W56HZV-17-R-L535_08012017.pdf

SEE ADDENDUM

(No Collect Calls)

W56HZV-17-R-L535 01-Aug-2017

b. TELEPHONE NUMBER

586-282-9995

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 31 Aug 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W56HZV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PAMELA J. MAZURE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ARMY CONTRACTING COMMAND - WARREN (DTA)

6501 E. 11 MILE RD

WARREN MI 48397-500

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

711510

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF42

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W56HZV-17-R-L535

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Hours

Conservation Services-Ordering Period 1

FFP

Ordering Period 1 - Contractor shall provide upon receipt of a task order, conservation treatment services in accordance with the Performance Work Statement in section C and the task order Performance Work Statement.

* Do not insert pricing on this page, see attachment 03, Pricing Spreadsheet.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reports - Ordering Period 1

FFP

Ordering Period 1 - Contractor shall provide upon receipt of a task order reports in accordance with the Performance Work Statement, Contract Data Requirements Lists (CDRLs) A001, A002 and A003 in section C and the task order Performance Work Statement.

Exhibit A FOB: Destination

NET AMT

Not Separately Priced

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contract Manpower Reporting

FFP

Contract Manpower Reporting (CMR) requirement as described in Section C and clause 52.237-4000.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Hours

Conservation Services-Ordering Period 2

FFP

Ordering Period 2 - Contractor shall provide upon receipt of a task order, conservation treatment services in accordance with the Performance Work Statement in section C and the task order Performance Work Statement.

* Do not insert pricing on this page, see attachment 03, Pricing Spreadsheet.

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reports - Ordering Period 2

FFP

Ordering Period 2 - Contractor shall provide upon receipt of a task order reports in accordance with the Performance Work Statement, Contract Data Requirements Lists (CDRLs) A001, A002 and A003 in section C and the task order Performance Work Statement.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contract Manpower Reporting

FFP

Contract Manpower Reporting (CMR) requirement as described in Section C and clause 52.237-4000.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 Hours

Preservation Services-Ordering Period 3

FFP

Ordering Period 3 - Contractor shall provide upon receipt of a task order, conservation treatment services in accordance with the Performance Work Statement in section C and the task order Performance Work Statement.

* Do not insert pricing on this page, see attachment 03, Pricing Spreadsheet.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reports - Ordering Period 3

FFP

Ordering Period 3 - Contractor shall provide upon receipt of a task order reports in accordance with the Performance Work Statement, Contract Data Requirements Lists (CDRLs) A001, A002 and A003 in section C and the task order Performance Work Statement.

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contract Manpower Reporting

FFP

Contract Manpower Reporting (CMR) requirement as described in Section C and clause 52.237-4000.

FOB: Destination

NET AMT

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) For

Indefinite Delivery Indefinite Quantity Flag Conservation Treatment Services

Part 1 General Information

1.1 Description of Services/Introduction:

This Performance Work Statement (PWS) establishes the service requirements for contractor-provided flag conservation treatment services to the U.S. Army Center of Military History under a three year Indefinite Delivery Indefinite Quantity (IDIQ) contract. Independently, and not as an agent of the Government, the Contractor shall provide all labor, materials, equipment and facilities (except as otherwise specified), and transportation necessary for the assessment, conservation management and treatment services for individual flags in the collection of the U.S. Army Center of Military History (CMH).

1.2 Background:

The U.S. Army Center of Military History (USACMH) Museum Division’s mission requires that it manage the Army Museum Enterprise (AME), maintain accountability of Army historical property, and serve as the repository of the Army's material culture historical artifacts. The USACMH is accountable for all Army-owned historical property located at the USACMH headquarters in Washington, D.C., at the U.S. Army Historical Clearinghouse Storage in Anniston, Alabama, and at 215 field museums, museum activities and collections throughout the Regular Army, U.S. Army Reserve and National Guard. The U.S. Army’s material culture inventory consists of historical artifacts, including flags and textiles (uniforms and other textile-based accessories) dating back to the pre-Revolutionary War period.

