Attachment_8_LADS_SOW_-_Provisioning.pdf

PROVISIONING

STATEMENT OF WORK

FOR

LAUNDRY ADVANCED SYSTEM (LADS) MODEL D UPDATE

(NSN 3510-01-558-6662)

TACOM Soldier and Ground Systems

Life Cycle Management Command

Integrated Logistics Support Center

Soldier Product Support

Integration Directorate

Natick, MA.

15 MAY 2017

Prepared by: Calvin Long

Equipment Specialist

AMSTA-LCS-ECE

508-233-6000

Approved by:

Gary Zimmer

AMSTA-LCS-ECE

508-233-6022 ii

TABLE OF CONTENTS

1. Scope

2. Applicable Documents/References

2.1 Army Regulations

2.2 Military Standard

2.3 Data Item Descriptions

2.4 Cataloging Websites

2.5 Additional References

2.6 Appendix

3. Conferences and Reviews

3.1 Logistics Guidance Conference

3.2 In-Process Reviews (IPR)

3.3 Supportability Analysis Summary In-Process Review

3.4 Maintenance Allocation Chart In-Process Review

3.5 Provisioning In-Process Review(s)

3.6 Government Provisioning Conference

4. Data Product Development and Submittals

4.1 Provisioning Data Development Software

4.2 Legibility and Reproducibility

4.3 Submission of Contract Data

4.4 Government Rejection of Data Product

4.5 Packaging of Data Products

4.6 Government Acceptance

5. Maintenance Allocation Chart (MAC)

5.1 Government Review, Approval and Acceptance of MAC

5.2 Media

6. Provisioning Parts List (PPL)

6.1 Media

6.2 Input media requirements for provisioning data

6.3 PLISN Numbering

6.4 Approved Item Name

6.5 Proprietary Names

6.6 Prescreening of Part Numbers

6.7 Bulk Items

6.8 Make From Items

6.9 Part Numbers and Component Color

6.10 Price

6.11 Common Hardware

6.12 Government Rejection of Data Products

6.13 Long Lead Time Items

6.14 Component of End Items (COEI)

iii

6.15 Basic Issue Items (BII)

6.16 Additional Authorized List (AAL)

6.17 Expendable Durable Items

6.18 Special Tools and Test Measurement & Diagnostic Equipment (TMDE)

6.19 Government Acceptance

7. Engineering Data for Provisioning (EDFP)

7.1 Engineering Data for Provisoining Development

7.2 PTD

7.3 SPTD

7.4 Items Procurred from OEM Sources and Altered or Modified Items

7.5 Supplier/Distributor Part Numbers and EDFP

7.6 Specifications

7.7 COEI, AAL, Expendable and Durable Items, Bulk Items, and Special Tools and

Test Equipment

7.8 Marking of EDFP

7.9 Engineering Drawing Tree

7.10 Contractor Configuration Audit

7.11 Government Rejection of Data Product

7.12 Data Rights

8. Proposed Spare Parts List (PSPL)

8.1 Prescreening of Part Numbers

8.2 Long Lead Time Items

8.3 Government Rejection

8.4 Media

9. Engineering Change Proposals

Appendix A - GEIA-STD-0007-A Logistics Product Data Supportability Analysis Summaries

Appendix B – (Data Product Deliverable)

3 APRIL 2017

PROVISIONING

STATEMENT OF WORK

For

LAUNDRY ADVANCED SYSTEM (LADS) MODEL D UPDATE

(NSN 3510-01-558-6662)

1. SCOPE: This Provisioning Statement of Work (PSOW) defines and specifies the actions and tasks required for providing the United States Government a complete range of technical data products necessary to ensure logistical support for the end article or end item.

1.1 Requirements and Schedule. Refer to this PSOW for Government work requirement(s) and to the Department of Defense (DD) Form 1423, Contract Data Requirement List (CDRL) of each data item for delivery schedule of data products to the Government.

1.2 Deviation from PSOW.

The Contractor shall not deviate from this PSOW and associated DD Forms 1423. Deviation from the PSOW shall only occur by the approval and direction of a Contracting Officer.

1.3 Request for PSOW Deviation: Contractor deviation from this PSOW and/or DD Form 1423 must receive prior Government approval. If a deviation is required, the Contractor will present a request, in writing, to the Contracting Officer for an In-Process Review (IPR) to present the details of the request for deviation to the appropriate office. The Government shall provide approval or rejection to the request for deviation within 5 days of the IPR.

1.4 Maintenance Strategy. The Contractor shall be responsible for the development of the

Level of Repair Analysis (LORA), the Maintenance Task Analysis (MTA), and the Maintenance

Allocation Chart (MAC).

1.5 Provisioning. The Contractor shall provide a Provisioning Parts List (PPL) and an

Engineering Data for Provisioning (EDFP) to support the provisioning process.

1.4 Data Products. The following data items for technical data product(s) shall be developed by the Contractor for the end article and submitted to the Government by the schedule contained in the CDRL.

DATA ITEM DATA PRODUCT PSOW PARAGRAPH

A009 Maintenance Allocation Chart (MAC) 5.

A011 Provisioning Parts List (PPL) 6.

A010 Engineering Data For Provisioning (EDFP) 7.

1.5 Definitions and Abbreviations: Reference GEIA-STD-0007-A, GEIA-HB-0007, AR 700-

18 and AMC PAM 700-25.

2. APPLICABLE DOCUMENTS: The following Army Regulations (AR), Data Item

Descriptions (DID), military specifications, standards, websites, and other publications are

PSOW references for delivery of technical data products.

