Attachment_0002-Task_Order_0001_PWS.docx

Attachment 0002 Rock Island Arsenal Subscriber Unit Maintenance Performance Work Statement Task Order 0001 18 April 2018

1.0 GENERAL:

This is a non-personal services requirement to provide maintenance to various tenants at the Rock Island Arsenal (RIA) for Radio Subscriber Units on the RIA P25 Land Mobile Radio System (LMRS).

1.1 Description of Services/Introduction:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance to radio subscriber units as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services.

1.2 Periods of Performance: 01 June 2018-31 May 2019

1.3 Federal Observed Holidays: The contractor shall be required to perform emergency services on the following federal observed holidays:

1.4 Place of Performance: Performance will be at the Rock Island Arsenal within building 102, at the user’s worksite, or at the contractor’s facility.

1.5 Hours of Operation: normal hours of operation are from 7:30 AM to 4:30 PM, Monday through Friday, excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings or similar Government directed facility closings. The POC for each directorate will contact the COR/COTR to when services are required. The appointed Contracting Officer Representative (COR) is the Government’s Point of Contact for scheduling of routine services.

1.6 Contractor must be Harris Certified and provide necessary documentation to perform depot level repairs, including recertifying intrinsically safe subscriber units. Any replacement parts including batteries, antennas and mics must be Harris approved products.

1.7 A vendor must sign an NDA.

2.0 SCOPE OF WORK:

2.1 Services: The contractor shall provide all technical service work, support, mileage, and parts for the following components but number of units are subject to change. The following radios encompass TO 0001, but are subject to change:

· Garrison Radios

· DPTMS

· 25 – Harris XG-75 Portable Scan

· 1 – Harris XG-100 Mobile System

· DPW

· 45 – Harris XG-75 Portable Scan

· JMTC Radios

· 83 – Harris XG-75 Portable System

· 85 – Harris XG-75 Portable Scan

· 6 – Harris XG-75 Mobile System

· 4 – Harris XG-25 Mobile Scan

3.0 MAINTENANCE:

3.1. The Contractor shall provide 8 x 5 x NBD maintenance/service for all components listed under Paragraph 2.0. All equipment listed shall be maintained to its original manufacturer’s specifications. The Contractor shall use parts that are equal to or better quality than original equipment specifications.

3.2. The Contractor shall perform yearly preventative maintenance on all contracted equipment listed under paragraph 2.0; this includes sensitivity, modulation, frequency, and power alignment of all equipment to the manufacturer’s original specifications. Diagnostic testing will be performed on site.

3.3. Service depot charges and associated shipping charges, if required, will also be covered. Service depot charges under this agreement will include, but are not limited to, repair of damaged power/channel select knobs, A/B switches, battery casings (broken clips), damaged antennas, and mobile radio desktop power supplies (SamlexSEC 1223 model). Associated shipping charges, if required, will also be covered. Intrinsically safe units are required to be recertified as intrinsically safe.

The COR shall be informed within the 24 hours of the initial notification if the correction that request for service has been received.

4.0 DELIVERABLES:

4.1 Prepare briefings and status reports at Contracting Officer Representative (COR) requests.

4.2. Provide a status report of annual maintenance findings. This status shall include significant actions performed, hours worked, reports, briefings, and documents generated or worked on, summaries of meetings attended regarding duties covered in this PWS.

5.0 ASSUMPTIONS AND CONSTRAINTS:

5.1. The Contractor shall not, under any circumstance, supervise or otherwise direct Government employees or other Contractors employed under other Government contracts.

5.2. The Government will not directly or indirectly provide supervision or control of Contractor personnel.

5.3. The supervision of Contractor employees shall be the responsibility of the Contractor.

6.0 INSPECTION AND ACCEPTANCE:

6.1. The contractor will perform to the level defined within the Quality Assurance Surveillance Plan (QASP).

6.2. Appointment of Contracting Officer's Representative: The Contracting Officer will designate an individual(s) to act as the COR(s) under this contract. Such representative(s) will be designated by letter from the Contracting Officer in the technical phase of the work, but will not be authorized to change any of the terms and conditions of the contract.

6.3. The Contracting Officer's Representative will conduct such surveillance of the Contractor's performance under the contract as determined appropriate and necessary. The Contracting Office shall exercise these responsibilities through its staff and in connection with any related agencies necessary to ensure that the standards set forth herein are met. The government will have the right to conduct surveillance of the Contractor's performance including services rendered and any documentation or written material in support thereof under this contract. The contractor's progress will be evaluated from the Specific Tasks outlined in Section 2.

6.4. Government personnel will monitor the contractor's performance by physical inspection, review of reports/documentation, and validated complaints.

6.5. When Government surveillance personnel find deficiencies, the Contractor shall be so advised verbally and in writing. As directed by the Contracting Officer or their representative(s) the Contractor shall promptly take the necessary action to ensure against any future deficiency.

7.0 ANTITERRORISM AND OPERATIONS SECURITY (AT/OPSEC):

7.1. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7.2. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7.3. RIA specific provision/clause language:

7.3.1. A non-disclosure agreement will be signed by all contractor/sub-contractor employees before report/start date of the period of performance.

7.3.2. Contractors, sub-contractors will be escorted by the COR in areas where they may be exposed to classified and/or sensitive materials. All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials. The Vendor will

7.3.3. Coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction).

7.3.4. Building Stand-Off: All occupied buildings on Rock Island Arsenal require a 40 feet stand-off by all vehicles and equipment. At no time will unoccupied vehicles, equipment or tools/tool boxes be left unattended within 40 feet of installation buildings. (Any exceptions will be approved by the Installation ATO (IATO) and /or DES - Physical Security Chief).

7.3.5 All personnel requesting access to Rock Island Arsenal will only enter through a manned and operational Access Control Point and present a United States National or State issued identification that is capable of being scanned for valid entry. All contractor and contractor employees' vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the Rock Island Arsenal. Only authorized individuals that pass a screening and vetting process will be permitted access.

8.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR):

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

9.0 CONTRACTOR MANPOWER REPORTING:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Enhanced Digital Access Communication System via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.