W56HZV-17-R-L572.pdf

SEE ADDENDUM

(No Collect Calls)

W56HZV-17-R-L572 22-Jun-2017

b. TELEPHONE NUMBER

586-282-7122

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 20 Jul 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W56HZV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MIKE WEAVER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ARMY CONTRACTING COMMAND - WARREN (DTA)

6501 E. 11 MILE RD

WARREN MI 48397-500

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000 Employees

NAICS:

333316

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF41

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W56HZV-17-R-L572

Section SF 1449 - CONTINUATION SHEET

SOLICITATION / CONTRACT FORM

A.1 DESCRIPTION OF THE ACTION

This requirement is for a Firm Fixed-Price, Commercial, Blanket Purchase Agreement (BPA) primarily for the supply of toner (e.g., ink) and parts with required maintenance and/or repair.

A.2 BPA CEILING VALUE

A.2.1 The ceiling value of this BPA is set at $5 Million.

A.3 SCOPE OF THE BPA

The BPA covers the maintenance and repair of any printer or MFD used by the Detroit Arsenal, its Depots and Arsenals, and its tenant organizations. The contractor will be responsible for maintaining and repairing the following MFD and desktop (network) printer manufacturers: Canon, Dell, Hewlett-Packard (HP), Konica Minolta, Lexmark, Ricoh, Sharp, and Xerox. Models that are currently used by the Detroit Arsenal, its Depots and Arsenals, and its tenant organizations include those listed in Attachment 0002. Important to note, the scope of the BPA may include manufactures and models other than those listed in paragraph H.1.5.1 and Attachment 0002 as the printer and MFD industry is likely to evolve over the next five years.

A.4 SOLICITATION STRUCTURE

A.4.1 The Government will utilize North American Industry Classification System (NAICS) code 333316, Photographic and Photocopying Equipment Manufacturing for the BPA solicitation and resultant Agreement, as it encompasses the effort likely to account for the greatest percentage of contract value. This NAICS code, 333316, will also be used for all BPA Calls issued against the BPA.

In accordance with 13 CFR 121.404(a)(1)(i), the offeror's size status will be determined at the time initial proposals for the BPA are submitted. If a business is small at the time it submits its proposal for the BPA, the business remains small for each BPA Call issued against the BPA unless the Contracting Officer requests a new size certification in connection with a specific BPA call. The contracting officer reserves the right to request a size certification in connection with any specific BPA call issued against the BPA.

A.4.3 System for Award Management (SAM), Size Standards, and NAICS Codes

Failure to register in SAM for the corresponding NAICS code identified in paragraph A.4.1 prior to submitting a proposal against the BPA may preclude an award being made to your company. If the offeror is comprised of multiple teammates, each concern in the Contractor Teaming Arrangement (CTA) shall be registered in SAM for the type of work it does and shall meet the small business size standard for the corresponding NAICS code identified in paragraph A.4.1.

A.4.4 Evaluation of Proposals

The Government will make an award to the offeror who represents the best value in accordance with FAR 8.404. The Government will assess the proposed ceiling prices in the General BPA Pricing workbook (Attachment 0001) and the total evaluated price from the representative BPA Call 0001 workbook (Attachment 0002) using one or more of the price analysis techniques and procedures identified in FAR 15.404-1 to determine reasonableness of the proposed prices to accomplish the solicitation requirements.

Award will be made to the lowest responsible offeror.

The Government will evaluate all offerors responding to the BPA solicitation using a representative BPA Call (Attachment 0002). This representative BPA Call is intended to be demonstrative of the type of work that may be awarded under this BPA in the future.

The Government reserves the right to make an award against this representative BPA Call on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

A.5 CONTRACTING TEAMING ARRANGEMENTS (CTAs)

The Government encourages the use of CTAs for any contractor who does not have the capability in and of themselves to perform the entire scope of this BPA. The CTA membership arrangements shall be identified and the company relationships fully disclosed in the offeror’s proposal. A copy of the agreement establishing the CTA shall contain the signatures of all members of the CTA, along with the schedule contract numbers of each CTA member, and the percentage/type of work each CTA member will likely perform. The Government will maintain privity of contract with each CTA member.

A single CTA member should lead the arrangement from an invoicing perspective;

multiple invoices are not preferred.

A.6 NUMBER AWARDS ANTICIPATED

The Government intends to award one BPA in response to this solicitation.

A.7 BPA PERFORMANCE PERIOD

A.7.1 The BPA will be structured with one 12-month base period and four 12-month option periods. Prior to exercising the option years, the Government will review the BPA in accordance with FAR 8.405-3(e).

