Fort Detrick Incinerator Draft PWS v0.1 19Dec2025.docx

PERFORMANCE WORK STATEMENT (PWS) v.0.1 Medical Waste Incinerator Facility Operations – Fort Detrick, Maryland 19 December 2025

Disclaimer: This Performance Work Statement (PWS) is a draft document intended for review and feedback from industry. The Government invites comments, suggestions, questions, and input regarding this draft PWS. All feedback should be submitted no later than 05 February 2026 to alex.j.hatlestad.civ@army.mil and a.c.baker2.civ@army.mil.

PART 1 – GENERAL INFORMATION

1. General This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control ordinarily prevailing in relationships between the Government and its employees. The Government will evaluate Contractor performance under this contract using the Quality Assurance Surveillance Plan (QASP) associated with this Performance Work Statement (PWS).

1.1 Description of Services / Introduction

This contract requires the Contractor to operate, maintain, monitor, and support the Medical Waste Incinerator Facility (MWI) located at Fort Detrick, Maryland. The Contractor shall provide all personnel, management, supervision, labor, equipment, tools, materials, and services, except those designated as Government-furnished, necessary to safely and effectively operate the incinerator facility. This includes the pickup, weighing, transport, disposal, and documentation of regulated medical waste (RMW).

The Contractor shall also manage manage emissions control systems, maintain the facility and equipment, manage waste residues, ensure environmental compliance, provide reports and documentation, support audits and inspections, and ensure a safe, secure, and compliant operating environment. All activities must be performed in accordance with applicable regulations and standards to ensure the effective processing of RMW.

1.2 Background

Fort Detrick is the primary Army installation for medical research, biological defense, and biodefense-related program execution. The National Interagency Biodefense Campus (NIBC) and multiple tenant organizations generate RMW, including materials from Biosafety Level 3 and 4 (BSL-3/BSL-4) laboratories, medical research programs, and clinical operations. RMW must be destroyed in a manner that ensures biosafety, operational continuity, regulatory compliance, and protection of public health and the environment.

A new Medical Waste Incinerator Facility is being constructed to replace prior incineration capability and re-establish onsite destruction of infectious and medical waste, eliminating reliance on offsite commercial transport and treatment. The new system provides modern emissions controls, continuous monitoring, and increased capacity, with the ability to process approximately one million pounds of waste annually. This PWS defines the non-personal services required to perform Government-owned, Contractor-operated (GOCO) operations of the facility upon turnover to operations.

1.3 Scope

The Contractor shall operate and maintain the Medical Waste Incinerator Facility at Fort Detrick to ensure continuous, safe, efficient, and fully compliant destruction of regulated medical waste and associated materials. Services include receiving, handling, tracking, and incinerating authorized waste streams; operating and monitoring incinerator and emissions control systems; maintaining incinerator, mechanical, structural, electrical, instrumentation, and control equipment; managing and disposing of ash and residues; performing environmental compliance, monitoring, and reporting; implementing safety and occupational health programs; providing qualified, trained personnel; and supporting inspections, audits, emergencies, and surge operations.

The Contractor shall perform these services to the performance objectives and acceptable quality levels (AQLs) in the PWS, the Performance Requirements Summary (PRS), and the associated QASP.

1.4 Objectives

The objectives of this contract are to:

a. Provide safe, reliable, and continuous onsite incineration capacity for all authorized Fort Detrick regulated medical waste streams, including those originating from BSL-3 and BSL-4 operations.

b. Ensure emissions and environmental performance meet all Maryland Department of the Environment (MDE) permits, U.S. Environmental Protection Agency (EPA) requirements, and all applicable Federal, State, and local laws.

c. Maintain facility availability at or above required operational thresholds and minimize unplanned downtime.

d. Ensure personnel conducting operations are fully qualified, trained, and experienced in medical waste incineration, safety, environmental compliance, and hazardous materials handling.

e. Maintain a high-quality, accurate, and timely reporting and recordkeeping program.

f. Ensure the health and safety of workers and the public through a robust safety management program meeting OSHA, Army, and USACE EM 385-1-1 requirements.

g. Support Fort Detrick’s Environmental Management System (EMS) and continuous improvement initiatives.