The USACMH is the responsible custodian for all historical flags (which include banners, guidons, chits, etc.) in storage, on loan, and on exhibit at Army museum activities and at other facilities across the United States and overseas. These flags vary considerably in their condition from those in stable condition to those that are very fragile, deteriorated and unstable. Many of the flags are rare and valuable and require special treatment (preservation, conservation, and restoration), special museum quality storage materials, special museum supplies, and special preservation materials to preserve their historical integrity.

1.3 Objectives:

1.3.1 Examination, condition assessment, treatment recommendation, and number of hours required for treatment of selected flags and/or textiles from the U.S. Army historical collection.

1.3.2. Conservation Treatment of selected flags from the U.S. Army historical collection.

1.3.3 Mounting and framing of selected flags from the U.S. Army historical collection for exhibition.

1.4 Scope:

The Contractor shall work with CMH and field museum staff in the conservation of historic flags.

Services shall include;

1.4.1 Examination and condition assessment of historical U.S. Army flags.

1.4.2 Treatment recommendation and estimated hours required for conservation of historical U.S. Army flags.

1.4.3 Conservation treatment of historical U.S. Army flags.

1.4.4 Conservation quality mounting and framing of U.S. Army historical flags.

1.4.5 Reserved

1.4.6 The Contractor shall provide project management of all technical and administrative tasks associated with the planning, initiation, execution and completion/termination of flag conservation projects.

1.4.7 Project Schedules. Contractor shall prepare and present to the COR the proposed project schedules, complete with milestone dates for COR approval. Contractor shall during the course of the project track the project to see that the project remains on schedule. The contractor shall provide project management for the project to include the list of deliverables, schedule of deliverables, Submit a written flag condition assessment report to the Government for each flag delivered by the Government detailing the condition of the flag prior to treatment and including observations on any previous repairs or treatments, milestone dates, the management of sub-contractors, packing and transportation of historical flags. CDRL A002

1.4.8 Communications: Contractor shall provide COR with periodic updates of project progress.

1.7 Work hours

1.7.1 Since the Contractor will be performing services at the Contractor’s place of business and not in Government furnished space, the Contractor may perform work during hours established by the Contractor’s employment policies and at the Contractor’s discretion.

1.7.2 Since as the Contractor will be performing services at the Contractor’s place of business and not in Government-furnished space, the Contractor may perform work on all federal holidays at the Contractor’s discretion and in accordance with the Contractor’s own employment policies.

1.8 Type of Contract:

The contract shall be a Firm Fixed Price Indefinite Delivery Indefinite Quantity (FFP-IDIQ) requirements-type contract. The initial ordering period shall be for one (1) year of twelve (12) months and two (2) additional ordering years of twelve (12) months each, for a total of three (3) ordering years.

Note: This Indefinite Delivery Indefinite Quantity (IDIQ) Contract will be for three ordering years from the contract effective date with orders permitted until the last day of the third year ordering period. Therefore, work under a Task Order may extend beyond the contract’s ordering expiration date.

1.9 All contractor personnel shall Comply with all applicable Department of Defense, U.S. Army, Anniston Army Depot, U.S. Army Center of Military History, and U.S. Army Historical Clearinghouse regulations, policies, procedures, directives and instructions. Contractor personnel who violate applicable Government regulations, policies, procedures, directives and instructions will be referred by the Government to the Contractor for appropriate corrective action within the context of their employment relationship with the Contractor. Contractor personnel who violate federal or state criminal laws will be referred by the Government to the appropriate federal or state law enforcement agency for further investigation and enforcement action.

1.10 Security Requirements:

The Contractor shall employ a 24-hour intrusion and fire monitoring alarm system in the storage and conservation treatment facility where the historical flags are stored and treated. Similar security requirements will be maintained by all sub-contractor personnel in the storage and conservation treatment facility maintained by the sub-contractor. It will be the requirement of the Contractor to verify the maintenance of these security requirements on the part of sub-contractor personnel.