STATEMENT OF WORK

Statement of Work (SOW)

PART I

General Information

C.1. GENERAL: This requirement is for a Firm Fixed-Price, Commercial, Blanket Purchase Agreement (BPA) with one 12-month Base Year and four, 12-month Option Years primarily for the supply of toner (e.g., ink) and consumable supplies. Ancillary to this requirement is an occasional repair or preventative maintenance inspection to mitigate the time the machine(s) are inoperable.

C.1.1. Description of Requirements/Introduction: The Contractor shall provide all English speaking personnel and management, equipment, tools, supplies, materials, transportation, and any other items and maintenance necessary to perform the functions of this SOW. The Contractor shall provide all required aspects of operational and maintenance support including emergency repair. The contractor is responsible for maintaining and repairing printer(s) and MFD(s) covered by H.1.5.1.

C.1.2. Background: Detroit Arsenal has a systemic problem of a recurring requirement for identical printer/MFD procurement instruments and methods for the supply of toner, parts, and maintenance. This has caused an excessive administrative burden. To address this requirement adequately and efficiently, ACC-WRN determined that establishing a Supply BPA against current GSA Federal Supply Schedule contracts is the most appropriate action.

C.1.3. Objective: Establish a single-award supply BPA where the contractor shall provide toner, parts, and required maintenance and/or repair for all printer(s) and MFD(s). The exact number of printers and MFDs the contractor is responsible for will fluctuate during the entire performance period, as BPA calls are awarded.

C.1.4. Scope: The contractor shall provide toner and parts with required maintenance and/or repair for the places of performance listed in C.1.6.3.

C.1.5. BPA Period of Performance: 12-month Base Year with 4 12-month Option Years.

C.1.6. General Information

C.1.6.1. Recognized Holidays: The Contractor is not required to provide supply, toner, and printer/MFD maintenance on the listed holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

C.1.6.2. Hours of Operation: The contractor is responsible for conducting business between the hours of 7:00 a.m. – 4:00 p.m. Monday thru Friday except Federal holidays (see paragraph C.1.6.1 above) or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

C.1.6.3. Place of Performance: The Contractor shall provide toner and parts with required maintenance and/or repair for Detroit Arsenal organizations at the following locations:

C.1.6.3.1. Detroit Arsenal

6501 E. 11 Mile Rd., Warren, MI 48397-5000

C.1.6.3.2. Detroit Arsenal (SOSI)

5500 Enterprise Ct.

Warren, MI 48397-0001

2530 Crystal Drive, Taylor BLDG/11TH RM Arlington, VA 22202-3943

Aberdeen Proving Grounds 6007 Combat Drive Aberdeen Proving Grounds, MD 21005

2624 Shannon VanValzah Rd Bldg 2624, IMP Ft. Bliss, TX 79916

C.1.6.3.3. Detroit Arsenal (ILC)

1350 John R Road Troy, MI 48083

C.1.6.3.4. Detroit Arsenal (PEO CS & GCS)

Selfridge ANGB Building Numbers 301 and 302 43807 Lake Street NE Harrison Township, MI 48045

C.1.6.3.5. Anniston Army Depot

7 Frankford Ave Anniston, AL 36201-4199

C.1.6.3.6. Red River Army Depot

100 Main St.

Texarkana, TX 75501

C.1.6.3.7. Sierra Army Depot 74 C St# 150 Herlong, CA 96113

C.1.6.3.8. Watervliet Army Depot

1 Buffington Street Watervliet, NY 12189

C.1.6.3.9. Letterkenny Army Depot

Chamsburg, PA

C.1.6.3.10. U.S. Army Natick Soldier Research, Development & Engineering Center (NATICK)

General Green Ave Natick, MA 001760

C.1.6.4. RESERVED

C.1.6.5. Security Requirements: Contractor shall be responsible for safeguarding all government equipment and information. The government will not require issuance of a Common Access Card (CAC) to contractor personnel. The gate access badge will be coordinated by the primary or alternate government representative completing the STA Form 17 or the required base access form and submitting the STA Form 17 or the base access form to the organization’s visitor center.

C.1.6.6. Primary and alternate Government Points of Contract (POC): A primary and an alternate Government POC will be identified by each organization. The Government POCs will monitor all technical aspects of the contract and assist in contract administration. The Government POCs are authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communication with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; and provide site entry of Contractor personnel. The Government POCs are not authorized to change any of the terms and conditions of the resulting BPA or BPA call(s).

C.1.6.7. RESESRVED

C.1.6.8. The contractor is responsible for obtaining required identification cards, tags, and badges for personnel working on Government premises, in accordance with AR 600-8-14.

C.1.6.9. Contractor Travel: No travel will be required outside of the locations listed in section C.1.6.3 of this requirements statement.

