DMOPS-PWS-FY20 DRAFT (21 Feb 2020).docx

Depot Maintenance Operations Planning System Support (DMOPS)

PERFORMANCE WORK STATEMENT (PWS)

Revised 28 January 2020

1 SCOPE

The scope of this PWS is to provide support services to Army G4 in the following areas:

Organic Industrial Base technical support to integrate information from disparate data sources into one program and budget-tracking system, which allows each organization to determine unique business rules and interface with the agency’s Program Objective Memorandum (POM), Budget Estimate Submission, and President's Budget. DMOPS records previous year executed workload, current year execution, and forecasted funding and obligated workload for reporting against the Congressional organic and contract workload distribution report.

Program Management Support for the DMOPS application to the Army G4 office

1.1 BACKGROUND

The DMOPS system integrates information from disparate data sources into one program and budget-tracking system, which allows each organization to determine unique business rules and interface with the agency’s Program Objective Memorandum (POM), Budget Estimate Submission, and President's Budget. DMOPS records previous year executed workload, current year execution, and forecasted funding and obligated workload for reporting against the Congressional organic and contract workload distribution report. The DMOPS sponsor is Army G4. This PWS outlines the tasks supporting the DMOPS application in support of the Army G4 program office.

1.2 PLACE OF PERFORMANCE

The primary work performed under this contract shall be performed at the National Capital Region (NCR). Four (4) contractor's personnel supporting this PWS shall be located onsite at government facilities in the NCR.

1.3 MATERIALS, EQUIPMENT, AND FACILITIES

The government will provide access to the equipment, facilities, and information for the contractor to perform the support services as required by this PWS. All equipment will remain on Government property book.

Equipment: The Government will provide access to computers, peripherals (printers, fax, scanners, backup drives, etc), office supplies, classified SIPRNET and unclassified Internet access, telephone, and reproduction capabilities for contractor employees working at Government facilities in support of this effort.

Facilities: The Government will provide access to the necessary work space and furniture for contractor personnel to provide the support services required by this PWS.

1.4 SECURITY

The facility security requirements are defined in the PWS DD Form 254, Contract Security Classification Specification.

· The highest level of facility clearance required for the contractor to perform on this PWS is Secret.

· The highest level of classified material the contractor will be required to safeguard at its own facility is None.

· This Contract will require access to FOR OFFICIAL USE ONLY INFORMATION

· In performing this contract, the contractor will have access to classified information only at another contractor's facility or a government activity.

· In performing this contract, the contractor will perform services only.

· In performing this contract, the contractor will have operational security (OPSEC) requirements.

· In performing this contract, the contractor will require sensitive IT duties.

1.5 INSPECTION AND ACCEPTANCE / FOB

Inspection and acceptance shall be at destination; Deliverables shall be FOB destination.

Ship to address is: Unit Identification Code (UIC) is: W4GV75

1.6 PHASE IN AND PHASE OUT

The Phase In and Phase Out period shall be 14 days.

1.7 PERSONNEL QUALIFICATIONS

The contractor shall provide fully qualified and competent personnel.

1.8 CONTRACT MANAGEMENT AND ADMISTRATIVE SUPPORT

1.8.1Contract Management shall be addressed in the contractor’s Progress, Status and Management Report, IAW DI-MGMT-80368A and the Funds & Man-hour Expenditure Report, IAW DI-FNCL-80331A.

1.8.2 The contractor shall provide the following administrative support, Conference, Working Groups & Trip Reports IAW DI-ADMN-81308A, and Record of Meeting Minutes IAW DI-ADMN-81505.

1.9 CONTRACTOR MANPOWER REPORTING (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Actual direct labor hours (including sub-contractors); (6) Actual direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by the contractor (and separate predominant FSC for each sub-contractor if different); (9) Actual data collection cost; (10) Organization title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As a part of its submission, the contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database service or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

1.10 WORK HOURS

Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight (8) hours per day, 40 hours per week. Flextime workers start not earlier than 0600 and not later than 0900. Core hours of work are from 0900 to 1500 daily. All employees are expected to be available during core hours, with any AWS (Alternative Work Schedules) exceptions requiring COR approval.

Recognized Holidays: The contractor is not required to perform services on the following Government holidays:

New Year’s Day, Labor Day, Martin Luther King Jr.'s Birthday, Columbus Day, Presidents Day, Veterans Day, Memorial Day, Thanksgiving Day, Independence Day, Christmas Day

2.0 APPLICABLE DOCUMENTS AND WEBSITES

The following documents and websites are referenced for the performance of this PWS:

AR 25-2 Information Assurance (http://www.apd.army.mil/pdffiles/r25_2.pdf) DODD 8500.1 Information Assurance (http://iase.disa.mil/index2.html) DODI 8500.2 Information Assurance Implementation (http://iase.disa.mil/index2.html)

3.0 PERFORMANCE REQUIREMENTS - The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 DMOPS Program Support Activities

3.1.1 The contractor shall provide Army Depot Maintenance and Sustainment Systems Technical Support (SSTS) support for the Planning, Programing, Budget and Execution (PPBE) process.

