor awardee.

3.4.5 Lay in Material. The Contractor shall propose to procure the components, which are necessary to stock, in order to meet the Government turn-around-times defined in Paragraph 3.4.4. This list may be comprised of items that are hard to get or items that have long lead times. The lay-in material shall be kept in bonded storage. Initial stock of lay-in material may be funded by the Government at the beginning of the contract. The Contractor is responsible for periodically requesting the Government to provide additional funding, as needed, for replenishing the lay-in stock as the items are being used to perform LRU repairs.

With the request for funding for replenishment, the Contractor shall provide to the

Government a report describing how the lay-in material has been used so far. The report shall include Part Numbers, NSNs and quantities of lay-in material used, and a cross reference to the LRUs the lay-in parts were used on (Part numbers, NSNs and/or serial numbers of the LRUs shall be also provided). Also, as part of the request for replenishment, the Contractor shall provide a cost breakdown for the lay-in material to be replenished and how material will be used to meet the required turn-around times

3.4.6 Lay in Material Report. The Contractor shall deliver the status of lay-in material usage report in a quarterly basis IAW this paragraph and Data Item

CDRL A005, Scientific and Technical Reports, Lay-in Material report, Authority

DI-MISC-80711A.

3.4.7 Beyond Economical Repair (BER). When the Government has concurred with T&I findings that the cost to repair an item exceeds the Maintenance

Expenditure Limit (MEL) provided by the Government, the item is categorized as

BER and shall be disposed IAW the established demilitarized (DEMIL) Code contained in DoD 4100.39-M, Volume 10. Table 38 Demilitarization Codes and

Table 216 DEMIL Integrity Code BER is defined as greater than 65% of the current acquisition cost as identified in the associated pricing category for the respective part number.

3.5 Shipment of Repaired LRU’s.

Unless otherwise directed by the COR or PCO, all repaired units shall be shipped to:

ILSC Repairs:

DODAAC: W25G1U

TRANSPORTATION OFFICER

DDSP NEW CUMBERLAND FACILITY

2001 NORMANDY DRIVE DOOR 113 TO 134

NEW CUMBERLAND PA 17070-5002

PM Ground Sensors Repairs:

DODAAC: SW310Z

DLA DISTRIBUTION TOBYHANNA W1BGUE

SECOND AND GIBBS STREET

WAREHOUSE 7, BAY 5

TOBYHANNA PA 18466-9861

3.5.1 The contractor shall forward all LRUs with DD Form 1149, Requisition and

Invoice/Shipping Document, to packing/shipping for return in accordance with shipping instructions provided by the government. In order to perpetuate asset visibility, the DD Form 1149, block 6 title "Requisition Number" shall contain the

ORIGINAL DOCUMENT NUMBER as those provided on DD Form 1348-1, DOD Single Line Item Released/Receipt Document, Card Column numbers 30-43 or DD Form 1348-1 Automated, Nov 87, Issue, Release/Receipt Document, block number 24. The DD Form 1348-1 or DD Form 1348-1 Automated is the official shipping document from a government depot or other government designated location to the contractor's repair facility. Each document number contains 14 digits and starts with W15GK8.

3.5.2 When using DD Form 250, Material Inspection and Receiving Report, as a shipping document, in conjunction with DD Form 1149, include the document number and National Stock Number (NSN) in block 16 of the DD 250.

3.5.3 The DD Form 250 shall not be used to provide evidence of Government contract quality assurance, evidence of Government acceptance, as a contractor invoice or as a commercial invoice.

3.5.4 The contractor shall have a DCMA representative assure the use and accuracy of document numbers on each shipment.

3.6 Acceptance.

3.6.1 As reference in 3.3.2, units shall be tested IAW the applicable repair procedure for the particular LRU.

3.6.2 All post-repair acceptance testing will be witnessed by the Government

DCMA representative.

3.6.3 The contractor shall notify the Government DCMA representative at least five business days prior to commencement of acceptance tests for each LRUs.

3.6.4 The contractor shall submit a Certificate of Compliance with each repaired

LRUs (NSN/Serial Number) stating the date of successful acceptance test completion as specified in paragraph 3.6.1.