C.1.6.10. The contractor shall not act or represent itself as an agent of the Government nor shall it have authority to make decisions or bind the Government to any agreements or commitments through performance of any work under this contract.

C.1.6.11. RESERVED

C.1.6.12. The contractor shall perform software updates. The contractor shall not perform software updates if the government POC determines to remove the MFD hard drive for disposal or replacement. The contractor shall not remove or retain any hard drives from any MFDs. The contractor shall not copy a hard drive unless the contractor receives prior approval from the government POC.

C.1.6.13. Data Collection Agent. The contractor shall have a Data Collection Agent in network. The data collection agent shall identify problems with MFDs and recommend correction plans to resolve these problems.

PART 2

GOVERNMENT FURNISHED PROPERTY AND EQUIPMENT

C.2. GOVERNMENT FURNISHED ITEMS:

C.2.1. The Government does not intend to issue any Government Furnished Property or Material to the contractor for the performance of work covered by this BPA.

PART 3

C.3. CONTRACTOR FURNISHED ITEMS ACQUIRED ITEMS AND

RESPONSIBILITIES:

C.3.1. General: The Contractor shall furnish all materials (e.g., toner, parts) and printer maintenance or repair required to perform work under this contract.

C.3.2. Materials: The Contractor shall provide parts and supplies as described in this requirements statement under sections 4.1.1 and 4.1.2.

PART 4

SPECIFIC TASKS

C.4. SPECIFIC TASKS:

C.4.1. Consumable Supplies.

C.4.1.1. The contractor shall provide all consumable supplies and toner for the MFDs and standalone network printers as needed to keep the devices functioning without interruption. The contractor is not responsible for providing paper and staples.

C.4.1.2. The contractor shall deliver all required consumable supplies to the Government within three business days after receipt of notification that supplies are needed.

C.4.2. Help Desk Services.

C.4.2.1 The Contractor shall provide a convenient method to receive, dispatch, track, escalate, process and close completed service requests for devices. The contractor shall provide a helpdesk/service request phone number or website directly to the Primary or Alternate POCs upon award of a BPA call. The contractor and Government shall track the status of service requests by the equipment’s serial number or an agreed upon unique identifier.

C.4.3. Break-Fix (i.e., Repair) Services.

C.4.3.1. The contractor shall perform normal repair, provide replacement or repair parts in order to ensure the devices are in good working condition, and troubleshoot why a machine may not be operating. As part of the Break-Fix Services, the contractor may need to dispatch direct service personnel or the contractor-designated service provider and track service requests through to resolution.

C.4.3.2. The contractor shall repair the device within two business days of receipt of notification during normal business hours, as listed in C.1.6.2. For repairs that cannot be repaired within two business days due to being unique (or involving infrequent breakages), the contractor shall instead provide a status update to the Primary and Alternate Government POC with the estimated completion date within the two business days.

C.4.3.2.1. Before repair work is initiated on any device, the Contractor shall coordinate the site visit within the two business day notification. Once the repair work is completed, the Contractor shall furnish a copy of the repair work in an electronic document within three business days to the Primary and Alternate Government IAW CDRL 1. All repairs shall be completed within two business days after the Government’s initial help desk notification.

C.4.3.2.2. The Government recommends that the contractor have frequently needed repair and replacement parts on hand in order to meet this requirement.

C.4.3.2.3. The Primary or Alternate Government POCs will determine after a break-fix service is performed if the device functions or does not function properly to manufacturer’s specifications.

C.4.3.2.4. All equipment and parts to maintain MFDs will be the responsibility of the contractor. The contractor shall only use original equipment manufacturer (OEM) parts for repairs and consumable supplies if available. The contractor shall not use any third party repair parts and consumable supplies unless OEM parts are no longer available.

The contractor shall notify the Primary or Alternate POCs about the use of third party parts and consumable supplies for approval before the contractor starts a repair or replacement.

C.4.3.3. The Contractor shall clean equipment if required during a repair to ensure the printer fully functions properly.

C.4.4. Connectivity Issues.

C.4.4.1. The contractor shall resolve connectivity issues and correct hardware and software malfunctions within 24 hours after receipt of notification from a Primary or Alternate Government POC. These issues and malfunctions include high-risk findings identified by the Government running Department of Defense-approved network scanning tools.

C.4.5. Machine Maintenance.

C.4.5.1. The contractor shall perform an monthly, annual, and preventive maintenance for all MFDs in accordance with the contractor’s GSA schedule contract.

C.4.5.2. The contractor shall install all software updates in MFDs and printers as required by manufacturers’ specifications and requirements.

C.4.5.3. The contractor shall clean up in and around the device following the completion of any maintenance to include cleaning up any toner spills and other leftover debris..