2.1 Army Regulations. Download at http://www.army.mil/usapa/index.html

Publications Number Title

Army Regulation 700-18 Provisioning of U.S. Army Equipment

Army Regulation 700-82 Joint Regulation Governing the Use and Application of

Uniform Source Maintenance and Recoverability Codes

Army Regulation 750-1 Army Materiel Maintenance Policy

AMC Pamphlet 700-25 Guide to Provisioning

Down load at:

https://www.logsa.army.mil/pub/P700_25.PDF

2.3 Data Item Description.

Number Title

DI-ALSS-81529 Logistics Management Information (LMI) Data Product

DI-ALSS-81530 Logistics Management Information Summaries

DI-ILSS- 80124A Proposed Spare Parts List

2.4 Cataloging Websites.

DODD 4100.39.M Federal Logistics Information System Procedures Manual -http://www.dlis.dla.mil/forms/forms.asp

Commercial And Government Entity Code (CAGEC) Search -http://www.logisticsinformationservice.dla.mil/BINCS/begin_search.aspx

H6 Item Name Search - http://www.dlis.dla.mil/H6/ http://www.army.mil/usapa/index.html http://www.dlis.dla.mil/forms/forms.asp http://www.logisticsinformationservice.dla.mil/BINCS/begin_search.aspx http://www.dlis.dla.mil/H6/

WebFLIS - http://www.dlis.dla.mil/webflis/pub/pub_search.aspx

2.5 Appendixes included as part of this PSOW.

Appendix B – Data Product Deliverable

2.4 Cataloging Websites.

ASSIST-Quick Search – http://quicksearch.dla.mil

Provides direct access to Defense and Federal specifications and standards available in the official DoD repository. For questions or problems in accessing this website, the ASSIST – Help desk may be reached at 215-697-6396.

2.5 Additional Reference(s):

Publications Number Title

GEIA-STD-0007-A Logistics Product Data

GEIA-HB-0007 Logistics Product Data Handbook

2.6 Appendix: included as part of this PSOW.

Appendix A - Supportability Analysis Summaries

Appendix B Logistics Product Data Worksheet

2.7 Order of Precedence. In the event of a conflict between the text of this PSOW and the references cited herein, the text of this PSOW takes precedence. Nothing in this PSOW supersedes applicable laws and regulations.

3. Conferences and Reviews: The Contractor shall participate and support conferences as well as program in-process reviews to provide guidance, ensure program development, and quality of the Contractor developed logistical support data products.

3.1 Logistics Guidance Conference

3.2 In-Process Reviews (IPR)

3.3 Maintenance Allocation Chart In-Process Review

3.4 Provisioning In-Process Review(s)

3.5 Government Provisioning Conference

The following PSOW paragraphs give guidance to the support required from the Contractor at these conferences and reviews. The Contractor or a Contractor Designated Representative, as directed by this PSOW, shall be a required attendee at all conferences and/or review(s).

3.1 Logistics Guidance Conference: To ensure mutual understanding of the end article/end item and to discuss logistical support requirements that exist between the Contractor and

Government, a Logistics Guidance Conference shall be held to discuss these Logistics Data http://www.dlis.dla.mil/webflis/pub/pub_search.aspx http://quicksearch.dla.mil/

Product(s), as well as Contractor and Government responsibilities, roles, scope of work, and to assign appropriate Points of Contact (POC). The Logistic Guidance Conference will be a primary event to discuss and clarify requirements of the PSOW, schedule, and tasks. The Contractor shall present a briefing that demonstrates its understanding and how it comply with the logistical support requirements.

a. A one day logistics guidance conference shall be held in accordance with contract requirements. The Logistic Guidance Conference will be conducted during regular business hours of 0900 – 1500, Monday through Friday. The date and time will be mutually agreed upon between the Government and Contractor. The Government will host, provide facilities, and facilitate the conference.

b. The Logistics Guidance Conference is a combined discussion of all Government requirements and data products that include Training, Provisioning/Maintenance, and Technical

Publications. The stated Government contract data product requirement(s) will determine the

Contractor personnel attendance. The Contractor should provide appropriate representation at this conference to ensure a thorough understanding of the support requirements of all functional areas.

1) The Government shall provide the following GFI to the Contractor within 30 days after the Logistics Guidance Conference.

(a) Official Name/Nomenclature

(b) Provisioning Contract Control Number (PCCN)

(c) Provisioning Control Code (PCC) or Use-On-Code (UOC)

(d) Technical Manual Code

(e) Model Record Data

c. Contractor Furnished Information (CFI) - The Contractor shall provide the

Government with the Commercial and Government Entity Code (CAGEC) and Part Number

(P/N) of the end article/end item in writing at the Logistics Guidance Conference.

3.2 In-Process Review (IPR). In-Process Reviews will be conducted in accordance with CDRL requirements. IPR’s will be held between the Contractor and Government by teleconference or at an on-site visit from time to time at either the Contractor or Government facility as needed with five (5) days advance notice.

