W56HZV-21-R-L053 Combined Synopsis and Solicitation.pdf

COMBINED SYNOPSIS & SOLICITATION

W56HZV-21-R-L053

I. Introduction:

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

B. The Combined Synopsis and Request for Quotation (RFQ) number is W56HZV-21-R- L053

C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-05, effective March 10, 2021.

D. Small Business Set-Aside: 100% Small Business

E. Posting Date: 8/31/2021

F. Response Date: 9/15/2021 For more information please see section III below for additional information.

G. Contracting Office: Army Contracting Command – Detroit Arsenal (ACC – DTA), 6501 East Eleven Mile Road, Detroit Arsenal, MI 48397-5000.

H. The NAICS code applicable to this acquisition is 484210 with a size standard of $30,000,000.00.

I. This Combined Synopsis and Solicitation contains clauses and provisions requiring a fill-in or representation. Offerors shall submit a copy of this Combined Synopsis and Solicitation with their response to clauses and provisions accordingly. A failure to complete any fill-in may cause your offer to be determined ineligible for award.

J. Basis for award: The U.S. Army Contracting Command – Detroit Arsenal intends to award three

(3) Blanket Purchase Agreements based on Lowest Priced, and Past Performance to the responsible offerors that meet the requirement as laid out in this request for proposals for each of the five (5) Regions of Michigan (see Attachment- DPM Contract Zoning Map 5 Areas). The Government may also choose to negotiate if only one offeror is received. Refer to provisions 52.212-1 and 52.212-2, and sections L and M for offer requirements and evaluation of offers.

II. General:

A. The Army Contracting Command proposes to purchase Transportation of Household Goods Services for one (1) base year and four (4) ordering years.

B. Written Identification of Potential Organization Conflicts Of Interest.

i. The term “Organizational Conflicts of Interest” (OCI) is defined in part 2.1 of the Federal Acquisition Regulation (FAR): see also FAR 9.502(c).

ii. For this solicitation, “OCI” exists when a Contractor would face an actual or potential conflict of interest if it worked on the planned contract, due either to its other business interests or to the nature of the effort to be performed. However, organizational conflicts of interest are more likely to occur in contracts involving:

1. Management support services;

2. Consultant or other professional services;

3. Contractor performance of or assistance in technical evaluations; or

4. Systems engineering and technical direction work performed by a

Contractor that does not have overall contractual responsibility for development or production.

iii. The Contracting Officer has reviewed and analyzed the procurement under this solicitation and has not identified any OCI issue, potential or otherwise. However, Offerors are encouraged to make a preliminary disclosure to the Contracting Officer, prior to the due date for receipt of proposals, of any OCI issues the Offeror has identified. Such preliminary disclosure will allow the Contracting Officer more time to assess both the potential OCI and the Offeror’s proposed strategy to negate or mitigate the OCI. This assessment may be crucial, since per FAR 9.504(e) the Contracting Officer may not award the contract to a Contractor with an OCI that cannot be negated or mitigated.

iv. If the Contractor demonstrates to the Contracting Officer that there may be a possible conflict of interest arising out of an existing contract, the Contracting Officer shall take the necessary action to delete that requirement from this contract and/or mitigate any conflict of interest that may be present. The Contractor agrees that the Government or an authorized representative may, up to three years after acceptance of all programmatic documentation to be delivered under this contract, restrict the Contractor’s future participation in any resulting program managed system acquisition action(s).

C. Quotations shall include the shipping and delivery schedule. Delivery and Acceptance will be FOB destination.

D. This acquisition is unrated under the Defense Priorities and Allocations System

(DPAS).

E. The provisions at 52.212-1, Instructions to Offerors-Commercial, apply to this acquisition. Offerors must include a completed copy of the provision 52.212-3, Offeror Representations and Certifications-Commercial Items with its quote.

III. Submittal Instructions:

ACC-DTA reserves the right to seek clarification on any aspect of the quotation. All quotations must be received by the Army Contracting Command - Detroit Arsenal no later than 1:00 PM Local Warren, Michigan time on 9/15/2021.

Contractors must be registered in the System for Award Management (SAM) prior to receiving an award. Refer to website https://beta.sam.gov/ .for registration information.

IV. Quotation Instructions and Content:

A. The Offeror shall submit an electronic quote. All quotation information must be in the English language and priced in U.S. dollars.

B. Army Contracting Command – Detroit Arsenal (ACC-DTA) reserves the right to seek clarification on any aspect of the quote.

C. Questions are requested via email, addressed to Alexandra Outland, at alexandra.n.outland.civ@mail.mil

W56HZV21RL053

Section SF 1449 - CONTINUATION SHEET

A.SOLICITATION/CONTRACT FORM

A.1 Electronic Contracting

(a) All Army Contracting Command – Detroit Arsenal solicitations will be publicized on the System for Award Management website (https://www.sam.gov). Any additional attachments, including Technical Data Packages (TDPs) when available electronically, will be separate attachments or links embedded in the solicitation.

(b) As of 10 August 2015, unless directed to do otherwise in Section L of this solicitation, vendors are required to submit a quote or proposal SAM.gov.

(c) Please pay close attention to the Issued By block location on the cover page of the solicitation for closing date and time. The closing date and time is based on the local time of the listed location of the Issued By office. In accordance with FAR 15.208(a), offerors are responsible for submitting proposals, and any revisions, and modifications, so as to be received by the Government office designated in the solicitation by the time specified.

(f) It is the responsibility of the Offeror to ensure the proposal/quote is received by the date and time specified on the cover page of this solicitation. In accordance with FAR 15.208, if the proposal/quote was not received at the initial point of entry to the Government infrastructure (in this case, received through SAM) by the exact date and time specified on the cover page of this solicitation, it will be determined late. Proposal/quote is defined to mean ALL volumes or parts required in the solicitation are included in the electronic submission.

Note: There is no "expected" or "target" length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for submission.

(g) Solicitations may remain posted on beta.SAM.gov after the solicitation closing date. If the response deadline has passed for the solicitation, vendors will no longer be able to submit electronic responses.

(h) Any award issued as a result of this solicitation will be distributed electronically. In the event of a FOIA request for a copy of any award issued as a result of this solicitation, or any subsequent modifications to the contract, the contract and modifications will be released, including the awarded unit price. This is the notice required by Executive Order 12600 (June 23, 1987) of the Government’s intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. Unit price is defined as the contract price per unit or item purchased as it appears in Section B of the contract and is NOT referring to nor does it include Cost or Pricing data/information. If an Offeror objects to such release in the base contract or contract modifications, the Offeror must notify the contracting officer in writing prior to the closing date identified in this solicitation and include the rationale for the objection consistent with the provisions of FOIA. A release determination will be made based on rationale given.

(i) Questions pertaining to this solicitation should be directed to the Contract Specialist identified on the cover page of this solicitation. For technical assistance in doing business with the Government, and doing business electronically, please visit the Procurement Technical Assistance Center (PTAC) website at http://www.aptac-us.org/ to locate a regional center.

A.2 ACKNOWLEDGEMENT OF AMENDMENTS

Acknowledge all the amendments received from the Government by identifying the amendment number and its issue date below:

Amendment Number: Date:

A.3 ARMY CONTRACTING COMMAND – DETROIT ARSENAL (DTA) OMBUDSPERSON

Information regarding the Ombudsperson for this contract is located at the following website:

https://www.tacom.army.mil/ombudsperson. (Best viewed using Google Chrome or Microsoft Edge)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Schedule I - OUTBOUND

FFP

Outbound services in accordance with Performance Work Statement and Schedules Addenda.

FOB: Destination

PSC CD: V003

NET AMT

0002 1 Lot Schedule II - INBOUND

FFP

Inbound services in accordance with the Performance Work Statement and Schedules Addenda.

0003 1 Lot Schedule III - INTRA-CITY AREA

FFP

Intra-city services in accordance with Performance Work Statement and Schedule Addenda.

Contract Data Requirements List (CDRLs)

FFP

CDRLs (A001-A012) Technical Data as set forth in the Contract Data Requirements List DD Form 1423 are Not Seperately Priced (NSP).

Contractor shall provide CDRLs as required in the Performance Statement of Work for the base year and all ordering years.

See Exhibit A

A001 1 Job Contractor’s Quality Control Program

FFP

NOT SEPARATELY PRICED.

A002 1 Job Weight Tickets

FFP

NOT SEPARATELY PRICED.

A003 1 Job Household Goods Descriptive Inventory

FFP

NOT SEPARATELY PRICED.

A004 1 Job Exception Sheet

FFP

NOT SEPARATELY PRICED.

A005 1 Job Report of Government Owned Containers

FFP

NOT SEPARATELY PRICED.

