A21-Attachment_0002-JMC_Shredding_PWS-17_April_2018.docx

Document Shredding/Destruction Joint Munitions Command Performance Work Statement 17 April 2018

1.0 General: This is a non-personal service contract to provide document shredding and destruction. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

2.0 Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items of non-personal services to perform document shredding/destruction as defined in this Performance Work Statement (PWS).

3.0 Period of Performance: The period of performance will be for a 1 year period from 25 June 2018-24 June 2019.

4.0 Place of Performance: The services shall be performed at Rock Island Arsenal at the following building:

Joint Munitions Command 2695 Rodman Ave Bldg 350 Rock Island, IL 61299

5.0 Scope: The contractor shall provide the necessary mobile, shredding equipment in support of Rock Island Arsenal Tenants located at various locations. All shredding must be completed on the Rock Island Arsenal facilities.

5.1 The paper documents should be considered sensitive in nature. Shredding will be performed on site at Rock Island Arsenal, Rock Island IL. The shredding will be completed in a process to ensure documents cannot ever be recreated and the sensitive data contained within is permanently, non-retrievable. Shredders must be capable of shredding through paper, plastic, cardboard, staples, binders and binder clips. Shredding will be required to be performed every two weeks. The contractor shall coordinate shredding time with the COR to provide access to locked recycle containers and verify weight of paper destroyed.

5.2. The contractor shall provide 30 locked and secure bins to collect and store materials to be destroyed until such time the service occurs. The number of bins and/or number of pickups is subject to change. The contractor provided bins shall have wheels, be capable of holding an average of 200 lbs. (64 gallon) and possess locking mechanisms and locks that can be opened with a master key. Additionally, the contractor shall be required to provide bins that are adequate in size for small rooms. A key for the containers will be provided to the COR to accommodate bulk disposal within the containers. A backup key will also need to be provided.

5.3 Contractor shall collect and return the bins from every designated areas.

5.4 The COR or designee shall observe the shredding and destruction process. A signed certificate for shredding/destruction shall be issued upon completion of each job. The certificate will be submitted to the COR and indicate the number of bins/containers, the customer, and location, and be signed by the individuals (contractor and government) designated to destroy and witness the shredding. Destruction officials will be required to know, through their personal knowledge, that such material was shredded/destroyed. The certificate of destruction shall include the contract number, number of bins, company name, and date of destruction.

5.5 The Contractor will be responsible for cleaning up any spillage of paper/material that occurs as a result of the contractor’s actions during the collection/shredding process.

5.6 Contractor shall securely transport shredded material to a secure building where it is baled and maintained until securely transported to its final destruction destination.

6.0 Physical Safety & Security The Contractor shall be responsible for carrying all required liability insurance for both the shredding vehicles utilized in performance of this contract, as well as, adequate personal liability insurance for each of its employees associated with this contract. The Government will be held harmless and non-liable for injury to the contractor employees.

6.1 The Contractor shall be certified for onsite destruction by the National Association for Information Destruction (NAID) bonded, and insured.

6.2 Vehicles used for collection by the contractor shall have watertight bodies which do not permit loss of paper/material. No open boxed trucks shall be used. Collection vehicles will be operated in accordance with activity rules and regulations while at The Rock Island Arsenal, and will be kept closed when moving or when not actually engaged in collecting/shredding paper/material.

6.3 All vehicular equipment must be maintained and in good repair and in a safe and clean condition. The Contractor’s name must be painted or otherwise prominently displayed on each contractor owned vehicle.

6.4 IWATCH Training:

The contractor and all associated subcontractors shall brief all employees on the local watch program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award.

6.5 Physical access to Goverment installation Building and designated areas of the Bins: The company will ensure that all employees entering Army-controlled installations or facilities have obtained access Temporary badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

6.6 Termination of Installation Badges:

It is the contractor’s responsibility to notify the COR when an employee’s employment is terminated. The contractor is responsible for the return of all identification badges issued to the employee. The badges shall be returned to the COR. The COR will return all badges to the RIA Garrison Operations Division, Department of Emergency Services.

6.7 Vetting at the RIA Visitor Center:

Each contractor employee requiring access to Army-controlled installations is to be vetted at the RIA Visitor Center. Each contractor employee will have their state Issued Driver's License and fill out a provided visitor sheet with their personal information to include PII in addition to a copy of their contact signed by the COR-requesting access to both RIA and all buildings called out in paragraph 4.

7.0 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

8.0 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

9.0 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the Rock Island Arsenal.

10.0 Federal Observed Holidays: The Contractor shall not be required to perform services on the recognized Federal holidays. If any of the below falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The recognized federal holidays include:

11.0 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 AM -2:00 PM Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

12.0 Contract Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Document Shredding/Destruction services via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

13.0 Antiterrorism (AT) and Operation Security (OPSEC)

13.1 Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

13.2 For contractors that do not require CAC, but require access to a DOD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.