C.4.6. Deliverables

C.4.6.1 The contractor shall prepare and provide a down time report, an up time report, and a service response report for all MFDs on a monthly basis for each organization in accordance with CDRL A001. Refer to CDRL A001 for additional requirements and instructions.

SPECIAL CONTRACT REQUIREMENTS

H.1 ISSUANCE OF BPA CALL REQUIREMENTS

The following ordering procedures apply to all BPA calls issued against the BPA. The Government, through a BPA call, will acquire any supplies or services needed to perform work against the scope of this BPA.

H.1.1 Authority to Place a Task Order:

The BPA will only be used by Detroit Arsenal, its Depots and Arsenals, and its tenant organizations at the locations identified in C.1.6.3 above. No delegation authority will be granted to other contracting offices outside of ACC-WRN.

H.1.2 Types Of BPA Calls:

All BPA calls placed against this BPA will be Firm-Fixed-Price.

H.1.3 Unauthorized Work:

The contractor shall only commence work after the BPA call has been awarded by the contracting officer.

H.1.4 Task Order Funding:

Funding will be authorized and obligated at the BPA call level.

H.1.5 Scope of the BPA Call:

H.1.5.1 The contractor, as an independent contractor and not as an agent or employee of the Government, shall furnish to the Government all necessary labor, services, and materials required to accomplish the work efforts as specified in the fully executed BPA call. All tasks to be performed at the BPA call level shall be within the scope of the BPA. The Government is only liable for work authorized under the terms and conditions stated in the BPA call.

H.1.5.1 The BPA covers the maintenance and repair of any printer or MFD used by the Detroit Arsenal and its tenant organizations. The contractor will be responsible for maintaining and repairing the following printer/MFD manufacturers: Canon, Dell, Hewlett-Packard (HP), Konica Minolta, Lexmark, Ricoh, Sharp, and Xerox. Models that are currently used by the Detroit Arsenal and its tenant organizations include those listed in Attachment 0002. Important to note, the scope of the BPA may include manufactures and models other than those listed in paragraph H.1.5.1 and Attachment 0002 as the printer and MFD industry is likely to evolve over the next five years.

H.2 BPA CALL PRICING

H.2.1 BPA calls will be priced by the Government using the prices proposed, evaluated, and awarded in the contractor’s General BPA Pricing (Attachment 0001) workbook.

The prices in the workbook are all inclusive of labor, travel, materials, consumable supplies (excluding staples and paper), repair parts, and any indirect rates and profit.

H.2.1.1 BPA calls may be priced on either a per page basis, or an unlimited basis (meaning: the Government can make as many impressions per month, at the awarded FFP). Attachment 0001 covers both options. The Government will decide which pricing structure is most advantageous to the Government, based on the scope and magnitude of the BPA call.

H.2.1.2 The Government will determine the monthly Print Volume based on the monthly demand anticipated by each customer’s Printer/MFD.

H.2.1.2.1 In order to determine the price to maintain and repair each MFD covered by the BPA call, the Government will take the total number of monthly impressions planned, and multiply it against the price per page in order to derive a monthly price per MFD. The monthly price per MFD will then be multiplied against the number of months the contractor will be responsible for maintaining and repairing the MFD. A single BPA call will likely support several MFDs. The Government intends to group the MFDs into as few CLINs as administratively possible at the BPA call level.

H.2.1.3 The Government will pay for overages for each impression it exceeds on an annual basis. Overages will NOT be determined based on impressions exceeded in a given month, as there will likely be periods of overruns or underruns over the course of the CLIN performance period. Overages will be determined on a per customer basis.

If a single customer has several MFDs on a CLIN, the total annual impressions for each MFD added together equals the maximum annual impressions for a CLIN. Overages will apply for this CLIN when impressions exceed the CLIN annual impression total. Each CLIN will have a maximum annual impression total for black & white impressions and for color impressions.

For example, CLIN 0001 has 3 MFDs and each MFD has an annual black and white total of 10,000 impressions. The individual annual black and white impressions added together is 30,000 impressions. If the number of impressions exceeds 30,000 impressions, then the government will pay for overages.

H.2.1.4 The contractor shall assume that all equipment added to this BPA has been actively maintained by an Authorized Service Organization (ASO) or Original Equipment Manufacturer. At its own expense, the contractor may inspect and assess each machine when added to a BPA call. If both parties mutually agree that repairs are required after inspection, the Government may utilize this procurement instrument to procure the repair parts or may procure the parts via some other means (such as through a Government Purchase Card). If procured through this BPA, the Government will perform a price analysis on all repair parts in order to determine price reasonableness.

H.2.1.5 The contracting officer will comply with FAR 8.404(d) (DEVIATION) when placing orders against the awarded BPA.