3.6.5 If a test or inspection failure occurs, the contractor shall immediately investigate the cause of failure and implement the corrective action necessary to restore the failed unit to a serviceable condition. The LRUs shall then be retested.

3.6.6 Upon successful completion of acceptance testing, the contractor shall have the item accepted by DCMA. This acceptance will be at the contractor's facility.

3.6.7 All inspection and acceptance documentation for payment purposes shall be submitted by the contractor in accordance with the electronic invoicing instructions found in Section G of the contract regarding the use of the Wide Area

Workflow.

3.6.8 A bi-monthly Government Furnished Equipment Repair Status Report shall be provided IAW Data Item CDRL A001; Government Furnished Equipment, Repair Status Report, DI-ILSS-80620.

3.7 Requirements for a Quality Assurance System.

The contractor shall implement and maintain a Quality Assurance System that meets or exceeds commercial best practices (i.e. Higher Level Contract Quality ANSI/ISO/ASQ

(E) Q9001-2008). These requirements are commonly accepted practices employed by industry both in national and international environments.

3.7.1 Quality Approach. The contractor shall establish/maintain an approach to ensure product integrity and to satisfy contract or order requirements.

3.7.2 Initial Quality Planning. The contractor, during the earliest practical phase of the contract, shall conduct a complete review of the contract requirements to identify all test and inspection resources necessary for assuring product integrity.

3.7.3 Document Control. The contractor shall ensure that the latest revisions of their drawings, specifications, work instructions, inspection/test instructions, and other documents required to satisfy the contract are utilized in repair, inspection, and test.

3.7.4 Records. The contractor shall maintain records of all inspections and tests to demonstrate that the quality approach satisfies contract requirements. The records shall be retained for a period of not less than three years after contract end.

3.7.5 Control of Purchases. The contractor shall ensure that all supplies and services which they purchase from suppliers conform to contract requirements.

The contractor shall require that their subcontractors control the quality of their services and supplies.

3.7.6 Government Furnished Property (GFP). The contractor shall be responsible for preventing damage to all Government furnished property/material while being moved, handled, disassembled, inspected, repaired, updated/modified, reassembled, stored, and shall repair all such damages at no cost to the Government.

3.7.7 Materials Control. The contractor shall maintain controls over all materials and products throughout the manufacturing process. These controls shall enable the identification of materials which have passed inspection from those which have not. The contractor shall maintain records identifying the status and final destination of all materials/products. The records shall be retained for a period of not less than three years after contract end.

3.7.8 Nonconforming Material. The contractor shall establish and maintain an approach for controlling material which does not satisfy contract requirements, including procedures for its identification, segregation, and disposition

(rework/repair, scrap, etc.).

3.7.9 Corrective Action. The contractor shall promptly act to correct nonconforming materials and processes to preclude the recurrence of the problem and to satisfy contract requirements.

3.7.10 Manufacturing Operations/Process Controls. The contractor’s quality approach shall be responsible for assuring/monitoring that all manufacturing operations/processes are accomplished under controlled conditions. Controlled conditions include documented work instructions (including workmanship), production equipment, special work environments, inspections/test operations, work specifications, and approval/rejection criteria.

3.7.11 Inspection and Testing. The quality approach shall assure that all inspections and tests required to satisfy contract requirements are conducted.

3.7.12 Measuring, Testing, and Inspection Equipment. The contractor shall provide and maintain gauges (including production tooling used for inspection purposes) and other measuring and testing equipment to assure that products conform to contract requirements. These devices shall be calibrated against certified measurement standards which are traceable back to national/international standards.

3.7.13 Inspection and Test Status. The contractor shall maintain a system for the identification of the inspection and test status of all products throughout the manufacturing cycle.

3.7.14 Quality Review. The contractor shall assure effectiveness of quality (e.g.

internal quality audits, Statistical Process Control, and related measures).

3.7.15 Training Requirements. The contractor shall identify/provide for the training needs of their personnel performing quality functions.

3.7.16 Statistical Quality Control and Analysis. The contractor’s quality approach shall establish/utilize statistical methods whenever appropriate to satisfy the contract or order requirements.

