B.01 Attachment 1 - DRAFT PWS 80th D-Day LSA & Catering Svs (01 Feb 2024).pdf

Draft PERFORMANCE WORK STATEMENT (PWS)

80th ANNUAL D-DAY CELEBRATION

NORMANDY, FRANCE

PART 1

GENERAL INFORMATION

1. GENERAL: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: This is a non-personal service(s) contract to provide support services in support of the 80th Annual D-Day Commemoration Ceremony.

1.2 BACKGROUND: This will be the 80th Anniversary of the Normandy D-Day invasion. USAREUR-AF historically provides contract support for services in support of ceremonies. Ceremonies support will be required at Sainte Mère Eglise, Carentan-les-Marais, and Colleville-sur-Mer (U.S. Omaha Beach Cemetery) in Normandy, France.

1.3 SUPERVISION: The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.4 OBJECTIVES: The objective of this contract is to provide Living Support Areas (LSAs), to include tents for, dining and sleeping facilities for soldiers and Distinguished Visitor (DV) guests, Site Support (ANTI- TERRORISM/FORCE PROTECTION (AT/FP) requirements, Trash Containers, Laundry Pick Up, Ablution Support, Containerized Housing Units (CHUs), Power Distribution, Power Generation, Ground Remediation, Turf Protection, Artificial Roadways and Walkways), MHE, Helicopter Landing Zone services, and a Media Support Center (MOC).

The work to be performed under this contract will be performed at: Sainte Mère Eglise, Carentan-les-Marais LSA, and U.S. Omaha Beach Cemetery - 14710 Colleville-sur-Mer, France - MGRS 30UXV 558516902, from 01 to 11 June 2024. This requirement includes catered food in support of the 80th Annual D-Day Commemoration Ceremony.

Meals shall be prepared in accordance with American Cuisine. The first delivered meal will be dinner on 30 May 2024 and the final meal will be a breakfast meal on 10 June 2024 in accordance with the period of Performance (POP)

1.5 GENERAL INFORMATION

1.5.1 QUALITY CONTROL PLAN (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award (Contract Data Requirements List (CDRL) # A.001) see Attachment 2.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all Contract Data Requirements List (CDRL)s (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 SPECIAL QUALIFICATIONS: The Contractor is responsible for maintaining all required certifications in accordance with French law, in order to operate in Normandy, France.

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 1 hour of identifying those issues. Verbal reports shall be followed up by written reports within 1 day.

(Contract Data Requirements List (CDRL) # A.002) see Attachment 2.

1.5.2 QUALITY ASSURANCE: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 RECOGNIZED U.S. AND FRENCH HOLIDAYS: The Contractor shall perform during all recognized U.S.

and French holidays as required to maintain service during the Period of Performance (POP).

1.5.4 OPERATING HOURS: 0500 and 2000, 7 days a week.

1.5.4.1 CONTRACTOR SUPPORT HOURS: The Contractor shall provide support between the hours of 0500 and 2000, 7 days a week. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 TRAINING HOLIDAYS: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 PLACE AND PERIOD OF PERFORMANCE (POP):

Sainte-Mère-Église LSA and DV Area, Overflow – 15 May through 11 June 2024 Sainte-Mère-Église LSA and DV Area, Main Area – 30 May-10 June 2024.

Iron Mike Drop Zone- 12 La Fière, 50480 Sainte-Mère-Église, France – 09 June 24 Cherbourg Airfield-7 Rue Jean Mermoz, 50330 Gonneville, France – 09 June 24 Carentan-les-Marais LSA - Chemin du Grand Bas Pays, 50500 Carentan-les-Marais, France - MGRS 30UXV 2817063593– 30 May-10 June 2024.

U.S. Omaha Beach Cemetery - 14710 Colleville-sur-Mer, France - MGRS 30UXV 558516902. 30 May-10 June 2024.

