Questions and Answers W564KV-21-Q-FAPE.pdf

Questions and Answers

W564KV-21-Q-FAPE - IMCOM-E ACS FAP Educator

1. Reference. PWS 1.23.5 TDY Training: Contractor will submit invoices for costs associated to the training and TDY. (i.e. fees, transportation, lodging and meals IAW JTFR). The FAP Educator will be expected to travel extensively throughout the European theater to perform deliverables.

Question: Is the contractor expected to travel only for TDY training or in the regular execution of contract deliverables? If regular travel is expected, can the contractor submit invoices for all costs associated with travel, or only those associated with training and TDY?

Or do the costs for potential travel expenses have to be included in the current CLIN structure?

If that is the case, can the Gov’t provide an estimate of how much travel is required based on past experience?

ANSWER: Any travel that the contractor engaged in must be pre-approved by the COR (PWS 1.13). It would fall into the training and TDY category, and could be invoiced using the existing CLIN structure. In past years travel has been for training purposes, and to assist at another garrison with a unique request. TDY/Training travel is an infrequent expectation of the contractor, and will not be requested of the contractor without advance notice.

2. Reference. PWS 1.6.3 Hours of Operation: The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Question: Will a backfill be required when the FT incumbent is on leave or absent due to other reasons? If so, after how many days is a backfill be required?

ANSWER: backfill is required if the planned or unplanned absence is longer than one (1) day. Pro-rated invoices shall be submitted in the event the Contractor is unable to provide personnel to perform in accordance with the PWS.

3. Reference. PWS 1.6.3: “…In addition; ten business days determined upon start date with the COR.”

Question: Please clarify this statement.

This statement is a typographical error and will be removed from the contract PWS.

4. Reference. PWS 1.11 Key Personnel states, “…The Contract Manager and Alternate must have 24 semester hours in social science and 5 or more years working in a social service field and familiarity with Defense Department Regulations on family advocacy and Army Community Service.”

Question: This requirement is excessive and difficult to provide given the location. Will the government consider waiving this requirement? If not, does the government require resumes with the proposal? Finally, are these individuals required to be physically located in Germany or may they perform their duties outside this area?

ANSWER: Yes, Resumes of the person performing the Tasks of the PWS, Section 5 will be the primary method to Technically evaluate prospective vendors. The PWS is changed as below, to clarify that the FAP Educator and any sub-contractor or alternate are the ones who must meet the qualifications/credentials.

1.11. Key Personnel: The follow personnel are considered key personnel by the government: IMCOM- Europe Army Community Service Director, IMCOM Europe Family Advocacy Program Manager. Upon award of the contract or within 24 business hours of an identified change in assignment of individual, the contractor shall provide the name of the FAP Educator who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contractor will report the deliverable, using the pre-assigned deliverable identification number, on the QCP. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below. Any sub-contractors must be approved by the ACS Director or FAP Manager.

However, in such case the sub- contractor shall have no claim whatsoever against the Government for services rendered and the price to be paid to the sub-contractor shall be a matter entirely between the Contractor and the sub-contractors.

1.11.1 Special Qualifications:

The Contractor shall consent to a Department of Defense background check at the time bid is submitted. This background check (reference 1.6.7) will verify contractor has not been involved in incidents of Family violence.

All personnel will require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. These persons shall have, at a minimum, a favorable National Agency Check (NAC).

1.11.2 In accordance with AR 608-18, the FAP Educator and any alternate, must possess a Bachelor’s Degree from an accredited college or university. A Bachelor’s degree with a minimum of 24 hours in Social Work, Psychology, Counseling, Marriage and Family Counseling, Public Administration or Public Health is required. The FAP Educator must have experience conducting professional trainings/briefings and knowledge of the military organizational structure. The FAP Educator should have knowledge of Army administrative/correspondence rules, use of Microsoft Excel, Power Point, Word and Outlook Programs. The FAP Educator shall be required to read, write, and speak English with an excellent proficiency level.

Additionally, the FAP Educator shall possess the ability to present information orally and in written format (i.e., marketing) in English. Effective interaction with various individuals is imperative. Ability to speak English clearly and with excellent comprehension is essential. German or Spanish language skills are a plus. The Contractor is responsible for ensuring all its sub-contractors possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract.

5. Reference. RFP pg. 10 - 52.212-2 EVALUATION--COMMERCIAL ITEMS - It states this is a multi-award BPA that could be awarded to multiple vendors, but it also says on pg. 1 that the government wants to issue a single firm-fixed price.

Question: Can the Government confirm this is a single, firm-fixed price solicitation?

ANSWER: The provision is changed to match Page 1 (IV), and Page 4, where FAR 52.212-1, ADDENDUM to FAR 52.212-1 Instructions to Offerors. The Government will award one Firm-Fixed Price (FFP) contract resulting from this solicitation, which will be most advantageous to the Government, price and other factors considered.

1.11.1 Special Qualifications: