DRAFT_PWS_3-7-16.docx

Performance Work Statement (PWS) for Repair and Overhaul of the

CSS VSAT AN/TSC-183A

03 Mar 2016

1.0 SCOPE

This Performance Work Statement (PWS) establishes the efforts required by the contractor for the repair system Pedestal and overhaul of the CSS VSAT AN/TSC- 183A, from any manufacturing source to include testing, inspection and repair and Unique Item Identification (UID) marking efforts. Along with Condition Base Replacement (CBR) effort for CSS VSAT 183 to 183A.

1.1 GENERAL

The contractor shall provide repair and overhaul services for the AN/TSC-183A to include testing, inspection, repair, and UID marking efforts.

1.2 APPLICABILITY

This effort is within the scope of the basic contract #TBD.

1.3 Contract TYPE

The effort shall be proposed as a single award Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ). FFP line items for labor and cost reimbursable (no fee) line item for travel.

1.4 PERIOD OF PERFORMANCE / PLACE OF PERFORMANCE

The period of performance shall be a one twelve months Base Period plus four twelve month Option Years from date of award.

Performance shall take place at contractor’s location.

1.5 CONTRACT MANAGEMENT

The contractor shall deliver a Contractor’s Progress, Status and Management Report, IAW DI-MGMT-80227 and CDRL B001 to include status/count of repaired units and burn rate of obligated funds.

1.6 GOVERNMENT FURNISHED EQUIPMENT / MATERIALS / FACILITIES / INFORMATION

1. GFE will be provided in the form of but not limited to trade-in systems, antenna assemblies, positioners, and ancillaries

2. Government shall provide AN/TSC -183A refurbishment (Reset) or Technical Refresh.

3. Government shall provide all software licenses and accounts necessary for Network Operation Center (NOC) Network connection & licenses.

1.7 INSPECTION and ACCEPTANCE

Inspection and acceptance shall be at source. Free On Board (FOB) shall be at destination.

Upon successful completion of repair of items to serviceable condition, the Ship To Address is:

W25G1W

W1A8 DLA DIST-TOBYANNA

GIBBS AND FIFTH STREETS

WAREHOUSE 6 BAY 4

TOBYHANNA PA 18466-5059

MARK FOR: B16 "A" stock

Other “ship to” addresses within the continental US (CONUS) are unlikely but possible. Should the necessity to ship items to different locations arise, shipping costs may be adjust accordingly. The “ship to” address will be state within Section B of the sub-contract line item number (SLIN).

1.8 SECURITY

Not applicable.

2.0 Applicable Documents:

The following documents are reference for this effort:

MIL-PRF-55585 Packing of Performance Specification Electronics Equipment and Parts MIL-STD-129P w/Change 4 (19 September 2007) Military Marking for Shipment and Storage MIL-STD-130N (17 December 2007) Identification Marking of U.S. Military Property http://www.acq.osd.mil/uid.

3.0 Requirements:

Government shall prescreen all AN/TSC-183A systems and components shipped to the contractor serviceability. Only those units which are determined to be unserviceable and not under warranty by the screening process shall be forward to the contractor for testing, inspection and repair.

3.1 Test and Inspection: Upon receipt of the CSS VSAT AN/TSC-183A at the Contractor’s facility, the Contractor shall determine by test and inspect the specific nature of the repairs to restore the unit to a serviceable condition. The contractor shall also inspect the unit for existing or damaged Item Unique Identification (IUID) markings (see paragraph 3.11).

3.2 Repair: Any deficiencies found as a result of the above test and inspection shall be correct to return the CSS VSAT to a serviceable condition. The turnaround Time (TAT) for repair of the CSS VAT shall be within 30 days of receipt of the terminal at the contractor’s facility. Exceptions to this TAT may be authorize and shall be coordinated with the COR. The contractor must provide the Government an estimate of the repair costs; the contractor may proceed if the estimated repair cost does not exceed the Beyond Economical Repair (BER) threshold of 65% replacement cost per unit and there is sufficient funding on contract to proceed with repairs. If the estimated repairs are expect to exceed 65% replacement cost per unit, or there is insufficient funding on contract, then the contractor must suspend the repair effort for the affected unit(s) and contact the Contract Officer Representative (COR). M A record of actions taken by serial number of repaired unit, to include the fault, cause and the corrective action must be completed IAW the Repair Status Report (CDRL A001), DI-ILSS-80620. In order to verify a successful repair, repaired CSS VSAT shall be able to verify on Live Network and properly functioning.