3.7.17 Continuous Process Improvement. The contractor shall monitor the effectiveness of their quality system and continually improve quality processes.

3.7.18 Handling, Storage, Preservation, Packaging and Shipping. The contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products.

3.8 Requirements for Item Unique Identification (IUID).

In accordance with DFARS 252.211-7003 Item Unique Identification and Valuation, the

Contractor shall provide unique identification marking IAW UID Data for Embedded

Components, on all items stocked, stored, issued or used; or any product, including systems, materiel, parts, subassemblies, sets, and accessories delivered under this contract. Reference documents for guidance are the latest version of the DOD Guide to

Uniquely Identifying Items. (http://www.acq.osd.mil/dpap/pdi/uid/guides.html); latest version of MIL-STD-129R (Military Standard Marking for Shipment and Storage) latest version of MIL-STD-130N w/change 1 (DOD Standard Practice - Identification Marking of U.S. Military Property).

The contractor shall maintain an accurate, current list of IUIDs for all Components repaired or overhauled on this contract. Dates of repair shall be included on this list. The list shall be available for inspection by the PCO/COR or other Government representative at any time during the life of this contract. The contractor shall provide this list to the

Government at the end of the contract.

3.9 Marking, Packaging and Preservation.

3.9.1 Marking. Should the existing identification nameplate/label be missing, damaged or had to be permanently removed as part of the repair process, the contractor shall remark each Components IAW MIL-STD-129 and Attachment A.

The nameplate/label shall at a minimum, be marked with the contractor’s part number, cage code, serial number, and National Stock Number.

3.9.2 Packaging.

Military Packaging

DS7029 and/or DS7033 Preservation, Packing and Marking Instructions

Military Packaging in accordance with the latest MIL-STD-2073-1E

W/CHANGE 1.

3.9.3 Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the Contractor any remediation costs incurred by the Government.

3.10 Configuration Management.

3.10.1 Configuration Management constraints of vendor changes to a Government base-lined Configuration Item (CI), to which a National Stock Number has been assigned, and defined by the manufacturers/supplier’s Part Number, shall be incorporated into purchase agreements to assure compliance with originally required operational capabilities.

3.10.2 The CI being acquired/repaired under the contract must meet the original base-lined requirements for fit, form, function and interface; and, as a minimum, must meet the functional/operational parameters with concern to performance specification MIL-PRF-49256D and sections 3.10.3-3.10.6 below.

http://www.acq.osd.mil/dpap/pdi/uid/guides.html

3.10.3 CIPN Configuration Baseline. The Contractor’s Item Part Number

(CIPN), are defined by the Contractor’s specifications, drawings, catalog page, etc., at the time of award of this contract, The List of Items appears in

Attachment A of this PWS.

3.10.4 Configuration Management. The Contractor shall perform Configuration

Management IAW typical industry standards and best practices. The Government shall be notified of changes made by the Contractor that will affect any of the following conditions of the CIPN items as described below:

(a) Overall Performance and Form, Fit, Function and Interface (F3I)

Characteristics

(b) Safety

(c) Impact on Technical Manuals Repair Parts

(d) Impact on Cost and/or Schedule.

(e) Impact on test equipment, support equipment and associated software.

(f) Software.

(g) Reliability, Maintainability and Survivability

(h) Electromagnetic Interference (EMI), air worthiness certification or other pertinent requirements.

3.10.5 Departures from Configuration Baseline (CB). Changes that affect the

CIPN conditions cited in paragraph 3.10.3 shall be submitted for Government notification IAW with Data Item CDRL A002; Configuration Item

Documentation, DI-SESS-82007.

3.10.6 Request for Change (RFC). The RFC includes both the engineering change and the supporting documentation by which the change is described and suggested. A RFC describes changes to the Configuration Item (CI)/Computer

Software Configuration Item (CSCI) and associated Contractor documents and data (if applicable) that are affected by the proposed engineering change. The

RFC also describes a full impact analysis of the effect of the change on the logistics, interface, design, cost and schedule requirements of the CIPN.

3.10.6.1 RFCs could be generated under any of the following categories:

Change Directive; Change Request; Engineering Change Package;

Engineering Change Proposal; Engineering Change Request; Engineering

Change Memo; Engineering Change Notice.

