SOW_MHE.pdf

SOW

1.0 DESCRIPTION OF SERVICES/SPECIFICATIONS

1.1 Introduction

1.1.1 Statement of Work (SOW) details the information needed for contractors to provide their best possible offer for the equipment detailed in the following document:

Contractor is to provide rental of thirty two (32) forklifts and one (1) Container Handler (Reach Stacker 40ft) under the responsibility of the European Activity Set Mannheim (EAS-M) located in Coleman Barracks, Mannheim Germany. The Contractor shall provide rental of 32 Still forklifts and 1 Container Handler/Reach Stacker 40ft (brand name or equal) that meets the following specifications:

1.1.2 The forklifts/Container Handler/Stacker 40ft must meet the size and cargo requirements as outlined below. The vehicle must also meet all requirements outlined in the following paragraphs of the SOW:

1.1.2.1 Eight (8) diesel forklifts with a lifting capacity of 2000KG (RX-70-20 model or equal).

1.1.2.2 Seven (7) electric forklifts with a lifting capacity of 2000KG (RX 60-20 model or equal).

1.1.2.3 Fourteen (14) diesel forklifts with a lifting capacity of 3000KG (RX 70-30 model or equal).

1.1.2.4 Three (3) diesel forklifts with a lifting capacity of 5000KG (RX 70-50 model or equal).

1.1.2.5 One (1) diesel container handler/reach stacker with a lifting capacity of 25000KG and reach capability of 40FT (Reach Stacker 40FT model or equal).

1.1.2.6 The rental price for the 32 forklifts and Container Handler/Stacker 40ft shall include unlimited operating hours.

1.2 Accessories/Features

1.2.1 The vehicles shall be equipped with the following accessories and features, to include but not limited to:

Hour meter Power steering Operator’s Handbook in German and English Seven sets of fork extensions for 2000KG and 7 sets for 3000KG forklifts.

Hydraulic side shift Hydraulic fork spread

1.2.1.1 The vehicle shall be equipped with the following accessories and features, as required by German Law, but not limited to:

Diesel engine able to be fueled with JP8 or DF2 Emergency flashers Driving- and working spotlights Windows, windshield with wipers front/and rear (if available on models) Seat belts TUV inspection performed within the last three months

2.0 GENERAL INFORMATION

2.1 Laws/Regulations

2.1.1 All equipment shall comply with existing applicable German (state and federal) laws and regulations, environmental laws, etc. and accepted commercial standards and practices, as well as U.S. and host safety laws, regulations and guidelines. In the event of a conflict between various U.S. and host nation laws or regulations, the more stringent will apply.

2.1.2 The Contractor shall assume all risks and costs associated with failure to obtain either license or permits which may be required or fails to comply with any laws, degrees, regulations or standards which may apply to this performance as required by the German Government

2.2 On-Site Delivery/Pick-Up

2.2.1 The vehicles shall be delivered on-site to a designated Government representative at building 49, Coleman Barracks, Mannheim, Germany between 0800-1600 on the contract period of performance start date.

2.2.2 The Contractor shall pick up the equipment not later than five (5) working days after contract completion date as coordinated with the Government representative. The Contractor shall not receive payment for the time between contract expiration and time of pick up.

2.3 Inspection/Acceptance

2.3.1 The vehicle shall be in good, clean, safe, and serviceable operating condition in accordance with the owner’s manual. The vehicle shall be most recent of the manufacturer’s production line. Vehicle shall be registered and licensed and comply with all applicable safety and environmental laws, ordinances, rules and regulations issued by the German Government.

2.4 Primary Work Location

2.4.1 The equipment’s primary work location shall be at the EAS-M facility located in Coleman Barracks, Mannheim Germany. The Contractor is responsible for the transportation of equipment when it cannot be repaired on-site. The Contractor’s responsibility will include transportation to and from the EAS-M Coleman Barracks facility.

3.0 MAINTENANCE

3.1 Preventive Maintenance

3.1.1 The Contractor shall provide full service maintenance without additional cost to EAS-M.

This maintenance shall include all types of service/repair unless it is caused by negligence of the Government operator. The Contractor shall coordinate the on-site maintenance schedule with the Government. On-site maintenance shall be conducted Monday through Friday from 0800 – 1600 hours. The Contractor shall coordinate with the Government representative to arrange a date and time for all preventative maintenance.

