Attachment 1- Performance Work Statement (PWS) Fire Alarm Service Contract (DRAFT).pdf

PERFORMANCE WORK STATEMENT (PWS)

Inspection, Testing, Preventative Maintenance, and Remedial Repairs of Fire

Alarm Systems

31 March 2026

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide Inspection, Testing, Preventative Maintenance (ITPM), and Remedial Repairs of

Fire Alarm Systems at Tobyhanna Army Depot (TYAD).

1.2 Background: Tobyhanna Army Depot (TYAD) serves an important role in supporting the Warfighter and is a recognized leader in World-Class Logistics Support for Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance and Reconnaissance (C5ISR) systems across the Department of Defense (DoD).

Integral to the success of this mission is ensuring that all fire alarm systems are fully operational and in good working condition and able to provide early and accurate detection and notification in the event of a fire or other emergency.

1.3 Scope: The Contractor shall provide non-personal service(s). The scope of this performance requirement includes tasks associated with inspecting, testing, preventative maintenance (ITPM) and remedial repairs to fire alarm systems located throughout TYAD. The contractor shall furnish all supervision, labor, equipment, parts, facilities, transportation, tools, materials, and other items necessary to perform services as described in this PWS, except for those items specified in Part 3. The contractor shall provide trained and experienced fire alarm service technicians with recent and relevant experience for the types of systems located at TYAD and perform to the standards IAW manufacturers’ specifications, accepted industry standards, National Fire Protection

Association (NFPA), and Unified Facilities Criteria (UFC).

1.4 Objectives:

• Provide Full Life Cycle Support for C5ISR Weapon Systems by ensuring all fire alarm systems are fully operational and in good working condition.

DRAFT

• Perform all inspection, testing, preventative maintenance, and remedial repair tasks in accordance with industry, federal, and military standards.

• Ensure early and accurate detection and notification in the event of a fire or other emergency to protect a population of approximately 4,000 personnel.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain an effective quality control plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which the contractor ensures work complies with the requirement of the contract. The

QCP shall contain a performance plan, including management, quality assurance, employee qualifications/certification requirements and resources available to meet the requirements described in this PWS and as directed in the USACE-CQCM Manual. A comprehensive written QCP shall be submitted to the COR within 5 working days of contract award and when any changes are made after contract execution. {Deliverable

A.001}

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP)

(Atch 4). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards.

1.5.3 Recognized Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting

Officer.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the

Contracting Officer.

• New Year’s Day: January 1st

• Martin Luther King, Jr.'s Birthday: 3rd Monday in January

• Presidents Day: 3rd Monday in February

• Memorial Day: Last Monday in May

• Juneteenth National Independence Day: June 19th

• Independence Day: July 4th

• Labor Day: 1st Monday in September

• Columbus Day: 2nd Monday in October

• Veteran’s Day: November 11th

• Thanksgiving Day: 4th Thursday in November

• Christmas Day: December 25th

1.5.3.2 Host Nation Holidays: RESERVED

1.5.4 Operating Hours: The Government facility operating hours are 7:30 AM EST to

4:00 PM EST, Monday through Friday.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are

7:30 AM EST to 4:00 PM EST, Monday through Friday, except U.S. Holidays or when the Government facility is closed.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours are 7:30 AM EST to 4:00 PM EST, Monday through Friday.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 7:30 AM EST and 4:00 PM EST, Monday through Friday, excluding federal holidays, hard closures or periods otherwise stipulated by the Government. The

Contractor shall maintain an adequate workforce at all times for the uninterrupted performance of all tasks.

1.5.5 Training Holidays: RESERVED

1.5.6 Place of Performance: The work to be performed under this contract will be performed on-site at Tobyhanna Army Depot (TYAD), Monroe County, Tobyhanna, Pennsylvania.

