Attachment 01 - Performance Work Statement (6-6-22).pdf

PERFORMANCE WORK STATEMENT

Crane Army Ammunition Activity

NSI PREVENTIVE MAINTENANCE SERVICE

26 January 2022

DESCRIPTION OF REQUIREMENT: Crane Army Ammunition Activity (CAAA), Crane, IN, has a requirement to obtain a preventive maintenance agreement for CAAA NSI x-ray machines.

1.0 OBJECTIVE: To obtain a preventive maintenance agreement to have all of CAAA NSI x-ray machines serviced. Preventive maintenance is maintenance that is regularly performed on a piece of equipment to lessen the likelihood of it failing. It is performed while the equipment is still working so that it does not break down unexpectedly. This contract is to include preventative maintenance, emergency service, unlimited telephone support and software updates.

2.0 SCOPE: The scope of this effort includes services necessary to provide a full range of preventative maintenance and support on the NSI X-ray Systems. Primarily, services provided will focus on the hardware components but also include software applications/updates as well. The following three systems/equipment are included:

2.1 BLDG 2167 System/Equipment: X5000 w/HPX-450/11.

2.1.1 Serial Number: 7051402; NSI Job Number: 1402.

2.1.2 Preventive Maintenance and Software service. Optional Emergency Repair services.

2.2 BLDG 2728 System/Equipment: NSI Custom w/HPX-450/11

2.2.1 450 kV 10MA X-ray Tube: NDI451, S/N 74399-Y6

DDA Perkin Elmer XRD 1622 AN15 S/N 454-11809 MP-1 Controller (Bar Code 35321)

2.2.2 Preventive Maintenance and Software service. Optional Emergency Repair

2.3 BLDG 104 System/Equipment: 450kV Standalone System

2.3.1 450 kV X-ray Tube: Varian, NDI-451BE, P/N 36840, S/N 41522-V5

MP-1 Controller (Bar Code 35321) Cooling Unit (Laird S/N 6063105L01) Generators – anode (CPA225/3; S/N 0229-0616) and cathode (CP225/3 S/N 2734-0916)(both manufactured by Gulmay)

2.3.2 Preventive Maintenance and Software service. Optional Emergency Repair

2.4 Estimated mileage round trip from and to the Visitor gate, stopping at the buildings above is 20 miles.

2.5 Any contract resulting from this Performance Work Statement (PWS) may be modified at any time to accommodate hardware and software system changes that affect radiographic application/technique/systems and/or calibration data requirements.

3.0 PLACE OF PERFORMANCE.

W53W9L Crane Army Ammunition Activity 300 Highway 361 Crane IN 47522-5001

4.0 FACILITY ACCESS. The contractor will be granted access to the physical location identified in section 3.0. The Contractor shall access the installation through the Visitors Center and the Crane Gate. The CAAA COR or other NDT personnel will escort contractor to the buildings where these machines are located. Contractor will provide transportation for the technician(s) and equipment required to perform service.

5.0 PERIOD OF PERFORMANCE. This contract covers 1 base year of service with 2 additional option years. Within 15 days from notice of award, the company will contact the Contracting Officer Representative (COR) to establish the schedule of service.

6.0 SPECIFIC TASKS: Tasks to be performed by the Contractor shall include:

6.1 Preventive Maintenance

6.1.1 The contractor shall provide two (2) preventative maintenance and calibration service visits per annual period of performance. These services require careful interaction with the government Contracting Officer, Nondestructive Test (NDT) personnel, and a CAAA Radiation Safety Officer (RSO).

6.1.2 The contractor shall provide these technical services within the scope of this PWS.

6.1.3 The Contractor shall lock out and tag out all energy sources prior to performing preventative maintenance/repair on the x-ray machine and/or related components. The Contractor shall furnish their own locks and tags.

The Contractor shall remove all locks and tags when maintenance/repair is complete and the system is fully operational.

6.1.4 All consumable preventive maintenance parts and supplies shall be furnished by the contractor and included in the contract. The Contracting Officer shall be notified when repair parts are required PRIOR to the Contractor ordering the parts.

