Attachment_6_LADS_SOW_-_TMs_and_NMWR.pdf

30 April 2017

STATEMENT OF WORK (SOW)

FOR

DEVELOPMENT AND PRODUCTION

OF EQUIPMENT PUBLICATIONS

TECHNICAL MANUAL

FOR

LADS MODEL D

TM 10-3510-221-10, R002 (SUPERSEDES REV. 7 JULY 2008)

TM 10-3510-221-23, R002 (SUPERSEDES REV. 15 JANUARY 2009)

TM 10-3510-221-23P, R002 (SUPERSEDES REV. 21 APRIL 2010)

MWO 10-3510-221-50, NEW

NMWR 10-3510-221, (SUPERSEDES REV. 06 AUGUST 2010)

1. SCOPE. The Contractor shall revise and change an Operator, Field Maintenance, and Parts manual, MWO and National Maintenance Work Requirement (NMWR) including Repair Parts and Special Tools

Lists, for the LADS Model D. The Contractor shall also submit a Validation Plan and a Validation Report for the Operator, Field Maintenance, Parts, MWO and NMWR. The stated documents shall be developed and produced in accordance with this SOW, applicable military standards (MIL-STDs) and regulations, and the attached TM requirements matrixes (Attachments 1, 2, 3, and 4). The Contractor shall reference other Army Technical Manuals as appropriate throughout the technical manual submissions in accordance with MIL-STD guidance.

CDRL

Authority Title SOW

Para.

A001 MIL-STD-40051-2C

MIL-PRF-63002L (TM)

Requirements for Preparation of Modification Work

Order (MWO) for MWO for Laundry Advanced System

(LADS) AMMPS Generator

4.4

A002 DI-CMAN-80792A

DI-MISC-80711A

Validation Plan and Report for Preparation of

Modification Work Order (MWO) for MWO for

Laundry Advanced System (LADS) AMMPS Generator

5.2

A012 MIL-STD-40051-2C Operator Manual for the LADS Model D

TM 10-3510-221-10

4.1

A013 MIL-STD-40051-2C Field Maintenance Manual for the LADS Model D: TM

10-3510-221-23

4.1

A014 MIL-STD-40051-2C Technical Manual Repair Parts and Special Tools List

(RPSTL), herein referred to as Parts Manual, for the

LADS Model D: TM 10-3510-221-23P

4.2

A015 DI-CMAN-80792A

DI-MISC-80711A

Validation Plan and Report for TM 10-3510-221-10 5.2

A016 DI-CMAN-80792A

DI-MISC-80711A

Validation Plan and Report for TM 10-3510-221-23 5.2

A017 MIL-STD-40051-2C National Maintenance Work Requirement (NMWR) including Repair Parts and Special Tools List

(RPSTL), herein referred to as NMWR with RPSTL, for the LADS Model D

NMWR 10-3510-221

4.3

A018 DI-CMAN-80792A

DI-MISC-80711A

Validation Plan and Report National Maintenance

Work Requirement (NMWR)

5.2

2. APPLICABLE DOCUMENTS (TM/ RPSTL/MWO/NMWR).

Document ID

Title

AMC PAM 25-31 Preparation of Plans for Technical Publications Verification http://www.amc.army.mil/pa/officialcommandpubs.asp

AR 25-30 The Army Publishing Program http://www.apd.army.mil

DA PAM 25-40 Army Publishing: Action Officers Guide http://www.apd.army.mil

DI-CMAN-80792A

Validation Report https://assist.dla.mil/

DI-MISC-80711A Scientific and Technical Reports

DOD Directive 5230.24 Distribution Statements on Technical Documents

DOD FAR Supplement, paragraph 252.246-7001

Warranty of Data https://acquisition.gov/far/

MIL-HDBK-1222F

(For Guidance Only)

Department of Defense Handbook, Guide to the General Style and Format of

U.S. Army Work Package Technical Manuals, 30 November 2012.