3.3 Maintenance Allocation Chart (MAC) In-Process Review (IPR): An IPR shall be scheduled IAW with CDRL A009. At the IPR, the Contractor shall present a proposed MAC to the Government during normal business hours of 0900 – 1500, Monday through Friday in accordance with the CDRL. Length of the IPR will be determined by the Contractor and complexity of the system. The purpose of the IPR is for the Contractor to physically review equipment with the Government Representative, explaining component and maintenance functions. The Government Representative will provide a preliminary review of the MAC to include functional group breakdown, maintenance functions, and maintenance levels. The

Contractor shall have representatives that can support the IPR, present content to the

Government and respond to Government comments and questions about maintenance levels, tasks, repair parts and tools.

a. Contractor Briefing: The Contractor shall present a detailed briefing of the theory and principles of operation of the End Item (EI) and/or sub-components, the MAC functional group breakdown, maintenance actions and processes, maintenance times, equipment troubleshooting strategy and logic. The Contractor shall provide a top down breakdown engineering drawing tree of the end item to the Government personnel. The Contractor shall use block diagrams, drawings, functional flow charts, and schematics to support the functional breakdown of the system and subcomponents. The Contractor will determine the agenda and may use appropriate office media (e.g., charts, slides, hand-outs) to present the supporting information.

b. Contractor Furnished Documentation: The Contrator shall provide the listed documentation below at the MAC IPR to ensure the Government understands the reasoning of the functional group breakdown. Documents not provided must be addressed by the Contractor.

These documents will aid the Government evaluation of the submitted MAC.

1) Preliminary Maintenance Allocation Chart

2) Schematic diagram of Equipment Functional Groups and Relationships

3) Top down Generation Breakdown Drawing Tree of the End Item

4) Troubleshooting Logic Diagram of the End Item

5) Tool Identification List

c. Equipment: The contracted end item(s), kits, and/or accessories shall be available for Government review during the MAC IPR. The end item shall be set-up as configured for operation during the review.

d. Contractor Facilities: The Contractor shall provide the following facilities for the

IPR:

1) A sheltered, temperature controlled work area that provides protection from the weather.

2) Office space with adequate worktables and chairs. All office space and work areas shall be free of all dusts, fumes, slip, trip, and fall hazards and provide adequate work area to perform required tasks.

3) All work areas shall provide adequate protection from the weather and provides for adjustable temperature controls.

4) Connection to the internet when required to perform necessary work functions.

3.5 Provisioning In-Process Reviews: In-Process Reviews (IPR) shall be conducted in accordance with CDRL A009 to assure the quality of logistics data products. Conferences shall be held at a Contractor or Government facility during a 1-2 day period. The Contractor or

Government will provide no less than 10 calendar days notification of a requested IPR. The

Contractor should plan on hosting a minimum of three IPR’s at the Contractor facility unless product development requires additional IPRs. IPR’s shall be scheduled at no additional cost to the Government. A Contractor request for an IPR shall be sent to the Contracting Officer.

a. Agenda and Schedule: The IPR agenda will be to review all contract data requirements asl well as provisioning and provisioning support documentation to include but not limited to

PPL, EDFP and NSN research. During the IPR the Government will assist to confirm information, resolve problems with provisioning data and product development. The subject IPR schedule will be flexible and occur on an as needed basis and may be invoked by either the

Contractor or Government as program development issues dictate.

b. Personnel: The Contractor shall make available representatives responsible for provisioning data and representatives that can discuss technical data or engineering drawings.

c. Equipment: The end article, kits and/or accessories shall be available for Government review, if requested. The end item shall be set-up, as configured for operation during the review, if requested.

d. Facilities: If scheduled at the Contractor facility, the Contractor shall provide the following facilities for the IPR: a sheltered and heated work area for the end article, restrooms, and office space with adequate worktables and chairs. The office space and work areas shall be free of all dusts, fumes, slip, trip, and fall hazards, provide adequate work area to perform tasks, protection from the weather, and temperature control.

3.6 Government Provisioning Conference: The Government Provisioning Conference shall be required to take place at a time and place agreed upon by the Government and contractor a date and time dictated by program schedule and as indicated on CDRL A010 and CDRL A011 mutually agreed on by the Contractor and Government. The number of provisioning items on the end item shall determine the conference length. As general guidance, the Contractor should plan support for five (5) business days per 300 assemblies/subassemblies/repair parts on the

Provisioning Parts List (PPL)/Repair Parts Special Tools List (RPSTL).

a. Purpose - Acquire and use Engineering Data For Provisioning (EDFP), Provisioning

Technical Documentation (PTD), and Supplemental Provisioning Technical Documentation

(SPTD) to identify supply support for the End Item (EI). To complete provisioning actions associated with the provisioning decision process, that is, selecting, coding, computing, cataloging, procuring and distributing of support items. The provisioning conference will be used as a tool to identify and verify the items on the Repair Parts Special Tools List (RPSTL), concurrently listed on the Provisioning Parts List (PPL), and supported with the Engineering

Data for Provisioning (EDFP) against the Government approved production model of the end item.

b. Objective - The primary objectives of the Army provisioning activities are to ensure that minimum initial stocks of support items and associated technical documentation are available at using organizations, maintenance facilities and supply activities. Ensure logistics data are updated with field experience to ensure maintenance sustainment throughout the fielding process. The initial stocks are required to sustain the programmed operation of systems and EI until normal replenishment can be accomplished. Equipment will be provided to support the stated system availability or System Readiness Objectives (SRO). Determination of logistics support for the EI is to be determined by the Government and provided at the least initial investment cost.

c. Government Review: The Government will do an item-by-item review of each

RPSTL assembly, subassembly, or repair part to consider whether item will be procured, not procured, or procured at the next higher level of assembly consistent with the maintenance concept. The Contractor shall present EDFP, PTD, and/or SPTD to support all sources of supply of each item on the PPL/RPSTL. The Government will review and evaluate the adequacy of engineering data for full item descriptions of all procured items. The Government will evaluate