1.5 General Information

1.5.1 Quality Control Plan (QCP)

The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with this PWS. The Contractor shall implement procedures to identify, prevent, and correct deficiencies and ensure non-recurrence. The QCP shall address internal inspections, performance tracking, staff qualifications, equipment control, environmental compliance, and documentation requirements. The Contractor shall submit the QCP to the KO through the COR within 10 days after contract award. The Government will review the QCP within 10 days and either accept it or return comments. If comments are provided, the Contractor shall submit a Final QCP within 5 days.

1.5.2 Quality Assurance

The Government will evaluate Contractor performance using the QASP. The QASP specifies surveillance methods, frequency, and performance thresholds. Government quality assurance does not relieve the Contractor of responsibility for quality control.

1.5.3 Recognized Holidays

The Contractor shall not normally be required to perform routine services on Federal holidays unless directed by the KO. Holidays include:

Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours

Facility operating hours are typically Monday–Friday, 0700 to 1700 hours, excluding Federal holidays. The Contractor shall provide on-call surge and emergency support outside these hours, as required. Specific operational hours may be adjusted by the KO.

1.5.5 Place of Performance (Buildings will be specified at release of solicitation) The incineration facility will be located on Fort Detrick. The collection and pickup locations for this requirement are as follows:

Location Scheduled Days for RMW Pickup Fort Detrick - Building XXX Tuesdays and Thursdays Forest Glenn Annex - Building XXX Tuesdays and Thursdays Forest Glenn Annex - Building XXX Tuesdays and Thursdays Forest Glenn Annex - Building XXX Tuesdays and Thursdays Forest Glenn Anne - Building XXX Tuesdays and Thursdays Forest Glenn Annex- Building XXX Tuesdays and Thursdays Forest Glenn Annex - Building XXX Tuesdays and Thursdays Forest Glenn Annex - Building XXX Tuesdays and Thursdays

1.5.6 Type of Contract

This is a firm-fixed-price (FFP) contract.

1.5.7 Period of Performance

The period of performance includes a 5-year pase period and a 5-year evauated option period.

1.5.8 Contracting Officer and COR

Only the KO may change contract terms. The COR is responsible for technical oversight and monitoring Contractor performance but may not modify the contract.

1.5.9 Key Personnel

Key personnel shall include at least:

· Contract Manager

· Facility Operations Manager

· Environmental Compliance Manager

· Safety and Health Manager

· Lead Incinerator Operator(s)

The Contractor shall propose qualified personnel and submit CVs within 5 days of award.

1.6 Security Requirements

1.6.1 Installation Access

All Contractor personnel shall comply with Fort Detrick access and identification procedures, including background checks, badging, and vehicle registration. Loss of access due to failure to meet requirements does not relieve the Contractor of performance obligations.

1.6.2 Information Protection

The Contractor shall safeguard sensitive operational information, environmental data, and PII in accordance with Army and Federal policy. Breaches shall be reported immediately.

1.6.3 OPSEC

Contractor personnel shall complete OPSEC training and comply with installation OPSEC requirements. Public release of operational information is prohibited.

1.7 Safety and Health

The Contractor shall maintain a comprehensive safety and health program consistent with OSHA 29 CFR 1910, EM 385-1-1, AR 385-10, and installation policy. A written Site Safety and Health Plan (SSHP) shall be submitted within 30 days of award. All incidents, exposures, near misses, and unsafe conditions shall be reported and investigated.

1.8 Environmental Management

The Contractor shall comply with all applicable environmental laws, EPA HMIWI requirements, MDE permits, and installation EMS procedures. All spills, emissions exceedances, and environmental deviations shall be reported immediately and documented. The Contractor shall support environmental audits and maintain complete records.

1.9 Phase-In and Phase-Out

The Contractor shall provide an orderly transition into and out of the contract. Phase-in activities include initial staffing, training, SOP review, property acceptance, and establishment of plans. Phase-out includes transfer of records, GFP, and coordination with successor personnel.

PART 2 – DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms

2.1 Definitions

For the purposes of this PWS, the following definitions apply:

Contracting Officer (KO) – The Government official with the authority to enter into, administer, and terminate contracts and make related determinations on behalf of the Government.

Contracting Officer’s Representative (COR) – An individual designated in writing by the KO to perform specific technical or administrative functions related to contract oversight. The COR cannot change contract terms or obligate the Government.

