20241122 - NG SEW Pneumatic Components SOW.docx

NG SEW Pneumatic Components Scope of Work 22 November 2024 Contractor Requirements

1. General Scope.

a. The Next Generation Shop Equipment Welding (NG SEW) Pneumatic Components consists of commercial components for incorporation at the Joint Manufacturing Technology Center – Rock Island Arsenal’s manufactured NG SEW system. The NG SEW provides the Army with increased field and sustainment welding and cutting capability. The system tooling and components are located within a manufactured aluminum enclosure.

2. Required Material

a. The contractor shall provide the NG SEW Pneumatic Components parts list, Attachment 0001 – Pneumatic Components Parts List, in accordance with (IAW) the Technical Data Package. One (1) KIT equals all parts and Quantities listed on Attachment 0001 – Pneumatic Components Parts List.

3. Construction and Workmanship.

a. All components/parts within the Parts list shall be new, unused and constructed of materials that are without defects. The quality of workmanship shall equal or exceed that typically provided in industrial quality products of this type.

4. Quality Control

a. The contractor is responsible for establishing a quality system. Full consideration to examinations, inspections, and tests will be given to the Government to ensure the acceptability of the material provided.

b. The Government reserves the right to perform quality control inspections at the vendors facility prior to shipments being initiated.

c. All items, packing configurations, and markings supplied under this contract shall be identical.

d. Certificates of Conformance (CoC) shall be provided to the Government for all material listed on Attachment 0001.

e. The contractor shall be responsible for the quality of all deliverables identified in the scope of work. The level of performance for acceptance by the government is 100% accuracy for Component number, Object description, quantity shipped, and Unit of Measure on each delivery order. All information shall be complete, technically accurate and readable.

5. Material Marking

a. Each line of required Material will be labeled with the Component number, Object description, quantity shipped, and Unit of Measure as annotated on attachment 0001 in Columns A – B – C and D.

6. Packing

a. The Contractor shall provide a packing list for all delivery orders.

i. Packing Lists shall be sealed in water-resistant envelopes and secured to the exterior of the load or crate(s) in the most protected location. Parts lists shall be provided inside each crate.

b. Preservation, packaging, packing, unitization and marking furnished by the supplier shall provide protection that provides for multiple handlings and redistribution within a manufacturing facility and meet or exceed the following requirements.

i. Cleanliness. Items shall be free of dirt and other contaminants which would contribute to the deterioration of the item, or which would require cleaning by the customer prior to use. Coatings and preservatives applied to the item for protection are not considered contaminants.

ii. Preservation. Where Applicable Items susceptible to corrosion or deterioration shall be provided protection by means of preservative coatings, volatile corrosion inhibitors, desiccants, waterproof and or water vaporproof barriers.

iii. Cushioning. Items requiring protection from physical and mechanical damage (e.g. fragile, sensitive, critical material) or which could cause physical damage to other items shall be protected by wrapping, cushioning, pack compartmentalization, or other means to mitigate shock and vibration to prevent damage during handling and shipment. Items of a delicate nature shall not be subjected to damage from rugged items contained within the kit. Non-critical items of odd shapes or having sharp protrusions will not damage other items or protective barriers.

c. Hazardous Materials (as applicable):

i. Hazardous Materials is defined as a substance, or waste which has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce and which has been so designated. (This includes all items listed as hazardous in Titles 29, 40 and 49 CFR and other applicable modal regulations effective at the time of shipment.)

ii. When applicable, the packaging and marking for hazardous material shall comply with the requirements for the mode of transport and the applicable performance packaging.

iii. A Product Safety Data Sheet (SDS) is required to be included with every line item that is defined as hazardous and shall be included with the packing list inside the sealed pouch attached to the outside of the package when applicable.

7. Warranty and Workmanship

a. Warranty. All components shall be new and unused and shall have the same or better warranties as provided by Original Equipment Manufacturers (OEM) warranty.

i. The contractor shall provide Shelf-Life Items (items with expiration or use by dates) with a minimum of 85% of the OEM warranty and shelf life remaining at time of government acceptance of the completed set.

ii. The contractor must include information on the OEM’s standard commercial warranty terms to include (at a minimum).

1. Type of Warranty and Conditions of warranty – Examples include Lifetime, 1 year, Limited etc.

2. Warranty Length and Initiation Details

3. Warranty Process – At a minimum the contractor shall describe how a warranty claim is to be submitted to the OEM and timelines for normal resolution of claims.

b. Workmanship. All components shall be constructed of parts and materials that are without defects. The quality of workmanship shall equal or exceed that typically provided in commercial quality products of this type. The items presented for acceptance shall be uniform, neat, and clean; and shall be free from irregularities and anomalies which degrade form, fit, function, performance or appearance.

c. Configuration Management. The contractor may submit Engineering Change Proposals (ECPs) and Requests for Variance (RFVs) for the requirements in the Government provided Technical Data Package (TDP) when applicable. The contractor shall prepare and submit ECPs, Notices of Revision (NORs), and RFVs as required for material that has gone obsolete or is no longer available.

i. Request for Variance. The contractor may submit a request for variance when there is a proposed departure from approved TDP material descriptions/specifications for a limited amount of time or when a material is found to be nonconforming with the material TDP specifications after the product has been produced or acquired.

ii. Engineering Change Proposal and Notice of Revision. The contractor may request a permanent change to the requirements specified in the TDP by submitting an ECP. ECPs shall be submitted to include all NORs necessary to completely define the requested change. Each ECP shall be accompanied with at least one NOR per affected document. The contractor shall not present any production items for acceptance incorporating any change to the TDP or other baseline documentation until notified by the Government the ECP is approved and incorporated in the contract.

iii. The USG must review and either approve or deny the RFV/ECP prior to the supplier shipping material to the USG.