A006 1 Job Joint Statement of Loss and Damage at De

FFP

NOT SEPARATELY PRICED.

A007 1 Job Claims Correspondence

FFP

NOT SEPARATELY PRICED.

A008 1 Job Bill of Lading

FFP

NOT SEPARATELY PRICED.

A009 1 Job Contractor's Weekly Report

FFP

NOT SEPARATELY PRICED.

A010 1 Job Report of Shipments On-Hand

FFP

NOT SEPARATELY PRICED.

A011 1 Job Outsized Air Cargo Report

FFP

NOT SEPARATELY PRICED.

A012 1 Job Monthly SDS Metrics Report

FFP

NOT SEPARATELY PRICED.

C. DESCRIPTION/SPECIFICATIONS

PERFORMANCE WORK STATEMENT

PERSONAL PROPERTY TRANSPORTATION SERVICES

PART I GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES/INTRODUCTION

1.2 BACKGROUND

1.3 OBJECTIVES

1.4 SCOPE

1.5 PERIOD OF PERFORMANCE

1.6 GENERAL INFORMATION

1.6.1 QUALITY CONTROL

1.6.2 QUALITY ASSURANCE

1.6.3 RECONGNIZED HOLIDAYS

1.6.4 HOURS OF OPERATION

1.6.5 PLACE OF PERFORMANCE

1.6.6 TYPE OF CONTRACT

1.6.7 INTERPRETATION

1.6.7.1 COMPLIANCE

1.6.7.2 REGULATIONS

1.6.8 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

1.6.9 CONTRACTING OFFICER REPRESENTATIVE (COR)

1.6.10 IDENTIFICATION OF CONTRACTOR EMPLOYEES

1.6.11 ORGANIZATIONAL CONFLICT OF INTEREST

PART II DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS

2.1.1 CALL NUMBER OR LOT NUMBER

2.1.2 COMPLETE SERVICE

2.1.3 CONTAINERIZATIONS

2.1.4 CONTRACT

2.1.5 CONTRACTING OFFICER

2.1.6 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

2.1.7 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

2.1.8 DEFECTIVE SERVICE

2.1.9 DELIVERABLE

2.1.10 DIRECT PROCUREMENT

2.1.11 DRAYAGE

2.1.12 EMPLOYEE

2.1.13 GCWT

2.1.14 HOUSEHOLD GOODS

2.1.15 INTERNATIONAL

2.1.16 INTER-THEATER

2.1.17 INTRA-THEATER

2.1.18 ISSUING OFFICER

2.1.19 ITEM OR ARTICLE

2.1.20 MEMBER

2.1.21 METRICS

2.1.22 NCWT

2.1.23 ORDERING OFFICER

2.1.24 PACKAGING

2.1.25 PACKING

2.1.26 PERSONAL PROPERTY

2.1.27 PERSONAL PROPERTY SHIPPING OFFICE

2.1.28 PROFESSIONAL BOOKS, PAPERS AND EQUIPMENT

2.1.29 PHYSICAL SECURITY

2.1.30 QUALITY ASSURANCE

2.1.31 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

2.1.32 QUALITY CONTROL

2.1.33 RESIDENCE

2.1.34 SUBCONTRACTOR

2.1.35 UNACCOMPANIED BAGGAGE

2.1.36 WORK DAY

2.1.37 WORK WEEK

2.2 ACRONYMS

PART III SPECIFIC TASKS

3.1 BASIC SERVICES

3.2 DESCRIPTION OF SERVICES

PART IV APPLICABLE PUBLICATIONS AND

FORMS/DELIVERABLES

APPLICABLE PUBLICATIONS AND FORMS

CONTRACTOR DOCUMENTS REQUIREMENTS LISTINGS (CDRL)

DELIVERABLES SCHEDULE

PERFORMANCE WORK STATEMENT (PWS)

Direct Procurement Method (DPM) – Detroit-Arsenal (DTA)

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide management services in support of Personal Property and Transportation Services as described below. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform for the preparation of personal property of Department of Defense (DOD) personnel, military or civilian, for shipment and/or storage and related services through the Direct Procurement Method (DPM), as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Direct Procurement Method (DPM) Program was established to manage the shipment of domestic household goods, international-household goods, and unaccompanied baggage shipments using Federal Acquisition Regulations (FAR)-based government contracts. Upon request of personal property shipping offices (PPSOs), DPM contracts are solicited and awarded through a local Contracting Office. DPM contracts are administered by local PPSOs and include packing, containerization, local drayage, delivery, unpacking, storage and related services for personal property shipments. Prior to moving DPM shipments overseas, a Transportation Officer (TO) must have Service approval in accordance with (IAW) Department of Defense (DoD) component publications.