MIL-HDBK-2361C

(For Guidance Only)

Army Digital Publications Development Implementation Guide, 15 January

MIL-STD-2361C Department of Defense Interface Standard Digital Publications Development http://www.amc.army.mil/pa/officialcommandpubs.asp http://www.usapa.army.mil/ http://www.apd.army.mil/ https://assist.dla.mil/ https://assist.dla.mil/ https://acquisition.gov/far/ https://assist.dla.mil/

Document ID

Title

MIL-STD-40051-2C Department of Defense Standard Practice, Preparation of Digital Technical

Information for Page-Based Technical Manuals, 15 December 2015.

https://www.logsa.army.mil/mil40051/menu.cfm

Warning Icons https://www.logsa.army.mil/mil40051/warning-icons.cfm

XML DTD, version 6.0 or later

The XML Document Type Definition (DTD) for MIL-STD-40051-2C

XML Stylesheets The XML Stylesheets for MIL-STD-40051-2C

3. PUBLICATION REQUIREMENTS. The Contractor shall revise, and change, if applicable, an Operator

Manual (-10), Field Maintenance Manual (-23), Parts Manual (-23P), MWO and NMWR with RPSTL

(NMWR) for the Laundry Advanced System Model D in accordance with this SOW, the appropriate TM content selection matrix (Appendices 1, 2, 3 and 4), and CDRLs A001, A011, A012, A013 and A016.

The contractor shall also incorporate any approved DA Form 2028 Recommended Changes to

Publications and Blank Forms provided by the Government.

4. Development of the technical manuals will be supported by Validation Plans and Validation Reports in accordance with this SOW and CDRLs A002, A014, A015, and A017.

4.1. Technical Manuals -10 and -23. The Contractor shall produce an Initial, Second and Final Reproducible

Copy (FRC) Submission of TM 10-3510-221-10 and TM 10-3510-221-23. Content shall include, as required, all procedures necessary to operate and maintain the LADS Model D, to include PMCS, Troubleshooting, and Field maintenance procedures. All submissions must conform to format and content requirements outlined in the applicable military standards and specifications detailed in paragraph 2 and requirements detailed in this SOW, and must be fully illustrated, referenced, and have a working table of contents and a detailed back of the manual Index.

4.2. Repair Parts and Special Tools List (RPSTL). The Contractor shall produce an Initial, Second, and Final

Reproducible Copy for TM 10-3510-221-23P and NMWR to include, as required, RPSTL information and artwork to support repair and replacement of parts. The RPSTL text, illustrations and indexes shall be in accordance with this SOW, and shall conform to MIL-STD-45001-2C. The RPSTL parts list shall be updated to reflect part number changes as provided in approved ECP(s). The RPSTL figure title, the functional group title and the applicable MAC title shall be the same. The RPSTL assemblies and subassemblies shall be in the same sequential order as the Government-approved Two-Level MAC. (See

G.5.3.3.4 in MIL-STD-45001-2C, for more details on two-level maintenance). The Contractor shall produce .EPS-formatted line art for RPSTL illustrations IAW paragraph 8.7. The RPSTL text, illustrations, and indexes shall be in accordance with this SOW and conform, as applicable, to MIL-STD-http://www.logsa.army.mil/mil40051/menu.cfm http://www.logsa.army.mil/mil40051/menu.cfm http://www.logsa.army.mil/mil40051/menu.cfm https://www.logsa.army.mil/mil40051/warning-icons.cfm https://www.logsa.army.mil/mil40051/menu.cfm http://dodssp.daps.dla.mil/ http://dodssp.daps.dla.mil/ http://dodssp.daps.dla.mil/

45001-2C, format requirements. Digital photographs are not acceptable for RPSTL illustrations. All TM submissions must conform to format and content requirements outlined in the applicable military standards and specifications detailed in paragraph 2 and requirements detailed in this SOW, and must be fully illustrated, referenced, and have a working table of contents.