3.10.6.2 RFCs may contain any or all of the following elements:

(a) A unique change identifier; identification of originating organization and responsible individual.

(b) Change classification,

(c) Identification of product(s) (including components and interfacing products) affected by the change.

(d) Change description and scope (including effects on performance, operation, maintenance, servicing, operation and maintenance training, repair parts, support and test equipment, cost, schedule, and any other effect on physical, functional, and logistics characteristics of the

CIPN).

(e) Reason and justification for the change and consequences of not incorporating the change.

(f) Estimated cost increase or savings.

(g) Change implementation (and affectivity) and impact on delivery schedule.

(h) Criteria, if any, for retrofitting products.

3.10.6.3 The Government shall be notified of Contractor-approved changes that impact any of the CIPN conditions listed in paragraph 3.10.4.

The Government is not obligated to accept any CIPNs that no longer meet the Government’s requirements as established by the CIPN at the time of contract award.

3.11 Diminishing Manufacturing Sources and Material Shortages

The contractor shall develop the forecasting source data that will enable the identification, forecasting and management of piece part obsolescence impacts and mitigations as a part of the Department of Defense (DoD) Program Managers’ Total

System Life Cycle Management responsibilities.

3.11.1 An obsolete part is defined as a specific component/subcomponent utilized under this contract that a viable supplier, at any tier, elects to no longer offer. The prices under this contract do not include cost associated with obsolescence that occurs beyond the period of performance of this contract. Obsolescence activities, including but not limited to, redesign, qualification testing, etc., shall be the subject of a separate contract action.

3.11.2 The contractor recognizes that under the terms of this contract its responsibility includes early identification of such problems and the mitigation of the impact to the supply availability metric. Accordingly, the contractor shall develop and maintain a DMSMS management plan IAW SAE STD-0016 for managing the loss or impending loss of manufacturers or suppliers of Items.

Planning shall include issues such as long-lead time material, unique processes, tooling, material shortages, the impact of environmental regulations and policy such as Restriction of Hazardous Substances (RoHS) and Registration, Evaluation, Authorization and Restriction of Chemicals (REACH), DMSMS

Risk, and Obsolescence of Items. The target performance is less than 2% of all monitored Items have current Unresolved DMSMS Issues or have unresolved, Projected DMSMS Issues that are expected to have a DMSMS impact within two years of the date of the report. The plan will be delivered IAW DI-PSSS-81656B, Data Item CDRL A003 Bill of Materials (BOM) for Logistics and Supply Chain

Risk Management, Source Data for Forecasting DMSMS Status Report as a requirement under this contract.

3.11.3 Supportability The Contractor shall provide an Obsolescence Risk

Analysis detailing the supportability of each LRU IAW DI-MGMT-81948.

Accordingly, Data Item CDRL A006 Supportability Report to identify any reason this system cannot be supported. The plan shall address projected obsolescence events that will trigger the redesign/respin of affected LRU. The plan shall utilize modeling tools that include factors, such as: at what stage piece parts are in the product life cycle, operational hours per year based on the number of vehicles this

LRU is integrated into, LRU performance/reliability, and sustainment through vehicle expected service life. This plan shall identify trigger points for when a refresh needs to occur, and the order in which systems/subsystems need to be refreshed.

3.12 Government Furnished Equipment/Materiel/Property (Maintenance)

Contracts.

3.12.1 INTRODUCTION. Army Materiel Command (AMC) and its units use

Total Asset Visibility – Contractor (TAV-C) capability in its Logistics

Management Program (LMP) to account for Government Furnished Equipment, Materiel, or Property (GFE/M/P) placed in the possession of contractors to support contracts for: 1) repair, modification, or upgrade work; 2) materials held for Stock, Store and Issue (SSI), or 3) New Production. Accounting records within LMP for this inventory are subject to verifying physical inventories and audits by the Army to ensure accuracy. This section addresses contractor requirements for repair, modification and/or upgrade contracts.