1.5.7 PERIOD OF PERFORMANCE (CATERING):

Sainte-Mère-Église LSA - Dinner 30 May 2024 through Breakfast 10 June 2024.

Carentan-les-Marais LSA - Dinner 30 May 2024 through Breakfast 10 June 2024 U.S. Omaha Beach Cemetery - Dinner 30 May 2024 through Breakfast 07 June 2024.

1.6 SECURITY REQUIREMENTS: The following information is provided on security related matters.

1.6.1 SECURITY PROGRAM: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation provost marshal office, director of emergency services, or security office. Contractor workforce must comply with all personal identification verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.2 PERSONNEL SECURITY CLEARANCE REQUIREMENTS: No security clearance requirements.

1.6.3 INSTALLATION ACCESS: Contractor employees on the pass log (see below) will be issued badges by the Contractor for access to LSAs. All contractor personnel shall maintain identification badges on their person and visible at all times while in the Area of Responsibility (AOR). The badge should clearly identify the individual’s name, employee number or equivalent, a recent photo (head shot), their company name and the badge itself shall be uniquely designed for D-Day 80.

1.6.3.1 In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award (Contract Data Requirements List (CDRL) # A.003) see Attachment 2. The log must at a minimum contain the following information: First name, last name, picture (passport format), company name. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.6.3.2 The Contractor shall collect the identification badge the same day employment of an individual has expired or has been terminated and shall turn it in to the COR within 1 day.

1.6.3.3 Upon termination/ cancellation or completion of this contract, the Contractor shall collect all outstanding identification badges and return them to the COR within 1 day.

1.6.4 PHYSICAL SECURITY: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.5 OPERATIONS SECURITY (OPSEC) REQUIREMENTS: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.6.6 ANTI-TERRORISM (AT) LEVEL I TRAINING: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 5 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 5 days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The

Contractor shall submit certificates of completion (Contract Data Requirements List (CDRL) # A.008) see Attachment 2 for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 10 calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer.

1.6.7 AT AWARENESS TRAINING FOR U.S.-BASED CONTRACTOR PERSONNEL TRAVELING

OVERSEAS: U.S.-based contractor employees and associated subcontractor employees to make available and to receive Government-provided, area of responsibility (AOR)-specific AT awareness training as directed by AR 525- 13.)

1.6.8 ACCESS AND GENERAL PROTECTION POLICY AND PROCEDURES: Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation provost marshal office, director of emergency services, or security office. Contractor workforce must comply with all personal identification verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.9 CONTRACT REQUIRING PERFORMANCE OR DELIVERY IN A FOREIGN COUNTRY: DFARS

252.225-7043. The clause will be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and noncontingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor's compliance with combatant commander and subordinate task-force commander policy and directives.

1.6.10 OPSEC SOP/PLAN REQUIREMENTS: The contractor will develop an OPSEC standing operating procedure (SOP)/plan to be provided at the post award conference to be reviewed and approved by the responsible Government OPSEC officer, according to AR 530-1. This SOP/plan will include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor will identify an individual who will be an OPSEC coordinator. The contractor will ensure this individual becomes OPSEC Level II certified according to AR 530-1.

1.6.11 REQUIREMENT FOR OPSEC TRAINING: According to AR 530-1, new contractor employees must complete Level I OPSEC training prior to performance. All contractor employees must complete annual OPSEC awareness training.

1.7 KEY CONTROL: RESERVED

1.8 POST AWARD CONFERENCE (PAC) / PERIODIC PROGRESS MEETINGS: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5The PAC time and location (Wiesbaden, Germany or Normandy, France) shall be coordinated with the contracting officer after contract award and prior to the start of performance. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 CONTRACTING OFFICER’S REPRESENTATIVE (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 KEY PERSONNEL: The following personnel are considered key personnel by the Government: A proficient English-speaking Supervisor on each sites identified in Paragraph 1.5.6 above during execution of the contract. In addition, the Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager (PM) physically present on-site at each location during normal duty hours who shall be responsible for the performance of the work. The PM shall conduct overall management coordination and shall be the central point of contact for the COR with the Government for performance of all work under the PWS. In the event the Primary Project Manager is absent an Alternate Project Manager, who shall act for the Contractor, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer as soon as the alternative is identified. (Contract Data Requirements List (CDRL) # A.004) see Attachment 2. (Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on this contract.) The Project Manager and Alternate Project Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager or Alternate Project Manager shall be available between 0500 and 2000 hours (local time) during the POP.

