A02 SOW TW24 Paragon Site Clearing_Updated 14MAR24.pdf

Site Work TRADEWINDS 24 – Barbados – 22 February 2024 Statement of Work and Technical Specifications

STATEMENT OF WORK AND TECHNICAL SPECIFICATONS

Site Work for TRADEWINDS 24 – Barbados

22 February 2024

I. GENERAL

A. LOCATION AND SCOPE OF WORK:

1. Contractor shall provide all labor, materials, and equipment to complete construction requirements as described in this Statement of Work (SOW) and associated attachments at the following locations:

Site 1: 13°04'09.0"N 59°29'28.4"W Site 2: 13°04'08.1"N 59°29'29.7"W Site 3: 13°04'05.8"N 59°29'30.5"W

2. The following are the minimum requirements. The Contractor shall propose products (equipment and material) that are more commonly used in the region; the proposal will be equally or more cost effective or allow for more timely completion, but the end product should furnish the same system durability, ease of maintenance and environmental compatibility. All variations must be approved by the Contracting Officer (KO) or Contracting Officer Representative (COR). The Contracting Officer will be the only authority to approve any addition or removal of work or cost items.

B. SCOPE OF WORK as follows:

1. Contractor shall remove all vegetation and existing obstructions as indicated on the plans.

2. Contractor shall lay down crushed stone and Marl on the three locations identified in paragraph A.1 above and detailed in the attachments.

3. Contractor shall bring the sites to final grade as indicated on the plans.

4. Contractor shall prepare the sites as indicated in the plans.

5. Preparation shall include removal of all vegetation and existing obstructions, compaction of base material, and the following specifications for each site:

i. A minimum of 6 inches of base course above compacted sub-grade at Site 1.

ii. No base or sub-grade material at Site 2. Cleared area will be compacted with vibe roller.

iii. No base or sub-grade material at Site 3. Cleared area will be compacted with vibe roller.

The areas shall be graded to allow for positive drainage and be at least 3 inches greater in elevation than the surrounding unprepared site. The earthwork shall be graded in the natural directions away from the operational area. The grade should be no more than 2% and slope towards the natural drainage.

6. The contractor shall use surface aggregate material that is clean and free of deleterious material including organics. Base material will consist of Marl, pieces sized ideal for compaction and stone bases. Aggregate lift of 3 inches with no more than 30% gravel dust fines on the operations area.

7. Contractor shall dispose all vegetation and spoil material to the rear of the site.

C. CONTRACTOR SITE INSPECTION: The Contractor is required to conduct a site inspection with its engineer to verify site conditions and all drawings, distances and dimensions are met in accordance with this Statement of Work. It is the Contractor’s responsibility to verify all conditions and measurements provided in the Statement of Work. Contractor assumes full monetary responsibility for any and all additional work, materials, or equipment required to complete the project that was not included in the Statement of Work that a reasonable site inspection would have revealed. Contractor will not be held responsible for unforeseen conditions that a reasonable site inspection would not have revealed.

II. TECHNICAL SPECIFICATIONS

A. GENERAL

1. The Contractor shall follow the attached design and construction must comply with technical requirements contained herein. Any deviations must be submitted and approved by the Contracting Officer in writing prior to commencing of work.

2. The Contractor shall provide all supervision, management, labor, materials, and equipment for the project.

3. The Contractor shall provide construction using the best blend of cost, construction efficiency, system durability, ease of maintenance and environmental compatibility.

4. Any material approvals contained herein must be approved by the Contracting Officer or their representatives in writing, prior to installation of materials or work start.

5. The Contracting Officer or COR will designate the location of construction requirements required under the terms of this contract.

6. Construction equipment shall be in good working order and shall be operated safely at all times.

B. SAFETY

1. Contractor shall mitigate any delays to scheduled or unscheduled contract work. The Contractor assumes the risk of any and all personal injury, property damage or other liability arising out of and resulting from any Contractor action hereunder.

2. Contractor shall develop a safety plan that will reduce the associated risks to an acceptable level. The Contractor will provide the Contracting Officer or COR a copy of the Contractor’s company safety plan encompassing the work to be done prior to the issuance of the Notice to Proceed.

