Attachment 0001 SOW - Optical Comparator.pdf

ROCK ISLAND ARSENAL

PERFORMANCE WORK STATEMENT DATE: 2023

REMEDIAL REPAIR & CALIBRATION OF OPTICAL COMPARATORS AT

ROCK ISLAND ARSENAL (RIA) JOINT MANUFACTURING AND

TECHNOLOGY CENTER (JMTC)

1. GENERAL:

1.1. Objective/Purpose: The first objective of this project is to perform equipment Remedial Repair (RR) and Calibration (CAL) to provide reliable machine operation for Optical Comparators owned by Rock Island Arsenal. The second objective of this project is to ensure machine accuracy and repeatability is formally documented by the contractor providing calibration certification of accurate operation and presumed measurement repeatability in accordance with (IAW) ANS/ISO/IEC 17025:2005 AND ANSI Z540-3 . The purpose of this Performance Work Statement (PWS) is to define machine remedial repair services for the equipment listed below in paragraph 1.2. This Army–owned equipment is located within the Joint Manufacturing and Technology Center (JMTC) at Rock Island Arsenal (RIA). This PWS will generally describe criteria/circumstances when this service contract applies, which in turn will require the contractor to respond and successfully perform machine repair and/or calibration on specific equipment addressed by this document.

1.2. Equipment: Machine services, materials, parts and costs required by this Scope of Work may include the following equipment listed:

Manufacturer Model Serial No RIA Number Jones and Lamson EPIC-30 E-42360 30304 Jones and Lamson Contour C-521850 32067 Optical Gaging Prod. QQ-305 QQ300350 31947 Optical Gaging Prod. QL 20 QL200775 34097 Optical Gaging Prod. QL 20 QL200776 34098 Optical Gaging Prod. QQ 30 QQ300598 33005 Starrett HF 750 7338 34158 Starrett HF 750 7339 34159 Starrett HF 750 7340 34160 Starrett HF 750 7341 34161 Starrett HDV400 HDV102052170719 35201 Starrett HDV500 HDV119560140721 35384 Certified Comparator Prod. CCP20 CCP2001006 34329 Certified Comparator Prod. CCP20 CCP2001007 34330 Certified Comparator Prod. CCP20 CCP2001008 34331 Master View MV14FD 3689-1004F 34434

1.3. Security:

AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 60

REMEDIAL REPAIR & CALIBRATION OF OPTICAL COMPARATORS AT

calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 60 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Contractor will acquire and need to return all issued U.S. Government Common Access https://jkodirect.jten.mil/

REMEDIAL REPAIR & CALIBRATION OF OPTICAL COMPARATORS AT

Cards, installation badges, and/or access passes. Use FAR 52.204-9 or PADDS Clause

IF00015.

IWATCH (See Something, Say Something) Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 60 calendar days of contract award and within 60 calendar days of new employees commencing performance, with the results reported to the COR no later than 60 calendar days after contract award.

Impact on contractor performance during increased FPCON during periods of increased threat (contractor personnel working on an installation). During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

Random Antiterrorism Measures Program (RAMP) participation. Contractor personnel working on an installation are subject to participation in installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc.).

1.4. Cost Proposal: This proposed contract effort shall be preventative maintenance, calibration, and remedial repair services. The contractor prepared cost proposal shall break out man-hours, materials and other direct costs required for annual calibration or repair efforts/service for the equipment identified in paragraph 1.2. See Narrative A of the solicitation for detail on cost proposal preparation, and evaluation criteria.

1.5. Ozone Depleting Chemicals (ODCs): The contractor shall assure during execution of the tasks outlined in this PWS that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326.

2. REQUIREMENTS:

2.1. Tasks are to be accomplished IAW provisions contained in this PWS.

2.2. PERFORMANCE PERIOD AND OPTION: Contractor's effort will begin immediately after contract/delivery order award. Period of performance shall be for one year from date of award of the purchase order, with 4 – 1 year options (executable at the

REMEDIAL REPAIR & CALIBRATION OF OPTICAL COMPARATORS AT

Army’s discretion). Upon successful completion of each service call, the contractor shall invoice as soon as possible for each service call.

3. SAFETY AND ENVIRONMENTAL:

3.1. SAFETY: The contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA), and Army regulations. Contractor must adhere to all Rock Island Arsenal Safety requirements, policies and statutes. The contractor shall be responsible for obtaining any hot work/open flame permits required, and coordinating with the Rock Island Arsenal Fire Department in accordance with (IAW) RIAR 420-2, Chapter #7 – Special Operations, Welding, Cutting and Tar Kettles, specifically Section 7-2, pages 27 and 28. To contact Fire Department for flame permit, contractor shall call (309) 782- 5948 or 2911.