The qualifications for identified key personnel include providing certification credentials proving the above positions within the hired company.

1.11 IDENTIFICATION OF CONTRACTOR EMPLOYEES: All Contractor personnel attending meetings and working in other situations where their contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All contract personnel shall be identified with an employer issued badge so as to clearly indicate the person is an authorized contractor employee. The badge should clearly identify the individual’s name, employee number or equivalent, a recent photo (head shot), their company name and the badge itself shall be uniquely designed for D-Day 80.

1.11.1 Contractor workspace (staging site, on-site office, desk or work area, etc.) shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

1.12. CONTRACTOR RESPONSIVENESS: The PM or designated alternate shall be available for telephone communication or site attendance, with the COR, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal contract workdays and work hours for receipt of COR emergency response work requirements, provided that the PM or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The PM and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.12.1 MEETINGS, CONFERENCES, AND BRIEFINGs: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The PM or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.13 RESERVED

1.14 RESERVED

1.15 DATA RIGHTS: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 NON-DISCLOSURE REQUIREMENTS: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.17 PROPAGNDA. The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.18 NON-DISCLOSURE STATEMENTS: RESERVED

1.19 ORGANIZATIONAL CONFLICT OF INTEREST (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Contract Data Requirements List (CDRL) # A.005) see Attachment

2. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 PHASE IN /PHASE OUT PERIOD: RESERVED

1.21 SAFETY: The Contractor shall ensure that drivers are licensed In Accordance With (IAW) with applicable regulations, and standards for operating in France at the locations identified in Paragraph 1.5.6. The following provides information pertaining to Safety and Accident Prevention:

1.21.1 HOST NATION SAFETY LAWS AND REGULATIONS: The Contractor shall adhere to all safety guidelines as required in accordance with the applicable French Law where the service is being provided. Helicopter landing pads shall be installed IAW French law. Fire hydrants and exit signs and required placards shall be installed per this PWS and IAW French law. The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel (Contract Data Requirements List (CDRL) # A.006) see Attachment 2. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen (15) calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots.

(iv) Hard hat.

1.21.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than

30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

1.21.1.2 The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than (Contract Data Requirements List (CDRL) # A.007 see Attachment 2), 5 days that such notifications were made.

1.21.1.3 The contractor should be responsible for controlling all work zones and prevent any action that could create a risk for visitors, soldiers or staff members, such as dangerous tools left unattended, barriers not properly located to prevent access to dangerous areas, etc.

1.22 ENVIRONMENTAL COMPLIANCE: The Contractor shall adhere to all environmental guidelines as required IAW the applicable French Law where the service is being provided. The following provides information on Environmental Compliance.

1.22.1 ENVIRONMENTAL COMPLIANCE PLAN AND PROGRAM: Disposal of all waste material shall be IAW host nation regulations. All spills inside and outside the area of operation during the removal of sewage, generator handling and refueling shall be cleaned up immediately IAW local laws and regulations. Environmental COR must be notified of any spills immediately.