1.11 Contractor Personnel Training: The Contractor shall ensure that its personnel are adequately trained to support the contract requirements, and shall ensure that its personnel are properly qualified to perform their assigned tasks at the beginning of the period of performance. The Contractor shall provide its personnel with any training needed to obtain or maintain proper qualifications to perform under the contract, and the Contractor shall schedule such training so that it does not compromise contract performance.

1.12 Reserved

1.13 Reserved

1.14 Contractor Invoices: Subsequent to the Government’s inspection and acceptance of each treated flag, associated flag treatment records, and flag treatment final report, the Contracting Officer’s Representative (COR) will certify and process the Contractor’s invoice for payment against the respective task order. The COR will not certify the invoice for payment unless and until the treated flag, the flag treatment records, and the flag treatment final report have been delivered and accepted by the Government.

1.15 Contractor Personnel Safety Practices: The Contractor shall comply with all applicable federal OSHA standards, state, and local safety requirements.

1.16 Applicable Reference Documents: The Contractor shall comply with the following guidance in its performance under the contract:

U.S. Army Regulation 870-20 (Army Museums, Historical Artifacts and Art) U.S. Army Regulation 840-10 (Flags, Guidons, Streamers, Tabards, and Automobile and Aircraft Plates).

All applicable U.S. Government statutes. Department of Defense, Department of the Army, U.S. Army Center of Military History, U.S. Army Historical Clearinghouse, and Anniston Army Depot regulations, policies, procedures, directives and instructions

Note: U.S. Army publications can be located at http://www.usapa.army.mil/

1.17 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.18 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Part Two Definitions and Acronyms

PWS – Performance Work Statement

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

CCE– Contracting Center of Excellence

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Best Effort: That effort expended by the contractor to perform within the awarded ceiling price all work specified in this task order (TO) and all other obligations under this TO and the basic contract. This effort includes providing required qualified personnel, properly supervised, and following industry accepted methodologies and other practices. The effort is further characterized by operating at all times with the

Government’s best interest in mind, using efficient and effective methods, and demonstrating sound cost control. The effort must be identical to the effort that would be expended if this were a firm-fixed price TO and the contractor’s profits were dependent upon reducing costs while meeting the Government’s requirements in terms and quality and schedule. Failure to provide this required effort may result in the withholding of payment for hours expended that do not qualify as best effort or a reduction in the rate per hour to reflect decreased value of services received.

Part Three

3.0 Government-Furnished Property (GFP).

The Contractor will not be carrying out work in Government provided space nor will the Contractor be using any Government Furnished Property (GFP) for which the Contractor will be responsible.

3.1 The Government shall deliver to the Contractor all historical flags and/or textiles selected by the U.S.

Army Center of Military History Chief Curator for treatment under the contract.

Part Four

4.0 Contractor Furnished Property

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform as required under the contract.

Part Five

5.0 Specific Tasks

5.1 BASIC SERVICES.

5.1 Contractor Services. The Contractor shall provide the following services:

5.1.1 Flag Treatment Management. The Contractor shall:

5.1.1.1 Manage all technical and administrative tasks required for the planning, initiation, execution, and completion or termination of flag conservation treatment projects in support of the U.S. Army Center of Military History.

5.1.1.2 Coordinate, schedule, and provide professional conservation treatment consultation and assistance services required to evaluate, assess, and intervene as required (either by preservation, conservation and/or restoration) on U.S. Army Museum System historical flags selected by the U.S. Army Center of Military History Chief Curator in coordination with the U.S. Army Center of Military History Chief Conservator.

5.1.1.3 Either perform in-house, the flag conservation treatment services on the selected flags, or award a subcontract to a professional textile conservation vendor who meets the same qualifications as the awarded (principal) Contractor. The Contractor shall diligently examine the professional credentials and portfolio of the prospective subcontractor prior to award of a subcontract to the vendor. The Contractor shall also inspect and evaluate the prospective subcontractor’s work environment (work facility, conservation laboratory, studio, etc.) prior to subcontract award in order to ensure subcontractor compliance with all applicable contract security requirements (i.e.: storage and work area physical security system, intrusion monitoring alarm, fire detection alarm, etc.).