4.3. National Maintenance Work Requirement. The Contractor shall produce an Initial, Second, and Final

Reproducible Copy (FRC) Submission of NMWR 10-3510-221 with RPSTL. Content shall include, as required, all procedures necessary to maintain the CK, to include Sustainment level PMCS, Troubleshooting, and maintenance procedures. All submissions must conform to format and content requirements outlined in the applicable military standards and specifications detailed in paragraph 8 and requirements detailed in this SOW, and must be fully illustrated, referenced, and have a working table of contents.

4.3.1. Content shall include, as required, RPSTL information and artwork to support repair and replacement of parts not covered in the Field Maintenance Repair Parts and Special Tools List (RPSTL) TM 10-3510-

221-23P (CDRL A012). The RPSTL text, illustrations and indexes shall be in accordance with this SOW, and shall conform to MIL-STD-40051-2C. The RPSTL parts list shall be updated to reflect part number changes as provided in approved ECP(s). The RPSTL figure title, the functional group title and the applicable MAC title shall be the same. The RPSTL assemblies and subassemblies shall be in the same sequential order as the Government-approved Two-Level MAC. (See G.5.3.3.4 in MIL-STD-40051-2C, for more details on two-level maintenance). The Contractor shall produce EPS-formatted line art for

RPSTL illustrations IAW paragraph 14.6. The RPSTL text, illustrations, and indexes shall be in accordance with this SOW and conform, as applicable, to MIL-STD-40051-2C, format requirements.

Digital photographs are not acceptable for RPSTL illustrations. All TM submissions must conform to format and content requirements outlined in the applicable military standards and specifications detailed in paragraph 8 and requirements detailed in this SOW, and must be fully illustrated, referenced, and have a working table of contents.

4.4. Modification Work Order (MWO) for MWO for Laundry Advanced System (LADS)

The Contractor shall produce an Initial, Second and Final Reproducible Copy (FRC) Submission of an

MWO. Content shall include, as required, all procedures necessary to modify the LADS Model D with the Advanced Medium Power Mobile Source (AMMPS) generator. All submissions must conform to format and content requirements outlined in the applicable military standards and specifications detailed in paragraph 2 and requirements detailed in this SOW, and must be fully illustrated and referenced.

4.5. TM Content Selection Matrix Compliance. The TM contents selection matrix from MIL-STD-45001-2C, (Appendices 1, 2, 3 and 4), shall be used to organize and develop technical manual content. All items marked “R” in the matrix are required to support the equipment and shall be included in the order established in the matrix. All shaded items shall be included as required to support the equipment, and if included, shall be included in the order established in the matrix. All items marked “P” in the attached matrix are prohibited and shall not be included in the manual. Submissions with out-of-sequence or prohibited content items will be rejected.

4.6. Maintenance Allocation Chart (MAC). All maintenance procedures identified in the approved MAC shall have corresponding maintenance, Troubleshooting and Preventive Maintenance Checks and Services

(PMCS) procedures within the manual. The MAC introduction and MAC tables shall be developed to conform to format and content requirements as detailed in MIL-STD-45001-2C. All item names of MAC functional groups shall be official nomenclature in accordance with the RPSTL nomenclature. The MAC shall also be updated to include changed or additional components and their corresponding maintenance functions as applicable; however, any and all changes to the MAC must be specifically approved and directed for inclusion by the Government technical publications representative IAW AR 25-30.

4.7. Illustrations. All technical manual submissions shall be fully illustrated IAW this SOW and MIL-STD

40051-2C. Digital photography, computer graphics, and line art are acceptable illustration media to support procedural and descriptive text. Digital photography will not be accepted for RPSTL illustrations.

4.7.1. Photographic Support. The Contractor shall use photographs as directed by the Government to ensure text is sufficiently supported with accurate and clear illustration. In producing the technical manual as outlined in this SOW, the Contractor shall ensure that personnel in photographs, when visible, will be attired in proper and the current U.S. Army work/utility uniform. All personnel, when photographed, will be wearing all safety equipment necessary to perform the procedure being illustrated, and will be photographed complying with all safety requirements as specified in the procedural text; to comply with this requirement, photographed personnel may not be depicted wearing watches, rings, or any other visible jewelry.