1.6 Security Requirements:

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to TYAD is limited to personnel who meet security criteria. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements. All contractors will be subject to vehicle search and in-processing by TYAD security personnel. This security screening process may be time-consuming, and access may be delayed or denied. The TYAD point of contact

(POC) will provide ELTY Form 648-C to the contractor for completion. The contractor shall return the completed form to the TYAD POC no later than seven days prior to the visit. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD.

1.6.4 Background Checks: Prior to the commencement of the contract, a background check and approval from TYAD Security Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. The Contractor shall submit a roster of all personnel to the Chief, Security Division, Tobyhanna Army Depot, within seven (7) workdays of contract award. Up to five (5) workdays will be required to perform a security check on any personnel. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening.

1.6.5 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. OPSEC is a dynamic, ongoing process embedded in every phase of planning, execution, and daily operations. All observations, communications, and experiences at TYAD must be protected and must not be shared with anyone lacking a lawful government purpose or a validated need-to-know. All contractors and subcontractors shall implement the mandatory OPSEC measures during the entire period of performance.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys and key cards issued by the Government are not lost, misplaced, or used by unauthorized personnel. No keys shall be duplicated. The Contractor shall immediately report any lost or duplicated keys to the Contracting Officer. In the event a key is lost or duplicated, the Government may re-key or replace the affected locks, and the total cost shall be deducted from the monthly payment.

1.8 Post Award Conference/Periodic Progress Meetings: Prior to the commencement of services, the contractor shall meet with the COR and POC at a time, date, and location agreed upon by the COR, POC and the contractor for coordinating the initiation of work and TYAD site familiarization.

1.9 Contracting Officer’s Representative (COR): A COR will be appointed and identified by letter of designation. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract, performs inspections, maintains communications with the Contractor concerning technical aspects, issues written interpretations of technical requirements, monitors performance, and coordinates availability of Government property.

1.10 Key Personnel: The contractor or any sub-contractor shall meet the requirements

IAW UFC 3-601-02, 1-8 Personnel Qualifications. Before commencement of services, the contractor shall furnish documentation (e.g. certification certificates) to the COR and the POC for all contractor / sub-contractor employees, which clearly demonstrates current training, certification and relevant experience for each fire alarm system manufacturer installed at TYAD. {Deliverable A.002}

1.11 Identification of Contractor Employees: IAW Federal Acquisition Regulation

37.114(c), all Contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious are required to identify themselves as such. Contractors shall provide their employees with an easily readable identification (ID) badge indicating the employee’s name, the contractor’s name, and functional area. All on-site, contractor personnel shall clearly identify themselves as contractor personnel and practice high standards of personal hygiene and maintain a clean, neat appearance.

1.12 RESERVED

1.13 Contractor Travel: Travel expenses are not reimbursable under this contract.

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: This contract may require the contractor to access data and information proprietary to a government agency or another government contractor.

Neither the contractor, nor contractor personnel, shall divulge nor release data or information developed or obtained under performance of this contract, except to authorized government personnel or upon written approval of the COR.

1.16 Non-Disclosure Requirements: The contractor shall not use, disclose, or reproduce data and information obtained in the performance of this contract. Social

Networking: Contract employees shall be prohibited from posting, tweeting or otherwise publishing data and information developed or obtained during day-to-day operations at

TYAD to social networking sites.

1.17 Protection of Government and Contract Information: See Paragraph 1.16.

1.18 Non-Disclosure Statements: RESERVED

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information. The

Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such

OCI. {Deliverable A.003}

1.20 Phase In /Phase Out Period:

• Phase In: Within fourteen calendar days from the date of contract award, the contractor shall provide a detailed written transition plan. The plan shall describe how the contractor will phase-in personnel and equipment while ensuring a seamless transition. Commencement of services shall begin no later than 30 calendar days from the date of contract award.

• Phase Out: The contractor shall provide an outgoing transition plan for a 30-calendar day outgoing transition period. The contractor shall not defer any requirements and shall fully cooperate with the succeeding contractor and the

Government.