5.1.1.4 Maintain comprehensive liability insurance coverage for each flag at its appraised value against its loss from fire, natural disaster and/or theft while the flag is in the possession of either the Contractor or a subcontractor. The Contractor shall provide a copy of its liability insurance certificate to the Government.

The Government shall indicate the appraised value of each flag in its written request to the Contractor for a flag conservation treatment proposal.

5.1.1.5 Provide transportation for each treated flag from the Contractor’s location to the U.S. Army Center of Military History or to another museum in the Army Museum System, as required, and ensure proper packing and loading of each flag in accordance with professional museum standards.

5.1.1.6 Provide transportation for each flag to be treated from the Contractor’s location to the subcontractor’s location (if necessary), and ensure proper packing and loading of each flag in accordance with professional museum standards.

5.1.1.7 Reserved

5.1.1.8 Maintain regular contact with the Government COR, either by phone, mail, email or in person, throughout the course of the treatment project for each flag, in order to collaboratively manage the treatment process and to report on the progress of the flag treatment project. At a minimum, the Contractor shall contact the COR upon receipt of the flag to be assessed, at the beginning of the treatment work, monthly during the treatment work, and upon the completion of the treatment work.

5.1.2 Flag Assessment. The Contractor shall:

5.1.2.1 Manage the flag condition assessment process.

5.1.2.2 Inspect, analyze, evaluate, and determine the flag treatment needs and recommend the appropriate intervention techniques, as well as provide alternate treatment solutions where applicable.

For each individual flag treatment project, the Contractor shall submit to the Government for the Government’s written approval prior to implementation of the flag conservation treatment project, a detailed written flag treatment proposal identifying treatment options and alternatives where appropriate, and including labor-hour estimates and labor, materials, packing, transportation, and storage cost estimates for the treatment project.

5.1.2.3 Establish schedules, monitor performance, report progress/delays, and coordinate the logistics of packing/unpacking, transportation, loading/off-loading, pickup and delivery of the flag.

5.1.3 Flag Treatment. The Contractor shall:

5.1.3.1 Furnish all labor, supervision, materials, equipment and supplies as needed to treat the flag.

5.1.3.2 Perform material analysis of the flag to determine the materials used in the flag construction as well as those used in subsequent treatments, as required.

5.1.3.3 Test the solubility of the flag colors in various proposed cleaning solutions.

5.1.3.4 Remove previous treatments and restorations on the flag as required.

5.1.3.5 Wet and/or dry clean the flag to remove as much dirt and grime as possible without compromising the historical integrity of the flag. The results of the solubility tests and the condition of the flag will determine the correct cleaning method to use.

5.1.3.6 Consolidate flaking or unstable paints applied to the flag.

5.1.3.7 Realign distorted textile and support fabric applied to the flag.

5.1.3.8 Compensate and visually reintegrate areas of loss, as required.

5.1.3.9 Design stable support panels for flag exhibit display, mount the flag, and install into frame.

5.1.3.10 Mount and frame All treatment of CMH flags will include mounting and framing with conservation appropriate mounts and black aluminum frames with appropriate glazing materials

5.1.3.11 All treatments shall maintain an acceptable degree of reversibility.

5.1.3.12 In all treatments, protection of the integrity and history of use of the flag shall not be compromised.

5.1.3.13 Loss compensation must conform to industry standards for reversibility, minimal intervention, and not be visually deceptive.

5.1.3.14 Submit to the Government a written flag treatment final report, including digital photodocumentation detailing before, during, and after treatment images, to include photographs of both sides of each flag, provide detailed close-up photographs of any areas of damage or instability, previous restorations and repairs, and construction techniques. CDRL A001

5.1.3.15 Deliver the treated flag to the Government’s specified delivery location not later than twelve (12) months after its receipt from the Government for treatment as specified in each task order

5.1.4 Contractor Personnel Requirements.

5.1.4.1 Senior Textile Conservation Manager: Professionally trained textile conservator. Member, American Institute for Conservation (AIC). Expert knowledge and experience in conservation of flags, contracting, and project management. Provides artifact assessment, condition reporting, treatment proposal, cost estimation, and conservation treatment services as required. This individual should be permanent staff, not a sub-contractor.