4.7.2.Graphics Worksheet. The Contractor will deliver a graphics worksheet in electronic format (MS-Word or equivalent format) with each submission. This worksheet sequentially lists all graphics used in the technical manual and, as a minimum, will list in tabular format, the following information:

WP identification number (see 4.7.9.2 in MIL-STD-45001-2C)

WP sequence number (see 4.7.9.2.1 in MIL-STD-45001-2C)

Figure Number, Figure Title, Board Number (see paragraph 8.6.3 in this SOW)

Width in inches (reprowid), Height in inches (reprodep).

Prior coordination will be made with the Government before determining work package numbering sequence, as there may be multiple TMs assigned in the TM series.

5. DELIVERY REQUIREMENTS.

5.1. Technical Manual Submissions.

5.1.1. Initial Submission TMs. The Initial Submission of the Operator, Field Maintenance, Parts Manuals, MWO and NMWR Repair Parts and Special Tools Lists, for the LADS Model D will consist of: (1) One compiled digital PDF file, (2) the XML source file with all graphics embedded, (3) all source file graphics developed and delivered individually in 300 DPI .EPS or .TIFF format, and (4) Graphics worksheet (MS

Word or equivalent).

5.1.2. Second Submission TMs. The Second Submission of the Operator, Field Maintenance, Parts Manuals, MWO and NMWR Repair Parts and Special Tools Lists, for the LADS Model D shall include resolution of all comments and recommendations made as a result of the Contractor Validation, Government review, any maintenance literature conference, and any changes made as a result of the provisioning process. The

Second Submission will consist of: (1) One compiled digital PDF file, (2) the XML source file with all graphics embedded, (3) all source file graphics developed and delivered individually in 300 DPI .EPS or

.TIFF format, and (4) Graphics worksheet (MS Word or equivalent). The Second Submission of the

Operator, Field, Parts Manuals, MWO and NMWR Repair Parts and Special Tools Lists, for the LADS

Model D will not be accepted without prior Government acceptance of the Validation Report.

5.1.3. Final Reproducible Copy (FRC). The FRC Submission of the Operator and Field Maintenance Manual, Parts Manual, MWO and NMWR including Repair Parts and Special Tools Lists, for the LADS Model D shall include final resolution of all comments and recommendations made as a result of the Verification

Conference and the master markup documenting that event. The FRC deliverables will consist of: (1) One compiled digital PDF file, (2) One compiled digital PDF file, (3) Source XML files, (4) All TM and

NMWR source graphics developed and delivered as individual files in 300 DPI .EPS or .TIFF format, and

(5) Graphics worksheet (MS Word or equivalent). Source files used for creating these products will be individual files numbered in sequence with the Government-provided Word files, and developed in accordance with MIL-STD-45001-2C and the appropriate TM content selection matrix (Appendices 1, 2, 3 and 4).

5.2. Validation Submissions.

5.2.1. Validation Plan. The Contractor will develop and submit a Validation plan for Government review and approval. The Validation Plan shall reflect compatibility with the overall maintenance and support plan, outline the Contractor’s recommended validation procedure, and indicate the scope of the validation effort. All procedural tasks included in TM 10-3510-221-10, -23, -23P, MWO and NMWR with RPSTL must be validated hands-on; that is, actually performed as written. Intention to provide validation by analysis or otherwise simulate or desktop validate any procedures will be sufficient cause to reject the

Validation Plan submission. Specific questions about the validation plan may be addressed at the guidance conference. The plan shall include, at a minimum:

a) Location, dates and time of validation.

b) List of subject matter experts attending validation.

c) List of tasks to be performed. A schedule of dates and approximate times of each task validation must be provided.

d) Detailed description of how tasks will be validated. For example, if performance of a portion of one task provides the setup for performance of another task, this must be indicated in the

Validation Plan.

e) List of all tools and equipment to be used for each task.