1.21 Safety: Contractors must comply with all Department of Labor and OSHA Rules and Regulations (29 CFR 1910 and 1926), all applicable NFPA Codes, and the USACE-

EM 385-1-1 Contractor Safety Manual. The contractor is solely responsible for job-site safety. A Site-Specific Safety / Contractor Accident Prevention Plan must be submitted prior to beginning activities.

1.22 Environmental Compliance: Protecting the environment is a priority at TYAD.

Contractors must be familiar with and comply with established policies and procedures covering spills, air quality, hazardous materials, and other environmental areas of concern. Contractors are directed to the Standard Specifications for Projects under the

National Environmental Policy Act IAW 32 CFR 651.

1.23 Required Training:

1.23.1 Anti-Terrorism (AT) Level I Training: All contractor and subcontractor employees requiring access to Army installations shall complete AT Level I awareness training annually. This training must be completed prior to being granted installation access. The web-based training is available at https://jko.jten.mil. Certificates of completion must be provided to the COR.

1.23.2 OPSEC Training: All contractors and subcontractors shall complete OPSEC

Level I certification training within 30 days of assignment and annually thereafter. Initial training must be scheduled with the TYAD OPSEC Officer. Continual training is available online at https://securityawareness.dcsa.mil/opsec/index.htm. Certificates of completion must be provided to the COR.

1.23.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program within 30 calendar days of contract award.

This training will inform employees of the types of behavior to watch for and how to report suspicious activity.

1.23.4 Information Assurance (IA) Training: RESERVED

1.23.5 Personally Identifiable Information (PII): RESERVED

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1.24 - 1.28 RESERVED

PART 2 DEFINITIONS & ACRONYMS

2.1 Definitions:

• Contracting Officer: A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government.

• Contracting Officer's Representative (COR): An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

• Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

• Day: Unless otherwise specified, a calendar day.

• Defective Service: A service output that does not meet the standard of performance associated with the PWS.

• Deliverable: Anything that can be physically delivered, but may include non-physical items like reports or plans.

• Government-furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor.

• Normal Operating Condition: Having no trouble, supervisory or alarm conditions on the fire alarm system.

• Quality Assurance Surveillance Plan (QASP): The key Government-developed surveillance process document used for managing Contractor performance assessment.

• Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2 Acronyms:

• AHA: Activity Hazard Analysis

• APP: Accident Prevention Plan

• AT: Antiterrorism

• C5ISR: Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance and Reconnaissance

• CMRA: Contractor Manpower Reporting Application

• COR: Contracting Officer’s Representative

• CPARS: Contractor Performance Assessment Reporting System

• ECC: Emergency Communications Center

• F&ESB: Fire and Emergency Services Branch

• FACU: Fire Alarm Control Unit

• FAR: Federal Acquisitions Regulations

• FFP: Firm-Fixed Price

• GFE: Government Furnished Equipment

• ITPM: Inspecting, Testing, Preventative Maintenance

• JHA: Job Hazard Analysis

• KO: Contracting Officer

• NFPA: National Fire Protection Association

• OPSEC: Operations Security

• OSHA: Occupational Safety and Health Administration

• POC: Point of Contact

• PWS: Performance Work Statement

• QCP: Quality Control Plan

• T&M: Time and Material

• TYAD: Tobyhanna Army Depot

• UFC: Unified Facilities Criteria

PART 3 GOVERNMENT PROPERTY (GP) AND SERVICES

3.1 Services: The contractor(s) may use Government dining facilities during their normal operating hours and at contractor employee’s expense.

3.2 Facilities: RESERVED

3.3 Utilities: RESERVED

3.4 Equipment: The Contractor shall be furnished with one portable radio with charger to remain on-site, which will enable direct communications with TYAD’s ECC and

F&ESB personnel. The contractor is prohibited from taking the GFE portable radio off

TYAD property.

The Contractor shall only use the property for performing work in support of this contract. Modifications or alterations of property are prohibited. The Contractor shall not cannibalize property. In the event property is received by the Contractor in a condition not suitable for its intended use, the Contractor shall immediately notify the COR. The

Contractor shall have a process to enable the prompt recognition, investigation, disclosure and reporting of loss of incidental property (meaning unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the

Government’s expected economic benefits of the property). Contractor shall include the control of incidental property in their Quality Control Plan.