DPM contracts provide PPSOs a comprehensive movement process for worldwide movement of small shipments and larger shipments to specific overseas locations where other modes of shipment are not authorized.

1.3 Objectives: These contracts support outbound (Schedule I) and inbound (Schedule II) shipments less than 1,000 lbs, local short distance moves (Schedule III) and other shipments unable to move through normal DPS channels economically. Schedule I and II shipments are reimbursable; schedule III shipments are ASC funded.

1.4 Scope: The contractor will furnish all personnel, equipment, facilities, supplies, services, and materials, except as specified herein as government-furnished, for the preparation of the personal property of Department of Defense (DOD) personnel for shipment and/or storage and related services through the DPM. Work to be performed will be those services in the Schedules awarded to the contractor as outlined in individual Contract Line Item Number (CLIN) items (see Attachment G3). Table G-1, Task/Type of Move Matrix, shows which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and for up to four (4) option years of 12 months each, ending in 2026 if all of the provided options are exercised. The Period of Performance for the base year and each of the four option years (to the extent exercised) shall be as follows:

Base Ordering Year 1 October 30, 2021 – October 29, 2022 Ordering Year 2 October 30, 2022 – October 29, 2023 Ordering Year 3 October 30, 2023 – October 29, 2024 Ordering Year 4 October 30, 2024 – October 29, 2025 Ordering Year 5 October 30, 2025 – October 29, 2026

1.6 General Information

1.6.1 Quality Control The contractor will establish a complete quality control program to assure the requirements of the contract are provided as specified. One copy of the contractor's quality control plan will be provided to the contracting officer as part of the proposal submission (CDRL 0001).

1.6.2 Quality Assurance: The contractor will provide monthly metrics measuring the Service Delivery Summary Performance Threshold (CDRL 0012). These statistics will be used in the monthly evaluation of the contractor and also as a part of the annual performance report.

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 to 1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed within the State of Michigan – 68 counties/5 Areas-Zones (excluding Upper Peninsula). Reference County Map.

1.6.5.1 List of Counties for Each Area:

1.6.6 Type of Contract: The government will award a Firm-Fixed Price (FFP) contract.

1.6.7 Interpretation: Conflicts in interpreting requirements may arise during contract performance of transportation management of personal property and household goods services. If a conflict cannot be resolved, the Contractor shall forward a written recommendation and supporting rationale to the Contracting Officer for a decision.

1.6.7.1 Compliance: The Contractor shall comply with all applicable provisions and rulings related to the Service Contract Act, including (but not limited to) requirements regarding employee notifications and record-keeping. The Contractor shall ensure that subcontractors (at any level) are in compliance with these requirements. The Contractor shall contact the U.S. Department of Labor for additional guidance as needed. The contractor will furnish all personnel, equipment, facilities, supplies, services and materials, except as specified herein as government-furnished, for the preparation of personal property of Department of Defense (DOD) personnel for shipment and/or storage and related services through DPM.

1.6.7.2 Regulations: The Contractor shall comply with all rules, regulations and policies as prescribed by competent authority concerning safety, security, smoking, alcohol, other illegal substances, cameras, cell phone use, preservation of order and all other activities while upon Garrison property. The Contractor shall conduct a security indoctrination of all new Contractor employees within 30 days after their arrival, and conduct refresher sessions for all personnel annually thereafter. Contractor personnel or representatives shall be subject to security checks as may be deemed necessary to assure that their presence on the installations does not violate security and other requirements. No employee will be permitted on the installation when such a check reveals that his presence would be detrimental to the security of the installation. When directed by the Contracting Officer, the Contractor shall remove any employee from an assignment to perform services under this contract for reasons of misconduct or breach of security in connection with his or her employment. Any such notice from the Contracting Officer shall be in writing and shall state the reasons thereof and shall be subject to appeal under the provisions of the Disputes

Clause (FAR 52.233-1). In other instances, the Contractor shall take appropriate personnel action as required in the event of employee misconduct in connection with his or her employment.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. If contractor employee are required to enter the Detroit Arsenal (DTA), the Contractor shall ensure that all employees are processed through the Directorate of Emergency Services in Bldg. 232 to obtain badges

1.6.11 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Call Number or Lot Number. A locally assigned control number provided by the ordering activity when a requirement for services is placed with the contractor. For inbound shipments, the number is normally assigned when the Personal Property Shipping Officer receives the freight bill or written receiving notice from the contractor.