Contractor research of an existing National Stock Number (NSN) and concur or non-concur. The

Government will review each Commercial And Government Entity Code (CAGEC) and part number to determine if there is an existing NSN within the Department of Defense (DOD) supply system.

d. The Defense Logistics Information Service (DLIS) and Government Equipment

Specialists: Both DLIS and the Government equipment specialist will determine if item nomenclature used by the Contractor are correctly assigned. Additional information may be added to the description in the RPSTL and PPL to further identify and describe the provisioned item. The Government will determine and be responsible for any established NSN cataloging data requiring correction in the DOD supply system. All EDFP, PPL, RPSTL, and TM data reviewed at the Government provisioning conference will be corrected or updated by the

Contractor with the guidance received at the provisioning conference.

e. Document Support: The Contractor shall provide copies of the MAC, Technical

Manual(s), Repair Parts Special Tools List, Provisioning Parts List, and Engineering Data for

Provisioning at the Government Provisioning Conference required in the Government

Provisioning Conference Plan.

f. Contractor Technical Support: The Contractor shall provide representatives responsible for provisioning products and a technical consultant or Field Service Representative

(FSR) with expert technical knowledge of the end item. The FSR must be familiar with all aspects (operation, maintenance processes, and repair part and demand rates) of the end item and related equipment. The FSR will be expected to answer questions and point out, if requested by

Government team, the location and function of the provisioned item. The Government may request teardown or disassembly of the end article.

g. Contractor Data Collection: The Contractor shall be prepared with necessary personnel, supplies, and equipment to capture text, data field, and illustration change(s) identified during the provisioning conference of the RPSTL, PPL, and/or EDFP. The Contractor shall prepare a master mark-up of the PPL, RPSTL, and/or EDFP of change(s)/updates identified during the conference. A copy of the master mark-ups shall be delivered to the Government representative at the close of the provisioning conference.

h. The Contractor shall make all directed updates and corrections to the RPSTL, PPL, and EDFP per Government guidance and cataloging decisions made at the provisioning conference. Corrected and/or updated data shall be included in the next submission of deliverables to include Provisioning Parts List, Engineering Data for Provisioning and RPSTL.

The Contractor shall record the following for each Provisioning List Item Sequence Number

(PLISN) on the PPL during the provisioning conference. The Contractor shall provide a copy of this record to the Government at the conclusion of the provisioning conference.

1) PLISN items identified with existing National Stock Number (NSN), Commercial And Government Entity Code (CAGEC), and Part Number.

2) PLISN items reviewed and accepted with acceptable EDFP data.

3) PLISN items reviewed and rejected with insufficient EDFP data and deficiency noted.

4) Nomenclature, CAGEC, Part Number, and Federal Supply Class for each

PLISN.

i. Facilities: The Government Provisioning Conference may be hosted at either a

Government or Contractor facility. If the Contractor hosts the event, it shall provide a sheltered and heated work area, restrooms, and office space with adequate worktables and chairs. The office and work areas shall be free of dust and fumes as well as slip, trip, and fall hazards. The

Contracl shall provide access to electrical power, internet connection and phone lines to accommodate a minimum of two laptop computers used by Government personnel for provisioning research as well as a copy machine with paper.

j. Equipment - The Contractor shall make available the following item of equipment;

1) One Government approved production model of the end article, related equipment, and associated components. The end article shall be set-up as configured for operation during the review, if required by the Provisioning Conference Plan.

2) The hosting agency shall have Material Handling Equipment (MHE) to move or relocate assemblies and/or components of the end article if requested by the Government.

k. Government Provisioning Conference Plan: A detailed Provisioning Conference

Plan will be made available to the Contractor 30 calendar days prior to the scheduled conference that outlines the agenda, attendees, and specific Contractor and Government roles and responsibilities. The Government will facilitate the conference and determine the conference schedule with concurrence by the Contractor.

4. Data Product Development and Submittals: At the Logistics Guidance Conference the

Contractor shall identify to the Government its method or software package in which it will develop and record Logistics Management Information (LMI). It is not the intent of the

Government to prescribe Automatic Data Processing (ADP) software used for data processing.

ADP systems that are cost effective are encouraged. The Contractor is encouraged to suggest alternative means of satisfying requirements to make information more readily available and to utilize more efficient business practices. Provisioning data products must be compatible between the Contractor and Government ADP systems. TACOM Life Cycle Management Command, Integrated Logistics Support Center (ILSC), Soldier Support Integration Directorate (PSID) uses the Logistics Modernization Program (LMP) to process provisioning data.

4.1 Provisioning Data Development Software: Contractors may use any software desired as long as the data product is compatible with the Government APD systems and produce

Provisioning Parts Lists (PPL) in LSA036.txt format.

4.2 Legibility and Reproducibility: The Contractor shall furnish data products in clarity that every line, letter, and character of data is clearly legible. All data products shall be submitted in

English and only one side of each sheet of paper will be used.

4.3 Submission of Contract Data: Products: Contractor delivery of logistics data products

(electronic and hardcopy) to the Government will include a transmittal letter that includes contracted item name, contract number, logistics data product, and submission number (Draft, Initial, Second, Final). A Compact Disk (CD) containing logistics data products will be clearly marked and/or tagged with the preceding data. Data products will be sent to the Contracting

Officer (KO) for distribution to the appropriate office(s). Submittal other than stated in the

PSOW will not be accepted.

a. Subsequent Submittals/Change Listing: Data products submitted (second, third, or final) after the initial or preliminary data product submission shall, in addition to the submittal, include a listing document of all change(s), additions, or removal(s) to the product. This listing in

Contractor format shall clearly and completely identify all data that has added, changed or deleted on the data product(s) from the previous submission.