The Contractor shall investigate and report to the Government COR all incidents of property loss with-in 24 hours. This process shall include the corrective actions necessary to prevent recurrence. Such reports shall, at a minimum, contain the following information:

(i) Date of incident (if known)

(ii) Cause of incident

(iii) Nomenclature

(iv) NSN / Part number

(v) Quantity

(vi) Serial Number

(vii) Copies of all supporting documentation

(viii) Last known location

If damage or loss occurs to incidental property during the course of performance which is a direct result of Contractor negligence, the Contractor’s invoice shall be reduced by the amount of damage/loss resulting from their negligent action/inaction as directed by the Contracting Officer. In addition, a negative performance assessment will be considered.

The USG is responsible for the maintenance and/or repair costs of GP annotated on

Tab A of the Incidental Property attachment. Contractor is responsible for the maintenance and/or repair costs of GP annotated on Tab B of the Incidental Property attachment.

The Contractor is required to conduct a physical inventory of all incidental property monthly. The Contractor shall submit a quarterly report of incidental property in their possession.

3.5-3.8 RESERVED

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The contractor shall furnish all supervision, quality control, labor, parts, materials, tools, equipment, supplies, and transportation necessary for the inspection, testing, preventative maintenance and remedial repair of the fire alarm systems at

TYAD, except for those items specified in Part 3.

4.2-4.3 RESERVED

4.4 Vehicles and Equipment: The contractor shall provide and require the use of

Personal Protective Equipment (PPE) as required.

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5 SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide for the inspection, testing, preventative maintenance (ITPM), and remedial repair of fire alarm systems IAW the manufacturer's published specifications, UFC, and NFPA standards.

5.2 Tasks:

5.2.1 Daily and Ongoing Maintenance

5.2.1.1 Daily System Checks: The Contractor shall physically report to the ECC each weekday at 7:30 AM EST to inspect the AES 7705i MultiNet receiving system.

(a) STD: Visually inspect the AES 7705i system, verify satisfactory operation, identify any trouble/supervisory conditions, and manually synchronize the timeclock to +/- five seconds of TYAD’s main timeclock each weekday. Sign out and return GFE portable radio daily.

AQL: 100% Compliant.

(b) STD: Make all necessary repairs to restore fire alarm systems back to normal operating condition before any scheduled inspections are performed.

AQL: 100% of systems restored to normal operating condition.

5.2.1.2 System Programming and Support: The Contractor shall perform programming and provide technical support as required.

(a) STD: Program identifiable points into the AES 7705i MultiNet receiver and all

FACU’s for any new, added, or replaced equipment.

AQL: 100% of required programming completed accurately.

(b) STD: Be available during normal business hours to zone out (bypass) fire alarm devices, provide technical support to other contractors, and assist F&ESB with resetting

FACU’s upon request.

AQL: No more than 1 legitimate complaint of unavailability per month.

5.2.2 Scheduled Inspection, Testing, and Preventative Maintenance (ITPM)

5.2.2.1 ITPM Scheduling: The Contractor shall establish and follow an approved ITPM schedule.

(a) STD: Submit a detailed ITPM schedule to the POC within five business days of contract award. The schedule must be accepted and approved in writing before work can begin. It must reflect ITPM frequency, components, tasks, and buildings IAW UFC

3-601-02.

AQL: 100% on-time submission; Zero deviations from the approved schedule without prior COR approval.

(b) STD: Schedule testing for critical mission buildings (listed in PWS Attachment 1) on a TYAD Regular Day Off (RDO) to minimize impact.

AQL: 100% Compliant.

5.2.2.2 ITPM Execution and Reporting: The Contractor shall execute ITPM tasks and provide comprehensive reports.

(a) STD: Complete inspection and testing tasks in each building IAW with UFC 3-601-

02, latest edition.