For outbound or local drayage shipments, the number is normally assigned at the time the order is placed with the contractor.

2.1.2 Complete Service. The rate bid per each item includes all related services, such as long carry, stairs, elevators, excessive distances, necessary to perform the complete pickup and delivery of the personal property shipment.

2.1.3 Containerization. The use of containers to unitize cargo for transportation, supply, and storage.

Containerization incorporates supply, transportation, packaging, storage, and security together with visibility of container and its contents into a distribution system from source to user.

2.1.4 Contractor. A supplier or vendor having a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.5 Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.6 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.7 Contracting Officer's Technical Representative (COTR). Responsible for monitoring the contractor's progress in fulfilling the technical requirements specified in the contract. Should the contractor fail to fulfill the contractual requirements, the COTR must inform the CO of such failure. The COTR maintains administration records, approves invoices and performs quarterly monitoring reports to confirm the contractor is meeting the terms and conditions under the contract.

2.1.8 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.9 Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.10 Direct Procurement Method. A method of shipment in which the Government manages the shipment throughout. Packing, containerization, local drayage, delivery, unpacking, storage, and related services are obtained from commercial firms under a contractual arrangement or by the use of Government facilities and employees.

2.1.11 Drayage.

a. Schedule I - Drayage included applies in those instances when a shipment requires drayage to an air, water, or other terminal for onward movement after completion of the shipment preparation by the contractor. If it is being moved from a residence or other pickup point to the contractor’s warehouse for onward movement by another freight company, carrier, drayage not included applies.

b. Schedule II - Drayage included means delivery of the shipment from destination contractor’s facility or other destination point to the final delivery point as ordered. When shipment or partial removal of items from shipment is performed and prepared for customer’s pickup at destination delivery point, drayage not included applies.

2.1.12 Employee. A civilian individual:

a. Employed by an Agency (See Agency), regardless of status or grade.

b. Employed intermittently as an expert or consultant and paid on a daily, while actually employed, basis.

c. Serving without pay or at $1 a year (5 U.S.C. § 5701(2), Definitions) (also referred to as “invitational traveler” for temporary duty travel purposes only).

2.1.13 GCWT. Code to designate gross hundredweight.

2.1.14 Household Goods. See the Joint Federal Travel Regulations, Appendix A (http://www.defensetravel.dod.mil/site/travelreg.cfm) for uniformed members and the Joint Travel Regulations, Appendix A (http://www.defensetravel.dod.mil/site/travelreg.cfm) for Department of Defense civilian employees for definitions of household goods.

2.1.15 International. The movement of household goods or unaccompanied baggage between a point in the Continental United States and a point in an overseas area.

2.1.16 Inter-theater. The movement of household goods or unaccompanied baggage between one overseas theater and another overseas theater.

2.1.17 Intra-theater. The movement of household goods or unaccompanied baggage within one overseas theater.

2.1.18 Issuing Officer. Only authorized or acting Personal Property Shipping Offices may issue Personal Property Bills of Lading. Such authorized persons may be military personnel or civilian employees of the government on duty at the issuing office. As stated in 41 CFR §101-41.302-4, accountability for Personal Property Bills of Ladings used by a contractor-shipper remains with the issuing office. The name and title of the issuing officer and the name and address of the issuing office, rather than those of the contractor-shipper must appear on the Personal Property Bills of Lading.

2.1.19 Item or Article. The terms item and article used in this Regulation are interchangeable. Each shipping piece or package and the contents constitute one item.

2.1.20 Member. A commissioned officer, commissioned warrant officer, warrant officer, and enlisted person, including a retired person, of the Uniformed Services.

2.1.21 Metrics. A statistical measurement of performance.

2.1.22 NCWT. Code used to designate net hundredweight.

2.1.23 Ordering Officer. The contracting officer of a using activity or a Government individual appointed by the contracting officer authorized to order services under the contract.

2.1.24 Packaging. The processes and procedures used to protect materiel from deterioration, damage, or both. It includes cleaning, drying, preserving, packing, marking, and unitization.

2.1.25 Packing. Assembly of packaged items into a shipping container with necessary blocking, bracing, cushioning, weatherproofing, reinforcement, and marking.