5.1.4.2 Textile Conservators: Professionally trained textile conservator. Member American Institute for Conservation (AIC). Expert knowledge and experience in conservation of flags and textiles. Provides artifact assessment condition reporting, treatment proposal, cost estimation, and conservation treatment services as required.

5.1.4.3 The Contractor shall identify and retain access to a resource pool of professional textile conservators trained in the specialty of flag conservation, which may include Contractor employees. The Contractor shall provide from this resource pool the professionally trained, experienced conservators possessing the skills, knowledge, experience, and training to satisfactorily perform the flag treatment services required by this contract.

Technical Exhibit 1

6.0 Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

6.1 The Contractor shall perform in accordance the following performance-based criteria.

Performance Objective

Standard Performance Threshold

Method of surveillance

Incentives and Remedies

PRS#1

Contractor personnel shall carry out conservation treatment of selected flags from the U.S.

Army Historical Collection IAW Section 1.3.2

American Institute for Conservation Code of Ethics and Guidelines for Practice.

Contractor meets all delivery deadlines and schedules as specified by delivery order.

Contractor meets delivery deadlines with no more than 5% deviation from deadlines.

Contractor meets delivery deadlines with no more than 5% deviation from deadlines.

100 %

INSPECTION

100%

PRS#2

Contractor personnel shall carry out conservation and framing of selected flags from the U.S.

Army historical collection, for exhibition IAW Section 1.3.3

American Institute for Conservation Code of Ethics and Guidelines for Practice. Contractor meets all delivery deadlines as specified by delivery order.

Contractor meets delivery deadlines with no more than 5% deviation from deadlines.

100%

Types of Surveillance to select from:

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

6.2 Contract Quality Assurance.

6.2.1 Quality Assurance Plan: The Contractor shall create and implement a Contract Quality Assurance Plan to ensure that its contract performance meets the contract performance requirements, and it shall submit the Contract Quality Assurance Plan to the Government not later than twenty (20) working days after the date of the initial contract award. The Contractor’s Quality Assurance Plan is the means by which it assures that its work complies with the contract requirements. The Contractor shall establish quality control procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the Contractor shall develop a Quality Assurance Plan that establishes quality control procedures addressing the areas identified in section 6.0 “Performance Requirements Summary”. The Government will reject an inadequate Quality Assurance Plan submitted by the Contractor and will require that the Contractor revise and resubmit it’s Quality Assurance Plan. The Contracting Officer shall notify the Contractor in writing of the requirement to revise its Quality Assurance Plan not later than ten (10) working days after receipt of the inadequate Contractor’s Quality Control Plan. The Contractor shall revise and resubmit its Quality Control Plan not later than ten (10) working days after receipt of the Contracting Officer’s written notification requiring revision of the Quality Assurance Plan. CDRL A003

6.2.2 Quality Assurance Surveillance Plan: After the Government reviews and approves the Contractor’s Quality Assurance Plan, the Government will develop a Quality Assurance Surveillance Plan that it will use to evaluate the contractor’s performance under the contract. This plan establishes what the Government will do to ensure that the Contractor has performed in accordance with the contract performance standards. Specifically, it defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). After the Government provides its Contract Quality Assurance Surveillance Plan to the Contractor, the Contractor shall thereafter submit a completed monthly Contract Quality Assurance Surveillance Plan Status Report to the Government during the course of each delivery order for services.