H.3 TOTAL SATISFACTION GUARANTEE

H.3.1 So long as the Government has complied with all terms of use of the printer/MFD, the contractor shall provide a “like for like” replacement at no additional cost to the Government if the machine fails to adequately operate. A “like for like” replacement shall be similar in terms of total number of impressions and segment classification.

H.4 WORK ON A GOVERNMENT FACILITY

In performing work under this contract on a Government facility, the contractor shall:

H.4.1 Conform to the specific safety requirements established by this contract and task orders issued hereunder;

H.4.2 Observe all rules and regulations issued by the installation Commanding Officer, if applicable, pertaining to occupational safety, fire, safety, working conditions, sanitation, severe weather, and admission to the installation;

H.4.3 Establish a safety and health program in accordance with Occupational Safety and Health Standards (OSHA) standards 29 CFR 1910 and 1926. The contractor shall use local supplements, regulations and policy, and national consensus standards, as changed or amended, when applicable;

H.4.4 Take all reasonable steps, safety protection, and precautions to prevent accidents and preserve the life and health of Government and contractor personnel during performance under this contract or task orders issued hereunder;

H.4.5 Provide and enforce the use of all required Personal Protective Equipment (PPE), as prescribed in the applicable OSHA Standard, if specified for use in task orders issued hereunder. The contractor shall disclose the areas which require the wearing or use of PPE and/or clothing to its employees through the use of signs;

H.4.6 Obtain all necessary security and access credentials for new contractor employees prior to the reporting date if working on a Government installation. Copies of completed security documents and any supporting material (copies of court dispositions, etc.) are to be hand-carried to the Security Office by the new employee after obtaining an access badge. All documents shall be presented to obtain an appropriate contractor’s security badge. Upon completion and/or termination of a contract employee’s employment, the contractor shall ensure all security ID badges (i.e., contractor’s badge and common access card (CAC)), car decals, and any other property of the Government is returned to the Government POC for appropriate disposition. Additionally, privately owned vehicles belonging to contractor personnel are subject to search pursuant to applicable regulations. The award of this MA IDIQ contract does not authorize access to any military installation. Any violation of an installation regulation or of state or federal statute may result in the termination of the privilege to enter the military installation. The contractor is responsible for any costs associated with replacing an employee that is barred from a Government installation.

H.4.7 Obtain approval from the Government prior to using any radioactive or radiation-emitting material(s) and item(s), if specified for use in task orders issued hereunder.

H.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORT (CPAR) AND CPARS

H.5.1 The contractor shall access the CPARS website via http://www.cpars.gov/.

H.5.2 A CPAR is required when a contract/task order meets the established dollar threshold for its business sector as defined in AFARS 5142.1502-90(a). However, the PCO may require a CPAR valued below those thresholds. Additionally, a CPAR is required in all instances of termination or partial termination for default or cause immediately upon notification to the contractor, regardless of the dollar value of the contract or task order. The contracting office and/or the Government POC may provide relative information to the PCO regarding the contractor's performance to include the following areas: Technical (Quality of Product or Services); Schedule; Cost Control;

Management (Responsiveness, Subcontract Management, Program Management or Other Management); and Management of Key Personnel (for Services and Information Technology Business Sectors). The assessment/review will be accomplished through CPARS. The completed evaluations will not be released to anyone other than Government personnel and the contractor whose performance is being evaluated.

Within the time specified in the individual task order, the contractor shall provide the PCO with the name of the person who will be responsible for accepting or disputing the CPARS created by the Government.

H.5.3 An interim CPAR is required for new task orders meeting the thresholds identified in AFARS 5142.1502-90(a) and that have a period of performance greater than 365 calendar days. Interim CPARS are also required every 12 months throughout the entire period of performance of the task order up to the final report. Additionally, an interim CPAR is also required upon a significant change within the agency, provided that a minimum of six months of performance has occurred, such as a change in program or project management responsibility or a transfer of a contract to a different contracting activity.

H.5.4 A final CPAR will be completed by the Government upon task order completion.

Final reports are to be prepared on all contracts meeting the thresholds established in AFARS 5142.1502-90(a) with a period of performance of less than 365 calendar days but no more than 18 months. The final CPAR will only address information on the period of performance since the last CPAR.

H.6 FREQUENCY OF ORDERING

H.6.1. The Detroit Arsenal, its Depots and Arsenals, and its tenant organizations currently have approximately 250 printers/MFDs needing toner, consumable supplies, and maintenance. The majority of these printers/MFDs will be awarded as part of the representative BPA Call 0001 (Attachment 0002). The Government expects to remain in the ballpark of 250 printers/MFDs (±100 printers/MFDs) over the life of this BPA.