2.1.26 Personal Property. Household goods, unaccompanied baggage, privately-owned vehicles and mobile homes, as defined in the Joint Travel Regulations.

2.1.27 Personal Property Shipping Officer (PPSO). The individual designated by authority to perform assigned traffic management functions at military installations or activities, regardless of whether or not that is the organizational title of the individual. For the purpose of this contract, the term PPSO includes representatives designated to order the services required and to inspect and evaluate those services performed by the contractor for acceptance or rejection.

2.1.28 Professional Books, Papers, and Equipment for Member/Employee. (Also called PRO or PRO-Gear.)

Articles of household goods in a Customer’s possession needed for the performance of official duties at the next or a later destination. Examples of Professional Books, Papers, and Equipment include:

2.1.29 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.30 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.31 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.32 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.33 Residence. Normally considered to be the home, barracks, or other dwelling of the Service/Agency customer.

2.1.34 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.35 Unaccompanied Baggage. (See the Joint Travel Regulations, Appendices A for complete definition.) That portion of the member’s/employee’s authorized weight allowance of personal property that is not transported free on a ticket used for personal travel and which is shipped separately from the bulk of the household goods. This shipment may be shipped by the expedited transportation mode. Examples are: personal clothing; professional books and equipment needed on arrival for performance of official duties; pots, pans, linens, and other light housekeeping items; collapsible cribs, playpens and baby carriages; small radios, portable televisions and small tape recorders;

special equipment required for patients; and other items required for the health, comfort, and morale of the member/employee. (In addition, refer to individual Service/Agency Regulations for specific definition of unaccompanied baggage.)

2.1.36 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.37 Work Week. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AMC Air Mobility Command ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation BL Bill of Lading BLOC Bill of Lading Office Code

CD Contractor Disassembled CDRL Contract Data Requirements List CFR Code of Federal Regulations CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative CP Carrier Packed CPPSO Consolidated Personal Property Shipping Office CU Cube CW Containerized Warehouse CWT Hundredweight DA Department of the Army DAA Designated approving Authority DBO Disassembled by Owner DD Form Department of Defense Form DISCO Defense Industrial Secret Clearance Officer DOD Department of Defense DODAAC Department of Defense Activity Address Code DPM Direct Procurement Method DTA Detroit Arsenal DTR Defense Transportation Regulation DTS Defense Transportation System FAR Federal Acquisition Regulation GCWT Gross Hundredweight GOC Government-Owned Container HHG Household Goods IMCOM U.S. Army Installation Management Command ITGBL International Through Government Bill of Lading JPPSO Joint Personal Property Shipping Office JTR Joint Travel Regulations KO Contracting Officer MSC Military Sealift Command MSL Military Shipping Label NAC National Agency Check NACI National Agency Check Inquiries NCWT Net Hundredweight NISP National Industrial Security program NTS Nontemporary Storage OCONUS Outside Continental United States (includes Alaska and Hawaii) PBP&E Professional Books, Papers and Equipment PBO Packed By Owner POC Point of Contact POD Port of Debarkation POE Port of Embarkation POF Privately Owned Firearms PPGBL/BL Personal Property Government Bill of Lading/Bill of Lading PPSO Personal Property Shipping Off ice PRO Pro-Gear (Professional Books , Papers and Equipment) PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Program RDD Required Delivery Date SDDC Military Surface Deployment and Distribution Command SDS Service Delivery Summary SF Standard Form SMO Storage Management Office SOP Standard Operating Procedure SOW Statement of Work TAC Transportation Accounting Code

TCMD Transportation Control Movement Document TCN Transportation Control Number TE Technical Exhibit TGBL Though Government Bill of Lading TO Transportation Officer TSP Transportation Service Provider TP No. Transportation Priority Number UB Unaccompanied Baggage WPM Wood Packaging Materials

PART 3

SPECIFIC TASKS

3. Specific Tasks:

3.1. Basic Services. The contractor shall provide services for The Government’s estimated maximum daily requirements, excluding Saturday, Sunday; National, State, and local holidays are listed by area of performance within each schedule. Bidders must complete the “Bidder’s Guaranteed Daily Capability”, which must equal or exceed the Government’s minimum acceptable daily capability, for all items within an area of performance for which they submit bids.

3.2. Description of Services

Premove Survey. The contractor will determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the member/employee. The survey will be conducted at a time and date mutually agreed upon between the contractor and the member/employee. Any pack/pickup date changes will be coordinated with the ordering officer.

