W51AA1-24-R-0008 Attachment 1 - DRAFT PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Water Softener and Boiler Water Treatment Service

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Water Softener and Boiler Water

Treatment Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Water Softener and Boiler Water Treatment Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Objectives: Provide treated water to prevent boilers, water heaters, humidifiers, and other equipment from failing prematurely.

1.3. Scope: All tasks outlined in this PWS shall be performed by a qualified person with knowledge and understanding of the operating components of each equipment type listed throughout this document.

1.3.1. Contractor shall perform boiler water service for 21 units on Tobyhanna Army Depot

(TYAD) once every two weeks.

1.3.2. Contractor shall perform water softener service for 45 units on TYAD once every two weeks.

1.3.3. Contractor shall perform rainwater recovery system service at one location on TYAD once every two weeks.

1.3.4. Contractor shall perform provide salt-less water softener service at one location on TYAD once every two weeks.

Quantities of equipment listed in this PWS can change any time throughout the period of performance resulting in an increase or decrease in the total quantities of boilers or water softeners. Please note the potential number of quantity changes will be an approximate quantity of 3 or less per year for either the boilers, water softeners or both. The quantity changes will NOT result in an increase or decrease in the total annual price paid to the

Contractor for the Preventative Maintenance portion of this contract under line item 0001, 0003, 0005

1.4. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year

Option Year I

Option Year II

1.5. General Information

1.5.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered within 30 days after contract award or with the contractor’s proposal if it is an evaluation factor, and copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays: The Contractor IS NOT required to work on the following recognized holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Juneteenth

Thanksgiving Day Independence Day

Christmas Day

1.5.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 and 1600, Monday thru Friday unless stated otherwise except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5. Place of Performance: The work to be performed under this contract will be performed in various buildings throughout Tobyhanna Army Depot.

1.5.6. Type of Contract: The government will award a time and material.

1.5.7. Security Requirements: Contractor personnel performing work under this contract must have a completed background check prior to start of any work to be performed and must maintain the level of security required for the life of the contract. The Contractor or

Subcontractor must maintain unescorted access to the Installation. See the separately attached pdf titled “2021 SEC OPS BLURB1”. See Part 6, “Applicable Publications’. This is a separate attachment which accompanies this PWS.

1.5.8. Safety Requirements: See the separately attached pdf titled “SERVICE or EQUIPMENT

INSTALLATION CONTRACTOR SAFETY STANDARD”. See Part 6, “Applicable

Publications’. This is a separate attachment which accompanies this PWS

1.5.9. . Environmental Requirements: See the separately attached pdf titled “Standard NEPA

Specifications for Projects May 2020”. See Part 6, “Applicable Publications’. This is a separate attachment which accompanies this PWS.

1.5.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.11. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.13. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests

(OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the

Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide criminal history background checks for all contract personnel prior to entering the installation.

3.2. Facilities: The Government will provide access to facilities as needed to complete contract requirements.

3.3. Utilities: The Government will provide water and electricity. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall furnish all materials necessary to meet the requirements under this

PWS. This includes but is not limited to all chemicals, salt, filters, dyes, ultraviolet bulbs, and other parts needed to make minor repairs in order to maintain equipment according to the manufacturer’s recommendation.

4.3. Equipment: The contractor shall furnish equipment necessary to meet the requirement under this

PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Boiler Water Treatment and Water Softener Service/Maintenance:

5.1.1. Service visits shall be provided at a minimum of once every two weeks.

5.1.2. Contractor shall provide all necessary chemicals, salt, equipment maintenance, delivery, and chemical drum set-up.

5.1.3. Salt for all pretreatment softening systems shall be delivered on an as needed basis and not stockpiled.

5.1.4. All empty drums will be removed immediately.

5.1.5. Contractor shall furnish and install the proper sized spill containment under every chemical drum.

5.1.6. Contractor shall perform salt and chemical additions to systems as needed and ensure there is no salt “bridging” in each container.

5.1.7. Onsite water analysis shall include a minimum of the following tests, P-ALK, M-ALK, Sulfite, TDS, Hardness, Glycol Levels, and Water Usage.