H.6.2. The majority of the approximate 250 printers/MFDs will be added to BPA Call 0001; therefore a large volume of BPA Calls are not expected. The Government intends to keep the quantity of BPA Calls as low as possible due to administrative convenience for both parties.

INSTRUCTIONS TO OFFERORS

L.1 PROPOSAL PREPARATION INSTRUCTIONS

L.1.1 General: The offeror's proposal shall contain all information necessary for the Government to perform an evaluation. Section M of the solicitation sets forth the evaluation criteria.

L.1.1.1 Award Without Discussions: The offeror’s proposal, as required by this section, will be evaluated as set forth in Section M of this solicitation. The Government intends to evaluate proposals and award a BPA without discussions with offerors. The Government may seek clarification from offeror(s) regarding their proposal. The offeror’s initial proposal should contain its best terms from a price and technical standpoint.

L.1.2 Proposal Content: The offeror's proposal shall be submitted in two separate volumes, as set forth below. Proposals shall not contain citations or links to other websites. All proposal information shall be in the English language. Proposals shall be submitted on standard 8.5 x 11 paper. Font size shall be no smaller than 10 point with margins no less than 1 inch (top, bottom, left, and right) excluding headers, footers, and page numbers. The offeror shall number each page and provide an index/table of contents with each volume.

L.1.3 Submission Due Date And Time: The offeror's proposal shall be received at the web address set forth below no later than 12:00 p.m. Eastern Standard Time on Thursday, July 20, 2017. The offeror shall ensure its proposal is received at the initial point of entry to the Government Services Administration Home Page before the solicitation closing date and time. Offerors are cautioned that a proposal is not considered received until the final submission via Government Services Administration

Home Page. NOTE: These actions are not instantaneous. Offerors should begin the file upload well in advance of the solicitation closing date and time to ensure that the entire proposal is received in time to be considered for award. If the proposal submitted through the Government Services Administration Home Page does not meet the solicitation closing date and time as indicated in this paragraph, the proposal may be rejected as late.

L.1.4 Method of Submission: Proposals shall be submitted via GSA website in response to the solicitation.

L.1.5 Proposal Submission Guidance: The offeror’s proposal shall contain all pertinent representations, certifications, and the information required for evaluation of the proposal.

L.1.6 PCO: Offerors are encouraged to contact the contracting officer, Ms. Corey Richards, at corey.l.richards5.civ@mail.mil, in order to request an explanation of any aspect of these instructions. The question-and-answer period for the solicitation will close at 12:00 p.m. Eastern Standard Time on Wednesday, July 06, 2017. Questions shall be submitted to the following three individuals: michael.h.weaver6.civ@mail.mil, karen.l.kennedy26.civ@mail.mil, and corey.l.richards5.civ@mail.mil.

L.1.7 All or None: Proposals in response to this solicitation shall be submitted for all the requirements identified in the solicitation. Proposals submitted for less than all the requirements called for by this solicitation will not be considered for award.

L.1.8 Extreme care and attention should be given to ensure that all required items are included in the proposal.

L.1.9 A representative BPA call will be utilized as part of the evaluation process in order to determine the BPA prime contractor under this RFP.

L.2 NOTICE REGARDING ELECTRONIC PROPOSAL SUBMISSION

L.2.1 Offerors shall submit the electronic copies of a proposal in accordance with clause 52.204-4016, “TACOM-Warren Electronic Contracting.”

L.2.2 Offerors may be required to submit their proposal in multiple uploads. It is critical that all offerors carefully and completely identify the volumes and attachments of its proposal.

L.2.3 Electronic Copies: Offerors shall submit electronic copies and any supplemental information (such as spreadsheets, backup data, and technical information) using the following file types:

(a) Files in either Microsoft (MS) Windows Vista/MS Office 2007 or Office XP: Word, Excel, or PowerPoint. Spreadsheets shall be sent in a file format that includes all formulae, macro and format information. Print image is not acceptable.

(b) Files in Adobe Portable Document Format (PDF). Scanners should be set to 200 dots per inch.

(c) Files in Hypertext Markup Language (HTML). HTML documents shall not contain active links to live Internet sites or pages. All linked information shall be contained within the electronic proposal and be accessible offline.

L.3 VOLUME I - PROPOSAL TERMS & CONDITIONS

In this Volume, offerors shall provide:

L.3.1 An electronic cover letter (letter of transmittal) which shall identify all enclosures being transmitted in the message.

L.3.1.1 A scanned image of the SF 33 solicitation cover page signed by a person authorized to bind the offeror. Blocks 12, 13, 14, 15A, 15B, 16, 17, and 18 of the SF 33 shall be filled in by the offeror.

L.3.2 One copy of this solicitation (Sections A-K) with all clauses and other fill-ins completed. System for Award Management (SAM) certifications need not be separately submitted.