After the repair a full functional/operations test must be performed on-site at the vendor’s location for all repaired pedestals prior to shipping the pedestal to the final destination determined by the Government.

After the repair a full function/operations test is defined as the pedestal incorporated in a fully operational VSAT system, power established to the system, and the entire VSAT operated to the latest version of software. Terminal shall complete connection to network which will be confirmed with the NOC during testing. Testing shall consist of full function operation of acquiring reference satellite, and operational satellite as describe latest edition of TM 11-5895-1817-10.The government will not provide an entire VSAT system for the operations testing at the vendor’s location nor will it provide any Test, Measurement, and Diagnostic Equipment (TMDE). The vendor shall be responsible to conduct all testing at their location prior to shipment of the pedestal.

3.2.1 Any Terminal that the contractor deems to be non-reparable must be noted, and the list of non-reparable units must be presented to the COR within three business days from the determination of non-reparable status. After notifying the COR of the non-reparable units, the contractor shall await further instruction by the COR. A CSS VSAT that contains obsolete parts does not automatically classify the unit as being non-reparable (see paragraph 3.3.2).

3.2.2 Repair will be classified as follow:

Tier1. Evaluation/No Fault Found (NFF) Beyond Economic Repair (BER): which the repair cost expect to exceed 65% replacement cost per unit, then the contractor must suspend the repair effort for the affected unit(s) and contact the Contract Officer Representative (COR).

Tier 2. Minor repair; which the repair cost expect in between 20%-30% replacement cost per unit.

Tier 3. Major Repair; which the repair cost expect in between 30%-65% replacement cost per unit.

3.2.3 Reset, optional CLIN to be excise by the government discretion, Reset would include repair and place any components necessary to bring the system back to full operating condition in as new condition referred to as 10/20 standard. System will be track by serial number and return back to originating source. A Reset terminal shall include a full two year warranty per Paragraph 3.3

3.2.4 Upgrade from An/TSC-183 to AN/TSC-183A, with a minimum of 5 system a years for the duration of the contract. The upgrade shall include but not limited to the following:

Indoor Case (IDU):

1. New tan transit case.

2. Modem Tray will be retained from the returned IDU and re-tested.

3. Toughbook Laptop will be retained from the returned IDU, re-imaged with the latest Toughbook baseline revision and re-tested. If the government PM office requires the incorporation of a new laptop, this activity will be quoted separately.

4. New Fans and Filters.

5. New Rear Panel.

6. New Power Cord.

7. New ACU Antenna Pedestal:

1. Pedestal case and contents will be completely replaced with a new Hawkeye IIe production pedestal case. New equipment will be tan within a tan case.

RF Equipment Case:

1. New tan transit case, foamed to accept VoIP phone bag.

2. VoIP phones will be retained from the returned system and re-tested. If new equipment is necessary, VoIP phone parts will be quoted separately.

3. New 120’ IFL cable reel assembly, utilizing the single MIL connector.

4. New feed assembly.

5. New Manuals/Documentation.

6. BUC and all three LNBs will be retained from the returned system, retested, repainted tan and fitted with new quick disconnects.

Reflector Case:

1. Reflector case and contents will be completely replaced with a new Hawkeye IIe production reflector case. This includes new transit case, new carbon fiber reflector, new feed boom & cabling and new struts. New equipment will be tan within a tan case.

General:

After the repair a full functional/operations test must be performed on-site at the vendor’s location for all repaired pedestals prior to shipping the pedestal to the final destination determined by the Government.

After the repair a full function/operations test is defined as the pedestal incorporated in a fully operational VSAT system, power established to the system, and the entire VSAT operated to the latest version of software.

The government will not provide an entire VSAT system for the operations testing at the vendor’s location. This is the responsibility of the vendor to conduct at their location prior to shipment of the pedestal.

3.3.1 Cannibalization– Parts cannibalization may be permitted under certain circumstances and only on a case-by-case basis; must be approved in writing to COR or KO.

3.3.2 The contractor may obtain obsolete parts from secondary vendors instead of OEM. It is incumbent upon the contractor to perform a thorough search of the market place to find suitable alternative sources for replacement repair parts prior to making a determination that a particular part is unavailable. If the contractor believes the cost to be prohibitive, the COR should be contacted for disposition instructions. In the event that an “obsolete part” is truly not available, repairs on the affected CSS VSAT are to be suspended pending an assessment by the government and final disposition instructions by the COR.

3.4 Finishing and Marking. The Contractor shall repair the damaged protective finish to the extent necessary to provide adequate protection during usage. The Contractor shall replace damaged markings, identification and decals. Minor cosmetic defects (scratches, nicks, dents, etc) that do not affect the installation or operation of the repaired end-item shall not require correction. CSS VSAT’s lacking IUID marking will be marked in accordance with Para. 3.9.