5.2.2. Validation Report. The Validation Report shall identify the Contractor as the validating entity, dates of the Validation effort, a summary of all information validated, validation methods used, and a summary of all changes identified, and any additional information necessary to satisfy the data requirements listed in

Block 10 of DI-CMAN-80792A; this includes signed certification by the Contractor’s responsible officer(s) that the technical manuals were validated IAW with the approved Validation Plan.

6. ACCEPTANCE/REJECTION OF DELIVERABLES.

6.1. Acceptance/Rejection of Technical Manual Submissions. The Government shall evaluate and determine acceptance of the Initial, Second, and FRC submissions, as applicable. If any submission is found to be in error, insufficient, or otherwise does not meet the requirements in this SOW and the associated CDRLs, the submission shall be rejected and considered a draft until the Contractor corrects the errors. If the

Government rejects a submission, it will remain in rejected status until the Government approves that submission. No scheduled submission requirement shall be considered to have been met until the

Government has accepted the submission. Concurrent submissions of deliverables will not be accepted singly.

6.2. Acceptable Quality Level. Acceptable Quality Level (AQL). The Government’s goal is to ensure that the

Contractor has performed sufficient Quality Assurance to eliminate from the TM all defects as defined in the Equipment Publications Defects List (Attachment 5). The technical manuals must meet AQLs before the Government will accept the technical manuals and move forward to plan Government Verification. The

Government plans to review 100 percent of the technical manuals; however, if any technical manual submission fails to meet either AQL criterion—Percentage of Critical Errors or Percentage of Major

Errors—the technical manual will immediately be rejected through official notice to the Procuring

Contracting Officer (PCO). Critical and Major errors are defined in the Equipment Publications Defects

List.

6.2.1. Quality Assurance. The Contractor shall be responsible for the quality of the TM deliverables. All delivered TM information shall be complete, technically accurate, safe, and useable by US Army soldiers.

To meet this requirement, the Contractor shall develop and use a QA Plan that guarantees: periodic QA reviews of TM content by persons different than those preparing the TM; maintenance of QA records detailing the findings of those reviews; controls to ensure that current, accurate engineering and parts information is available to TM preparers. Government representatives have the right to review and comment on the Contractor's QA Plan, records, and processes throughout the duration of the program's efforts.

6.2.2. Letter of Acceptance/Rejection of Technical Manual Submissions. The Government will provide written notification of acceptance or rejection to the Contractor.

6.3. Acceptance/Rejection of Validation Submissions.

6.3.1. Acceptance/Rejection of the Validation Plan. The Validation Plan will be reviewed by the Government for acceptability and suitability to the equipment under validation. The Validation Plan will be rejected and considered a draft if the Government deems the plan insufficient or inadequate to provide thorough and accurate validation of the procedures in the supported TM.

6.3.2. Acceptance/Rejection of the Validation Report. The Validation Report will be reviewed by the attending

Government observer for accuracy. The Validation Report will be rejected and considered a draft if the reported data elements are insufficient or incomplete, if the attending Government observer does not concur if the report is accurate, or if the Validation is not certified by the Contractor’s responsible officer(s) in the Validation report.

6.3.3. Letter of Acceptance/Rejection of Validation Submissions. The Government will provide written notification of acceptance or rejection to the Contractor.

7. TM-RELATED MEETINGS/CONFERENCES.

7.1. Logistics Guidance Conference/Start of Work Meeting. This meeting shall take place at a mutually agreed-upon Government location and date to clarify all matters relating to development, preparation, and submission of data deliverables. The Contractor shall be prepared to identify all questions and discuss all

TM requirements. Follow-on meetings between the Contractor and Government representatives may be held at the request of either party to discuss specific document requirements as they relate to the development of equipment publications for this contract. For planning purposes the meeting will be approximately 2 hours. The Contractor shall be prepared to discuss all development and source file requirements at this time. The Contractor shall also provide a sample graphics file for discussions concerning format and quality. Additional guidance will be available through scheduled and ad hoc In-

Process Review meetings.