AQL: All tasks performed to standard with no more than 2 documented deficiencies per monthly inspection period.

(b) STD: Submit a proposed ITPM report template to the POC within five business days of contract award for approval.

AQL: 100% on-time submission.

(c) STD: Submit a detailed ITPM report for each building electronically as one file attachment by the fifth of each calendar month. The report must contain all required elements as specified in PWS.

AQL: No more than 1 late report per quarter. Reports must be 98% accurate and complete.

5.2.3 Repairs and Modifications

5.2.3.1 Remedial Repair: The Contractor shall perform remedial repairs as needed.

(a) STD: For repairs discovered during maintenance taking less than 30 mins and costing less than $50 in materials, perform immediately as scheduled maintenance (not billable as T&M).

AQL: 100% Compliance.

(b) STD: Immediately report any condition or impairment affecting the performance of an installed fire alarm system to the COR, POC, and ECC and initiate corrective actions.

AQL: 100% of impairments reported within 1 hour of discovery.

(c) STD: Submit quotations for all remedial repairs exceeding the threshold in the monthly ITPM report. All remedial repairs must be approved by the COR before work begins.

AQL: 100% of non-emergency repairs are pre-approved.

5.2.3.2 Minor System Modifications: The contractor shall add, remove or relocate any fire alarm initiating or notification device as required.

(a) STD: Prior to any work being performed, provide a quotation with a complete cost breakdown for labor and material.

AQL: 100% Compliance.

5.2.4 Invoicing

5.2.4.1 Invoicing Structure: The contractor shall submit invoices in accordance with the contract structure.

(a) STD: A firm fixed price (FFP) CLIN will be used for ITPM. A separate time and material (T&M) CLIN will be used for any authorized remedial repairs and minor system modification work.

AQL: 100% of invoices submitted with correct CLIN structure.

(b) STD: For T&M, invoice material at cost only. No indirect cost, fees, or rental fees will be approved. Travel is not reimbursable.

AQL: Zero instances of unapproved costs on invoices.

5.3 Service Contract Reporting

5.3.1 System for Award Management (SAM) Service Contract Report (SCR): The

Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each

Government fiscal year and must be reported by 31 October of each calendar year.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in the corresponding paragraph above.

AQL: 100% Compliant.

PART 6 APPLICABLE PUBLICATIONS

6.1.1 National Fire Protection Association (NFPA) 72: National Fire Alarm Signaling

Code

6.1.2 NFPA 70E: Standard for Electrical Safety in the Workplace

6.1.3 Unified Facilities Criteria (UFC) 3-601-02: Fire Protection Engineering for https://www.google.com/url?q=https%3A%2F%2FContractormanpower.army.pentagon.mil

Facilities

6.1.4 USACE-EM 385-1-1: U.S. Army Corps of Engineers Safety and Health

Requirements Manual

6.1.5 Federal Acquisitions Regulations (FAR)

6.1.6 Occupational Safety and Health Administration (OSHA) 29 CFR 1910 & 1926

6.1.7 National Environmental Policy Act IAW 32 CFR 651

6.1.8 Army Regulation 525-13, Antiterrorism

6.1.9 Army Regulation 530-1, Operations Security

6.1.10 Army Regulation 381-12, Threat Awareness and Reporting Program (TARP)

6.1.11 DoD Instruction 5200.48, Controlled Unclassified Information (CUI)

PART 7 ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7.1 Attachment 4 – Quality Assurance Surveillance Plan (QASP) Fire Alarm Service

Contract

Performance Requirements Summary (PRS)

| PERFORMANCE OBJECTIVE | STANDARD | PERFORMANCE THRESHOLD (AQLs)

| METHOD OF SURVEILLANCE |

PRS#1 - Daily System Checks (PWS 5.2.1.1) | Visually inspect the AES 7705i system, verify operation, identify trouble conditions, and synchronize timeclock each weekday. |