C. NOTIFICATION OF NONCOMPLIANCE. The Contracting Officer will notify the Contractor of any detected noncompliance with the identified requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not claim lost time due to stop orders nor claim costs due to excess time or damages.

D. LIMITATION OF WORKING SPACE. The Contractor shall confine his operations strictly within the boundaries of the site. Workmen will not be permitted to trespass on adjoining property. Any operations or use of space outside the boundaries of the site shall be by arrangement with all interested parties.

E. SECURITY

1. The Contractor shall be responsible for the physical security of all materials, supplies, and equipment including property that he is utilizing. The Contractor shall erect suitable temporary fences, gates, lighting, and structures as necessary to safeguard the site against damage or theft and for the protection of the general public and shall adequately maintain the same throughout the course of the contract.

2. Information Safeguard. Contractor shall take appropriate measures to safeguard Government critical and sensitive information. Neither the Contractor nor the Contractor’s personnel shall disclose, or cause disclosure of any information concerning DoD operations and activities which could result in, or increase the likelihood of, the possible breach of the activity’s security or interrupt the continuity of DoD operations. Unauthorized disclosure of and/or failure to properly safeguard information, or proprietary data by the Contractor may subject the Contractor, its agent(s), or employees to criminal liability. Government paper products and removable storage materials that are received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information. Contractor will immediately report suspicious activities to security personnel.

3. Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (www.dimoc.mil/resourcess/limitations/). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

F. GENERAL CONTRACTORS – SUBCONTRACTORS. The Contractor shall provide to the

Contracting Officer the names of any subcontractors and their specialty. Compliance with contract requirements by subcontractors will be the responsibility of the General Contractor.

G. ENVIRONMENTAL PROTECTION

1. The Contractor shall comply with all local laws, rules, regulations or standards concerning environmental pollution control and abatement. The contractor shall review local regulations with the contracting officer prior to construction.

2. Measures shall be taken to prevent chemicals, fuels, oils, greases, bituminous materials, waste washings, herbicides and insecticides, and construction materials from polluting the construction site and surrounding area.

3. Any materials, wastes, effluents, trash, garbage, oil, grease, chemicals, etc., shall be disposed of at a dumpsite off site in accordance with local laws.

H. GENERAL CONSTRUCTION – SITE PREPARATION

1. Contractor shall perform all site preparation to include cutting, filling, grading, and compacting for site preparation and erosion control. Contractor will dispose of all materials, wastes, effluents, trash, garbage, oil, grease, chemicals, and other foreign materials prior to commencing construction. All vegetation and existing obstructions materials removed from the site shall be pushed to the rear of the site subject to the approval of the Contracting Officer or their COR representative.

2. All fill material shall be bulk Marl aggregate consisting of fine stone dust to 2″ stone pieces. Ideal for compaction and stone bases.

3. See provided drawings for elevations, base, sub-grade and other grade preparation requirements.

I. SUBGRADE and FILL

1. Remove all vegetation and obstructions.

2. Compact top 3 inches of base material.

3. Any fill necessary will be compacted in 4 inches lifts.

4. Fill shall consist of a material free of organic material, loam, and debris.

J. BASE COURSE

1. Base course will be a minimum of:

i. 6 inches thick at Site 1.

ii. No requirement at Site 2.

iii. No requirement at Site 3.

2. Base course will be placed and compacted in lifts no greater than 4 inches.

K. SITE CLEANUP

1. The Contractor will clean up all left over materials from the construction site prior to the project’s being determined to be complete. No trash or construction debris shall be left in the project area prior to acceptance by the Contracting Officer or COR.

2. The Contracting Officer or COR reserves the right to inspect the quality of construction, and to order corrections or replacement, at no additional expense to the US Government, of items determined as not meeting the minimum standard.

3. Contractor will dispose of all materials, wastes, effluents, trash, garbage, oil, grease, chemicals, and other foreign materials during demobilization. All materials removed shall be placed at the rear of the site subject to the approval of the Contracting Officer or their representative.

4. The Contractor shall ensure the work site and areas around the work site are free of any debris and materials upon completion of work each day, as well as at the completion of the job. Contractor shall remove and properly dispose of all materials and equipment at the completion of the job. Unused materials or equipment owned by Coalition forces shall be returned to a location designated by the Contracting Officer. Upon completion of work, the work site shall be restored, insofar as is reasonably possible, to its condition prior to work, including replacement of vegetation, sidewalks, grading, drainage, and similar conditions affected by work during the performance of this Contract.