3.12.2 System Overview and Portal Access Requirements.

3.12.2.1 To use TAV-C, Contractors shall request one of two TAV-C access methods below to exchange required inventory data with LMP: 1)

Defense Logistics Management Standards (DLMS) interface or 2) the

Army TAV-C Portal. Approval of the contractor’s access method will be based first on the type of work being performed, second, the sufficiency of the contractor’s existing property accountability and connectivity to LMP, and third, request by the to use the portal based on economic factors.

3.12.2.2 Contractors can choose between the two methods for accounting for government property as further described below:

a. Defense Logistics Management Standards (DLMS) interfaces:

Contractors that have accounting systems capable of using a DLMS interface (see: DLM 4000.25, Defense Logistics Management

Standards (DLMS) on the Defense Logistics Agency (DLA) website) shall request to use their accounting system and interface to account for Government Furnished Equipment/Materiel/Property (GFE/M/P) using DLMS transactions.

NOTE: If a contractor does not currently have an established DLMS interchange with Defense Logistics Agency (DLA) Defense Automated Addressing System

(DAAS), it will be the contractor’s responsibility to contact DAAS to establish access to DAAS messaging system to support the exchange of DLMS transactions with the Army. DAAS provides a value added service for standard

Military Standards (MILS) transactions providing the ability to receive, edit and route logistics transactions for the Military Services and Federal Agencies.

Information on DAAS can be found at https://www.dla.mil/HQ/InformationOperations/DAAS/

b. Army TAV-C Portal: Contractors who, during negotiation with the government, are determined to be allowed to use the TAV-C Portal, will comply with prescribed processes to provide qualified workers to access the system to exchange data with LMP.

3.12.2.3 Portal Access Requirements. Contractor personnel who input data into the TAV-C Portal, must meet qualification requirements specified in the TAV-C Portal Guide Detailed Procedures and requirements are detailed in the TAV-C Portal Guide (Attachment X).

These requirements include:

a. Contractor provided computer system: The contractor shall provide a computer system and internet connectivity that meets acceptable standards as identified in the TAV-C Portal Guide.

b. Security Requirements.

(i) The government requires contractor personnel accessing the LMP system to possess either a United States Government Common Access

Card (CAC) or a Department of the Defense approved External

Certification Authority (EAC). To apply for these credentials, contractor personnel must possess a soft certification from a security credentialing firm.

NOTE: At the time of this writing, the government has successfully used

IdenTrust and WidePoint (formerly ORC) for satisfactory credentials. It is the contractors’ responsibility ensure operators accessing the portal have and maintain current credential and to comply with the selected vendors’ service contract requirements. These firms are provided as a courtesy and are not an endorsement for any firm by the U.S. Government.

(ii) Contractors will coordinate with the Contracting Officer’s

Representative or designated government representative to complete required forms to obtain the CAC/EAC. This will require the above certification, forms of identification, etc.

c. User Training Requirements: TAV-C Portal user training is government provided and varies by the function performed. The training is online and completion of the training by each operator is required before accessing and using TAV-C.

d. The on-line training site will be provided by the government after award and access to the system has been granted. Functional training required to begin work should take no more than 15 hours to complete.

3.12.2.4 Problem Resolution: LMP is a government owned and

maintained system. The contractor shall notify the COR or designated government point of contact for system related issues and government resolution.

3.12.3 DLMS TRANSACTIONS / PORTAL DATA REQUIREMENTS

3.12.3.1 For DLMS Transactions for repair, modification and/or upgrade contracts, the inventory management transactions to be provided to the government by DLMS interface are:

a. DLMS 527R Materiel Receipt Acknowledgement (MRA) Transactions

(for GFM expected to be consumed).

3.12.3.2 For DLMS Transactions for repair, modification, and/or upgrade contracts, the material receipt transactions to be provided to the contractor by the government via the DLMS interface are:

a. DLMS 527D Pre-positioned Material Receipt Document for stock in-transit to vendor.

3.12.3.3 Army TAV-C Portal: Contractors who, during negotiation with the government, are allowed to use the TAV-C Portal to exchange required data directly with LMP, will provide the following information via data inputs to LMP.

a. TAV-C Portal Requirements: Details on entry of the input into the

LMP Portal will be provided as part of the government provided training.

b. The required data will be based upon the business process being performed. Inputs and input formats will be driven by the role performed for this work as directed in the contract.

c. The LMP Portal will provide to the contractor reports which will serve to inform the contractor and aid in work performance. Details on the various reports and how they can be used will be covered as part of the government provided LMP Portal training.