4.4 Government Rejection of Data Product: Contractor submission without a transmittal letter, required markings, change listing, or not submitted through the KO will be rejected by the

Government. The Government will provide a letter of acceptance or rejection following

Government review of the submitted Contractor data product.

4.5 Packaging of Data Products: Products shall be packed to assure arrival at destination in satisfactory condition. Containers and wrappings shall conform to best commercial shipping practices.

4.6 Government Acceptance: Contractor summaries will be verified by the Government to ensure they contain data as specified by this PSOW and accurately reflect current design configuration.

5. Maintenance Allocation Chart: The Contractor shall prepare the MAC in two-level maintenance format in accordance with MIL-STD 40051-2w/change 3 and AR 750-1. SAS documents will be used as source documents for MAC development and justification. The

Contractor shall develop and prepare a Maintenance Allocation Chart (MAC) in top down breakdown structure. Sequence will be in logical order of disassembly starting with the end item containing all functional groups that require maintenance. The process of breakdown is established from the engineering drawing structure in a Next Higher Assembly (NHA) progression until the lowest reparable in each family tree group is identified. All assemblies, sub assemblies or components must have a functional group or subgroup assigned that aligns with the applicable maintenance work package.

a. IAW MIL-STD 40051-2B w/ change 3,"The basic entries in the MAC shall be a list of functional groups applicable to the end item which requires maintenance. The end item group shall be numbered "00," or its equivalent "AA.” All item names of MAC functional groups shall be official nomenclature in accordance with the PPL nomenclature or other source as specified by the acquiring activity. Reverse word order shall be used in the MAC.

b. Parts that are not subject to maintenance shall not be listed in the MAC.

IAW MIL-STD 40051-2C, "If the maintenance function is a replace function only for a repair part, the repair part shall not be listed in the MAC, unless not listing the repair part would result in omission of the Next Higher Assembly (NHA) group number; in this case, the part shall be listed in order to list the NHA functional group number.” Tasks that are “Replace Only” shall not be listed in Column 3, “Maintenance Function” for consumable / non repairable parts. If the part or component calls out only a replace task it shall not be listed. However, if there are additional tasks for the part such as inspect, service or test along with replace then the part or component shall be called out in the MAC. When "Replace" is the only task required for repair.

A remarks code shall be posted in Column (6). The Remarks Code table shall indicate repair of the assembly includes replacement of the consumable part. Time shall be the sum total average of all replace functions and recorded under repair for the next higher assembly.

c. All item names of MAC functional groups shall be official nomenclature in accordance with RPSTL nomenclature or other source as specified by the acquiring activity.

d. Engineering Drawing Tree - The Contractor shall provide a top down breakdown engineering drawing tree of the end item with sufficient detail so that the Government can verify the functional groups and Next Higher Assembly (NHA) for each item listed on the MAC.

5.1 Government Review, Approval, and Acceptance of MAC: The Contractor shall submit the proposed MAC to the Government during the required In-Process Review (IPR).

Reference meetings and reviews portion of the PSOW for guidance. After Government review and acceptance of the MAC, the Government approved MAC shall form the base-line for the associated technical manuals and provisioning effort. Submittal approval or disapproval by the

Government shall be by way of a letter. If the Government rejects the MAC, the Government may require an additional IPR at the Contractor or Government facility to resolve problems with the rejected MAC. Any revision made to the MAC after Government acceptance shall be presented and reviewed at an IPR and approved by the Government. Submittal acceptance or rejection shall be by in the form of a letter.

5.2 Media: The Contractor shall prepare and deliver the MAC and Drawing Tree in paper hard copy and Compact Disk (CD) using Microsoft Word or equivalent electronic format.

6. Provisioning Parts List: The Contractor shall develop and prepare a Provisioning Parts List

(PPL) with all Government selected data elements identified in Appendix B GEIA-STD-0007-A.

a. The PPL shall be provided in 80-card column format. LSA036.txt is the required file format for Department of Defense (DOD) provisioning technical documentation.

b. The PPL shall be organized and sequenced consistent with the MAC and the RPSTL.

c. Structure shall be at the End Item Level. The PPL shall contain the all assemblies, subassemblies, parts, materials and components that can be disassembled, reassembled, or replaced. The PPL shall include parts, materials and items required for maintenance and operation of the End Item.

d. At the end of the PPL, all, Bulk Items Repair Kits / Sets, Components of End Item

(COEI), Basic Issue Items (BII), Additional Authorized List (AAL), Expendable Durable Items, special tools, and test equipment shall be listed. The PPL will be organized and sequenced as follows to include Functional Groups identified below;

Item Functional Group

Model Record / End Item IAW MAC

Assemblies, sub assemblies, components and parts.

IAW MAC

Bulk Items 92

Repair kits or sets 93

Components of End Item (COEI) 94

Basic Issue Items (BII) 95

Additional Authorized List (AAL) 96

Expendable Durable Items 97

Special Tools 98

Test Equipment 99

6.1 Media: The Contractor shall prepare and deliver the PPL in paper hard copy and Compact

Disk (CD) using the electronic format as specified in the next paragraph.