Weighing.

a. The gross, tares, and net weight of all shipments will be determined through the use of scales properly certified by a state inspector of weights and measures In Accordance With (IAW) the regulations of the state or district having legal jurisdiction over the scales. Personnel designated to operate the scales will be licensed or otherwise qualified as weigh masters if required by the state, commonwealth, or district. When a metric scale is utilized, the contractor will use 1 kilogram per 2.2 pounds for conversion.

b. The contractor will submit weight tickets, reflecting gross, tare, and net weight, in duplicate, properly certified IAW federal, state, and commonwealth or district regulations to the ordering officer with documentation.

c. When scales are not available or their use is not practical, the application of a constructive weight of seven pounds per cubic foot will be used provided prior written approval is obtained from the ordering officer. When Professional, Books, Paper and Equipment (PBP&E) are included as part of the shipment, the weight of each item individually described on the inventory will be entered on the same line of the inventory next to the description. The total weight of such articles will be annotated separately on the inventory and packing list. The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of 7 pounds per cubic foot will be used for PBP&E.

d. The weight tickets will contain the name and address of the weighing station, the date, name of contractor, van or trailer number, name of member/employee, call number assigned by the ordering officer, and signature of the weigh master.

e. For inbound personal property, the contractor will bill on the origin net weights obtained from the Personal Property Government Bill of Lading/Bill of Lading (PPGBL/BL) or other movement document and need not submit a weight certificate, unless a reweigh (Form DD 1671) is ordered. When a reweigh is ordered, the contractor will bill on the reweigh weight or lesser of the two

f. If the PPGBL/BL, movement document, or container does not reflect the net weight for inbound shipments or if the PPGBL/BL is unavailable at the destination, the contractor will bill on the origin gross weights obtained from the PPGBL/BL, or other available sources, such as containers or supporting documentation. The contractor is required to use all means available (containers, supporting documentation) to obtain a net weight prior to submitting the bill. If the bill is submitted on the origin gross weight, the contractor is paid for the gross weight based on the net weight bid price.

g. The contractor will perform reweigh services when ordered. The reweigh will normally be requested at the time the delivery order is placed. When so advised by the ordering officer, a designated representative of the ordering officer or the member/employee will be permitted to accompany, in a separate conveyance, the contractor to witness the reweigh. This would be at no extra charge and the contractor would not provide the separate conveyance.

h. When a reweigh is ordered, the contractor will furnish the ordering officer weight tickets in duplicate within seven workdays of completion of the service.

i. When the weighing of a shipment at origin is witnessed by the Personal Property Shipping Office (PPSO) the back of all copies of the weight ticket will be annotated with the statement “weight observed” and verified by the signature of the PPSO. The number 7 copy of the PPGBL/BL (DD Form 1203D-1203I) (property received copy) will be similarly annotated prior to mailing to the destination PPSO. When computer generated PPGBL/BLs are used, the copy going to the destination PPSO will be annotated.

j. Billing Procedures. For Continental United States (CONUS) activities, to include Hawaii and Alaska, shipments are payable on the basis of 100-pound minimum weight for Unaccompanied Baggage (UB) and a 500-pound minimum weight for Household Goods (HHG), net or gross weight, as indicated in the bid item. For overseas (OCONUS) activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped.

a. To comply with the requirements of MRM 15, TSPs moving freight under commodity code 100251, DPM crated household goods, will be required to use the carrier invoicing procedures in US Bank’s Syncada program and receive payment in the TPPS under the Third Party Payment System.

k. Actual pieces, weight, and cube of UB shipments will be provided to the Transportation Officer (TO)/PPSO prior to the issuance of the PPGBL/BL.

Time requirements.

a. The ordering officer will normally give the contractor notice to commence services ordered herein at least one full workday prior to the date specified. Oral orders will be confirmed in writing within two workdays following order acceptance by the contractor. The contractor will be available to receive orders between the hours 0800 and 1600.