3.1.2 The Contractor shall provide all maintenance including oil changes and lubrication, required to maintain the vehicle as specified in the owner’s manual or to keep the vehicle in a safe operating condition.

3.2 Government/Operator Maintenance

3.2.1 The Government shall perform regular operator maintenance on the vehicle to include checking and maintaining the correct level of motor oil and other readily accessible fluid levels such as the engine coolant, windshield washer solution and brake fluid, as well as checking and maintaining the correct tire pressure, and filling the fuel tank. The U.S. Government shall provide the required fuel. The Contractor shall perform all maintenance and repairs above the level of operator maintenance.

3.3 Unscheduled Maintenance/Repairs

3.3.1 The designated representative shall inform the Contractor when suspected major repairs are required and coordinate a time and date for delivery of the vehicle to the Contractor’s normal place of business. The Contractor shall be responsible for the cost of all major repairs (if not caused by EAS-M), towing, tire, and battery replacement as well as wreckage.

3.3.3 Repairs and unscheduled maintenance shall be performed on-site within 24 hours of the service call. In the event, the equipment cannot be returned to a serviceable condition within 48 hours from the start of the maintenance/repair, the Contractor shall provide a replacement forklift that meets or exceeds the specifications listed under this SOW within 72 hours of notification from the Contractor that the equipment is unserviceable.

3.4 Tire Replacement

3.4.1 When necessary, the Contractor shall provide the change out of the tires at no additional cost to the Government. The completion of tire repair shall not exceed 24 hours.

3.5 Normal Wear and Tear

3.5.1 Normal wear and tear is defined as minor scratches, small dents, and small chips in the paint caused by everyday driving to include dents caused by other vehicles’ door hitting vehicle during opening and closing. Chips and cracks in the windshield caused by flying debris on the road are also considered normal wear and tear. Also, flat tires caused by road debris, such as a nail, screws or from an unavoidable hole in the road.

4.0 TURN-IN

4.1 Turn-In Condition

4.1.1 The equipment returned to the Contractor will be in clean condition. The Government representative will ensure accessories received with the vehicle are in the vehicle at time of turn

in. The Contractor shall inspect the vehicle and notify the contracting officer of any damages other than normal wear and tear. Any accident damage found to be other than normal wear and tear shall be the responsibility of the Government.

4.2 Damage Reports/Invoices

4.2.1 The Contractor shall provide an invoice with supporting documentation (i.e. pictures, forms showing condition of vehicle at turnover to Government, forms showing condition when returned to the Contractor, damage reports, and independent estimates (shall be submitted in the English language)). Invoices without documentation will not be considered.

4.2.1.1 Invoices must be submitted to the Contracting Officer within 14 calendar days of vehicle turn in. Invoices not received within 14 calendar days after vehicle turn in and not submitted in English may be denied for payment.

4.2.2 Damage reports and any forms showing condition of vehicle at turnover to the Government and return to the Contractor shall be signed by the designated Government representative on the date of occurrence.

5.0 SPECIAL REQUIREMENTS

5.1 Hazardous Materials and Waste

5.1.1The Contractor shall be responsible for the proper handling, storage, and ensure the off-site disposal of hazardous and controlled materials used in performance of the maintenance/repair services in accordance with host nation and Government hazardous material handling procedures.

5.1.2 The Contractor shall develop and operate a Hazardous Material (HAZMAT) program in compliance with the host nation, U.S. Government and DLA Distribution Europe facility requirements.

5.1.3 The Contractor shall maintain a clean and safe working area to include immediate clean up of any hazardous material spill or other hazards in the Contractor’s work area or caused by the Contractor or its sub-contractor.

5.1.4 In the event of a HAZMAT spill or other incident occurs the Contractor shall stop all work in the location immediately and perform all necessary action to maintain the spill and notify appropriate personnel and or agencies in compliance with AR 200-1, Garrison Spill Contingency Plan and Host Nation laws. Any work stoppage should be immediately reported by the Contractor to the COR/QAR verbally within 1 hour and followed-up in writing within 24 hours of the incident. Once the incident has been corrected the Contractor can resume work.

5.2 Safety Requirements

5.2.1 The Contractor shall operate and develop a safety program in compliance with the host nation and U.S. Government safety requirements.

5.3 Government Installation Access

Government personnel will sponsor contractor support personnel to perform maintenance/repair on a needed basis.