6.2 Input Media Requirements for Provisioning Data: TACOM Life Cycle Management

Command, Integrated Logistics Support Center (ILSC), Soldier Support Integration Directorate

(PSID) uses the Army Material Command (AMC) developed Logistics Modernization Program

(LMP) applications program to process provisioning data. These programs are designed to accept a Compact Disk (CD) which meets the following criteria:

1) Must be either MIL-STD 1388-2A, MIL-STD 1388-2B or MIL-STD-1552 File Format

2) American Standard Code for Information Interchange (ASCII) text file

3) No header data

4) 80 columns in width

5) Carriage return code for line end

a. The Contractor shall identify on the PPL all interchangeable part numbers, drawing numbers, and specification numbers for each item listed in the PPL. All “P” coded items that will be provisioned as a result of the Provisioning Conference will be supported with applicable

Engineering Data for Provisioning to receive an NSN.

b. The Contractor shall follow the Government structure of model records, i.e., part numbers, use on codes, and sequence. The Contractor shall coordinate with the Government representative and structure the model records as the Government has structured the files within the Provisioning Master Record (PMR) within the Logistics Modernization Program (LMP).

Submittals structured in a different manner will be rejected and must be corrected.

c. Other than Model Record PLISN’s, all PPL items shall start with PLISN A010 (Figure 1, Item 1) and each following item incremented by 10. e.g., A010, A020, A030 through A990.

After A990 continue with B010, B020 through B990 and continuing with all letters of the alphabet (excluding I and O) as the first position character. Any deviation of PLISN numbering shall requested and will be addressed to the Government at Contractor requested IPR. When an addition to the top down breakdown is necessary, the PLISNs shall be re-sequenced.

6.3 PLISN Numbering: The End Item (EI) Model Record shall be numbered AAAA.

Subsequent EI Model Records shall be numbered AAAB, AAAC, and so on with individual Use on Codes (UOC) for each model record.

6.4 Approved Item Name: The Contractor shall use an Approved Item Name (AIN) for all entries in the PPL. The Contractor shall review the H6 Federal Name Directory and select the most appropriate nomenclature for the item. Contractor naming will be reviewed at the

Government provisioning conference to determine Government acceptance or rejection of the submitted AIN. Deviation from an AIN may be addressed at this conference. If the nomenclature is changed, the Contractor shall update the TM references, PPL, and RPSTL with the provisioned Government approved AIN.

6.5 Proprietary Names: Trade names, copyrighted names, proprietary names that would require the use of a product or process of one company shall not be used.

6.6 Prescreening of Part Numbers: The Contractor shall research and prescreen all submitted repair parts (CAGEC and Part Number) and technical characteristics for existing National Stock

Numbers (NSN) within the Department of Defense supply system. Screening can be conducted using such applications as FEDLOG, WebFlis or Haystack. The Contractor shall keep a record all NSN research efforts and final results. The NSN record shall be presented at the Government

Provisioning Conference. Confirmation of screened NSNs on the PPL shall take place at the

Government Provisioning Conference.

a. DLIS will conduct screening of the PPL. DLIS results and decisions will be used to update data fields within the PPL, TM and RPSTL. DLIS screening results take precedence over all other references. On near matches between the PPL reference number and the DLIS screening results, the Government will determine the correct reference number and configuration for the

PPL. The Contractor shall update the PPL and RPSTL with the Government approved SMR, CAGEC, Part Number, NSN, and description of the provisioned item.

6.7 Bulk Items: All Bulk Items shall be accounted for in their normal position within the top down generation breakdown sequence when maintenance practices establish a need for a

“Manufacture From” item. Bulk items are items such as electrical wire, fabric, hose, or gasket material from which the repair item is made. Bulk items shall be listed for all items that are source coded “M” (Make). Bulk items are listed in the PPL by the equipment drawing number of location of where the item is to be installed and identified by a unique CAGEC and Part

Number. Additional remarks in the description column identify color, size, length, or shape of these items. The stocked bulk item (bulk material the portions are manufactured from) shall appear in the PPL at the end of the PLISN structure by the bulk CAGEC and part number. Bulk items shall be listed in a bulk items list at the end of the PPL . Bulk items data will contain the total dimensional quantity of the each item used on the end item. i. e., length, square foot. MIL-

SPEC, MIL-STD, FED-SPEC, Commercial or Performance Standards for bulk items that are non-definitive must include documentation of class, type, size, shape, color, and/or dimensions.

Items selected to be made from bulk materiel shall also be reviewed to determine if the technical ability and tools to cut, make, assemble, and support the bulk materiel are available at the selected maintenance level.

6.8 Make From Items: Are coded as “Make From” item’s with an “M” series SMR Code because it’s not practical or cost effective to purchase small modified quantities of a bulk material. Make from Items must have an exclusive unique CAGEC and part number listed on the

“A” Card. The unique CAGEC and part number is for the modified, or cut to length part. Make from parts do not have NSN’s. The PLISN listing the actual bulk item will reflect the actual

CAGEC, part number and NSN for the bulk material used to make the parts. If a portion of bulk item appears more than once, each appearance will require a PLISN listing of that portion at that location.

6.9 Part Numbers and Component Color: Repair parts that are procured either as bare metal or in different colors (green, or tan) from the source of supply shall have a part number that distinctly indicates the color of the repair part, assembly, or sub-assembly. e.g., XXXX-1 for

Green and XXXX-2 for Tan. The part number indicated on the EDFP must be recognized as valid by the source of supply. Repair parts and assemblies shall have the color of the part described on the remarks card of the PLISN entry of that item in the PPL and in the RPSTL. The

Government will determine color of repair part stocked in the Army supply system.