5.1.8. Comprehensive written reports for each facility detailing results, findings, salt and/or chemical additions, make/model/serial number of the equipment and recommendations for corrective measures shall be given to and reviewed with

COR.

5.1.9. Provide Boiler Water Service for the following locations:

5.1.9.1. Building 5 Bay 1, Hot Water System (Glycol)

5.1.9.2. Building 58, Hot Water System

5.1.9.3. Building 11, Three Hot Water Boilers (Room 11E-145-MC1) (Glycol)

5.1.9.4. Building 12, Hot Water Boiler(Glycol)

5.1.9.5. Building 12, Hot Water Boiler(Glycol)

5.1.9.6. Building 16, Hot Water Boiler

5.1.9.7. Building 17, Hot Water Boiler

5.1.9.8. Building 17, Hot Water Boiler

5.1.9.9. Building 72, Steam

5.1.9.10. Building 103, Hot Water System

5.1.9.11. Building 334, Hot Water System

5.1.9.12. Building 333, Hot Water System

5.1.9.13. Building 403, Steam

5.1.9.14. Building 230, Hot Water System

5.1.9.15. Building 230, Hot Water System

5.1.9.16. Building 1A, Six Hot Water Boilers Room 1A-278 “Chiller

Room”(Glycol)

5.1.9.17. Building 1B Bay 4, Hot Water System

5.1.9.18. Building 1B Bay 4, Two Hot Water Boilers Under Steel Mezzanine

West Side

5.1.9.19. Building 1B Bay 5, Hot Water System

5.1.9.20. Building 1B Bay 5, Two Hot Water Boilers South Side Mechanical

Room

5.1.9.21. Building 1C Bay 6, Two Boilers Mechanical Room(Glycol)

5.1.10. Provide Water Softener Service for the following.

5.1.10.1. Building 20, Computer Room

5.1.10.2. Building 18, Center Mechanical Room

5.1.10.3. Building 11, UPS Room (Room 11C-138)

5.1.10.4. Building 11, Room 11E-145-MC1 (Mechanical Room)

5.1.10.5. Building 11, Room 11C-105-MC1 (Mechanical Room)

5.1.10.6. Building 11, Room 11A-117 (Chemical Storage Room In Café Kitchen)

5.1.10.7. Building 1B Bay 2, secured area

5.1.10.8. Building 1B Bay 3, UPS

5.1.10.9. Building 1B Bay 4, Restroom

5.1.10.10. Building 1A, Mechanical Room to Roof Access (Room 1A-225E)

5.1.10.11. Building 1A, Chiller Room (Room 1A-278)

5.1.10.12. Building 1A, New ATE Office Area Second Floor

5.1.10.13. Building 5 Bay 1, Men’s Room Plumbing Chase

5.1.10.14. Building 72, Boiler Room

5.1.10.15. Building 73, Mezz Mechanical Room

5.1.10.16. Building 73, Outside South Mechanical Room

5.1.10.17. Building 73, Outside North Mechanical Room

5.1.10.18. Building 4, Kitchen

5.1.10.19. Building 14 Mechanical Room

5.1.10.20. Building 15, Washroom

5.1.10.21. Building 241, Boiler Room

5.1.10.22. Building 215, Boiler Room

5.1.10.23. Building 220, Mechanical Room South Side (Outside)

5.1.10.24. Building 220, Mechanical Room North Side (Inside)

5.1.10.25. Building 333, Kitchen Two Units

5.1.10.26. Building 230, Boiler Room Two Units

5.1.10.27. Building 2 Bay 4, Mechanical Room

5.1.10.28. Building 1101, Basement

5.1.10.29. Building 1102, Crawlspace

5.1.10.30. Building 1103, Crawlspace

5.1.10.31. Building 1104, Crawlspace

5.1.10.32. Building 1105, Basement

5.1.10.33. Building 1020, Basement

5.1.10.34. Building 1013, Crawlspace

5.1.10.35. Building 1014, Basement

5.1.10.36. Building 12, Boiler Room

5.1.10.37. Building 1B Bay 5

5.1.10.38. Building 335, Two Water Softeners South Side Of Gym

5.1.10.39. Building 17 One For Pressure Washer In East Side Garage Bay

5.1.10.40. Building 17 Connected to Hot Water Heater.

5.1.10.41. Building 1A Vault

5.1.10.42. Building 3 – Lunchroom Closet

5.1.10.43. Building 5 Compressor room

5.1.10.44. Building 1E South Side Mechanical Room

5.1.10.45. Building 1C Bay 6, Mechanical Room

5.2. Rainwater Recovery System:

5.2.1. Service visits shall be provided at a minimum of once every two weeks.

5.2.2. Contractor shall maintain the Blue Dye levels.

5.2.3. Contractor shall test and adjust batch formulations as needed.

5.2.4. Contractor shall replace filter bags once a month.

5.2.5. Contractor shall clean vortex filters once a month.

5.2.6. Contractor shall inspect ultraviolet bulbs monthly and replace these bulbs annually.

5.2.7. Provide Rainwater Recovery System Service for The Following Locations

5.2.7.1.1. Building 1A DMOF

5.2.8. Provide salt-less water softener service for the following locations:

5.2.8.1 building 1101

5.3. COSTS

5.3.1.1. Annual cost to perform scheduled preventative maintenance, testing, and treatment for all items listed in this PWS.

5.3.1.1.1. Base Year $__________________per year.

5.3.1.1.2. Option year I $__________________per year.

5.3.1.1.3. Option Year II $__________________per year.

5.4. Repairs:

5.4.1. It is the contractor’s responsibility to make minor repairs to include, but not limited to, replacement of seals, hoses, valves, connectors, and other minor repairs.

5.4.2. If it becomes necessary to replace a major component or an entire system, the contractor shall submit a written proposal of the equipment to be repaired/replaced and total cost to do the work to the COR for approval before any work can begin.

5.4.3. Installation of any new component, to include new systems, will include a one-year warranty on parts and labor.

5.4.4. Start up and shut down instructions shall be provided to shop personnel.

5.4.5. Contractor shall make any and all equipment repairs and or replacement needed in order to provide treated water for boilers and softened water where required.

5.4.6. All services shall be scheduled through the POC/COR

5.4.7. The contractor shall invoice monthly unless stated otherwise in writing with the POC/COR or Contracting Officer.

5.5. The contractor will submit for normal working hours the Fully Burdened Hourly

Rate to include travel to perform REPAIRS.

(Excluding Parts).

(Base Year) Hourly rate including travel will be as follows:

5.6. Technician Hourly Rate including travel Total $ per hour.

5.7. Laborer (when needed) Hourly Rate including travel Total $_______per hour.

(Option year 1) Hourly rate including travel will be as follows:

5.8 Technician Hourly Rate including travel Total $ per hour.

5.9 Laborer (when needed) Hourly Rate including travel Total $__ ___ per hour.

(Option year 2) Hourly rate including travel will be as follows:

5.10 Technician Hourly Rate including travel Total $ per hour.

5.11 Laborer (when needed) Hourly Rate including travel Total $__ ___ per hour.

All services shall be scheduled through the POC/COR

5.12 The contractor shall invoice monthly unless stated otherwise in writing with the

POC/COR or Contracting Officer.

5.13 All services shall be scheduled through the POC/COR

5.14 POC for this contract will be Mr. Matthew Balut (570) 615-9644.

PART 6

APPLICABLE PUBLICATIONS

2. The Contractor shall abide by all applicable publications, regulations, manuals, local policies and procedures for repairs and installations. The manufacturer’s specifications and methods are priority. If conflicts arise, the more stringent shall be required. The following documents shall be adhered to during the life of this contract.

2.1. “2021 SEC OPS BLURB1”

2.2. “SERVICE or EQUIPMENT INSTALLATION CONTRACTOR SAFETY

STANDARD”

2.3. “Standard NEPA Specifications for Projects May 2020”