100% Compliant | 100% Inspection |

PRS#2 - ITPM Reporting (PWS 5.2.2.2) | Submit a detailed ITPM report for each building electronically by the fifth of each calendar month. | No more than 1 late report per quarter. Reports must be 98% accurate and complete. | Periodic Inspection &

Random Sampling |

PRS#3 - Remedial Repair Reporting (PWS 5.2.3.1) | Immediately report any condition or impairment affecting system performance to the COR, POC, and ECC. | 100% of impairments reported within 1 hour of discovery. | 100% Inspection & Validated

Customer Complaint |

PRS #4 - Service Contract Reporting (SCR) (PWS 5.3) | The Contractor shall completely fill in all information at https://Contractormanpower.army.pentagon.mil by Oct

31 of each calendar year. | Zero Deviation from Standard | 100% Inspection |

7.2 Technical Exhibit A – Deliverables Schedule

| Deliverable | Frequency | # of Copies | Medium/Format | Submit To |

A.001 Quality Control Plan (1.5.1) | Within 5 working days of award; 5 days prior to changes. | One | Electronic (PDF) | COR |

7.3 PWS Attachment 1 – Fire Alarm Listing

https://www.google.com/url?q=https%3A%2F%2FContractormanpower.army.pentagon.mil

7.4 PWS Attachment 2 – Appendix J: Fire Detection and Suppression Construction and

Renovation Requirements.

The information below is the mandatory security requirements that must be incorporated into all Statements of Work and Performance Work Statements.

All Tobyhanna Army Depot (TYAD) contracts and other acquisition-related documents must ensure privacy and security controls follow this information, and that contractors, subcontractors, and service providers protect Privacy Act information in the same way the organization adhering to the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts 24.1 and 24.2) and include the specified contract clauses (Parts

52.224-1 and 52.224-2), as appropriate, to ensure that personal information is protected as mandated.

In addition to the changes authorized by the clause of this contract; should Force

Protection Condition (FPCON) at the installation change, the Government may require changes in contractor security matters and/or processes.

FPCON impact on work levels.

TYADs Current FPCON: Bravo

FPCON Charlie: Applies when a hostile incident occurs within the CDR’s area of interest (AOI), or intel is received indicating a hostile act or targeting against DoD elements, PAX, or facilities is likely.

FPCON Delta: Applies when a terrorist attack or hostile act has occurred or is anticipated against specific installations or operating areas.

1. _____ During FPCONs Charlie and Delta, services are discontinued. services will resume when the FPCON level is reduced to level Bravo or lower.

2. __X___ This contract and its employees are considered mission essential.

Therefore, all contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the contacting officer via the appropriate COR.

Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

(If Required) The contractor shall provide support during contingencies, exercises, heightened operations, and adverse weather or security closures in the accomplishment of performance requirements. From time to time, the Base Commander may decide to close all or part of a base in response to an unforeseen emergency or similar occurrence. Such emergencies include adverse weather such as snow, or ice, "an act of

God,” such as tornado or earthquake, or a base disaster such as a gas leak or fire.

Emergency Communications and Services.

If assigned to TYAD for seven-days or longer, contractors will enroll in the ALERT! Mass

Warning Notification System (MWNS) at https://alertservices.csd.disa.mil/.

Alert! MWNS is NOT optional - it is a Headquarters Department of the Army (HQDA) requirement to be a registered user.

Due to the life-safety implications of the information being relayed and the requirement to provide immediate alerts and warnings, personnel assigned to TYAD must ensure that their personal contact information, including after-duty hours contact information, as appropriate (e.g., personal cellular phone numbers or landline phone numbers), e-mail addresses, home address, etc., are entered into the system and regularly updated or verified every 90 days to remain current and accurate.

• A Common Access Card (CAC) is required to register for ALERT!

• If a CAC has not been deemed necessary for the contractor (see below paragraph: Common Access Card (CAC), COR will send the following information to usarmy.tyad.tyad.mbx.secops-at@army.mil or TYAD Antiterrorism Officer to manually input personnel data into ALERT!