TECHNICAL EXHIBIT 2

7.0 DELIVERABLES SCHEDULE

7.1 Contractor Reports: The Contractor shall complete and deliver on time the following reports:

Report Type Frequency Number of copies Medium and format

Submit to

Final Treatment Report with photodocumentation IAW paragraph 5.1.3.14

Not later than twelve

(12) months after receipt of flag for assessment/treatment and concurrent with completion of conservation project

1 Paper and electronic file

(WORD)

Government COR

Project Schedule IAW paragraph 1.4.7

Final treatment report is due when project is completed and the treated flag is returned to the owner.

1 Paper and electronic file

(WORD)

Government COR

Quality Control Plan

(QCP) IAW

paragraph 6.2.1

Once 1 Paper and electronic file

(WORD)

Government COR

7.1.2 Monthly Quality Assurance Surveillance Plan Status Report due to the Government COR not later than five (5) working days after the end of the reporting period, addressing any identified service deficiencies and summarizing the Contractor actions taken to correct those service deficiencies.

TECHNICAL EXHIBIT 3

8.0 ESTIMATED WORKLOAD DATA

BASE YEAR ONE

Basic Task Hours Unit Price Total 0001 Conservation Treatment (includes mount and frame) SES Flag 81.72

0002 Conservation Treatment (includes mount and frame) 17th Guidon

176.34

BASE YEAR

TOTAL

Option YEAR ONE Basic Task 1001 Conservation Treatment (includes mount and frame) Schofield 1,349.30

1002 Conservation Treatment of Guidon 134.93 1003 Conservation Treatment (includes mount and frame) COE 168.66

1004 Conservation Treatment (includes mount and frame) 3 Flags

674.65

1005 Conservation Treatment (includes mount and frame) 6 Field Flags

1,011.98

Option Year One Total

Option YEAR TWO Basic Task 2001 Conservation Treatment (includes mount and frame) Field Flags 415.46

2002 Any additional Flags identified 1,976.02 Option Year Two Total

TOTAL

EVALUATED

PRICE

8.0.1 Assumptions: Estimated workload data determined by using historical data and requirements projection and will only be used to establish the Total Evaluated Price for evaluation of offers.

CDRLS

DD FORM 1423, FEB 2001

CONTRACT DATA REQUIREMENT LIST, PREVIOUS EDITION MAY BE USED Form Approval OMB No.

0704-0188 The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A0001

A. CONTRACT LINE ITEM NO.: 0002 D. SYSTEM/ITEM: FLAG CONSERVATION

B. EXHIBIT: A E. CONTRACT/PR NO.: TBD

C. CATEGORY:

TDP ____ TM ____ OTHER _X__

F. CONTRACTOR: TBD

1. DATA ITEM NO: A001

2. TITLE: FINAL TREATMENT REPORT

3. SUBTITLE: N/A

4. AUTHORITY: N/A 5. CONTRACT REFERENCE: 5.1.3.14

6. REQUIRING OFFICE: CMH-MD 7. DD250 REQ: NO

8. APP CODE: N/A 9. DIST. STATEMENT REQ: A

10. FREQUENCY: AS REQUIRED 11. AS OF DATE: SEE BLOCK 16

12. DATE OF FIRST SUBMISSION: SEE BLOCK 16

13. DATE OF SUBS. SUBMISSION: SEE BLOCK 16

14. DISTRIBUTION: COR

A. ADDRESSEE: JANE SMITH STEWART, jane.t.stewart2.civ@mail.mil

B. COPIES: 2

DRAFT: 0

FINAL: 1

REG REPRO: 1

15. TOTAL COPIES: 2

16. REMARKS: #11, 12 AND 13: NOT LATER THAN (12) MONTHS AFTER RECEIPT OF FLAG FOR

ASSESSMENT/TREATMENT AND CONCURRENT WITH COMPLETION OF CONSERVATION PROJECT.