Contractor – The prime Contractor performing the work in accordance with this PWS and the resulting contract.

Government-Furnished Property (GFP) – Property in the possession of, or directly acquired by, the Government and provided to the Contractor for performance of the contract.

Contractor-Acquired Property (CAP) – Property acquired, fabricated, or otherwise provided by the Contractor for use in performing the contract to which the Government obtains title.

Day – Unless otherwise specified, a calendar day.

Deliverable – Any report, document, file, plan, meeting minutes, or other item the Contractor must submit to the Government.

Defective Service – A service output that does not meet the performance standard specified in the PWS.

Performance Requirements Summary (PRS) – A summary of key performance objectives, performance standards, acceptable quality levels (AQLs), and surveillance methods.

Quality Assurance (QA) – The Government’s actions to verify the Contractor is meeting performance standards.

Quality Control (QC) – The Contractor’s internal processes for ensuring work complies with contract requirements.

Quality Assurance Surveillance Plan (QASP) – A Government-developed plan describing how contractor performance will be monitored and evaluated.

Regulated Medical Waste (RMW) – Waste defined by Federal, State, and local regulations as requiring special handling and destruction due to potential contamination or infectious characteristics.

Continuous Emissions Monitoring System (CEMS) – Instrumentation that continuously measures, records, and reports emissions and operating parameters to ensure compliance with regulatory standards.

High-Level Objective (HLO) – An overarching, results-based objective required to achieve the intended outcomes of the PWS.

Statement – A result-based task identifying what must be performed, without prescribing how it must be performed.

Work Week – Monday through Friday, unless otherwise specified.

Work Day – The number of hours per day the Contractor provides services under the contract.

2.2 Acronyms

The following acronyms are used throughout this PWS:

ACOR – Alternate Contracting Officer’s Representative AHA – Activity Hazard Analysis AQL – Acceptable Quality Level AR – Army Regulation AT – Anti-terrorism CEMS – Continuous Emissions Monitoring System CFR – Code of Federal Regulations CONUS – Continental United States COR – Contracting Officer’s Representative DD – Department of Defense Form DFARS – Defense Federal Acquisition Regulation Supplement DoD – Department of Defense EMS – Environmental Management System EPA – Environmental Protection Agency FAR – Federal Acquisition Regulation FFP – Firm-Fixed-Price GFP – Government-Furnished Property HLO – High-Level Objective HMIWI – Hospital/Medical/Infectious Waste Incinerator IGCE – Independent Government Cost Estimate KO – Contracting Officer MDE – Maryland Department of the Environment MWI – Medical Waste Incinerator OCONUS – Outside the Continental United States O&M – Operations and Maintenance OPSEC – Operations Security OSHA – Occupational Safety and Health Administration PII – Personally Identifiable Information PM – Preventive Maintenance PRS – Performance Requirements Summary PWS – Performance Work Statement QA – Quality Assurance QASP – Quality Assurance Surveillance Plan QC – Quality Control QCP – Quality Control Plan RCRA – Resource Conservation and Recovery Act RMW – Regulated Medical Waste SOP – Standard Operating Procedure SSHP – Site Safety and Health Plan TE – Technical Exhibit USACE – U.S. Army Corps of Engineers USAG – United States Army Garrison

PART 3 – GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3. Government Property and Services The Government will provide certain facilities, utilities, equipment, information, and services necessary for the Contractor to perform the requirements of this PWS. The Contractor shall be responsible for proper stewardship, protection, and use of all Government-Furnished Property (GFP) in accordance with FAR 52.245-1 and all applicable installation regulations.

3.1 Government-Furnished Services

The Government will provide access to installation services required to support incinerator operations, including but not limited to:

a. Access to the Fort Detrick Environmental Office, Safety Office, and Public Works representatives for coordination related to environmental compliance, safety, spill response, and maintenance interface.

b. Access to base emergency response services (fire, police, hazardous materials response) through established installation procedures.

c. Access to required installation training or orientation sessions applicable to contractors (e.g., safety orientation, access procedures).