1.23 RESERVED

1.24 RESERVED

1.25 RESERVED

1.26 RESERVED

1.27 CONVENTIONAL FORCES EUROPE (CFE) TREATY VERIFICATION INSPECTION: Contractor-owned or controlled structures and containers located on U.S. Government installations are subject to short-notice inspections by CFE treaty inspection teams. The Government will endeavor to provide the Contractor as much notice as possible in the event of such inspections. The contractor shall provide access to such structures and containers at the request of the Government. The Contractor shall report such inspections to the KO through the COR in writing within ten (10) calendar days of completion of the inspection. Contractor-owned or controlled structures and/or containers on U.S. installations may have to be inspected to comply with the CFE treaty even if Contractor personnel are unavailable to provide access. Any costs borne by the Contractor or any impact on contract performance as a result of the inspection will be a matter of negotiation between the Contractor and the KO.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

CONTRACTING OFFICER – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

COR

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

KEY PERSONNEL - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

CONTRACTOR-ACQUIRED PROPERTY - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

DAY – means, unless otherwise specified, a calendar day.

DEFECTIVE SERVICE – means service output that does not meet the standard of performance associated with the Performance Work Statement.

CONTRACT DATA REQUIREMENTS LIST (CDRL) – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

GOVERNMENT-FURNISHED PROPERTY - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a Contract Data Requirements List (CDRL) under a cost contract when accepted by the Government for continued use under the contract.

GOVERNMENT PROPERTY - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

PROPERTY ADMINISTRATOR - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

HIGH LEVEL OBJECTIVE (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

PHYSICAL SECURITY – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

QUALITY ASSURANCE – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

QUALITY CONTROL – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

STATEMENT – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

SUBCONTRACTOR – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY - The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK – 7 days a week.

2.2 ACRONYMS: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ABMC American Battle Monuments Commission ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism

ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense DV Distinguished Visitor FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer LSA Living Support Area MOC Media Operations Center OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs ODCSENG Office of the Deputy Chief of Staff, Engineer OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out PM Project Manager POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TOC Tactical Operations Center TE Technical Exhibit UNO Unless Noted Otherwise UOM Unit of Measure

USAREUR-AF U.S. Army Europe and Africa

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. GOVERNMENT PROPERTY AND SERVICES

3.1 SERVICES: RESERVED

3.2 FACILITIES: RESERVED

3.3 UTILITIES: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 EQUIPMENT: RESERVED

3.5 SPECIAL TOOLING AND TEST EQUIPMENT: RESERVED

3.6 MATERIALS: RESERVED

3.7 TRAINING: SEE PARA 1.6 FOR SECURITY TRANINNG REQUIREMENTS

3.8 COMMON ACCESS CARDS (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED PROPERTY AND SERVICES

4.1 GENERAL: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

4.2 SECRET FACILITY CLEARANCE: RESERVED

4.3 MATERIALS: The Contractor shall provide all materials, supplies, and equipment to meet the requirements under this PWS as identified in Part 5 below. If the material is not specifically mentioned herein, then the Contractor is to provide the material, supplies, and equipment necessary to satisfy the intent of the contract, to include bulk water requirements for handwashing.

4.4 VEHICLES AND EQUIPMENT: The Contractor shall furnish all materials, equipment, supplies, fuel, and labor necessary to provide the services as described in Part 5 of this PWS.) This includes all eating utensils, cups, plates, table coverings, and napkins. All food services shall be provided in accordance with host nation practices and laws and in accordance with the conditions set forth in this PWS. Food waste must be disposed of properly and removed daily.

PART 5

SPECIFIC TASKS

The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), French, and local laws, regulations, standards, provisions, and directives. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., French, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Contract Data Requirements List (CDRL) presented in this PWS.

Site Support. The Contractor shall provide site preparations, set-up, operate, maintain, and take down a LSA at the locations depicted in Part 7, Attachment 4. The LSAs must meet Anti-Terrorism/Force Protection (AT/FP) requirements as specified in Section 5.2.2.2 and depicted on the attached Force Protection (FP) plans.