PROVIDE ONE HARD COPY AND ONE ELECTRONIC COPY.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Jane Smith Stewart H: DATE: 14 April 2017 I: APPROVED BY: David W. Bankston J: DATE: 14 April 2017

A0002

A. CONTRACT LINE ITEM NO.: 0002 D. SYSTEM/ITEM: FLAG CONSERVATION

B. EXHIBIT: A E. CONTRACT/PR NO.: TBD

C. CATEGORY:

TDP ____ TM ____ OTHER _X__

F. CONTRACTOR: TBD

1. DATA ITEM NO: A002

2. TITLE: PROJECT SCHEDULE

3. SUBTITLE: N/A

4. AUTHORITY: N/A 5. CONTRACT REFERENCE: 1.4.7

6. REQUIRING OFFICE: CMH-MD 7. DD250 REQ: NO

8. APP CODE: N/A 9. DIST. STATEMENT REQ: A

10. FREQUENCY: ONCE 11. AS OF DATE: 6 MONTHS After Date of Contract (ADC)

12. DATE OF FIRST SUBMISSION: 6 MONTHS ADC

13. DATE OF SUBS. SUBMISSION: N/A

14. DISTRIBUTION: COR

A. ADDRESSEE: JANE SMITH STEWART, jane.t.stewart2.civ@mail.mil

B. COPIES: 1

DRAFT: 0

FINAL: 1

REG REPRO: 0

15. TOTAL COPIES: 1

16. REMARKS: FINAL TREATMENT REPORT IS DUE WHEN PROJECT IS COMPLETED AND THE

TREATED FLAG IS RETURNED TO THE OWNER.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Jane Smith Stewart

H: DATE: 14 April 2017 I: APPROVED BY: David W. Bankston J: DATE: 14 April 2017

A0003

A. CONTRACT LINE ITEM NO.: 0002 D. SYSTEM/ITEM: FLAG CONSERVATION

B. EXHIBIT: A E. CONTRACT/PR NO.: TBD

C. CATEGORY:

TDP ____ TM ____ OTHER _X__

F. CONTRACTOR: TBD

1. DATA ITEM NO: A003

2. TITLE: QUALITY CONTROL PLAN

3. SUBTITLE: N/A

4. AUTHORITY: N/A 5. CONTRACT REFERENCE: 6.2.1

6. REQUIRING OFFICE: CMH-MD 7. DD250 REQ: NO

8. APP CODE: Y 9. DIST. STATEMENT REQ: A

10. FREQUENCY: ONCE 11. AS OF DATE: SEE BLOCK 16

12. DATE OF FIRST SUBMISSION: 20 DAYS After Date of Contract (ADC)

13. DATE OF SUBS. SUBMISSION: N/A

14. DISTRIBUTION: COR

A. ADDRESSEE: JANE SMITH STEWART, jane.t.stewart2.civ@mail.mil

B. COPIES: 1

DRAFT: 0

FINAL: 1

REG REPRO: 0

15. TOTAL COPIES: 1

16. REMARKS: Line 12: NO LATER THAN 20 BUSINESS DAYS AFTER AWARD.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Jane Smith Stewart H: DATE: 14 April 2017 I: APPROVED BY: David W. Bankston J: DATE: 14 April 2017

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

30,000.00 610,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 12 mths. ADC N/A

FOB: Destination

0002 12 mths. ADC N/A

0003 12 mths. ADC N/A

1001 24 mths. ADC N/A

1002 24 mths. ADC N/A

1003 24 mths. ADC N/A

2001 36 mths. ADC N/A

2002 36 mths. ADC N/A

2003 36 mths. ADC N/A

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

SEP 2007

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-6 Unique Entity Identifier OCT 2016 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2015

52.204-12 Data Universal Numbering System Number Maintenance DEC 2012 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-8 Utilization of Small Business Concerns NOV 2016 52.219-14 Limitations On Subcontracting JAN 2017 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans FEB 2016 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.227-1 Authorization and Consent DEC 2007 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-17 Interest MAY 2014 52.232-23 Alt I Assignment of Claims (May 2014) - Alternate I APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-13 Bankruptcy JUL 1995 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 52.249-2 Termination For Convenience Of The Government (Fixed-

Price)

APR 2012

52.249-8 Default (Fixed-Price Supply & Service) APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2016-O0003)