3.2 Government-Furnished Facilities

The Government will provide the Medical Waste Incinerator Facility located on Fort Detrick, Maryland, including:

a. Building infrastructure and permanent structures associated with the incinerator complex.

b. Storage areas, loading/unloading bays, ash handling areas, waste receiving locations, and any associated Government-approved ancillary spaces required to perform operations.

c. Offices or workspace designated within the facility for Contractor administrative functions, including reasonable accommodations for desks, storage, and workstations.

The Contractor shall maintain these facilities in a clean, orderly, and safe condition and shall not modify or alter Government facilities without prior written approval from the KO.

3.3 Government-Furnished Utilities

The Government will provide utilities required to operate the incinerator facility, including:

a. Electrical power

b. Potable and process water

c. Sewer services

d. Communications connectivity at existing connection points

Contractor personnel shall conserve utilities at all times and immediately report utility outages or abnormalities to the COR or designated Government personnel.

3.4 Government-Furnished Equipment

The Government will provide the following equipment as part of the MWI system:

a. Incinerator systems, including primary and secondary combustion chambers

b. Air pollution control equipment (e.g., scrubbers, filters, emissions controls)

c. Continuous Emissions Monitoring Systems (CEMS) and associated instrumentation

d. Control room instrumentation, SCADA or supervisory control systems, and facility alarms

e. Installed fire protection and safety systems

f. Fixed waste handling equipment specifically designed into the facility

The Contractor shall operate, maintain, calibrate, and safeguard all GFP. Equipment damage resulting from negligence or misuse may result in restitution or other remedies as directed by the KO.

3.5 Special Tooling and Test Equipment

If the Government provides specialized diagnostic or calibration instruments as part of the CEMS or emissions monitoring systems, the Contractor shall ensure such equipment is:

a. Properly maintained and secured

b. Used only for contract purposes

c. Calibrated in accordance with regulatory and manufacturer requirements

The Contractor shall notify the COR immediately if tooling becomes inoperable or requires replacement.

3.6 Government-Furnished Materials

The Government will provide the following materials when required and available:

a. Facility permits, historical permits, and approved environmental documentation

b. Existing Standard Operating Procedures (SOPs) for historical operations

c. As-built drawings, OEM manuals, system documentation, and historical maintenance records

The Contractor shall review all GFM upon receipt and notify the COR within 5 days if any required documentation is missing or incomplete.

3.7 Government-Furnished Training

The Government may provide training or orientation sessions related to:

a. Installation-specific safety programs

b. Environmental protection and EMS participation requirements

c. Security, access control, and OPSEC awareness

Contractor personnel shall attend such training when required by the Government.

3.8 Common Access Cards (CAC)

Where required for access to Government information systems or facilities, the Government will sponsor issuance of CACs through the Trusted Associate Sponsorship System (TASS). Contractor personnel shall comply with all CAC application, use, and safeguarding requirements.

PART 4 – CONTRACTOR-FURNISHED ITEMS AND SERVICES

4. Contractor-Furnished Property and Services

4.1 General

The Contractor shall furnish all personnel, labor, supervision, management, equipment, tools, materials, supplies, transportation, services, and any other items necessary to perform all requirements of this PWS, except for those items specifically identified as Government-furnished in Part 3. All Contractor-furnished items shall be maintained in a safe, operable, and compliant condition and shall support continuous, reliable performance of incinerator operations.

4.2 Personnel and Staffing Requirements

The Contractor shall provide a fully trained, qualified, and sufficient workforce to support all operational, maintenance, safety, environmental, and administrative functions required under this PWS. Staffing levels must ensure:

a. At least one fully trained, certified Lead Incinerator Operator is physically present and on duty during all incineration operations.

b. Adequate shift coverage to support normal operating hours, surge needs, and emergencies.

c. Personnel possess required medical surveillance, immunizations, and training applicable to regulated medical waste operations.

d. Contractors performing electrical, mechanical, environmental, or safety-related work meet all federal, state, and industry credential requirements.

Personnel shortages, turnover, or absences shall not interrupt required performance.

4.3 Contractor-Furnished Equipment and Materials

The Contractor shall provide all equipment and materials needed to support operations and maintenance, including but not limited to:

a. Personal Protective Equipment (PPE) appropriate for RMW handling, high-heat environments, chemical exposure, and emissions control system maintenance.

b. Portable monitoring instruments (e.g., gas detectors, air sampling tools, thermocouple testers).

c. Tools required for mechanical, electrical, and instrumentation maintenance.

d. Consumables such as filters, seals, gaskets, lubricants, reagents, and cleaning supplies.

e. Office supplies, computers, and communication devices not provided by the Government.

f. Replacement components for Contractor-furnished equipment.