6.10 Price: For each potential "P" source-coded item, the Contractor shall determine a realistic unit price in US dollars. This price shall approximate the actual acquisition unit cost to the US

Army at the time of initial procurement and in consideration of the projected procurement quantity. The Contractor shall require that the vendors also provide realistic unit prices, with the above rationale. Unit prices for NSN-assigned items may be obtained from screening items through Defense Logistics Information Service (DLIS).

6.11 Common Hardware: The Contractor shall make maximum use of existing Government numbers for all common hardware items. In all cases where they exist, the Contractor shall use

American National Standards Institute (ANSI), American Society of Mechanical Engineers

(ASME), Military Specifications (MIL-SPEC), Military Standard (MS), Federal Specifications

(FED-SPEC), Commercial or other Government standard numbers for items such as, but not limited to, nuts, bolts, washers, wire, rope, screws, lubricants, springs, roll pins, and clevis pins.

a. MIL-SPEC, MIL-STD, FED-SPEC, Commercial or Performance Standards that are non definitive must include documentation of class, type, size, shape, color, and/or dimensions. The

Contractor shall make maximum use of existing commercial or industry specifications or commercial or industry descriptions for all common and commercial items that do not have

Government numbers or specifications.

b. Common hardware shall have the dimensional characteristics described on the remarks card of the PLISN entry of that item in the PPL.

6.12 Government Rejection of Data Product: A PPL submitted solely with Contractor unique part numbers for common hardware shall be rejected. e.g., nuts, bolts, washers, screws. A

PPL submitted with place holders or inaccurate prices will be rejected. A PPL with no CAGEC for any item will be rejected.

6.13 Long Lead Time Items: The Contractor shall identify any item on the PPL that is a

Long Lead Time Item (LLTI). The LLTI, which because of their complexity of design, complicated manufacturing process, or limited production capability cause extended production or procurement lead time. This would preclude delivery in time to meet the operational need date

(fielding date) if not ordered in advance of scheduled provisioning shall be identified in the

Provisioning List Category Code field.

6.14 Components of End Item (COEI): All COEI shall be listed in the PPL. All repairable

COEI that is listed separately in the MAC shall be listed in the MAC in its normal Top-Down

Breakdown place. Non-repairable COEI that is not listed separately that has a Work Package associated with it (replace only) shall also be listed in the PPL in its normal place. All other

COEI that is not repairable or have a Work Package associated with it and not separately listed on the MAC shall be listed after the Bulk material and is to be “B” indentured with the Next

Higher Assembly as the Model Record (S).

6.15 Basic Issue Items (BII): Shall be listed in the PPL after all non-repairable COEI is listed.

BII is to be “B” indentured with the Next Higher Assembly as the Model Record (S).

6.16 Additional Authorized List (AAL): Shall be listed in the PPL after BII Items.

AAL is to be B indentured with the next higher assembly as the Model Records.

6.17 Expendable Durable Items: Shall be listed in the PPL after AAL Items. Expendable

Durable Items will be B indentured with the next higher assembly as the Model Records.

6.18 Special Tools and Test Measurement& Diagnostic Equipment (TMDE): Shall be listed in the PPL after Expendable Durable Items. Special Tools and TMDE will be B indentured with the next higher assembly as the Model Records.

6.19 Government Acceptance. The PPL shall contain all data fields selected from GEIA-

STD-0007-A, Appendix A to this PSOW, before being accepted by the Government.

Provisioning Parts will be evaluated for acceptance as follows. A Government representative will manually review and evaluate Provisioning Parts Lists data for accuracy and compliance with regulations, standards, CDRLS and the PSOW. The Government will pre screen PPL’s using Power Log-J edits. The PPL must pass the Logistics Modernization Program Staging Area

Validation operations before final acceptance.

7. Engineering Data for Provisioning: The Contractor shall develop and prepare Engineering

Data For Provisioning (EDFP) for all items listed in PPL that do not have a current NSN assigned. EDFP consists of Provisioning Technical Documentation (PTD) and/or Supplemental

Provisioning Technical Documentation (SPTD) for all items listed in the Repair Parts Special

Tools List/Provisioning Parts List for the end article to ensure sustainment and maintenance support throughout the product’s life cycle.

7.1 EDFP: is data acquired by the Contractor to support the assignment of Source, Maintenance, and Recoverability (SMR) codes to each item on the Provisioning Parts

List/RPSTL. The EDFP is also used for assignment of item management codes, prevention of the proliferation of identical items in Government inventory, maintenance decisions, and item identification necessary in the assignment of a National Stock Number. EDFP, PTD, and SPTD, as defined, may be used interchangeably within this PSOW.

7.2 PTD: is the generic term for the various provisioning lists and provisioning data as defined in this PSOW for EDFP. Supplementary Provisioning Technical Documentation is considered part of PTD. PTD is used by the Government for identification, selection, and determination of initial requirements and cataloging of support items to be procured through the provisioning process. PTD shall provide technical identification of items for maintenance of end items to include location within the next higher assembly, e.g., internal location of an electrical component within an engine starter assembly. If the drawing, commercial literature, specification or standard does not identify the location of the part within the end item, then a sketch or illustration must be attached to that specific document. Technical Manual RPSTL art will be sufficient to meet this requirement when provided with the EDFP.

