QEF_SOW_with_OPSEC_Final.pdf

Statement of Work (SOW)

QUALITY EVALUATION FACILITY (QEF)

PREVENTITIVE MAINTENANCE

18 April 2018

1. The Quality Evaluation Facility (QEF) is requesting the following service be provided to maintain the buildings operation. This will be a base and four option year contract starting in early 2018.

2. The Quality Evaluation Facility (QEF) currently houses, stores, and tests with a variety of toxic chemicals.

Mission driven safety precautions and regulatory guidance requires the QEF to maintain negative pressure and proper ventilation throughout its Toxic Lab Wing (TLW) with NO interruptions. The QEF’s TLW is fitted with 11 filter units (9 Primary & 2 Backup) for the removal of all toxic chemical vapor through laboratory fume hoods. This is a 24/7 requirement that must be maintained to provide a proper safe work environment as well as to maintain mission readiness. The QEF is also heavily reliant on its Chilled Water and Boiler Systems to control internal environmental conditions (humidity/temperature) for testing as well as storage of toxic chemicals.

3. All critical heating, ventilation and cooling (HVAC) systems being maintained at the QEF are currently controlled by KMC engineering controls (33 controllers’ total). These controls monitor all HVAC activity and are programmed to report any critical failures via telephonic alarm, which would result in an Emergency Response to assess any critical failure(s). Preventative Maintenance checks and Emergency Response to the QEF’s KMC controls are just as critical as failures to the HVAC systems themselves.

Therefore the QEF requires the Contractor must be an “AUTHORIZED” KMC controls representative.

4. Critical failures to the QEF’s KMC Controls and/or HVAC equipment will have a significantly negative impact on employee’s safety and on meeting testing schedules to support the war fighter. Critical TLW HVAC failures would result in the loss in ability to perform laboratory testing. If the QEF’s critical TLW HVAC system experiences any ventilation failures lasting longer than 24 hours, then the QEF has a requirement to perform First Entry Monitoring. First Entry Monitoring consist of running heated sample lines to the TLW to sample and monitor the TLW environment. After the environmental conditions have been cleared and verified to have been returned to a safe and permissible level, QEF personnel can then be permitted to reenter the TLW area. The downtime caused by this type of failure would result in a significant loss of laboratory testing, which would also result in a loss of mission readiness.

5. The following provides a description of the types of maintenance, repair work, and response required:

6. Maintenance (Scheduled): The day-to-day routine work accomplished on a scheduled basis to keep property and equipment in an existing state of repair and efficiency to prevent failure or decline.

7. Maintenance (Unscheduled): As used in this SOW, the term “unscheduled maintenance” shall be synonymous with recurring maintenance, preventive maintenance, cyclic maintenance, operational maintenance, scheduled overhaul, seasonal overhaul and startup/shutdown. Routine work of a minor nature required to return property and equipment to a state of repair and efficiency suitable for the property and/or equipment to effectively perform its intended function.

8. Minor Repairs: Those repairs not exceeding $1,000 in materials cost.

9. Routine Response: The Contractor shall respond to requests for service within 24 hours and exert continuous efforts until the service requirement no longer exists. A Routine Response Call includes all labor, transportation, and tools to respond during normal business hours and evaluate a system or components malfunction or failure. Examples of routine work includes making on-the-spot adjustments, resetting controls, restoring lost programming, adjusting set-points/limit switches/sensors, repairing loose connections and fittings to stop leaks, free up stuck valves, clean clogged filters, and any and all other similar type repairs/corrections that can typically be performed on-the-spot and with normally carried tools and equipment by qualified service personnel. Calls will be made during the hours of 0800 to 1700, Monday thru Friday. The response arrival time for a routine call is 24 working hours from time of notification, during the hours of 0800 to 1700. Systems to be serviced by the Contractor on a call-basis are listed in Technical Exhibit 1.

10. Emergency Response: If the solution requires an immediate on-site response, the technician will arrive as soon as possible but not later than four (4) hours from the time they receive the call and exert a continuous effort until the service requirement no longer exists. These response procedures will apply 24/7. An Emergency Response Call includes all labor, transportation, and tools to respond after normal business hours and evaluate a system or components malfunction or failure. Response is required on a 24-hour basis.