7.2. In-Process Reviews (IPR). IPR teleconferences will be held at recurring two-week intervals as agreed to by both the Government and the Contractor at the Start of Work Meeting. During preparation of equipment publications, these IPRs will be used to clarify requirements and provide guidance to the

Contractor, ensuring the publications are written to conform to this SOW, the appropriate MIL-STD, and the TM content selection matrix. Either the Contractor or the Government may request additional IPRs by teleconference or in person as required for development and delivery of the TMs.

7.3. Validation.

7.3.1. Scope of Validation. Validation is the responsibility of the Contractor. Operating and maintenance procedures including all PMCS and troubleshooting will be validated against the system equipment through actual demonstration. Theory and principals of operation, system/component descriptions, SMR codes, schematic and wiring diagrams, MAC, NWMR, and RPSTL information shall be validated against the engineering source data.

7.3.2. Validation Schedule. The Contractor shall conduct a validation of TM 10-3510-221-10, -23, -23P, MWO and NMWR according to the Contractor-proposed, Government-approved Validation Plan. The validation shall be held at the Contractor’s facilities unless otherwise agreed to by the Government.

Validation for each TM made be scheduled separately, but must follow the approved comprehensive plan.

7.3.3. Validation Criteria. The technical manuals shall not be considered validated until the following conditions have been fulfilled:

a) Information reflects configuration of the system/equipment and includes all engineering changes.

b) Procedural instructions are readily understandable by the intended user and adequate to perform all operations and maintenance functions.

c) Adequacy of data is checked to ensure that it supports the approved maintenance and support plans.

d) The validation has been conducted according to the Contractor-proposed, Government-approved

Validation Plan. No validation efforts or events will be considered as having been conducted if the

Validation Plan has not been approved and accepted by the Government technical publications representative(s).

e) The validation has been observed by the Government; specifically, representatives from technical publications and an ILSC equipment specialist at a minimum.

7.3.4. Contractor Responsibilities for Validation. Validation is the responsibility of the Contractor. The

Contractor will coordinate scheduling to ensure attendance by the Government technical writer/editor.

The Contractor shall provide supporting materials to facilitate meaningful Government observation, including procedural text. The Contractor’s responsible officer(s) shall certify the TM has been validated

IAW paragraph. 5.2.2.

7.3.5. Government Responsibilities for Validation. The Government technical publications writer/editor shall observe the Contractor Validation. The Government observer shall not direct, conduct, execute or otherwise place themselves in a position other that of observer during the course of the Validation; the

Government observer may, however, advise the Contractor on the course of the Validation if so requested by the Contractor. The Government observer shall not provide any manner of certification for the

Validation, either by verbal or written instrument, other than acceptance of the Validation Report following the conclusion of the Validation event.

7.3.6. Validation Report. The Validation Report shall adhere to the format and content requirements of DI-

CMAN-80792A, and shall include signed certification that the manual was validated IAW the approved

Validation Plan.

7.4. Verification

7.4.1. Scope of Verification. Verification is the responsibility of the Government, specifically the technical publication element of the proponent command. Operating and maintenance procedures including all

PMCS and troubleshooting, and MWO will be verified IAW AR 25-30 and AMC PAM 25-31.

7.4.2. Verification Plan. The Government will draft and submit for review a verification plan IAW AMC

PAM 25-31. The Contractor will review the plan for accuracy, applicability, and availability of personnel and support, and will provide any commentary to the Government.

7.5. Contractor Responsibilities for Verification. The contractor shall correct all errors found in XML instance and graphics during verification, at no additional cost to the Government. After Government acceptance of the product, the Government reserves the right to require the contractor to correct all errors found in the manuscript at no additional cost to the Government within the number of days specified in the final acceptance portion of this SOW/PWS.