7.3 SPTD is technical data used to describe repair parts and/or equipment and consists of data such as specifications, standards, drawings, photographs, sketches, descriptions, quantities, and the necessary assembly and general arrangement drawings, schematic diagrams, wiring and cable diagrams, etc., needed to indicate the physical characteristics, location, and function of the item. SPTD shall be provided for all “P” coded items listed in the Repair Parts and Special Tools

List (RPSTL) without a National Stock Number (NSN). SPTD shall clearly indicate the physical characteristic(s) and/or specification(s) of the item or assembly. e.g., color, type of paint, dimensions, radius, thickness, dimensions, inlet/outlet dimensions, pressure range, length, width, height, shape, surface treatment, thread size, thread type, type of materiel, wall thickness, amperage, voltage.

SPTD should be provided in the following order of precedence:

1) Government or recognized industry specification or standard

2) Engineering drawing

3) Commercial Item Description (CID)

4) Commercial catalog pages or catalog descriptions

5) Sketches or photographs with descriptions or a bill of material

a. At a minimum, the technical documentation shall provide the following; SPTD shall clearly and completely identify and describe the item and who, Commercial and Government

Entity Code (CAGEC), either manufactures the item or from whom the item was purchased, and cost of the item. The Contractor shall provide Original Equipment Manufacturer (OEM) data for all items on the PPL.

7.4 Items procured from OEM sources and altered or modified Items: Shall have a unique and separate drawing that indicates what modification was performed on the provisioned item and the Contractor’s CAGEC and Contractor unique part number. The EDFP shall include the necessary information to identify the item prior to its alteration including the original part number and the name and CAGEC of the source of the original part.

7.5 Supplier/Distributor part numbers and EDFP: Part numbers and EDFP drawings from non-manufatures shall be avoided. Every effort should be made to furnish OEM data. The

Contractor shall supply a minimum of three (3) sources of supply for any item only available from a Supplier/Distributor. Deviation shall be addressed to the Government at the provisioning conference.

7.6 Specifications: Military Specifications (MIL-SPEC), Military Standard (MS), Federal

Specifications (FED-SPEC) for items that are non-definitive must include documentation of class, type, size, shape, color, and/or dimensions for that standard.

7.7 COEI, BII, AAL, Expendable and Durable Items, Bulk Items, Special Tools and

Test Equipment: The contractor shall submit EDFP for all items that do not have a current

NSN assignment.

7.8 Marking of EDFP: Provisioning Technical Data shall be clearly annotated with the

Provisioning Contract Control Number (PCCN), Provisioning Control Code (PCC), Provisioning

Line Item Sequence Number (PLISN), Commercial And Government Entity Code (CAGEC) and

Manufacturer’s Part Number. Technical data and EDFP shall match the data/drawing to the

PLISN on the Provisioning Parts List (PPL) for all items. On Associated List, the alphanumeric numbering (PLISN) will appear next to the item identification. The Engineering Drawings and

Associated List will be provided in Alpha Numeric numbering (PLISN) sequence to be compatible with the PPL. If commercial literature is provided, the CAGEC and Alphanumeric

(PLISN) numbering will be annotated next to the appropriate manufacturer’s part number with the PCCN. The specification or standard must also have the alpha numeric (PLISN) numbering annotated next to the specific item.

7.9 Engineering Drawing Tree: The Contractor shall provide a top down generation breakdown engineering drawing tree of the end item so that the Government can verify the Next

Higher Assembly (NHA) for each item listed on the PPL and associated EDFP. The drawing tree shall clearly show what functional group the assembly, subassembly and/or part is a part of and the NHA.

7.10 Contractor Configuration Audit: The Contractor shall, among other requirements, sponsor and conduct a Physical Configuration Audit (PCA) of PTD and SPTD against the

Government approved end item configuration. A configuration audit report in Contractor format shall be submitted concurrently with the Initial Submittal of the -23 Field Maintenance

Technical Manual (CDRL A013). The Contractor shall refer to Attachment 12 – Physical

Configuration Audit, for further guidance.

1) The results of the PCA shall be included in all submittals of the EDFP (CDRL A010).

2) The results of the PCA shall be included in all submissions of the PPL (CDRL A011).

7.11 Government Rejection of Data Product: The Government will reject any submitted

EDFP if technical documentation of the individual EDFP does not meet requirements identified in this PSOW. If the EDFP is not marked IAW Para 7.3 it will be rejected.

7.12 Media: The Contractor shall prepare and deliver PTD and/or SPTD technical documentation as paper hardcopy and Compact Disk (CD) using Portable Document Format

(PDF) electronic media.

7.13 Data Rights: The EDFP shall be marked to identify the proprietary data rights, (limited or unlimited) when submitted to the Government for review. These markings shall be in accordance with Defense Federal Acquisition Regulation Supplement 227-71, Rights In

Technical Data.

8. PROPOSED SPARE PARTS LIST: The Contractor shall develop and prepare a Proposed

Spare Parts List (PSPL) formatted in top down generation breakdown structure in sequence with the MAC. This list, structured at the end item level, shall include all parts, materials tools, test equipment (including built-in test) repair kits and repair parts sets required to maintain the End

Item. The PSPL content, in accordance with DI-ILSS-80134A, shall provide operational support quantities to the end item for 12 months.

a. The PSPL shall provide the following:

1) Spare/Repair Parts: Shall contain parts to meet the requirements arising from predicated failures, scheduled maintenance, and anticipated wear out sufficient to support the end item.

2) Common and Special Tools: Required common and special tools/tool kits shall be identified on the PSPL List.

3) Basic Issue Items (BII) items required to set up operate or maintain the End

Item.

4) Expendable Supplies: Expendable supplies…