All Contractor-supplied items must meet OSHA, EPA, ANSI, and OEM standards.

4.4 Vehicles and Material-Handling Equipment

The Contractor shall furnish vehicles and equipment necessary to safely move waste, ash, and supplies within the facility, including carts, forklifts, pallet jacks, and similar systems. All vehicles and equipment:

a. Must meet applicable safety and environmental requirements.

b. Shall be marked with the Contractor’s company name.

c. Shall be maintained in a serviceable condition and inspected regularly.

d. May not be repaired using Government-owned tools, parts, or materials unless expressly authorized in writing by the KO.

Vehicles found unsafe may be removed from the installation at Government direction.

4.5 Contractor-Furnished Software and Information Systems

If the Contractor elects to use digital systems for maintenance management, waste tracking, environmental reporting, or documentation, such systems must:

a. Be compatible with Government security and data protection requirements.

b. Allow export of all Government-owned data in non-proprietary formats (e.g., CSV, XLSX, PDF).

c. Not reside on Government networks without explicit authorization.

d. Provide read-access to the Government for audit or oversight purposes.

The Contractor shall not impose licensing restrictions that limit Government access to contract data.

4.6 Background Checks

The Contractor shall ensure that all personnel requiring access to the installation complete required background checks, identity verification, and badging procedures. Personnel who fail to meet access requirements must be immediately replaced at no cost to the Government.

4.7 Training Requirements for Contractor Personnel

The Contractor shall provide initial and recurring training required to ensure safe and compliant performance, including:

a. Hazard communication and chemical handling

b. Regulated medical waste handling and biosafety

c. Lockout/Tagout (LOTO) procedures

d. Confined space entry (if applicable)

e. Respiratory protection and fit-testing

f. OSHA and EM 385-1-1 training relevant to operations

g. CEMS operations and emissions monitoring (for applicable staff)

h. Emergency response and spill containment procedures

Training records shall be maintained and made available to the Government upon request.

4.8 Contractor-Furnished Plans and Documentation

All plans required by this PWS (e.g., Quality Control Plan, Site Safety and Health Plan, Work Plan, Environmental Compliance Plan, Training Matrix) shall be developed, maintained, and furnished by the Contractor. All plans must be accepted by the KO prior to implementation.

4.9 Communications and Coordination

The Contractor shall furnish communication devices and systems necessary for internal operational coordination and external coordination with the COR, emergency response personnel, and facility stakeholders.

4.10 Waste Containerization, Packaging, and Internal Transfer Materials The Contractor shall furnish any collection bins, temporary containers, liners, labels, or related materials needed for safe handling and movement of waste within the facility unless explicitly provided by the Government.

PART 5 – SPECIFIC TASKS

5.1 Basic Services

The Contractor shall provide all services necessary to operate, maintain, monitor, and support the Medical Waste Incinerator Facility at Fort Detrick, Maryland. Services shall include waste acceptance and tracking, facility operations, emissions control and monitoring, environmental compliance, maintenance, ash and residue management, safety and occupational health, records management, surge response, reporting, and continuity of operations. The Contractor shall perform all tasks in accordance with applicable Federal, State, and local laws; Army and installation policies; OEM recommendations; permit requirements; and the standards and acceptable quality levels defined in this PWS and the Performance Requirements Summary (PRS).

5.2 Tasks

5.2.1 Medical Waste Incineration Operations:

The Contractor shall operate the Medical Waste Incinerator Facility in accordance with all applicable permits, Original Equipment Manufacturer (OEM) guidance, and Standard Operating Procedures (SOPs). The Contractor is responsible for maintaining required operating conditions to ensure the safe and effective processing of Regulated Medical Waste (RMW). The incinerator must achieve a minimum of 98% of scheduled operating hours each month, excluding outages directed by the Government or those due to force majeure events. Performance will be assessed through a review of operating logs, downtime records, and observations by the Contracting Officer’s Representative (COR) on a monthly basis.