3.5 Delivery/Return of repaired equipment from the Contractor’s facility.

3.5.1 After repair, the contractor shall load the government’s most recently approved and government provided software (SW) and firmware (FW) version. This SW & FW may change periodically. New versions of the SW & FW shall not affect contract price, and the contractor shall not charge the government to review the SW and FW. Government shall provide all necessary software and firmware and licenses.

3.6 Packaging. The contractor shall pack CSS VSAT IAW with performance specification MIL-PRF-55585. Using transit cases, Contractor will insure four tan transit cases retain system integrated upon packaging. Upon successful completion of repair of the item to a serviceable condition, source inspection and acceptance, units are to be tag with DD Form 1574, Serviceable Tag (yellow).

3.7 Handling. The contractor shall implement an electrostatic discharge program to prevent damage to electronic components that conforms to best commercial practices.

3.8 Transportation. The contractor shall utilize transportation methods that enable positive tracking of shipments from point of origin to the final destination with receipt signature verification.

3.9 Warranty: All items repaired by the contractor shall be covered by a standard 24-month commercial warranty covering workmanship and materials for all items furnished in accordance with this contract or any modification thereof. The contractor shall meet a 30-day repair turnaround time (TAT) goal for the repair of items warranted under this contract and task order. The terms and conditions, including TAT, of other warranties provided to the Government are not affect by this contract and task order. The warranty period shall begin upon issue to follow on gaining unit from the Defense Logistics Agency (DLA) warehouse or Contracted Warehouse.

3.10 Performance Review. Based on Government data and the contractor’s Repair Status Report, the Government will review contractor’s performance at the completion of each repair Performance Period. The review will rate the contractor’s performance against the contractual requirements. Any areas of discrepancy, extenuating circumstances, and poor performance will be discussed with the contractor for immediate resolution.

3.10.1 Conduct First Article Test (FAT). The government shall require a FAT to be conducted upon reward of contract. The Government envisions a complete upgrade to an AN/TSC-183 toe and AN/TSC-183A as a suitable FAT.

3.11 Requirements for Unique Item Identification (UID). CSS VSAT that are not currently marked with an IUID, or have damaged or missing IUID markings, the contractor shall mark all contract deliverables In Accordance With (IAW) DFARS clause 252.211-7003. Contractor will register any new marking if necessary. Contractor rework all appropriate with the content marking and register if necessary.

3.12 Requirements for Radio Frequency Identification (RFID). The contractor shall comply with the Department of Defense Radio Frequency Identification (RFID) policy signed on July 30, 2004. Business Rules for RFID can be find at the RFID web site http://www.acq.osd.mil/log/rfid/index.htm. The contractor shall apply passive RFID tags to all items identified under this contract that are shipped to DoD installations IAW MIL-STD-129P w/Change 4, Paragraphs 4.9 through 4.9.4. RFID tags will be applied to packaging but not to the equipment.

3.12.1 Passive RFID tags shall be applied to case shipments and palletized unit load shipments. The item packaging (unit pack) for items requiring a UID mark will require RFID tagging except when the UID item packaging is the case or exterior of a palletized unit load.

3.12.2 IAW with MIL-STD-129P w/Change 4, the contractor shall refer to the Supplier Implementation Plan located at http://www.dodrfid.org for implementation dates, detailed information concerning the applicable commodities, and participating consignor/consignee locations.

3.13. Requirements for Accounting for Contractor Services. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report all contractor manpower (including subcontractor manpower) required for performance of this contract. Any costs associated with this deliverable shall be separately price under section B.

3.13.1. The contractor shall completely fill in all the information in the format using the following web address: https://cmra.army.mil.

3.13.1.1. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

3.13.1.2. The contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

3.13.2. Reporting period shall be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be report by 31 October of each calendar year. The contractor shall submit to the Contracting Officer by 30 November of each calendar year correspondence certifying that all applicable service data was enter into the database. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be download from the web.

3.13.3 Cost reporting

Man-hour expenditures shall be report for all contractor (and subcontractor) employees who directly bill the contract. The reporting shall be the total quantity of hours billed by contractor. The contractor shall submit the report in accordance with CDRL C001, DI-FNCL-80331A, Funds and Man-hour Expenditure Report (FMER).