3.12.3.4 Consumption Reporting: Quarterly reports on the consumption of repair parts, disposition of equipment, and adjustments to inventories will be provided to the government as specified.

3.12.4 Performance Requirements

3.12.4.1 Following an inventory effecting event, the Contractor shall accurately report transactions by the end of the next regular business day.

The contractor shall report, on a quarterly basis, inventory activity and balances in accordance with the authority DI-MGMT-82128 Data Item

CDRL A008: Contract Government Furnished Material (GFM) requisition and inventory report-.

3.12.4.2 The Contractor shall physically confirm material received for actual National Item Identification Number (NIIN) and Quantity prior to recording receipt into LMP.

3.12.4.3 The Contractor shall notify the Contracting Officer (KO) or the

Property Administrator prior to contract end to ensure inventory is properly dispositioned and all transactions have been entered.

3.12.4.4 The Contractor shall maintain 100% accuracy in its accountability records, stock records, and physical inventories for all Government-owned items placed in their possession.

a. Records are subject to verifying inventories. Notification of these inventories will coordinated through the COR.

b. Contracted firm will annually inventory to verify record accuracy and provide updates to TAV-C to adjust balances.

c. Reports of inventories will be in accordance with the DI-MGMT-

80441C A009: Government Property Inventory Report.

3.13 Safety Engineering. If applicable, the contractor shall identify all real and potential hazards associated with the equipment repair effort ordered on this contract. This shall include any toxic substance exposure concerns to personnel during operation or maintenance to include transportation or resulting from damage to the equipment. The contractor must also identify any special disposal procedures.

3.14 Procuring Contracting Officer (PCO). The Army Contracting Command is the single point of contact within the Government for funds and program direction. Only the

PCO can approve or direct changes or additions to the base contract and task orders.

4.0 Manpower Reporting.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Lens, Camera (Canon), NSN: 6760-01-614-4061, Part Number: 025-2085-000, via a secure data collection site. The contractor is required to fill in all required data fields completely using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), this runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than

October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help

Resources ribbon on the right side of the login page of the applicable

Service/Component's CMR website.

5.0 Foreign Interest

Offerors shall complete Standard Form 328 Certificate Pertaining to Foreign Interests

OMB No. 0704-0579. Government shall use SF328 responses to inform supply chain risk management. Form shall be provided as part of the solicitation package, and modified if there are any changes over the contract period of performance. Findings shall be submitted IAW DI-MGMT-81948A, CDRL A007, Foreign interest Disclosure.

6.0 List of Attachments.

6.1 Attachment A: LRU for repair and specifications

6.2 Attachment B: Security Classification Guides: Vehicle Optics Sensor System

(VOSS), 05 Dec 13

6.3 Attachment C: Standard Form 328 Certificate Pertaining to Foreign Interests OMB

No. 0704-0579.

http://www.ecmra.mil/

ATTACHMENT A: LRUs for repair and specifications:

NSN Nomenclature P/N

6760-01-614-4061 Lens, Camera (Canon) 025-2085-000

Specifications CANON Lens YJ20X8.5B4 ITS-RE PX12 20X

Image Composition

Object Image Format 2/3 inch

Aspect Ratio 16:9

Object Image size 9.59 mm (H) x 5.39 mm (V)

Zoom Ratio 20 X

Focal Length Range 8.5~170mm

Angular Field of View At 8.5mm

58.9o (H) x 35.2o (V)

At 170mm

3.2o (H) x 1.8o (V)

Optical Brightness

Maximum Relative 1 : 1.8 at 8.5~113.3mm

Aperture (F-Number) 1 : 2.7 at 170mm (Ramping Characteristic)

ATTACHMENT B: To be provided at award, highest level of work for this effort is

Unclassified.

ATTACHMENT C:

Standard Form 328 Certificate Pertaining to Foreign Interests OMB No. 0704-0579