An emergency response call will normally be made between the hours of 1700 and 0800, but may be during 0800 and 1700 if a system critical to continue operation is interrupted. The Government will clarify the type of call if made between 0800 and 1700. Example emergency work includes making on the on-the-spot adjustments, resetting controls, restoring lost programming, adjusting set-points/limit switches/sensors, repairing loose connections and fittings to stop leaks, free up stuck valves, clean clogged filters, and any and all other similar type repairs/corrections that can typically be performed on-the-spot and with normally carried tools and equipment by qualified service personnel. Systems to be serviced by the Contractor on a call-basis are listed in Technical Exhibit 1.

11. Minor Equipment Repair: A minor repair includes component removal and re-installation as necessary, the cost of taking failed systems components to a repair facility or replacement of components with new components. Examples are replacement of motors; replacement of bearings and seals; replacement of regulators; replacement of electrical actuators, replacement of mother boards or similar electrical components in systems, replacement of failed sensors, actuators, flow switches, etc.; recharging of refrigerant systems; and other similar types of repair actions involving replacement or shop repair of component parts necessary to return the system to fully operable condition. Includes the cost of labor, transportation and tools except for the initial response and evaluation. Repairs shall be in the manner recommended by the manufacturer or in conformance to best commercial practices and shall return the system and operation to its pre-malfunction performance. Systems to be serviced by the Contractor on a call-basis are listed in Technical Exhibit 1.

12. Major Equipment Repair: Repairs beyond that covered in Minor Equipment Repair.

13. TECHNICAL EXHIBIT 1: All equipment listed herein will be operated, maintained, and repaired as specified by manufacturer’s specifications and all applicable operations manuals.

14. QUALITY EVALUATION FACILITY

QTY MFG-EQUIP MODEL# SERIAL #

(a) 1 – KMC Controls System

(b) 11 - Ionex Filter Units with FUJI VFD DRIVES

(c) 2 - YORK CHILLERS, 500 TON VSD351 TFT-46 FKR036, FKR040

(d) 2 - HIGH EFFICIENCY REDI-PURGE PURGING SYSTEMS

(e) 1 - AHU, Energy Lab C120250-FC-L 0205-2186-101

(f) 1 - AHU, Energy Lab C79123-FC-L 0205-2186-102

(g) 1 - AHU, York Multi-zone

(h) 1 - AHU Fan Equipment, AHU-105 OP

(i) 2 - HOT WATER BOILER, 4,500 MBH Universal Boiler

(These are State inspected, Boiler Inspectors License not needed)

(j) 4 - HOT WATER PUMPS (Armstrong)

(k) 2 - WATER HEATERS RBI

(l) 1 - REFRIGERANT MONITOR (Chill Gard RT)

(m) 2 - CHILL WATER PUMPS (Armstrong)

(n) 16 - EXHAUST FANS

(o) 3 - CUTLER HAMMER MOTORS CONTROL CENTER

(p) 1 - COOLING TOWER, 1000 TON Marley

(q) 2 - CONDENSER WATER PUMPS, 40HP (Armstrong)

(r) 1 - AIR COOLED COND UNIT, 30 TON (York)

(s) 1 - OUTDOOR AHU, 30 TON (York)

(t) 1 - DEIONIZED WATER SYSTEM

(u) 1 - TOWER WATER FILTRATION SYS (Chem-Aqua)

(v) 5 - HYDRONIC UNIT HEATERS

(w) 2 - GAS UNIT HEATERS

(x) 3 - CHEMICAL TREATMENT SYSTEMS AND WATER SOFTENER, (Chem-Aqua)

(y) 1 - MOTOR CONTROL CENTER

(z) 1 - PANELBOARD TVSS EQUIPMENT

THIS LIST IS NOT ALL INCLUSIVE.

15. Qualifications Required:

(a) Contractor must have documented experience with all the equipment listed above, including specifically the Ionex Filter units, Energy Lab AHUs, and York variable speed centrifugal chillers.

(b) Contractor must have a clear understanding of QEF procedures, and operating sequences.

(c) Contractor must be an authorized KMC controls representative. This controls system operates all equipment listed above, and all operating sequences contained within.

(d) Due to the critical nature of the QEF, and the need for 24/7 continuous operations and monitoring, servicing contractor should be able to respond to all calls within the designated times.

16. OPSEC Requirements:

The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.