3.1.2 The Contractor shall provide analytic support IAW all facets of the PPBE budget process for both the Depot Maintenance and SSTS programs.

3.1.3 The contractor shall provide the capability for reports generation for both depot maintenance and SSTS programs to support Management Decision Package (MDEP) reviews and the MDEP Validation Letters as listed below. These are predefined reports and not manual reports

-POM to POM requirements comparison report.

-Funding growth analysis report for the President’s Budget (PB) to POM report. This report entails the merging of two reports to support the PB to POM analysis.

-Split report by depot, other Services, contract and organic workload.

3.1.4 The contractor shall produce the OP-30/PB45/PB61 reports to support the Office of the Secretary of Defense (OSD) upload into Select and Native Programming (SaNP).

3.1.5 The contractor shall prepare and coordinate agendas, read ahead materials, and minutes associated with Organic Industrial Base Corporate Board (OIBCB) or Organic Industrial Base Execution Council (OIBEC).

3.1.6 The contractor shall develop and present briefings and pre-briefings as required; support studies and reviews by examining key management reports and records and previous Government and contractor studies related to the functional area or issue under examination.

3.1.7 : The contactor shall assist in analyzing industrial base issues that relate to policy, processes, workload, manpower, modernization, and provide solutions to resolve issues.

3.1.8 The contractor shall represent the Army G-4 on various Integrated Process Team (IPT) and working groups and developing courses of action and Army plans to resolve the depot maintenance issues.

3.1.9 The contractor shall provide guidance for developing Core module within the Army Work loading Performance System (AWPS) and/or Logistics Modernization Program (LMP). Support the G-4 requirement to collect, analyze, prepare, and submit the Army's Biennial Core Logistics Report to the Department of Defense (DOD) IAW Title 10, U.S.C., Section 2464. Provide input in response to General Accounting Office (GAO) and Army Audit Agency (AAA) reports concerning Core Requirements as recorded in DMOPS and AWPS.

3.1.10 The contractor shall update and maintain assigned tasks in the Army Strategic Readiness Assessment (ASRA). The system is responsible for providing the Army’s performance management solution in support of Army strategic initiatives.

3.1.11 The contractor shall provide training to LCMCs within Army Material Command (AMC), organic depots and Army G4 staff.

3.1.12 The contractor shall assist the Government in development and/or review of technical documentation and briefings.

3.1.13 The contractor shall provide services to include database maintenance, Management Studies, Analyses and Program Management as directed by the Government.

3.1.14 The contractor shall provide guidance for developing Depot Maintenance Workload Distribution (DMWD) (50/50) report. Support the G-4 requirement to collect, analyze, prepare, and submit the Army's annual DMWD Report to the Department of Defense (DOD) IAW Title 10, U.S.C., Section 2466. Provide input in response to General Accounting Office (GAO) and Army Audit Agency (AAA) reports concerning 50/50 requirements.

3.2 Planning, Programming, Budget and Execution System (PPBES) Requirements. The contractor shall provide analytic, technical, and systems services to support the following specific tasks outlined below. The Contractor will provide support at the Government's location.

3.2.1 Support for PPBES. Army Depot Maintenance and Sustainment Systems Technical Support (SSTS) support for PPBES

3.2.2 Programming Support. The Contractor shall provide support in accordance with all facets of the PPBES budget process for both the Depot Maintenance and SSTS programs.

3.2.3 SPECIFIC REQUIREMENTS.

Deliverables include: The contractor shall provide the capability for reports generation for both programs to support the validation letter and the MDEP reviews as listed below. The reports are either predefined reports, new custom reports, or created by support analysts based upon data constraints / conditions not available in DMOPS.

a. POM to POM requirements comparison report.

b. Funding growth analysis report PB to POM report. This report entails combination of merging two reports together to support the analysis.

c. Split report by depot, other services, contract and organic workload.

d. Contractor shall produce the PB61 to support OSD upload into SaNP. Data should consist of Base and OCO requirements, Total Obligation Authority (TOA) and Resource Management Decisions (RMD) numbers.

e. Depot Maintenance and SSTS programs require the capability to use the Financial Resource Allocation Module (FRAM). FRAM data should provide a before and after picture of a decrement and include percentage of funding.

3.2.4 DELIVERBALES Contractor shall provide the following deliverables in a timely manner which support the budget timeline during the course of the year:

a. Contractor shall collect the data from external sources (LMP and Post Production Software Support (PPSS) systems). Contractor is required to perform data refinement (data verification and validation to ensure requirement is complete).

b. Contractor shall provide customer access to DMOPS historical archives.

c. Contractor shall update Depot Maintenance and SSTS data to support each budget cycle/sub-cycle position (which may include requirements, Total Obligation Authority or Resource Management Decision).

d. Contractor shall produce a predefined Split Report of Contractor and Organic workload to support the PB61 report input.

e. Contractor shall provide an updated file of external execution data in the appropriate Fiscal Years for the upload in SaNP.