3.2. Environmental: All hazardous wastes, acid, and contaminated material generated by the execution of this project will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Contractor Officer Representative (COR): Bryan Gripp, Email: bryan.s.gripp@us.army.mil; Phone

(309) 782-2123, TARA-QA, 210, 3rd Floor, Room 301, Rock Island Arsenal, Rock Island, Illinois, 61299-6400 for direction.

4. REPORTING REQUIREMENTS: Reporting Requirements are required as part of the Service Acceptance Report, further detailed in paragraphs 5.8 and 5.10, below.

5. Detailed Specifications: This PWS is a performance-based specification. The first objective of this contract is to perform equipment “on-call” Remedial Repair (RR) and Calibration (CAL) which subsequently provides reliable machine operation for Optical Comparators owned by RIA. The second objective of this contract is to ensure machine accuracy and repeatability is formally documented by the contractor providing calibration certification of accurate operation and presumed measurement repeatability IAW ANS/ISO/IEC 17025:2005 AND ANSI Z540-3 . Below are detailed specifications pertaining to the work included by this service contract.

REMEDIAL REPAIR & CALIBRATION OF OPTICAL COMPARATORS AT

5.1. General: The contractor shall be responsible for performing calibration and repair work required for the optical comparators. All contractor calibration efforts must meet or exceed the requirements of ANS/ISO/IEC 17025:2005 AND ANSI Z540-3 . All work shall be performed during normal business hours (Monday through Friday, 0600 - 1430 CST), except for Government holidays. Proposed schedule may vary if authorized, and agreed

to. The Contractor shall provide and install all parts required. Calibration and Repair parts and services shall carry the manufacturer's standard commercial warranty for parts and labor. The Contractor shall warrant that services performed are in accordance with original equipment specifications.

5.2. Notification: The contractor shall identify a Primary and Alternate notification Point of Contact (POC) for RR and CAL notification purposes. Rock Island Arsenal shall notify the contractor’s Primary or Alternate POC of all RR or Calibration service requirements via e-mail, written or telephonic communication. After notification, the contractor shall be required to schedule an onsite to RIA within 2 business days.

5.3. Inspection of Candidate Machine: Upon arrival to RIA, the contractor shall inspect the candidate machine and prepare a Draft Service Acceptance Report outlining machine deficiencies, estimating man-hours and materials required to perform the requested service. The COR shall review the Draft Service Acceptance Report and initial it, authorizing the contractor to proceed.

5.4. Calibration Services: Calibration for the Optical Comparators will be performed in accordance with the original equipment manufacturer (OEM) recommendations.

Adjustments to hardware shall include simple mechanical adjustments that can be reasonably considered to be normal in the course of using the equipment. Tasks performed by the project may include (but is not limited to) the following services:

5.4.1. Inspect, clean, lubricate and adjust the optical comparator machines. Check and adjust machine level.

5.4.2. Perform “as found” measurements on magnification, projection, and electronic protractor accuracies X-Z, and X-Y travel squareness, and X-Y travel linear accuracy.

5.4.3. Perform preventative maintenance on machine exterior/interior, X, Y, and focal travels, lens turret, screen, lenses and mirrors, surface illuminator, mercury arc power supplies, lamp-house and screen/ring.

5.4.4. Perform ”as left” measurements including magnification accuracy, X Z and X Y travel squareness, X Y travel linear accuracy and projection accuracy.

REMEDIAL REPAIR & CALIBRATION OF OPTICAL COMPARATORS AT

5.4.5. Perform wrap up on guards, panels, doors ensuring they are all secured, clean screen and table areas and place calibration sticker on machine.

5.4.6. After all CAL tasks are complete, the contractor shall apply a current calibration label on the machine, and a paper copy of the calibration certificate shall also be provided to the COR listed in Paragraph 3.2. The calibration certificates shall denote that all work and calibration performed by the contractor meets or exceeds ANS/ISO/IEC

17025:2005 AND ANSI Z540-3.

5.5. Remedial Repair Efforts: The Contractor shall furnish all labor and repair tools required to perform on-call repair, or remedial repair efforts which are discovered by the contractor during machine analysis or calibration. These repair tasks shall include (but is not limited to) machine disassembly, equipment repair, mechanical component overhaul/machining, minor or major component replacement, control repair, electrical system replacement and repair to bring the equipment within the Original Equipment Manufacturers (OEM) specifications.

5.5.1. Inspection of RR Candidate: For RR services, the contractor shall be notified, and after physical inspection of the machine, the contractor shall prepare a Draft Service Acceptance Report outlining machine deficiencies, estimating man-hours and materials required to correct the failure. The COR shall review the Draft Service Acceptance Report and initial it, authorizing the contractor to proceed.