5.2.2 Emissions Control and Environmental Compliance:

The Contractor shall maintain emissions and operational parameters within the limits established by permits and regulatory requirements. This includes the operation and maintenance of Continuous Emissions Monitoring Systems (CEMS) to ensure compliance with environmental standards. The Contractor must ensure there are zero unreported exceedances of permit limits and that at least 95% of CEMS data is valid and captured each 30-day period. Compliance will be verified through the review of CEMS data, stack test reports, and compliance submissions, conducted on a monthly basis and per test event.

5.2.3 Facility Maintenance and Reliability:

The Contractor shall execute both preventive and corrective maintenance to sustain the safe and reliable operation of the incinerator facility. A minimum of 95% of preventive maintenance tasks must be completed on time, and at least 98% of critical repairs must be initiated within two hours of discovery. Performance will be evaluated through the review of maintenance records and data from the Computerized Maintenance Management System (CMMS), along with inspections by the COR on a monthly basis.

5.2.4 Waste Residue and Ash Management:

The Contractor shall handle, store, transport, and dispose of ash and waste residues in accordance with all applicable regulations and SOPs. All shipments of waste residues must be documented and traceable, with zero incidents of container leaks or unapproved releases. Compliance will be assessed through inspections of containers, manifests, and disposal records, conducted on a monthly basis and per shipment.

5.2.5 Safety and Occupational Health:

The Contractor shall implement and maintain an effective safety and health program in accordance with the Site-Specific Health and Safety Plan (SSHP). The program must ensure zero willful violations, zero unreported incidents or exposures, and that at least 99% of required training is current. Performance will be reviewed through safety records, training logs, and incident reports on a quarterly basis and after any incidents.

5.2.6 Training and Personnel Qualifications:

The Contractor shall ensure that all operators and staff are fully trained and maintain the necessary certifications to perform their duties. The Contractor must ensure that 100% of operating shifts are covered by qualified operators, with no expired certifications. Compliance will be verified through the review of the training matrix, certification records, and staffing rosters on a monthly basis.

5.2.7 Data Management, Records, and Reporting:

The Contractor shall collect, retain, and report all operational and environmental data and deliverables as required by this PWS. A minimum of 98% of deliverables must be submitted on time, and 100% of any late items must be corrected within five business days. Performance will be assessed through the review of the deliverable tracking log and a sample of records, conducted per deliverable and summarized monthly.

5.2.8 Transition, Continuity of Operations, and Surge Support:

The Contractor shall provide effective phase-in and phase-out services to maintain continuity of operations and support surge requests as needed. The Contractor must complete 100% of transition milestones by the agreed-upon dates and respond to at least 95% of surge or emergency requests within the required timeframes. Performance will be evaluated through the review of transition plans, milestone status reports, and event logs during the transition and for each surge event.

5.2.9 Regulated Medical Waste Removal Services

The Contractor shall provide RMW pickup, transport, storage, disposal, and incineration services to two WRAIR location sites: Fort Detrick's Building XXX and all specified Forest Glenn Annex's Buildings on the days and times as outlined in this Task Order.

(a) The Contractor must have a Certification by the State of Maryland Department of the Environment as a Special Medical Waste (SMW) Hauler (A.02).

(b) The Contractor must be permitted with the Maryland Department of the Environment for Refuse Disposal by means of incineration (A.03).

(c) The Contractor shall provide personnel, vehicle(s), regulated medical waste one-time boxes and reusable containers, and related equipment to haul SMW to an approved offsite SMW incinerator facility. Reusable containers must be cleaned using an EPA registered hospital grade detergent/disinfectant.

5.2.10 Reusable Containers and Disposable (one-time) Boxes (A.04) The Contractor shall provide two (2) reusable containers to Fort Detrick's Building XXX location and 350 one-time use boxes with liners using SS44 and BX06 boxes ( or similar) per week for Forest Glenn Annex's building locations.

5.2.11 Hazardous Material (HAZMAT) Driver

The Contractor shall designate a HAZMAT driver whom must be a U.S.

citizen and able to obtain access to Fort Detrick, Maryland and Forest Glenn Annex, Silver Spring, Maryland. Repetitive services provided by designated personnel will be issued ongoing access for the duration of the designated service(s). Contractor shall possess a valid driver's license, be clear from any police warrants, be prepared to have company vehicle inspected by security gate police, and adhere to all posted signs and base driving regulations. These guidelines are standard to any Federal Government site access.