• Full Name

• Cell Phone

• Is SMS ok for alerts? Yes or No

• Email

• Contractor: For what Cost Center

• Name of COR

• Expected length of contract

In the event of a life-threatening emergency or natural disaster, COR will account for assigned contractors. COR will send personnel accountability report to Emergency

Operations Center (EOC).

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Base closure announcements will be disseminated via ALERT! MWNS.

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jko.jten.mil course# JS-

US007 for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award. Contractors and all associated sub-contractors will be briefed by the TYAD

Antiterrorism/Force Protection officer. It is recommended this training be conducted as part of an initial entry briefing or unit/organization newcomer’s briefings. Send training requests to usarmy.tyad.tyad.mbx.secops-at@army.mil, completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training

Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy.

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive

2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the

DRAFT

https://jko.jten.mil/ mailto:usarmy.tyad.tyad.mbx.secops-at@army.mil government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

A background check and approval from Tobyhanna Army Depot (TYAD) Law

Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming, and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form

648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to

TYAD.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC. Ensure contracts include the provisions that check for the possibility of and prevent undocumented workers for inclusion in contracted work related to Army missions.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

Common Access Card (CAC): [If applicable.] Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with

Inquiries (NACI) or an equivalent or higher investigation in accordance with Army

Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to

DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

Contractors shall be identified with Government issued identification card (e.g., Common Access Card (CAC) or unit specified identification card). When required, contractor personnel shall comply with local security policies to wear their identification card in a standardized manner, clearly visible attached to the torso of the exterior garment above the belt and below the shoulders except when in use (i.e., inserted in a computer CAC reader) or when in controlled areas requiring other credentials as the primary method of identification. To access any Government base and certain facilities, the contractor shall present required identification card upon demand. Upon exit from

Government facilities, the contractor shall conceal their credentials (CAC or other credentials) from plain view. The contractor and Contractor Security Manager/Officer shall coordinate with the COR for Government credential issues.

For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center

Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army

Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by

Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

Collection of Badges: The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

1. When no longer needed for contract performance

2. Upon completion of the Contractor employee’s employment

3. Upon contract completion or termination

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. The Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts when the subcontractor’s employees are required to have routine physical access to a federally controlled facility and/or routine access to a federally controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in of this section, unless otherwise approved in writing by the Contracting Officer. The company will return all issued U.S. Government

Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility. Contractor personnel will obtain a vehicle pass for access to the military installation and Common Access Cards (CAC) for computer access, if applicable.

Security Clearances. [If applicable.] Performance of work will require access to classified information or equipment IAW the DD Form 254, Contract Security Classification Specification, provided as an attachment. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor. If subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract shall be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract.

The Contractor agrees to insert terms that conform substantially to the language of this clause but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information.

Contractor personnel performing IT sensitive duties are subject to investigative and assignment requirements IAW AR 25-2, AR 380-67, DoD 8570.0 and affiliated regulations. Army regulation available at www.apd.army.mil.

Threat Awareness and Reporting Program (TARP). [If applicable.] For all contractors with security clearances, per AR 381-12, TARP contractor employees must receive initial and annual TARP training by a CI Agent or other trainer as specified.

Insider Threat Program. The contractor will establish and maintain an insider threat program to gather, integrate, and report relevant and available information indicative of a potential or actual insider threat, consistent with E.O. 13587 and Presidential

Memorandum “National Insider Threat Policy and Minimum Standards for Executive

Branch Insider Threat Programs.”

Operational Security (OPSEC). OPSEC is not a one-time checklist, it is a dynamic, ongoing process embedded in every phase of planning, execution, and daily operations.

It requires continuous critical thinking and vigilance from everyone who interacts with government information or operates on a government installation. This includes military personnel, Department of Defense civilians, contractors, subcontractors, and family members. OPSEC is not just a policy, it’s a mindset. Its success depends on consistent awareness and execution by every member of the TYAD community.

At TYAD, all observations, communications, and experiences must be protected and must not be shared with anyone lacking a lawful government purpose or a validated business need-to-know. This disciplined approach ensures that emerging threats, evolving vulnerabilities, and shifting mission parameters are constantly reassessed and addressed to safeguard critical information.