L.3.3 An affirmative statement that the offeror proposes to meet all the requirements of Section C, or through the use of subcontractor(s).

L.3.4 A statement of agreement to all the terms, conditions, and provisions of this solicitation.

L.4 VOLUME II - PRICE FACTOR

L.4.1 General Information: Price factor volume proposals shall be submitted as follows:

L.4.1.1 Proposal Structure: The price factor volume shall include data to support the reasonableness of the proposed amounts. Sufficient detail shall be included to allow the Government to evaluate the offeror's price proposal. Offerors may submit any other additional price and financial information considered to be helpful in the Government’s evaluation of the price proposal.

L.4.1.2 The Government may use other resources in the evaluation of the price factor volume. In addition to the information identified below, the Government reserves the right to request additional data or a more detailed price breakdown to support a determination of reasonableness.

L.4.1.3 Electronic Submission: All spreadsheets shall be in the format provided for in paragraph L.1.2 and L.2.3 and shall include all formulas. Print image is not acceptable.

Supporting information in Excel may be provided as a separate file or as added tabs to the BPA Call 0001 (Attachment 0002). The offeror shall provide its supporting narrative, if necessary, in Microsoft Word format (but not Word version 2.0).

L.4.2 The price factor volume shall include the following:

L.4.2.1 General BPA Pricing (Attachment 0001): BPA level ceiling prices.

L.4.2.1.1 There are two pricing options at the BPA level. The offeror shall propose prices for both pricing options. In accordance with paragraph H.2.1.1, the Government will determine which pricing option to utilize at the BPA call level. The offeror shall propose all prices in US dollars (USD). The offeror shall round all prices to the fourth decimal place.

L.4.2.1.1.1 Maintenance Plan priced per impression

L.4.2.1.1.1.1 The offeror shall propose a price per impression based on each segment classification and impression allowance. The offeror’s price shall include all labor, material and consumable supplies (minus staples and paper), travel, indirect rates, and profit needed to fully maintain and repair the machine.

L.4.2.1.1.1.2 The offeror shall propose an overage price per page for both black and white and color in the event the Government exceeds its impression allowance.

L.4.2.1.1.2 Maintenance Plan priced as a flat rate (unlimited copies per month)

L.4.2.1.1.2.1 The offeror shall propose a monthly flat rate which shall be inclusive of unlimited black and white and color prints, labor, material and consumable supplies (minus staples and paper), travel, indirect rates, and profit needed to fully maintain and repair the machine.

L.4.2.2 BPA Call 0001 (Attachment 0002).

L.4.2.2.1 The offeror shall populate all yellow-shaded cells in Attachment 0002.

L.4.2.2.2 The offeror shall ensure that all proposed prices are at or below its proposed ceiling prices contained in Attachment 0002. Based on the anticipated volume of orders to be issued under the BPA, contractors are strongly encouraged to provide additional discounts, and price reductions from their GSA Schedule contract prices.

AWARD EVALUATIONS

M.1 BASIS FOR AWARD

M.1.1 The Government plans to award one BPA as a result of this solicitation to the offeror who represents the best value to the Government. Best value will be determined on the basis of lowest total evaluated price; all GSA Federal Supply Schedule contractors have previously been determined to be technically acceptable. The Government reserves the right to make no award(s) as a result of this solicitation.

M.1.2 Selection of the successful offeror(s) will be made following an assessment of each proposal against the requirements described herein and the criteria set forth in M.4.

M.2 GENERAL

M.2.1 The Government intends to make a single award that represent the best value to the Government, to that offeror who satisfies all of the responsibility criteria set forth in

FAR 9.104.

M.3 REJECTION OF OFFERS

M.3.1 Offerors shall carefully read and provide all the information requested in Section L, Instructions, Conditions, and Notices to Offerors. If there are parts of Section L that an offeror does not understand, the offeror shall request written clarification from the contracting officer before the closing date of this solicitation. Reference L.1.3. The Government may reject any or all proposals if such action is in the Government's interests.

M.3.1.1 The Government may reject any offeror's proposal that fails to meaningfully comply with the Proposal Preparation Instructions specified in Section L of this solicitation.

a. Examples of when an offeror’s proposal fails to meaningfully comply include:

i. when a proposal merely offers to perform work according to the RFP terms or fails to present more than a statement indicating its capability to comply with the RFP terms and does not provide support and elaboration as specified in Section L of this solicitation.

ii. a proposal fails to provide any of the data and information required in Section L.

iii. a proposal provides some data but omits significant material data and information required by Section L.

iv. a proposal merely repeats the contract Scope of Work without elaboration.

b. Reflects an inherent lack of technical competence or a failure to comprehend the complexity and risks required to perform the RFP’s requirements due to submission of a proposal which is unrealistically high or low in cost and/or price and/or unrealistic in terms of technical or schedule commitments.

c. Contains any unexplained significant inconsistency between the proposed effort and price, which implies the offeror has (1) an inherent misunderstanding of the scope of work, or (2) an inability to perform the resultant contract.

d. Is unbalanced as to price. An unbalanced offer is one which is based on prices significantly high or low for one given period versus another period. There must be a direct relationship between the effort expended and its price for each basic and option year.

e. Is unaffordable.

f. Offers a product or service that does not meet all stated material requirements of the solicitation.