6.1.5 Preventive maintenance will be performed on a bi-annual basis by factory trained technicians and authorized imaging specialists. Preventive Maintenance will include at minimum:

6.1.5.1 Clean, inspect X-Ray Tubes, replace O-rings and adjust to manufacturers specs.

6.1.5.2 Clean, inspect, reapply dielectric grease to HV cables and set compression.

6.1.5.3 Clean, inspect and lubricate manipulator.

6.1.5.4 Clean cooler and test flow and temperature switches.

6.1.5.5 Clean and verify adjustments on the HT generators to prolong tube filament life.

6.1.5.6 Test and adjust Safety Interlocks and Safety Lamps.

6.1.5.7 Test power supplies and adjust to factory specifications.

6.1.5.8 Test and adjust shutter.

6.1.5.9 Service vacuum system.

6.1.5.10 Inspect for proper cable drape.

6.1.5.11 Verify emergency stop operation.

6.1.5.12 Perform a Radiation Safety Survey with documentation.

6.1.6 Software updates will be provided as they are released on CD or DVD disks mailed to the following address:

Crane Army Ammunition Activity

ATTN JMCN-AQA B3373

300 Highway 361 Crane IN 47522-5001

6.2 Emergency Services

6.2.1 The contractor shall provide Emergency Repair visits (as needed). These services require careful interaction with the government Contracting Officer, Nondestructive Test (NDT) Management personnel, NDT personnel, and CAAA Radiation Safety Officer (RSO).

6.2.2 The contractor shall provide these technical services within the scope of this

PWS.

6.2.3 The Contractor shall notify the Contracting Officer of any repair parts needed to repair the x-ray equipment and related components. The Contractor shall get approval from the Contracting Officer PRIOR to ordering and installing the repair parts.

6.2.4 The Contractor shall notify the Contracting Officer of any return visits needed to repair the x-ray equipment to a fully operational condition. The Contractor shall get approval from the Contracting Officer PRIOR to returning to CAAA and installing the repair parts.

6.2.5 The Contractor shall lock out and tag out all energy sources prior to working on the x-ray machine and/or related components. The Contractor shall furnish their own locks and tags. The Contractor shall remove all locks and tags when repairs are made and the system is fully operational.

6.3 DOCUMENTATION

6.3.1 Upon completion of the Preventive Maintenance the assigned technician/imaging specialist will provide documentation of findings and recommendations

6.3.2 The Contractor shall provide a PM Service Report, Emergency Repair Service Report, and/or Calibration Reports within three (3) working days to the COR after each onsite visit.

6.3.3 The Contractor shall provide visitor pass forms to the COR, listed in the contract, seven (7) calendar days prior to routine onsite PM visits and/or twenty-four (24) hours prior to an emergency repair visit.

6.3.4 The Contractor shall notify the COR, listed in the contract, seven (7) calendar days prior to routine onsite PM visits and/or twenty-four (24) hours prior to an emergency repair visit. The Contractor shall provide the arrival date and time so that appropriate work permits can be issued to the Contractor.

6.3.5 The Contractor shall NOT begin any work on x-ray machine or related components without a CAAA work permit being issued to them upon arrival.

6.4 DELIVERY SCHEDULE

Deliverable Deliverable Due Date PM/Repair Service and Calibration Reports (contractor)

Within 3 working days after onsite visit

WAWF invoice (contractor) Within ten working days from onsite visit

Email notification to COR before each onsite visit (contractor)

7 calendar days prior to routine onsite PM visit; 24 hours prior to emergency repair visit

Visitor pass forms to COR (contractor) 7 calendar days prior to routine onsite PM visit; 24 hours prior to emergency repair visit Work Permits (CAAA- Safety) Issued to Contractor upon arrival

Emergency Repair Service Within 48 hours of notification

Preventative Maintenance and Calibration Service

Within 1 month of contract award and again in six months

Telephone Technical Support Service M-F 8AM-5PM CST

6.5 NOTICE REGARDING LATE DELIVERY: The contractor shall include in the notification the rationale for late delivery of service, the expected date for the delivery service and the projected impact of the late delivery.

7.0 PERSONNEL

7.1 The Contractor shall provide personnel with the necessary level of expertise to support the task activities and requirements in this SOW.

7.2 The contractor shall provide a single point of contact that shall serve as the Service Manager for the life of the contract.

8.0 QUALITY ASSURANCE AND MONITORING OF DELIVERABLES

8.1 All work under this contract shall be monitored by the Contracting Officer and

COR(s).

8.2 The NDT representative will act as the primary technical representative of the Government.

8.3 The CORs will formally assess the level of contractor performance and ascribing the extent to which acceptable performance levels have been met.

9.0 SECURITY CONSIDERATIONS

9.1 AT Level I training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil.

9.2 Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

9.3 Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS http://jko.jten.mil/ locations, in accordance with status-of-forces agreements and other theater regulations.

9.4 iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance, with the results reported to the COR NLT 45 calendar days after contract award.

9.5 For contracts that require OPSEC Training. Per AR 530-1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training.

New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

10.0 Contract Point of Contact

Contracting Officer at ACC-RI:

Cindy K. Wagoner

(309) 782-0182 cindy.k.wagoner.civ@mail.mil mailto:cindy.k.wagoner.civ@mail.mil