OCT 2015

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

DEC 2015

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

DEC 2015

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.215-7007 Notice of Intent to Resolicit JUN 2012 252.225-7048 Export-Controlled Items JUN 2013 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7000 Material Inspection And Receiving Report MAR 2008

CLAUSES INCORPORATED BY FULL TEXT

52.201-4000 (TACOM)

ARMY CONTRACTING COMMAND – WARREN (DTA) OMBUDSPERSON (APR

2011)

Information regarding the Ombudsperson for this contract is located at the following website:

http://acc.army.mil/contractingcenters/acc-wrn/CompMgmtOffice.html

[End of Provision]

52.204-4016 (Warren) Electronic Contracting (AUG 2015)

(a) All Army Contracting Command – Warren (DTA) solicitations will be publicized on the Federal Business Opportunities website (https://www.fbo.gov). Any additional attachments, including Technical Data Packages (TDPs) when available electronically, will be separate attachments or links embedded in the solicitation.

(b) As of 10 August 2015, unless directed to do otherwise in Section L of this solicitation, vendors are required to submit a quote or proposal via the Federal Business Opportunities (FBO) system. Proposals or quotes submitted after this date using any other mechanism, including the Army Single Face to Industry Bid Response System (ASFI BRS) may be deemed non-responsive.

(c) Requirements for the online FBO bid submission:

1. Vendors must log into the FBO System to be able to submit electronic responses for opportunities.

2. Vendors must be registered in the System for Award Management (SAM) at www.sam.gov (a Federal Government owned and operated free web site) and have a CAGE Code and CCR Marketing Partner Identification Number (MPIN).

3. Once logged into the FBO System, vendors will be asked to enter basic information and directed to upload one or more files containing the proposal/quote and any additional information as outlined in the solicitation.

4. FBO will send an email to vendor’s registered email address confirming the electronic submission.

5. For additional information on submitting electronic bid responses via the FBO system see the FBO

Vendor Guide – Section 4.3.1 “Submitting an Electronic Response” (https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf).

(d) Note to offerors:

Please pay close attention to the solicitation closing date and time as stated on the cover page of this solicitation, local time for the Army contracting Command - Warren, (DTA), Michigan. In accordance with FAR 15.208(a), offerors are responsible for submitting proposals, and any revisions, and modifications, so as to be received by the Government office designated in the solicitation by the time specified.

It is the responsibility of the Offeror to ensure the proposal/quote is received by the date and time specified on the cover page of this solicitation. In accordance with FAR 15.208, if the proposal/quote was not received at the initial point of entry to the Government infrastructure (in this case, received through FBO) by the exact date and time specified on the cover page of this solicitation, it will be determined late. Proposal/quote is defined to mean ALL volumes or parts required in the solicitation are included in the electronic submission.

Note: There is no "expected" or "target" length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for submission.

Solicitations may remain posted on the FBO after the solicitation closing date. If the response deadline has passed for the solicitation, vendors will no longer be able to submit electronic responses.

(e) Any award issued as a result of this solicitation will be distributed electronically. In the event of a FOIA request for a copy of any award issued as a result of this solicitation, or any subsequent modifications to the contract, the contract and modifications will be released, including the awarded unit price. This is the notice required by Executive Order 12600 (June 23, 1987) of our intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. Unit price is defined as the contract price per unit or item purchased as it appears in Section B of the contract and is NOT referring to nor does it include Cost or Pricing data/information. If you object to such release in the base contract or contract modifications, and you intend to submit an offer, notify the contracting officer in writing prior to the closing date identified in this solicitation and include the rationale for your objection consistent with the provisions of FOIA. A release determination will be made based on rationale given.

(f) Questions pertaining to this solicitation should be directed to the Contract Specialist identified in Block 10 on the cover page of this solicitation. For technical assistance in doing business with the Government, and doing business electronically, please visit the Procurement Technical Assistance Center (PTAC) website at http://www.aptac-us.org/ to locate a regional center.

[End of Notice]

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time…