OPSEC applies across the full spectrum of DoD missions, functions, programs, and activities under this contract. Practicing OPSEC daily is a requirement that is essential to mission success and the protection of national security assets.

Failure to properly safeguard sensitive or classified information—whether through negligence, willful misconduct, or ignorance—may result in administrative, disciplinary, contractual, or criminal consequences.

OPSEC Plan. (If applicable- not all contracts require an OPSEC Plan or SOP)

When a contract involves any task that could expose critical information or Controlled

Unclassified Information (CUI) to adversary exploitation, an OPSEC Plan or SOP is mandatory. To be more specific, any TYAD contract involving the repair, calibration, maintenance, upgrade, or testing of mission-critical electronic systems—such as communications, encryption, electronic warfare, satellite, or unmanned platforms— automatically triggers the requirement for an OPSEC Plan or SOP under AR 530-1.

These efforts involve Controlled Unclassified Information (CUI) like system configurations, performance data, and operational logs that adversaries could exploit.

CORs, contractors, and subcontractors should therefore assume that any work touching these capabilities will require a formal OPSEC Plan or SOP—complete with critical information identification, countermeasure assignment, and Government OPSEC Officer approval—to mitigate the risk of unauthorized disclosure. According to DoD policy and

Army Regulation 530-1, an OPSEC Plan or SOP is required when the Statement of

Work (SOW) or Performance Work Statement (PWS) includes any of the following criteria:

• The contract supports handling, processing, or storage of CUI or FOUO materials

• Identified critical information resides in documents, systems, or operations tied to the SOW/PWS

• Tasks involve design, development, manufacturing, testing, or maintenance of sensitive equipment

• Activities include exercises, deployments, or training events with potential visibility to unauthorized audiences

• Performance location is outside controlled or classified environments (e.g., off-installation work sites)

The requirement for an OPSEC Plan/SOP will be explicitly stated in the SOW/PWS by the Contracting Officer Representative (COR). If the SOW/PWS contains an “OPSEC

Requirements” clause or cross-reference to AR 530-1, the contractor must:

1. Develop and submit an OPSEC Plan/SOP within 90 calendar days of contract award

2. Ensure the document is reviewed and approved by the designated Government

OPSEC officer

3. Address these mandatory elements:

o Identification of the organization’s critical information and CUI o Reasons for each information item must be protected o Physical and digital locations where the information resides o Assigned responsibilities for safeguarding each piece of critical information o Specific countermeasures and enforcement procedures tied to the

SOW/PWS tasks

4. Assign an OPSEC Coordinator who obtains OPSEC Level II certification per AR

530-1

CORs will flag these criteria in the SOW/PWS, to ensure that everyone has clear guidance for when an OPSEC SOP/Plan is required and how to comply with DoD and

Army OPSEC regulations.

OPSEC Training Requirements. In accordance with AR 530-1 (4-2-a), the contractors and subcontractors shall ensure all personnel complete OPSEC Level I certification training (Initial and Continual – detailed below) before the contract report date.

The Contracting Officer’s Representative (COR) serves as the oversight authority: the

COR verifies contractual compliance by collecting and reviewing certificates, ensuring they’re submitted within the required timeframe.

According to AR 530-1 (para 4-2) and DoDM 5205.02, there is no “grace period” or minimum number of days on-site before OPSEC Level I Initial and Continual training becomes mandatory—any contractor, subcontractor, or support‐service provider who requires access to TYAD information, systems, or facilities must complete both parts of their OPSEC Level I training before they begin work.

OPSEC Level I training is comprised of two parts (Initial and Continual):

1. OPSEC Level I Initial training o To be completed within 30 days of assignment to TYAD and annually thereafter – preferably before the job starts o Provides specific information about TYADs OPSEC program o Contractors and subcontractors must set up an appointment with TYADs

OPSEC Officer for Initial training-COR to provide contact information o…