7.6. Government Responsibilities for Verification. Verification is the responsibility of the Government. The

Government shall coordinate the necessary personnel, facilities, equipment, tools, test equipment, supplies, and pertinent documents required for Verification. The Verification Conference will be scheduled in accordance with Government technical publications writer/editor’s Verification Plan and schedule.

Verification will take place at Natick unless otherwise specified. The Contractor shall take corrective action resulting from the Verification and furnish the FRC submissions no later than the date specified in the

Government approved contractor proposed schedule. IAW AR 25-30, the technical publication element of the proponent command is responsible for providing guidance to the contractor and for review, verification, and acceptance of deliverable products. Guidance and direction from any source other than the responsible

AMSTA-LCS-ECT representative cannot be accepted by the contractor as legitimate and contractually binding guidance for the content or format of either subject TM.

7.7. Final Material Review. A review of final material by the technical representative will be made at the Natick

Soldier Support Center, Natick Massachusetts, or other official Government activity to ensure that the material meets the requirements of the SOW/PWS and related standard. The contractor will be notified of the location of the final copy review. The final acceptance of material shipped under this SOW/PWS will be made by the Contracting Officer by returning a signed copy of the DD Form 250 (Material Inspection and Receiving Report) to the contractor. The technical representative will complete this review within 10 working days after receipt of final material, unless any material is rejected.

7.8. Source Material. The contractor shall package and deliver all source material, defined as operating plans, standard procedures, computer programs, and residual material to include computer disks, computer tapes, and all other media containing digital files developed to fulfill the requirements of this SOW/PWS. The contractor shall grant the Government unlimited rights to any and all data/products produced under this

SOW/PWS including unlimited intellectual property rights and technical data rights.

8. OTHER REQUIREMENTS.

8.1. TM Over-pack Requirements. The Contractor shall over-pack one copy of the Government furnished

Department of the Army-authenticated Operator Manual with each end item of contracted hardware delivered to the Government as prescribed on the applicable DD Form 1423.

8.2. TM Deliverable Submission Format. The Government will not accept e-mail submissions. TM Submittals will be delivered IAW paragraph 5.1 of this SOW.

8.3. Validation Submission Format. The Government will not accept e-mail submissions. The Contractor shall submit the Validation Plan and Report submissions in electronic file (PDF) on a compact disk (CD) in accordance with paragraph 5.2 of this SOW.

8.4. Source Files. The Contractor shall submit source files of all text and graphics during each submission.

Digital graphics shall be produced so that black and white print production will not result in any loss of resolution. The digitized data shall reflect the content of the text and graphics contained in the FRC

Submission delivered to the Government.

8.4.1. XML Source File. The Contractor will submit a valid flattened XML source file in accordance with

MIL-HDBK-2361E, with all graphics files, and graphics worksheet included with each submission. The submitted XML file will parse and compose using Arbortext Editor version 5.3 (or later) and the AMC

LOGSA DTD, and will comply with the generally accepted XML industry standard definition of a “valid

XML document.”

8.4.2. XML Illustration and Entity References. The flattened XML source file cannot reference any files or illustrations which are not part of the submitted FRC.

8.5. Portable Document Format (PDF). The Contractor shall submit editable PDF files (Adobe Acrobat or equivalent) of all Submissions (Initial, Second, and FRC) in accordance with MIL-STD-45001-2C. The

PDF submissions shall be a single composed file. The final PDF file shall reflect all content of the text and graphics contained in the FRC Submission accepted by the Government. All PDF submissions shall have all fonts embedded.

8.6. Illustrations. All TM submissions shall be fully illustrated IAW this SOW and MIL-STD 40051-2C. The

Contractor shall use graphics, including line drawings, photographs, engineering drawings, diagrams, charts and graphs, as directed by the Government to ensure that procedural and descriptive text is sufficiently supported with accurate and clear illustration.