5.01 TENTS: The Contractor shall provide tent support at locations specified in the drawings (Part 7, Attachment 4) IAW the POP. Tents shall be aluminum framed, “Fest” style tents of European design unless otherwise specified as Marquee. Marquee style may be frame or pole-tension style. “Fest” tent covering shall be white translucent and hard sided. Hard sided tent walls shall include plenum penetrations to accept ECU duct work as depicted in the individual site layout in Part 7, , Attachment 4. Marquee tent covering shall be white translucent soft sided with clear Marquee style windows and contain high peaks within the structure of each tent unless noted otherwise, see Part 7, Attachment

4. Tents will be provided with smoke detectors and ALL required lighting to ensure a minimum Lux value of 250. The contractor’s design shall be reviewed and approved by the COR and comply with UFC 1-201-01 Non-Permanent DOD Facilities in Support of Military Operations.

The Contractor will install, maintain, and remove tents for each specified POP. Tents should be properly braced as to ensure no movement occurs in the event of high windstorms or other unforeseen reason. Damage to property while executing this work statement will be corrected promptly and at the expense of the Contractor. Any damage to property not owned by the Contractor from the erecting, taking down, and bracing of all tents will be immediately fixed and or replaced at the expense of the Contractor. This includes but is not limited to grass areas under Tents, grass areas surrounding tents, damaged from material handling equipment (MHE), damage due to placement of tent containers, etc.

The Contractor shall provide four (4) Type A, B, C (Dry Chemical) fire extinguishers per tent. Contractor shall confirm exact tent locations from the COR prior to tent construction.

5.01.1 TENT FLOORS.

The Contractor shall provide a pedestal style floor system for ALL tents included in this PWS.

NOTE: Some tent locations can present terrain challenges when placing the floor. Coordinate directly with the COR, so as to minimize the challenges prior to placing the tent. Expect up to a 1.5-meter difference across the grade at the ground level. All floors greater than 1 step (8 cm) above grade shall be installed with an accessible ramp (per French Law/Code) and stair system unless otherwise noted or authorized by the COR.

Floor systems shall be made of a pedestal style floor system metal frame with wood panels. See attachments in Section 7 for examples of specified floor systems. Provide samples/pictures to the COR for approval prior to installation per this PWS.

At no point should the finished floor surface change more than 0.5% in slope. This applies to all directions of floor space. Any floors where entrances are over 8 cm (one step) above the ground shall require a ramp. Ramp slopes shall not exceed 1:12 slope unless approved by the COR. Coordinate with the COR as to the location of all ramps and as defined in Section 7.

5.01.2 TENT LIGHTING AND OUTLETS.

Tents will be provided with interior lighting and general-purpose outlets located out of the way and as to not create trip hazards. The Contractor shall provide power boxes within five (5) feet of all te (location to be coordinated by the COR). Power boxes shall be able to power tent light sets and all DFAC kitchen equipment.

The Contractor shall provide general purpose convenient outlets in all tents similar to the power strip layout in Part 4, Attachment 4Attachment 4. All power conducting cords, switch gear, power boxes, fuses, security lighting, and standard 220 V - 5 plug receptacles for general purpose use are the responsibility of the Contractor. Use the typical power strip drawing as a reference. The Contractor is responsible for ensuring receptacle spacing shall not exceed 3 meters and be as even as possible to promote space flexibility. The Contractor shall provide standby power generation in the event of a prime power failure. The Contractor shall provide a technician to ALL locations no later than 30 minutes after notification by the COR.

The Contractor shall be responsible for providing Emergency Exit Lighting over points of egress and exit in accordance with local health and safety codes. There shall be a minimum of four (4) double (2 doors together) doors on each side of the enclosed tent unless otherwise shown in Section 7 or dictated by French Code or Law. Coordinate with the COR as to the location prior to placing the doors.

The Contractor shall furnish light kits capable of adequately lighting the inside of ALL tents to a minimum of 250 Lux. The Contractor will provide power within five (5) feet of the outside edge of the sleeping and dinning tents. The Contractor shall provide the KO/ COR with the required electrical layout prior to 25 May 2024. The Contractor will ensure all lights are in good working order and installed IAW French code. Tents shall be installed with independent switching to operate lighting for each quadrant.

The Contractor shall provide power…