The report shall be of sufficient detail to determine funding expenditures and shall include all contractor (and subcontractor) costs incurred. The report shall include a summary page detailed back-up for the reporting period. The report shall be submit each month, due fifteen (15) business days from the end of the previous month. The summary page shall include, but not be limited to: Operational Area, Labor Expense, Material Expense, Other Direct Costs (ODC) and Defense Base Act Insurance (DBA) Costs. This information shall be present both cumulative for the option period and for the current period.

3.14 Training; Contract shall provide the following training if require;

3.14.1. Training 1.2m Hawkeye IIe Operations & Maintenance (3 Day Course)

This course shall train the student on:

Required Materials: Contractor shall provide the following:

Additional Print Resources: All required documents and files will be provided by Contractor:

Course Schedule: The following schedule is a recommendation only. Contractor will make every attempt to satisfy the customer’s scheduling needs.

Day 1

Day 2

Day 3

3.14.2. AvL Antenna and TracStar Controls System (3 Day Course)

Objectives:

• Introduction to the AvL antenna and TracStar controls system.

3.15. Supply (hardware) Purchase.

3.15.1. Contractor shall be a main source of supply of part list provide in attachment. This list is not all inclusive, government might be able to procure as needed.

3.15.2. Contractor shall kit certain system based on government needs, this system include Satellite disk assembly, Indoor Unit (IDU) and Telephone kit. Contractor shall develop a method to track all the IDU kit, which identify that kit to back to the NOC.

3.15.3. Contractor shall apply IUID to all applicable components accordingly and register in Wide Area Work Flow (WAWF).

3.15.4. Contract shall be provide commercial packaging. Circuit Card needs to comply with Electric Static Discharge package.

4.0 DELIVERABLES:

Repair Status Reports shall be provide to the Government IAW this PWS and DI-ILSS-80620, CDRL A001.

Contractor’s Progress, Status and Management Reports shall be provide to the Government IAW this PWS CDRL B001 DI-MGMT-80227

Funds and Man-hour Expenditure Report shall be provide to the Government IAW this PWS and DI-FNCL-80331A, CDRL C001.

5.0 TRAVEL or SPECIAL REQUIREMENTS

Not applicable.

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item) Original Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

17. PRICE GROUP

18. ESTIMATED TOTAL PRICE

INSERT

IN

DD

b. COPIES

SECT. B

SUBMISSION

a. ADDRESSEE

Draft Final

A

Reg

Repro

15. TOTAL

Based upon DD Form 1423-1, 1 Jun 90

CONTRACT DATA REQUIREMENTS LIST

Form Approved

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0701-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

17. PRICE GROUP

4. AUTHORITY (Data Acquisition Document No.)

DI-MGMT-80227

5. CONTRACT REFERENCE

PWS Para 1.5

6. REQUIRING OFFICE

AMSEL-LCE-SST

18. ESTIMATED TOTAL PRICE

Lawrence.bryant@us.army.mil

Insert in Section B

MONTHLY

b. COPIES

8. APP CODE

11. AS OF DATE

SEE ITEM 16

13. DATE OF SUBSEQUENT

SUBMISSION

SEE ITEM 16

a. ADDRESSEE

Draft Final

16. REMARKS:

Contractor format is acceptable.

Reports to include personnel and management status, IPT schedules and notes.

Submit as required via electronic mail throughout period of performance.

AMSEL-LCE-SST

G. PREPARED BY

H. DATE

I. APPROVED BY

J. DATE

DD Form 1423-1, FEB 2001 PREVIOUS EDITION MAY BE USED

CONTRACT DATA REQUIREMENTS LIST

Form Approved

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

TDP TM OTHER ILSS

AN/TSC- 183A

17. PRICE GROUP

Expenditure Report

18. ESTIMATED TOTAL PRICE

INSERT

IN

LT

b. COPIES

SECT. B

SUBMISSION

a. ADDRESSEE

Draft Final

N/A

16. REMARKS:

Contractor format is acceptable.

Block 9: DISTRIBUTION STATEMENT D – Distribution authorized to Department of Defense and DoD contractors only due to critical technology. This determination was made on 1 August 2007. Other requests for this document shall be referred to Product Manager Aviation Mission Equipment Field Office, ATTN: SFAE-AV-AS-AME, APG, MD 21005.

Block 12/13: First submission due the first 15th of the month 30 DACA (Days After Contract Award). Subsequent submissions due 15th of the month through PoP.

Block 14: The Contractor shall electronically deliver the data to the Government via AMRDEC SAFE (https://safe.amrdec.army.mil) with the notification letter emailed to the COR and KO.

SFAE-AV-AS-AME

ACO

PCO

15. TOTAL

G. PREPARED BY

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