5.5.2. Remedial Repair Response: For remedial repair, the contractor shall be required to schedule service within 2 business days of telephonic, email, or written notification of remedial repair service requirement. Service must be initiated within five (5) working days of initial request unless the COR approves or requests an extension thereof.

Service must be completed within four (4) working days after commencing work. The COR may allow the Contractor to exceed the time limit if the situation is justified.

5.5.3. Remedial Repair Discovery: During scheduled calibration activities, repair requirements may be discovered by the contractor. The COR shall be notified immediately of any service requirements which are estimated to exceed the amount of this purchase order. The Contractor shall provide a service report at the completion of each service call.

Said report shall contain detailed itemization of all parts and labor.

5.5.4. The COR is authorized to place calls for service and parts up to the amount stated in the purchase order. In no event is the Contractor authorized to exceed any cost limit set forth elsewhere in the purchase order.

REMEDIAL REPAIR & CALIBRATION OF OPTICAL COMPARATORS AT

5.5.5. After the contractor has obtained authorization from the COR, the contractor shall perform the repair. If required, calibration also be performed. Repaired parts shall be OEM (if available). The repair shall come with a one year warranty on all parts and labor.

5.6. The COR shall be notified immediately of any service requirements, which are identified as extraordinary repairs. This would include all parts and services not considered covered in this purchase order above and beyond the recommended PM as defined by the OEM PM Scheduled tasks. The Contractor shall provide a service report at the completion of each service call. Said report shall contain detailed itemization of all parts and labor. Report to be legible, either hand written or electronic (preferred) in a Micro Soft Word or Excel format. Reports to include machine model, serial and Rock Island Arsenal Asset numbers, identification of the servicing technician and should also be legible. Service Reports and shall be sent to the COR listed in paragraph 3.2.

5.7. All boxes, parts and components which require shipping to RIA shall be accomplished by the servicing technician. Shipment of repair parts can be made to:

1 Rock Island Arsenal

RIA-JMTC

ROCK ISLAND ARSENAL

ROCK ISLAND, IL 61299-6400.

5.8. Contractor shall provide documented evidence when requested that:

5.8.1. The service technician performing the work is factory trained to service the Optical Comparators. On-the-job training conducted by a factory trained individual designed to provide technical training equivalent to that provided by the factory may be substituted for factory training.

5.8.2. Service technicians have at least three (3) years experience servicing Optical Comparators.

5.8.3. Contractor possesses the necessary equipment to make the required adjustments.

5.9. Service Acceptance Report: Final Army acceptance of the CAL and RR services shall be performed upon signature by the COR on the Service Acceptance Report. The report shall be emailed to the COR within 2 business days of CAL/RR completion and prior to invoicing. Report shall be legible, have servicing technician’s name printed and signed.

REMEDIAL REPAIR & CALIBRATION OF OPTICAL COMPARATORS AT

6. INSPECTION/FINAL ACCEPTANCE:

6.1. The COR will monitor contractor performance on this Purchase Order.

6.2. Upon machine CAL/RR completion, the COR or designate will inspect the service items, if acceptable, sign the Service Acceptance Report (as detailed in paragraph 5.9).

Service Paragraph Letter/Number

Standards AQL & Lot Size

Method of Surveillance

Performance 1.1 & 2.2 IAW SOW 0% N/A

100% Inspection

Schedule Service

5.0, 5.1 & 5.2 IAW SOW – ensure machines are calibrated/certified on or before due date

0%

NA

100% Inspection

Warranty 5.1 IAW SOW requirements

0%

NA

100% Inspection

On-site Inspection

5.3 IAW SOW 0%

N/A

100% Inspection

Preventive Maintenance

5.4 IAW SOW

subparagraphs 5.4.1 – 5.4.6

0%

NA

100% Inspection

Calibrations 5.4 IAW ANSI Z-540-1 standards & traceable to N.I.S.T

100%

IAW ANSI

requirements

100% Inspection

Labor & Repair tools

5.4 IAW SOW

requirements – contractor responsibility

0%

NA

100% Inspection

Remedial Repair

5.5.0 through 5.5.6

IAW SOW – ensure all repairs are authorized by CO or

COR

0%

NA

100% Inspection

Shipping of Parts

5.7 IAW SOW

requirements – contractor responsibility

0%

NA

100% Inspection

Technician 5.8 IAW SOW 0% 100%

REMEDIAL REPAIR & CALIBRATION OF OPTICAL COMPARATORS AT

capability / training requirements – must have 3 years experience

NA Inspection

Service Acceptance Report (SAR)

5.9 IAW SOW – ensure

all parts and labor costs are itemized

0%

NA

100% Inspection

Allowable costs

5.10 IAW SOW

requirements – receipts must be provided upon request

0%

NA

100% Inspection