5.2.11 Transport RMW to the Incinerator Facility

All incinerated ash must be transported to an approved, secure landfill for disposal, thus rendering the waste unrecognizable.

5.2.12 RMW Shippment Documents/Mainifest

(a) Each transported container shall be identified by building location.

(b) Provide treatment/destruction certificates and invoices to the COR within 30 calendar days of treatment.

(c) The treatment/destruction certificates includes each shipped container's identification/tracking number and provides the date of pickup, date of treatment, method of treatment (i.e., incineration, sterilization, etc.), the treatment facility, and the total weight.

(d) Invoices with manifest/shipping document number(s), tracking number (s) and weights are provided on a monthly basis.

5.2.13 Contractor's Contingency Plan

The Contractor shall provide a copy of the contingency plan to the on-site COR within 15 calendar days after contract award and within 5 calendar days of any change. The contractor shall maintain a contingency plan for RMW transport and disposal when primary means of performing are unavailable. The contingency plan shall identify alternate treatment facilities, treatment methods and procedures to be used for management and transport of waste during an event requiring implementation of the contingency plan. The contingency plan shall include procedures to accommodate an increase in RMW due to manmade or environmental disaster conditions.

5.2.14 Spill Response Plan

The Contractor shall submit a copy of its Spill Response Plan to the Contracting Officer (KO), COR, and Program Manager (PM) within 10 calendar days after award and report all spills and leaks, regardless of their quantity, to the COR no later than 24 hours after the incident. The contractor shall be solely responsible for proper management of waste and responsible for any and all spills, leaks and clean up during pick-up and transit at the government facility. The contractor shall clean up spills or leaks due to the contractor's own activities in the performance of these services IAW applicable federal, state and local laws and regulations.

The cleanup, transportation, and disposal of the associated wastes shall be at no additional cost to the government. As a minimum, the Spill Response Plan shall describe the corrective action procedures the contractor will implement should a spill occur while the RMW is in the offers' possession.

5.2.15 Other Additional Requirements

(a) Separate treatment/destruction certifications are provided to the COR for containers originating from one location, shipped together but are processed between two or more treatment facilities.

(b) Render RMW unrecognizable when required by state and local regulatory agencies prior to disposal.

(c) Weigh each RMW pickup on a scale qualified to conduct trade.

(d) RMW is accurately weighed and recorded for each pickup identified by a shipping paper/manifest document.

(e) Tare weight from reusable containers are not included in the chargeable weight listed on the billing invoice.

(f) Recorded weights are accurately reflected in billing invoices.

5.2.16 Reports and Documents

All documentation shall be prepared in accordance with (IAW) standard industry practices, ensuring electronically produced documents which reflect logical flow of material, tables of contents indexes and page numbering. Where applicable, the contractor's attention is called to the availability of commercial, industry, federal, and military guides, instructions, and standards for many of the topics addressed in this PWS and under this contract.

(a) Customer Information Sheet "Manifest". The Contractor shall provide a signed copy of the manifest to the COR at the time of pick-up of Regulated Medical Waste.

(b) Destruction Report. The Contractor shall provide a destruction report along with the invoice for each pick up at each location as noted above. The destruction report shall contain Handler Name and Destination Facility Name, Reporting Period, Generator Identification (ID) Number, Government Entity Name, Building Number, Destruction and Disposal Methods, and a Certification Statement with Signature.

(c) Non-Disclosure Statement (NOS): The contractor shall ensure that all contractor personnel are advised of nondisclosure policies as well as restrictions from communicating official business to media outlets. The contractor personnel may be required to sign specific non- disclosure statements as required by the contract. The contractor shall provide signed non-disclosure statements from each personnel assigned, prior to performing any services.

(d) Inspection and Acceptance: The COR delegated oversight of specific technical, functional and oversight responsibilities is responsible for inspection and acceptance of all services, incoming shipments, documents, and services.Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the performance standards contained in the Performance Work Statement and all terms and conditions of this order, including all modifications.

(e) COR Information The COR and ACOR for this contract will be appointed by the KO at time of award. Each COR will serve as the primary POC for all activities and issues that occur under this contract. In the event that the COR is not available, the ACOR will assume the COR's responsibilities.

