MFR - HP Harware Buy -- Redacted.pdf

1. Contracting Activity: U.S. Army Contracting Command - Rock Island, Rock Island Arsenal, Rock Island IL 61299-8000.

2. Description of Action:

Nature: IZ]New Requirement D Follow-on Requirement

Contract Vehicle: D Purchase Order Number ----------□ Blanket Purchase Agreement (BPA) Number ________ _ D Order/BP A# ___ against FSS Contract Number ________ _ 0 Order# TBD against Multiple Award IDIQ Contract Name or# _TB_D _____ _

D Order# ___ against a single award IDC Contract# _________ _ D Modification# ___ to existing PO/TO/DO/Call Order # ________ _

Pricing: 0 Fixed Price D Time & Materials/Labor Hours D Cost Reimbursable

Funds: @Operations & Maintenance, Army Other Funds: _____ _

Name of Proposed Contractor(s): TBD ---------------------------- Brand Name Buy IZ] Yes

3. Description of Services or Supplies: In layman's terms, briefly describe the services or supplies to be provided, including make & model number where appropriate. Include quantities of supplies or period of performance for services. Provide information for any options included. Include the total estimated value of the proposed action (Do not use abbreviations):

Quantity■ HP ZBook Power G 11 laptops with processor, graphics card, memory, hard drive, and warranty upgrades. Options include: Intel Core Ultra 7 165H processor, Nvidia RTX 3000 Ada with 8 GB memory, 64 GB memory (DDRS-5600), 1 TB solid state drive (M.2 NVMe), and two year extended CONUS warranty (5 years total coverage). Quantity- HP Color LaserJet Enterprise 5700dn Printers with two (2) 550 sheet paper trays and two year extended warranty (3 years total coverage). Quantity. Samsing F27T450FQN 27" monitors with two year extended warranty (5 years total coverage). Quantity■HP USB-C Dock GS.

Estimated cost is- . Expected Delivery Date:

4. Authority: Mark the applicable exception, choose only one

IZ] FAR 13 .106-1 (b )( 1 ): For purchases not exceeding the simplified acquisition threshold, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

□ FAR 8.405-6(a)(l)(i)(B) and 8.405-6(b)(l)Brand Name D FAR 8.405-6(a)(1 )(i)(B) Only One Source is Capable D FAR 8.405-6(a)(l)(i)(C) Logical Follow-on

Or

□ FAR 16.505(b)(2)(iXB) and 16.505(a)(4) Brand Name

□ FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable 0 FAR l 6.505(b )(2)(i)(C) Logical Follow-on

5. Reasons for Authority Cited:

D FAR 8.405-6(a)(l)(i)(A) Urgency

□FAR l 6.505(b )(2)(i)(A) Urgency

a. Explain why the intended contractor is the only reasonable source who can provide the required supplies or services. Discuss the unique capabilit ies, expertise, etc. that support the lack of competition.

b. For a brand name restriction - brand name specifications shall not be used unless the particular brand name, product, or feature is essential to the Government's requirements. Explain why the brand specified is the only brand that will meet the Government's needs.

c. Describe the detrimental effects/serious injury to the mission of the requiring activity or to the government, financial or otherwise, that will result if this justification is not approved and the product or service cannot be provided by the intended sole source contractor.

DEVCOM utilizes performance laptops to support several mission requirements. The primary factor in choosing the HP computers is driven by our technical support which is provided through a centralized service provider that maintains a list of approved computers allowed on the network. The models selected are replacements/upgrades for currently deployed hardware and were chosen to support engineering and application development missions. HP GS docking stations work with a large range oflaptop models, have better reliability than other brands, and are the preferred brand for docking stations at other organizations at RIA. Docking stations have been deployed to conference rooms, standing workstations and other areas within DEV COM. This configuration provides personnel \vith the ability to connect to the network and work throughout the facility regardless of laptop model is being used. This configuration is consistent with Army guidance to provide mobility to end-users within the workplace as well as standardization provisions of the FAR DEV COM currently has eight (8) HP Color LaserJet Enterprise 5700dn printers in use by supervisors, management, and employees with individual offices.

6. Publicizing Contract Actions: For FAR 13 actions, the public display and synopsis requirements of 5.101 and 5.203 0 do not apply due to the$ threshold, D apply and will be followed, or D do not apply due to an exception at 5.202 ________ . Fill in exception.

Requirement to postjustification IAW 8.405-6(b)(3), 13.105(c), or 16.505(a)(4)(iii)(A)

7. Market Research: Describe the extent of the market research conducted to identify all qualified sources and the results thereof. Provide month/date market research conducted to ensure it was within the last 12 months. If the requirement is a brand name specification, market research must support that other companies' similar products, or products lacking the particular feature specified, do not meet, or cannot be modified to meet, the agency's needs.

The government conducted marked research on the CHESS Consolidated Buy for high perfonnance laptops, printers, monitors, and docking stations.

The HP Zbook Power Gl 1 was found to meet the performance requirements in support of the organization's engineering and application development missions. HP Color LaserJet 5700dn printers were chosen to match other printers currently in use. Docking stations and monitors were chosen due t o compatibility with other models and brands. All items were available on the current Consolidated Buy from more than one CHESS vendor.

8. Approval: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon ( describe technique to be used, e.g. price analysis, cost analysis, etc).

FAR 13.106-2 Evaluation of quotations or offers.

Based on the foregoing, I approve this justification to limit competition subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

ROBINSON.WARD.NI

CHOLAS.1148551975

Signature Contracting Officer

Digitally sig,:ied by

ROBINSONWARD.NICHOLA S.1 148551975

Date 2024 08 14 0931 42 -05'00'