3.2.5 SYSTEM MODIFICATION DELIVERABLES. The contractor shall provide the following deliverables representing software modifications as needed to ensure the systems adapts to the evolving requirements of the DMx and SSTS PPBSS process. Modifications would fall under an "O&M" (Operations and Maintenance) scope of work. Larger modification requirements (adding new capability or requiring a technical refresh) would be considered Enhancements / Investments outside the scope of O&M requirements.

Deliverables include:

a. As required add new data elements to support the MDEP reviews by HQDA G8 and/or SS EG executives. These require the contract to apply rules/or system logic into the DMOPS system to define the different requirement thresholds for applying TOA.

b. System modifications for the SSTS program include several "memo" fields that will hold large amounts of narrative text, data fields to capture metrics and justifications for building the J-book exhibit (number of Logistics Assistance Representative (LAR) actions, number of Technical Manual (TM) pages; complete list to be worked out with the government sponsor), updated description files to include descriptions of SSTS specific data such as Work Productivity Category (WPC) codes. The contractor shall identify with the government sponsor the feasibility of custom interactive screens that use SSTS specific terminology when working with sustaining data.

c. SSTS programs capability to use the FRAM as described: FRAM should provide an option for spreading first to records with organic manpower, then just organic and then any contract requirements; spreading by priority within each subgroup.

d. New Detail or Summary Reports that include, but not limited to, supporting evolving POM requirements and the cSustain application.

e. Support required data files and format on Depot and SSTS for uploading into cSustain and support government to transition a file in an automated version for each requested POM sub-cycle.

Technical Exhibit 1 Performance Requirements The contractor performance requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE

STANDARD

PERFORMANCE THRESHOLD

METHOD OF SURVEILLANCE (AND WHO PERFORMS)

{E.G. 100% INSPECTION BY COR}

PRS # 1

Contractors shall provide Conference, Working Groups and Trip Reports

IAW DI-ADMN-81308A

PWS 1.10.2

PRS # 2

Contractors shall provide Record of Meetings

IAW DI-ADMN-81505

PWS 1.10.2

PRS # 3

Contractors shall provide Progress, Status, and Management Report

IAW DI-MGMT-80368A

PWS 1.10.1

PERFORMANCE OBJECTIVE

STANDARD

PERFORMANCE THRESHOLD

METHOD OF SURVEILLANCE (AND WHO PERFORMS)

{E.G. 100% INSPECTION BY COR}

PRS # 4

The contractor shall provide Funds & Man-hour Expenditure Report

PWS 1.10.1

PRS # 5

The contractor shall provide OP-30/ PB45/PB61

PWS 3.1.4

PRS#6

The contractor shall provide Technical Documents & Briefings

PWS 3.1.12

Technical Exhibit 2 Deliverables The contractor deliverable schedule is summarized into performance objectives that relate directly to mission essential items. The deliverables schedules are outlined below. All deliverables shall be in Government approved contractor format and delivered by email to the ACOR with the exception of the contractor’s Progress Status and Management Report. This report shall be completed according the applicable references and provided by email to both the COR and ACOR.

Contractors shall provide Conference, Working Groups and Trip Reports

IAW DI-ADMN-81308A

PWS 1.10.2

Contractors shall provide Record of Meetings

IAW DI-ADMN-81505

PWS 1.10.2

Contractors shall provide Progress, Status, and Management Report

IAW DI-MGMT-80368A

PWS 1.10.1

The contractor shall provide Funds & Man-hour Expenditure Report

PWS 1.10.1

Microsoft Office

COR/ACOR/PCO

The contractor shall provide OP-30/ PB45/PB61

PWS 3.1.4

Microsoft Office

COR/ACOR/PCO

The contractor shall provide briefing material

PWS 3.1.5 & 3.1.6

Microsoft Office

COR/ACOR/PCO

The contractor shall provide training materials

PWS 3.1.11

Microsoft Office

COR/ACOR/PCO

The contractor shall provide Technical Documents & Briefings

PWS 3.1.12

Microsoft Office

COR/ACOR/PCO

5.0 Data Rights

The Government's rights in non-commercial technical data and software deliverables shall be governed by DFARS 252.227-7013 and DFARS 252.227-7014, respectively. Pursuant to the requirements set forth in DFARS 252.227-7017, Offerors are required to specifically identify Data/Software Rights Assertions related to technical data and software deliverables. As indicated in DFARS 252.227-7017(e), an Offeror's failure to submit, complete, or sign the aforementioned Data and Software Rights Assertions with its offer may render the offer ineligible for award.