5.2.1 Medical Waste Incineration Operations

Technical Exhibit A – Performance Requirements Summary (PRS)

PART 6 – APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions) The following publications, manuals, and regulations form part of this PWS to the extent referenced herein. The Contractor shall comply with all requirements identified in these publications. When updated versions are issued, the most current edition shall apply unless otherwise directed by the KO.

Federal Regulations:

6.1.1 40 CFR Part 60, Subpart Ec – Standards of Performance for Hospital/Medical/Infectious Waste Incinerators (HMIWI)

6.1.2 40 CFR Part 62, Subpart HHH – Federal Plan Requirements for HMIWI Units

6.1.3 40 CFR Parts 260–279 – Resource Conservation and Recovery Act (RCRA) Regulations

6.1.4 29 CFR Part 1910 – Occupational Safety and Health Standards (including 1910.1030 Bloodborne Pathogens)

6.1.5 29 CFR Part 1926 – OSHA Safety Standards, as applicable

Maryland State Regulations:

6.1.6 COMAR 26.11.08 – Control of Incinerators

6.1.7 COMAR 26.13.11 – Special Medical Waste Regulations

6.1.8 COMAR 26.13.12 – Generator Requirements for Special Medical Waste

6.1.9 COMAR 26.13.13 – Transporter Requirements for Special Medical Waste

6.1.10 Maryland Department of the Environment (MDE) Air Permit-to-Operate for the Fort Detrick Medical Waste Incinerator Facility (as applicable)

Army and Department of Defense:

6.1.11 AR 200-1 – Environmental Protection and Enhancement

6.1.12 AR 385-10 – The Army Safety Program

6.1.13 AR 190-13 – The Army Physical Security Program

6.1.14 AR 25-2 – Army Cybersecurity

6.1.15 EM 385-1-1 – U.S. Army Corps of Engineers Safety and Health Requirements Manual

6.1.16 DoDI 5000.72 – COR Management and Responsibilities

6.1.17 DoD 8570.01-M – Information Assurance Workforce Improvement Program

6.1.18 DoDD 8570.01 – Information Assurance Workforce Management

6.1.19 DoD Contract Security Classification Specification (DD Form 254), if applicable

Fort Detrick / Installation Publications:

6.1.20 Fort Detrick Environmental Management System (EMS) Procedures

6.1.21 Fort Detrick Spill Prevention and Response Procedures

6.1.22 Fort Detrick Installation Access Control Requirements

6.1.23 Fort Detrick Waste Management, Handling, and Transport SOPs

Technical and Reference Standards:

6.1.24 OEM Operating and Maintenance Manuals for Incinerator Systems

6.1.25 OEM Manuals for Emissions Control Equipment and CEMS

6.1.26 American National Standards Institute (ANSI) Standards, as applicable

6.1.27 National Fire Protection Association (NFPA) Standards applicable to high-temperature processes, hazard controls, and facility fire protection The Contractor shall maintain access to all applicable publications throughout contract performance and ensure personnel are familiar with and trained on relevant requirements.

PART 7 – ATTACHMENT AND TECHNICAL EXHIBIT LISTING (The USG requests industry provide feedback on what information is desired to support proposal development.)

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary (PRS)

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment 1 – Estimated Workload Data

7.4 Attachment 2 – Historical Workload Data (If Applicable)

7.5 Attachment 3 – Government-Furnished Property (GFP)

7.6 Additional Attachments or Technical Exhibits (If Applicable) Additional attachments or technical exhibits may be added by the Government to support the solicitation or contract, including:

a. Safety or environmental documentation;

b. Site diagrams or facility drawings;

c. Permit conditions or emissions limits;

d. Reporting templates;

e. Installation-specific access, security, or training requirements.

All attachments and exhibits listed in this Part shall be considered part of the contract to the extent referenced in the PWS or Section J of the solicitation/award.

Disclaimer: This PWS is a draft document intended for review and feedback from industry. The Government invites comments, suggestions, questions, and input regarding this draft PWS. All feedback should be submitted no later than 05 February 2026 to alex.j.hatlestad.civ@army.mil and a.c.baker2.civ@army.mil.

V0.1 December 2025