5. Construction completed within this Statement of Work is to occur in close proximity to an active military base. Contractor will take appropriate measures (ie. Briefings to crews, distance markers, fencing) as required to ensure no equipment or personnel cross within 50 meters of personnel conducting training or operations. Any construction activities that require a deviation from this standard will be pre-coordinated with Barbados Defense Force authorities through the Contracting Officer Representative with at least 2 weeks notification.

III. GENERAL PROVISIONS

A. STANDARDS. Construction shall adhere to the approved design and this Statement of Work unless modified in writing by the Contracting Officer. The Contractor will not be compensated for any modifications unless it receives written authorization from the Contracting Officer to make such modification(s) before performing the work.

B. PERFORMANCE PERIOD.

1. Upon receipt of written Notice to Proceed, the Contractor shall begin work no later than April 8, 2024 and complete the entire scope of work, including final inspection and project acceptance as determined by the Contracting Officer. The Contractor shall have a period of performance of 10 business days. The Contractor shall provide a project schedule (AF 3064) (Attachment 2 for the 10 business day period of performance. No deviation from this schedule shall be permitted except as otherwise provided for in this Statement of Work.

C. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER.

1. Contractor shall anticipate reasonable weather delays based on typical conditions and account for them in the project schedule.

2. If unusually severe weather causes delays beyond those anticipated, the Contractor shall submit a claim to the Contracting officer for a time extension. The claim must include evidence that the weather was the direct cause of delays and that the weather significantly differed from historical data.

D. INSPECTIONS (CONSTRUCTION SURVEILLANCE): Definition - “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

1. The Contractor shall maintain an adequate inspection system and perform such periodic inspections as will ensure that the work performed under the contract conforms to contract requirements. All work shall be conducted under the general direction of the United States Army Engineer as supported by the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract. Government inspections and tests are for the sole benefit of the US Government and do not relieve the Contractor of responsibility for providing adequate quality control measures; of responsibility for damage to or loss of the material before acceptance; constitute or imply acceptance of work unless so stated in writing; or affect the continuing rights of the US Government after acceptance of the completed work.

2. The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the Contract without written authorization from the Contracting Officer as set forth elsewhere in this agreement.

3. The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The US Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary.

4. The US Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Where an unforeseeable delay of work is caused by a Government inspection, the Contracting Officer may, upon request, grant a reasonable extension to the performance period.

5. The Contractor shall, without charge, replace or correct work found by the US Government not to conform to contract requirements, unless in the public interest the US Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

6. If the Contractor does not promptly replace or correct rejected work, the US Government may, by contract or otherwise, replace or correct the work and charge the cost to the Contractor; or terminate this Contract for cause.

7. If a portion of buried or concealed work is installed before acceptance by the Contracting Officer Representative, the US Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer may make an equitable adjustment for the additional services involved in the examination and reconstruction, including if completion of the work was thereby delayed, an extension of time.

8. Unless otherwise specified in the contract, the US Government shall accept, as promptly as practicable after completion of work and final inspection, all work required by the contract or that portion of the work the Contracting Officer determines may be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the US Government’s rights under any warranty or guarantee.

E. FINAL INSPECTION. The Contractor will notify the Contracting Officer Representative and Contracting Officer two days in advance when the project is ready to be turned over to the US Government. A final inspection will be performed by the US Government and any remaining items of work will be identified on a “punch list”. Based on the punch list, the Contracting Officer will determine if any supplemental inspections are required. Punch list items will be corrected and/or repaired in a timely manner (3-5 days) at no cost to the US Government. Once the punch list items have been corrected or completed to the satisfaction of the Contracting Officer or their representative, final payment will be authorized and the project will be turned over to the US Government.

ATTACHMENTS: 2

1) A1. SITES 1-3

A1. Sites 1-3.pdf

2) AF3064 Project Schedule

AF Form 3064.pdf

END OF STATEMENT OF WORK AND TECHNICAL SPECIFICATIONS

A. GENERAL