M.3.2 RESERVED

M.3.3 RESERVED

M.3.4 RESPONSIBILITY

M.3.4.1 Determination of Responsibility and Eligibility for Award: Per FAR 9.103, contracts will be placed only with contractors that the contracting officer determines to be responsible. Prospective offerors, in order to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR

9.104. No award will be made to an offeror who has been determined to be not responsible by the contracting officer. To verify each offeror meets the responsibility criteria contained in FAR 9.1, the Government reserves the right to request additional information, to include, but not limited to the following:

M.3.4.1.1 A Pre-Award Survey on any or all offerors;

M.3.4.1.2 Technical and/or financial information. Failure to provide the requested information within seven business days from the date the request was received, may result in a determination the offeror is not responsible; and/or

M.3.4.1.3 Authorization to visit the offeror’s facility. An offeror’s refusal to authorize the Government to visit the contractor’s facility may result in a determination the offeror is not responsible. If the Government visits the offeror’s facility, the offeror shall ensure that it has current data relevant to its proposal available for the Government to review.

M.4 EVALUATION OF VOLUME II - PRICE FACTOR (reference the proposal information required to be submitted in response to L.4)

M.4.1 The price factor volume evaluation will include consideration of the reasonableness, as defined in paragraph M.4.3, of each of the proposed ceiling prices in the General BPA Pricing workbook (Attachment 0001) for the BPA.

M.4.2 The price factor volume evaluation will also consider the total evaluated price to the Government, as derived from the BPA Call 0001 workbook (Attachment 0002), to accomplish the statement of work. The assessment of the total evaluated price will include consideration of the reasonableness of the proposed price.

M.4.3 Reasonableness: A price is considered reasonable if it does not exceed what would be incurred by a prudent person in the conduct of competitive business.

M.4.4 The Government will assess the proposed ceiling prices in the General BPA Pricing workbook (Attachment 0001) and the total evaluated price from the BPA Call 0001 workbook (Attachment 0002) using one or more of the price analysis techniques and procedures identified in FAR 15.404-1 to determine reasonableness of the proposed prices to accomplish the solicitation requirements.

G.1. CONTRACT ADMINISTRATION DATA

G.1.1. The contractor shall submit 1 monthly invoice for all CLINs. Multiple invoices submitted for a month will not be accepted by the Government.

G.1.2. The contractor shall not submit an invoice overages without prior approval from the government.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984

52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

MAY 2014

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under and Federal Law

FEB 2016

52.211-15 Defense Priority And Allocation Requirements APR 2008 52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-3 Offeror Representations and Certifications--Commercial

Items

JAN 2017

52.212-3 Alt I Offeror Representations and Certifications--Commercial Items (JAN 2017) Alternate I

OCT 2014

52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.217-5 Evaluation Of Options JUL 1990 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-60 Paycheck Transparency (Executive Order 13673) OCT 2016 52.223-3 Hazardous Material Identification And Material Safety Data JAN 1997 52.223-6 Drug-Free Workplace MAY 2001 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-17 Interest MAY 2014 52.232-25 Prompt Payment JAN 2017 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.242-3 Penalties for Unallowable Costs MAY 2014 52.242-13 Bankruptcy JUL 1995 52.243-1 Changes--Fixed Price AUG 1987 52.244-2 Subcontracts OCT 2010 52.247-34 F.O.B. Destination NOV 1991 52.249-1 Termination For Convenience Of The Government (Fixed

Price) (Short Form)

APR 1984

52.249-2 Termination For Convenience Of The Government (Fixed- Price)

APR 2012

52.249-8 Default (Fixed-Price Supply & Service) APR 1984 52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 52.252-5 Authorized Deviations In Provisions APR 1984 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.211-7005 Substitutions for Military or Federal Specifications and Standards

NOV 2005

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

(a) Definition. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity;

or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

(b) The Offeror shall enter its CAGE code in its offer with its name and address or otherwise include it prominently in its proposal. The CAGE code entered must be for that name and address. Enter ``CAGE'' before the number. The CAGE code is required prior to award.

(c) CAGE codes may be obtained via--

(1)…