8.6.1 Graphic Size Limitations. To account for margins and figure titles, maximum graphic image size used for compatibility with XML graphic tags for A4 style pages will be 8”H x 7”W. Maximum image size for foldout style pages will be 8”H x N”W with N” equaling the overall final width of the foldout page minus mandatory margin and apron space (not to exceed 45 inches in width). Margin white space surrounding the graphic can be no greater than ¼ inch.

8.6.2 Illustration Identification Numbers. Unique illustration identification numbers (board numbers) shall be assigned to each graphic based on the following example:

G08033600001.eps

1st Digit: G = Graphic

2nd and 3nd Digit: Natick Proponent Writing Group: 02-

4th through 7th digits: Four-digit TM sequence number: 0336

8th through 12th digit: Graphic sequence number: 00001

a) the identification number shall be printed in the TM for all graphics except inline graphics, such number shall be 6-point font and placed in the lower right-hand corner of the illustration (within the graphics area) sufficiently removed to avoid being confused as part of the illustration.

b) no identification numbers are assigned for safety warning and hazardous material icons.

8.6.3 Graphics Worksheet. The Contractor shall produce a graphics worksheet in electronic format (MS-Word or equivalent format). Prior coordination will be made with the Government before determining work package numbering sequence, as there may be multiple TMs assigned in the TM series. This worksheet lists all graphics used in the TM, and as a minimum, will list in tabular format the following information:

a) Work package identification number (see 4.8.9.1. in MIL-STD-45001-2C)

b) Work package sequence number (see 4.8.9.2. in MIL-STD-45001-2C)

c) Figure number

d) Figure title

e) Illustration identification number

8.6.4 Use of the Human Figure. Illustrations may include parts of the human body such as a hand, arm, leg, or foot only when necessary, the human figure shall:

a) be properly attired in current and correct U.S. Army work/utility uniform or as otherwise designated by the acquiring activity

b) be wearing all safety equipment necessary to perform the procedure being illustrated

c) be shown complying with all safety requirements as specified in the procedural text

d) not contain any information that can identify the person including a face, rank insignia, identification numbers, unit/company/brigade patches, medals/wings, etc.

e) not be wearing a wristwatch or any jewelry

f) not obscure details of the equipment necessary for a complete understanding of its operation

g) consist of a cross section of races and sexes when available

8.7. Graphics Specifications.

8.7.1.Color and Grayscale. Graphic source files (original layered files) and graphic reference files (files referenced by XML code) may be submitted in color. Each graphic reference file shall be of such quality that when converted to a grayscale PDF, the image maintains adequate legibility and contrast.

8.7.2. File Layering. Graphic source files (including photographs) shall be layered and submitted in non-proprietary formats, such as .EPS and .TIFF. All callouts (anything placed on an illustration to aid in identifying the objects being illustrated, such as index numbers, nomenclature, leader lines, and arrows) in a graphic source file must be on a separate layer from the base image so that callouts are editable.

8.7.3. Resolution. Graphics and icons shall provide 150 or 300 pixel per inch resolution.

8.7.4. Icons. Icons should be a consistent size throughout the manual; a reprowid and reprodep of 0.5 x 0.5 inches is recommended.

8.7.5. Font Size in Graphics.

a) Callouts for graphics shall be sans serif not less than 8 point, not more than 10 points consistently and all uppercase.

b) Legends for graphics shall be sans serif, 8 point, with the first letter of the first word in uppercase. Legends are not to be confused with figure titles.

8.8. Distribution Statement. The LADS Model D Technical Manuals will be developed with Distribution

Statement A. – Approved for public release; distribution is unlimited.

END OF REQUIREMENTS FOR DEVELOPMENT OF THE OPERATOR, FIELD MAINTENANCE,

PARTS, MWO AND NATIONAL MAINTENANCE WORK REQUIREMENT.

END OF TECHNICAL PUBLICATIONS SOW.