Upon request, the contractor will provide information as to whether the service will be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1600 hours, based upon the best information available.

b. In unusual situations, it may be necessary for the ordering officer to direct performance of services at specified times or days. When services are ordered for other than normal duty days and hours, then overtime charges are applicable under Attachment G3, Schedule I, Item 0014, Additional Services.

c. The contractor will not begin pickup or delivery services at a member/employee’s residence before 0800 hours or after 1600 hours without prior approval of the ordering officer and the member/employee. The contractor will not begin any service that will not allow completion by 1900 hours without approval by the ordering officer and the member/employee by 1600 hours of the scheduled date. When services cannot be completed on the scheduled date, the contractor will notify the ordering officer and the member/employee. In case of an approved suspension of operations, the contractor will assure his/her return the next workday at 0800 hours to complete the services.

d. If containerization is ordered at the contractor’s facility, the HHG or UB will be picked up on the date and within the hours specified. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the contractor’s facility will be three workdays following the specified pickup date for HHG and two workdays following the specified pickup date for UB.

e. The contractor will accept from commercial carriers and pickup from commercial, air, water, and military terminals inbound shipments of HHG or UB. The contractor will notify the ordering officer upon arrival of a shipment but not later than 1200 hours of the next workday. Delivery will be affected within three workdays following the date of the contractor’s arrival notification unless otherwise specified. For shipments in storage, the contractor will affect delivery to the residence within three workdays following notification for delivery by the ordering officer (e.g., ordering officer calls on Monday, personal property will be delivered on or before Thursday).

The contractor will not deviate.

Preparation, Packing, Loading and Containerization.

a. Personal property will be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or OCONUS. It is the contractor’s responsibility to coordinate with the ordering officer container size and configuration for each mode of shipment prior to packing containers.

b. The contractor will perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments will be protected from the elements (rain, snow, or sun) and theft at all times.

(1) Items of unusual nature may require disassembly service by a third party. The contractor will not arrange for third party servicing without the authorization of the ordering officer. The charges for third party service will be billed by the contractor as a separate charge on the invoice and supported with two copies of the third party Company’s invoice. Examples of such items are: Shranks, wall units, grandfather clocks, and grand pianos.

(2) The contractor will not be required to disassemble swing sets, outdoor recreation equipment, and radio antennas, and similar articles. The member/employee will disassemble these items. Items disassembled by the member/employee will be shown in the remarks section of the inventory as Disassembled by the Owner (DBO).

(3) Member/Employee Packed Items. Items already packed by the member/employee will be inspected and repacked by the contractor, with the exception of Attachment G3, Schedule I, Item 0006, Outbound Service-Unaccompanied Baggage Packed by Member/Employee and Item 0007, Outbound Service- Unaccompanied Baggage Packed By Member/Employee-Consolidated Shipments/Government Facility.

The carrier assumes liability for whatever they pack. The carrier has the right to inspect all items and will use the appropriate carton(s) to pack all items (i.e., clothes in wardrobe boxes) thereby affording items the proper protection. PPSOs will ensure that items are shipped in sealed cartons for stacking in trucks/crates and to avoid pilferage. Therefore, one of two things must occur:

(a) Let the carrier pack all contents in cartons and then stack empty plastic totes or tubs separately for onward movement, or

(b) Let the member/employee provide an already-packed tote/tub. The carrier will then inspect and decide the following: 1 Empty the tote/tub and place its contents in a carton, or 2 Ship the tote/tub as is with contents. It will be the carrier’s responsibility to place the tote/tub in a proper carton or container for safe movement. Tape may not be placed directly on the tote/tub.

(c) The above decision is at the carrier’s discretion. Members/employees cannot insist that the contents must remain in the tote/tub since the carrier assumes liability for the tote/tub and the contents.

(4) Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container.

c. When the ordering officer authorizes tailgating, the load will not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items will be protected from inclement weather by a suitable covering.

d. Containerization. Containerization of outbound HHG and UB will be done at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. The contractor will perform all exterior containerization services for the type of articles, destination, and method of shipment designated by the ordering officer.

(1) Firearms. When firearms are included in containerized shipments, they will be placed in the number one container in such a manner to permit easy withdrawal for inspection. Make, model, caliber or gauge, and serial number of the firearm will be listed on the inventory form (See Paragraph A.5.c.)

(2) Boats. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The contractor will be required to accept a boat and/or boat trailer less than 14 feet in length or over 14 feet in length (member only) but less than 500 pounds in weight from a member/employee.

Employees are limited to domestic shipment of boats and their associated trailer that can be transported in a moving van (e.g., canoe, kayak, rowboat, outboard/inboard motorboat [14 ft or less]). Components and boat accessories that will not fit into an American Society for Testing and Materials, (ASTM) D4169-01, Standard Practice for Performance Testing of Shipping Containers and Systems or Military Surface Deployment and Distribution Command (SDDC) Pamphlet 55-12, Transportation and Travel…